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Best Buy Co., LP (226-2019-CV-00610) 2018 220 Daniel Webster Highway
Best Buy Co., LP (226-2020-CV-00416) 2019 220 Daniel Webster Highway
Dayton Hudson Corporation (Target) (226-2019-CV-00514) 2018 310 Daniel Webster Highway
JC Penney Properties, Inc. (226-2019-CV-00513) 2018 310 Daniel Webster Highway
Kimco Webster Square, LLC (226-2019-CV-00589) 2018 256-268 & 274 Daniel Webster Highway
Kohl's Department Stores, Inc. (226-2019-CV-00595) 2018 21 Gusabel Avenue

Kohl's Department Stores, Inc. (226-2020-CV-00417) 2019 21 Gusabel Avenue

Lowe's Home Centers, LLC (226-2019-CV-00596) 2018 143 Daniel Webster Highway
Lowe's Home Centers, LLC (226-2020-CV-00418) 2019 143 Daniel Webster Highway
May Department Stores Co. (Macy's) (29465-18PT) 2018 310 Daniel Webster Highway
Pheasant Lane Mall FB, LLC (226-2019-CV-00612) 2018 310 Daniel Webster Highway
Pheasant Lane Mall FB, LLC (226-2020-CV-00329) 2019 310 Daniel Webster Highway
Pheasant Lane Realty Trust (226-2019-CV-00609) 2018 310 Daniel Webster Highway
Pheasant Lane Realty Trust (226-2020-CV-00330) 2019 310 Daniel Webster Highway
Seritage SRC Finance LLC (Sears) (226-2019-CV-00497) 2018 310 Daniel Webster Highway
Target Corporation (226-2019-CV-00515) 2018 600 Amherst Street

REPORT OF THE FINANCE COMMITTEE

JUNE 2, 2021
A meeting of the Finance Committee was held on Wednesday, June 2, 2021, at 7:00 p.m. via teleconference.

Alderman Patricia Klee, Vice-Chairman, presided.

Mayor Donchess

As Vice-Chairman of the Finance Committee, | find that due to the State of Emergency declared by
the Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 820 2188 5372 Passcode: 204778

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-589-3329 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 4 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien,
Sr.

Members not in Attendance: Mayor Jim Donchess, Alderman Linda Harriott-Gathright and Alderwoman-at-
Large Shoshanna Kelly, were recorded absent.

Board of Aldermen — 11/28/17 Page 5
A viva voce roll call was taken which resulted as follows:
Yea: Ald. Wilshire, Ald. Clemons, Ald. Tencza
Ald. Cookson, Ald. Dowd, Ald. Caron
Ald. Schoneman, Ald. Melizzi-Golja
Ald. LeBrun, Ald. Moriarty, Ald. O’Brien
Ald. Lopez, Ald. McCarthy 13
Nay: 0
MOTION CARRIED
NOMINATIONS, APPOINTMENTS AND ELECTIONS — None

REPORTS OF COMMITTEE

Finance Committee. 2.0.0... ceeccccececccececceceecececeueceeeeseeaeeeauecevauereauecevaueeeaerenaers 11/15/2017

There being no objection, President McCarthy declared the report of the November 15, 2017, Finance
Committee accepted and placed on file.

Human Affairs Committee ........ eee ceecccceccccececeueceeeeceeeueceeaecesauesevaeeeraeeertasess 11/16/2017

There being no objection, President McCarthy declared the report of the November 16, 2017, Human Affairs
Committee accepted and placed on file.

Committee on Infrastructure........ cc. cece ccccccccceccccuceecuuceceuceceuceceeaeeeraeeerueetsateeraneers 11/08/2017

There being no objection, President McCarthy declared the report of the November 8, 2017, Committee on
Infrastructure accepted and placed on file.

