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Board of Aldermen — 11/28/17 Page 3

RECOGNITION PERIOD

R-17-158
Endorsers: Mayor Jim Donchess
Board of Aldermen
RECOGNIZING DAVID W. DEANE AND NAMING THE DAVID W. DEANE PARK
Given its first reading;

MOTION BY ALDERMAN MCCARTHY THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR
THE SECOND READING OF R-17-158
MOTION CARRIED

Resolution R-17-158 given its second reading;

MOTION BY ALDERMAN MCCARTHY FOR FINAL PASSAGE OF R-17-158
MOTION CARRIED

Resolution R-17-158 declared duly adopted.
President McCarthy presided.
READING MINUTES OF PREVIOUS MEETING

MOTION BY ALDERMAN WILSHIRE THAT THE MINUTES OF THE BOARD OF ALDERMEN
MEETING OF NOVEMBER 14, 2017, BE ACCEPTED, PLACED ON FILE, AND THE READING
SUSPENDED

MOTION CARRIED

COMMUNICATIONS — None

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE
ACTED UPON THIS EVENING

Mr. Broderick, 8 Boxwood Court

| am a member of the Board of Directors for the Nashua Senior Activity Center. | have two other members in
the audience with me this evening. | want to speak on R-17-148, which is approving an amendment to the
lease agreement with the Nashua Association for the Elderly. In our by-laws, Article 3, Board of Directors,
Section 3.1 Power, Responsibilities and Accountability: “The business and affairs of the association shall be
managed by the board who shall have and may exercise all the powers to which the association may be
entitled, pursuant to the applicable laws, the Articles of Agreement and the By-Laws.” In the same article,
Article 3.2.3, | won’t read the whole thing, but down near the bottom of that first paragraph, “Any single person
may serve as one of the City’s designated representatives for as many as three consecutive two-year terms,
but will then have to rotate off the board for at least one full term before being replaced.” That’s our by-laws.

On the Finance Committee’s report, President Barney Bavarra, on November 15, his comment was,
“Personnel assigned to the Senior Activity Center have been an asset to our organization. Their insight and
diligence cannot be easily replaced by deleting this. We can continue with our efforts to bring our services to
the many seniors of the city. This will give the city officials the flexibility to make appointments.” On our by-
laws, under the President, Section 7.2: “The President shall be elected by the board and shall preside at all
meetings of the Board of Directors, except as the board shall otherwise determine it shall have such other
powers and duties as may be determined by the board. The President shall not also be the Treasurer. The
President shall, subject to approval of the Board of Directors, nominate all chairpersons to committees.” It does
not say in here that it includes his ability to negotiate leases.

THE CITY OF NASHUA “The Cate City’

Office of Economie Development

TO: Jim Donchess, Mayor
FROM: Tim Cummings, Economic Development Director
Date: June 02, 2021

RE: Approval of Comcast Contract at Hunt Memorial Building — A multi-
year contract

The enclosed documents is a contract for your approval where we will be looking to enter into a
multi-year contract with Comcast Cable the main driver of this is the need for a land line for
telephone service at the Hunt Memorial Building; beyond, needing a land line for safety reasons
with an active elevator the building also hosts many events throughout the year and from a public
safety perspective having a functioning land line at the building is a good best practice. The
current cooper line is no longer able to service the building effectively; therefore, Comcast will
be coming in to supply the building with new technology.

The procurement methodology is sole source, because Comcast is the only entity that has non-

cooper lines and infrastructure in place to service the building.

THANK YOU.

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 * Phone (603) 589-3106

COMCAST

BUSINESS

Company Name:
Service Location:
Address 1

Address 2
City

State

Zip

Primary Contact Name

Primary Contact Phone

Primary Contact Email

Service Term

Package Code:

City Of Nashua Hunt Memorial Bldg

Order #

COMCAST BUSINESS SERVICE ORDER

27748071

6 Main St

OFC

Nashua

NH
03064

Amy DeRoche
(603) 594-3661

derochea@nashuanh.gov

36

Pkg$109.99BusAdvantageBasic_MO
B 3yr

Billing Location:
Address 1

Address 2

City

State

Zip

Billing Contact Name

Billing Contact Phone

Billing Contact Email

Tax Exempt

Promo Code:

229 MAIN ST

Nashua

NH
03060

Renee Durand

(603) 589-3175

vendorapinvoices@nashuanh.gov

Yes

Package & Promotion Details

Business Advantage Basic Package for discounted monthly rate of $109.99 for months 1-24, increasing
to $139.99 in months 25-36, increasing to then regular rate in month 37. Package includes Business
Internet 200/20 Mbps and 1 Mobility Line. 3 year term agreement required. Additional services may be
added to qualifying bundles: SecurityEdge at $20/mo. (requires Comcast Business Internet),
Connection Pro at $20/mo. (requires Comcast Business Internet), Basic Voice Lines $15 each/mo.,
Two or more Mobility Lines $20 each/mo., VoiceEdge Select seats $20 each/mo. After 36 months,
monthly service charge increases to regular rate for each additional service. Pricing subject to change.
Additional $10 MRC discount with enrollment in EcoBill paperless billing and automatic payments
through Comcast's self-service online tool via https://ousiness.comcast.com/myaccount within 30 days
of service installation. If either EcoBill paperless billing or automatic payment service is cancelled
during the promo, the monthly service charge automatically increases by $10.00. Equipment,
installation, taxes and fees, including Broadcast TV Fee, Regional Sports Fee, regulatory recovery fee
and other applicable charges extra and subject to change.

Customer Initials

Services Included

Package Monthly Service Package Non-Recurring

Package Qty Charge’ Charge?
Busi Advant Business Internet 200 1
usiness Advantage
Basic Mobility Lines { $ 109.99 $ 0.00

Additional Non-

Equipment and Additional Service(s) Qty Additional Monthly 4
Service Charge’ Recurring Charge
Wifi Pro
WiFi Pro Service 1 $ 14.95
Equipment - Access Points 1 $ 5.00
Equipment Fee
Package Equipment Fee 1 $ 