Committee on Infrastructure........ cc. cece ccccccccceccccuceecuuceceuceceuceceeaeeeraeeerueetsateeraneers 11/22/2017

There being no objection, President McCarthy declared the report of the November 22, 2017, Committee on
Infrastructure accepted and placed on file.

WRITTEN REPORTS FROM LIAISONS — None

CONFIRMATION OF MAYOR'S APPOINTMENTS - None
UNFINISHED BUSINESS — RESOLUTIONS

R-17-134
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE SALE OF LAND ON THE EAST SIDE OF MEDICAL CENTER DRIVE (SHEET
31, LOT 12) TO SOUTHERN NEW HAMPSHIRE MEDICAL CENTER FOR $300,000, ESTABLISHING
AN EXPENDABLE TRUST FUND FOR DOWNTOWN REDEVELOPMENT INITIATIVES, AND
APPROPRIATING THE $300,000 OF PROCEEDS INTO THE EXPENDABLE TRUST FUND
Given its second reading;

MOTION BY ALDERMAN DOWD TO AMEND R-17-134 IN ITS ENTIRETY BY REPLACING IT WITH THE
GOLDEN ROD COPY PROVIDED WITH THE AGENDA

ON THE QUESTION:

Finance Committee - 06/02/2021 Page 2

Also in Attendance: John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Jennifer Deshaies, Risk Manager
Shawn Smith, Director of Plant Operations - School
David Boucher, Wastewater Superintendent
Dan Hudson, City Engineer
Jeff Lafleur, Superintendent of Solid Waste

PUBLIC COMMENT - None
COMMUNICATIONS
From: Kelly Parkinson, Purchasing Manager
Re: Roof Replacement at 14 Court Street in the amount of $268,340 funded from accounts

Building Trust Fund/81100 Capital Improvements (129 City Buildings)
MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND AWARD A CONTRACT FOR A
COMPLETE ROOF REPLACEMENT AT 14 COURT STREET WITH COROLLA ROOFING IN THE AMOUNT
OF $268,340. FUNDING WILL BE THROUGH: DEPARTMENT: 129 CITY BUILDINGS; FUND: BUILDING
TRUST FUND/81100 CAPITAL IMPROVEMENTS, BY ROLL CALL.
ON THE QUESTION

Jennifer Deshaies, Risk Manager

I'll answer any questions if anyone has any.

Vice-Chairman Klee

Does anyone have any questions?

Alderman O’Brien

| would just like to say that for those that do or do not know, the original history | am partial to it. It was
originally a fire station that was converted into a theater. It does have besides the horses no longer pull the
apparatus out of the building but the building itself does have a life and will continue to have a life in the city if
we put a roof on it. | am going to strongly support anything that keeps our infrastructure going should be
approved. Thank you.

Vice-Chairman Klee

Are there any other comments or questions? Well I’d like to say that | think the roof is probably from when
Alderman O’Brien was a firefighter or when the building probably still had horse and buggy kind of type of
thing. | Know I’ve been dripped on more than once in that building. I’m looking forward and | saw the pictures
and so on. | think it’s necessary.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4

Nay: 0
MOTION CARRIED

Finance Committee - 06/02/2021 Page 3

From: Kelly Parkinson, Purchasing Manager

Re: 3 Vehicles for Nashua City Schools in the amount of $106,970 funded from accounts CERF/81500
Vehicles (School)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE THE PURCHASE OF

THREE VEHICLES — ONE 2021 FORD ESCAPE, ONE 2022 FORD E250 BOX VAN AND ONE 2021 FORD

350 TRANSIT VAN) IN THE TOTAL AMOUNT OF $106,970. FUNDING WILL BE THROUGH:

DEPARTMENT: 191 SCHOOL DEPARTMENT; FUND: CERF/81500 VEHICLES, BY ROLL CALL.

ON THE QUESTION

Shawn Smith, Director of Plant Operations - School

| think it pretty much speaks for itself. The youngest of these vehicles we’re replacing is 14 years old. So | feel
like we got our monies worth. The oldest was driven by the Superintendent. Some of you may remember Joe
Guiliano. So this goes way back. The vehicles that we’re replacing actually we’re semi-retiring we'll use them
as spares for about a year. We're trading two vehicles that were actually replaced last year. The $106,000
and change that the total comes to will be slightly less than that when we get the trade in value. | don’t expect
that to be very much because the vehicles that we’re going to be trading in are even older than these so
maybe a couple thousand dollars less. We'll know when we actually get the invoice.

Vice-Chairman Klee
Are there any questions for Mr. Smith?

| just have one quick question Mr. Smith. Do the vehicles as you said that the two that it’s replacing obviously
we’re keeping those. We're not using those as a trade in. Is that correct? Just using the previous trade ins.

Shawn Smith, Director of Plant Operations - School

Yes. So the vehicles | replaced last year are the ones we’re trading in this year.
Vice-Chairman Klee
Do we just keep these others in abeyance in case something happens or?

Shawn Smith, Director of Plant Operations - School

Yes. So the box van for example, the cargo van, really all of them will be used by summer grounds personnel
or when one of my vans goes in for service, then the technician will be using one of these spares until they get
their own vehicle back.

Vice-Chairman Klee

Thank you so much. That answers those questions. Again, no other questions or comments? Mr. Clerk
would you please call the roll.

A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4
Nay: 0

MOTION CARRIED

Finance Committee - 06/02/2021 Page 4

From: Kelly Parkinson, Purchasing Manager
Re: Sewer Replacement Change Order #3 in the amount of $1,300,000 funded from accounts
81700 Infrastructure Improvements (169 Wastewater)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE CHANGE ORDER NO.
3 TO THE 2020 SEWER REPLACEMENT PROJECT WITH SUR CONSTRUCTION WEST, INC., OF
WINCHESTER, NH, FOR AN AMOUNT NOT TO EXCEED $1,300,000. FUNDING WILL BE THROUGH
DEPARTMENT: 169 WASTEWATER; FUND: BONDED; ACTIVITY; SEWER REPAIR, BY ROLL CALL.

ON THE QUESTION

Daniel Hudson, City Engineer

So we bring before you two different sewer items. This first one is for the repair of sewer. You may recall from
previous discussions that we do a lot of video inspection and lining. That’s going to be a future item tonight.
This item is a change order for actually digging up and replacing pipes that have collapsed or are in such poor
condition that we’re not able to line them. Back to Sur Construction West was awarded a contract in 2020 via
competitive bid for the work. They did an excellent job last year. We did a change order midway through the
year last year so we could accomplish some additional work and we bring before you a third change order to
that contract to try to extend that work through this season as well given that we had good success with them.

Vice-Chairman Klee
Thank you Mr. Hudson. Are there any questions? Comments?
Alderwoman Lu

Thank you Madam Vice-Chairman. Could you just tell me — the change order numbers? We’re missing the
number 2. Is that just an oversight? It looks like in the...

Daniel Hudson, City Engineer

Yes | can address that. Yeah you're correct. There was a change order 1 that was for a significant sum last
year because we added a bunch of work on Water Street. There was a change order 2. It was a small change
order. | believe it was less than $25,000 so it didn’t reach the level of being brought to this committee. That
was because we were a little bit delayed getting this going this year. We brought in a sewer bond and so we’re
a little bit late getting this going so that $25,000 or slightly less was brought just so we could continue to do
some work that was related to paving or paving streets to keep things moving. You may be missing the detail
on that change order 2 which was a small change.

Alderwoman Lu

Okay. The project total, | think, is correct. It includes that $25,000 it look likes to me. Okay thank you.
Vice-Chairman Klee

Is that? Thank you so much Alderwoman Lu. Any other questions?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4

Nay: 0

MOTION CARRIED

Finance Committee - 06/02/2021 Page 5

From: Kelly Parkinson, Purchasing Manager
Re: 2021 CIPP Lining Program in the amount of $1,990,745.39 funded from accounts 81700
Infrastructure Improvements (169 Wastewater)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE THE AWARD OF THE
CONSTRUCTION CONTRACT FOR THE 2021 CIPP LINING PROGRAM TO GREEN MOUNTAIN PIPELINE
SERVICES, LLC, OF BETHEL, VT, IN THE AMOUNT OF $1,990,745.39 PENDING BOND APPROVAL.
FUNDING WILL BE THROUGH: DEPARTMENT: 169 WASTEWATER; FUND: BOND; ACTIVITY; SEWER
REHAB, BY ROLL CALL.

ON THE QUESTION
Daniel Hudson, City Engineer

So this is that second type of sewer rehabilitation work we do. This is the cured in place pipe lining. So
through the video inspection or “CCTV” stands for “closed circuit television” inspection of pipes. When we find
pipes that are aging but still able to be lined, we line them which basically creates a new pipe inside the pipe
restoring the useful life of the pipe. That’s what this project is and includes quite a bit of CCTV work where
estimating about 80,000 feet of that and about 30,000 feet of lining. We did put this out to competitive bid this
because we’ve been using the previous contractor for a couple of years. So we put this out to bid and Green
Mountain Pipeline Services is the low bidder. The references check out and we’d like to award the work to
them.

Vice-Chairman Klee

Thank you Mr. Hudson. | just want to comment also for the Aldermen that are here that Donna did send us the
actual contract for the previous one and this last one. They were obviously agenda items but she did send us
a copy of the contracts today. So they are in your e-mail if you needed to look at them.

Are there any questions or comments?

Alderwoman Lu

Thank you. Mr. Hudson if you could just refresh my memory. | feel as though we just covered this a few
months ago. Is it because we did a change order from 2020? Do you think that’s what I’m thinking of?

Daniel Hudson, City Engineer

Yes so Alderwoman Lu | think what you’re thinking of is | brought before you about a $200,000 change order
with our previous CCTV contractor. Again that was to buy us a couple of months while we were awaiting the
sewer bond approval. So yes currently we will have these two contractors under contract. The previous
contractor has been continuing to work and that was necessary because of the association with the paving
work we’re doing. So yeah that’s probably what you were thinking of when that contract runs its term from the
previous, this new contract will be the one that we’re using.

Alderwoman Lu

Thank you for helping me refresh your memory. | appreciate it. I’m all set.

Vice-Chairman Klee

That was a great question Alderwoman Lu. It seems like every time we turn around there’s another change
order or something going on. So | appreciate that question. Are there any other questions? Seeing none.

Finance Committee - 06/02/2021 Page 6
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pedestrian Safety Enhancements in the amount not to exceed $32,700 funded from accounts 81300
Machinery & Equipment (161 Streets)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE THE PURCHASE OF
RECTANGULAR RAPID FLASHING BEACON (RRFB) CROSSWALK SIGNAL SYSTEMS FROM OCEAN

STATE SIGNAL CO. OF SMITHFIELD, RI, IN THE AMOUNT NOT TO EXCEED $65,000. FUNDING WILL

BE THROUGH DEPARTMENT: 161 STREETS; FUND: PRIOR YEAR ESCROW; ACCOUNT CATEGORY:
81 CAPITAL OUTLAY/IMPROVEMENTS, BY ROLL CALL.

ON THE QUESTION

Daniel Hudson, City Engineer

As described, this is to improve pedestrian safety at some of our midblock crosswalks on Main Street. There
are three locations where there’s a crosswalk that isn’t at a signalized crossing. There’s an existing crossing
on the Main Street Bridge and those familiar with the area will recognize you walk up, push a button, and you
get the yellow flashing lights. That’s really to attract driver attention to the fact that somebody is crossing. It
has been shown that that can provide up to an 80 percent improvement in driver’s yielding to pedestrians
crossing. So it’s proven to be a great technology. So this proposal is to purchase equipment from the same
company that supplied the equipment for the Main Street Bridge and as for consistency in our equipment on
the corridor for maintenance reasons. Then we will be installing that equipment with our internal forces in the
Street Department.

Alderman O’Brien

Thank you Madam Chair. Mr. Hudson what a brilliant idea. Traversing Main Street if I’m on the inbound lane
closest to the sidewalk, I'll yield to pedestrians but | always keep my eye in the rearview mirror and to the
driver’s rearview side mirror that’s on the door. For that one person that is traveling down Main Street that may
not see the pedestrian entering into that crosswalk and before the tragedy occurs, | have beeped my horn on a
couple of occasions trying to stop the pedestrian and thus averting some tragedy. It’s something that should
have been installed earlier but I’m glad that we’re doing it now. | think it will make our citizens extremely
comfortable in crossing the street down there and utilizing the crosswalk plus as an enhancement to the
wonderful things downtown dining and other fun activities. Thank you Mr. Hudson for this.

Daniel Hudson, City Engineer

You're welcome.
Vice-Chairman Klee

Mr. Hudson can you clarify. This is not for the Main Street one because we already one that we put in at Main
Street, correct?

Daniel Hudson, City Engineer

This is a system similar to the one on the bridge but this (inaudible) cases on Main Street.

Finance Committee - 06/02/2021 Page 7

Vice Chairman Klee

On Main Street, OK, yeah.

Mr. Hudson

Yes.

Vice Chairman Klee

OK but it is not the one by the bridge...?

Mr. Hudson

That one exists and these will be very similar.

Vice Chairman Klee

And Alderman O’Brien, | absolutely 100% agree with you. Any other comments or questions? | do want to say
| was the nag that helped get the one on the Main Street Bridge. For a number of reasons | had a lot of
complaints and | too had a near miss much what Alderman O’Brien had said. But truthfully, | probably would
have been the one at fault because the person had stopped in front of me, the next person went and | didn’t
realize the pedestrian was still in the crosswalk when they went. So having that flashing yellow has helped.
And | would have been at fault but thank goodness | did see them at the last moment. Are there no other
comments or questions? Mr. Clerk, could you call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Electric Hybrid Arboc Van Change Order #1 (181 Community Development)

Vice Chairman Klee

Ms. Parkinson is here? Yes, she is. | believe that this one we don’t need a vote on it because it is only — is it
the $9,180.00 is that correct.

Kelly Parkinson, Purchasing Manager

That is correct. You approved the two vans a couple months ago so this is just the change order and it is
under $25,000.00.

Vice Chairman Klee

OK thank you. But just a courtesy, does anybody have any questions or comments? There being no
objection, | will accept the Communication and place it on file.

There being no objection, Mayor Donchess accepted the communication and placed it on file.

Finance Committee - 06/02/2021 Page 8

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM MAY 14, 2021 TO MAY 27, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Laws, Alderman O’Brien, Alderman Klee 4

Nay: 0

MOTION CARRIED

GENERAL DISCUSSION- None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Laws

| would just like to point out that we are living in an alternate universe when the Finance Committee takes less
time than Pennichuck Committee. But | do give credit to Alderman O’Brien for clerking both of them. He is the
expediter.

Alderman O’Brien

| would like to say thank you Alderman Laws, but Alderman Harriott-Gathright your position is safe. | want to
assure you of that.

Vice Chairman Klee

He is a Clerk Extrodinaire. | have been tapping him for so many things these couple of weeks.
Alderman O’Brien

I’m here for you Alderman.

Vice Chairman Klee

Thank you so much, thank you Alderman Laws. | was going to say that it went so smoothly because | am like
rushing through everything, hopefully that’s not the case.

NON-PUBLIC SESSION — None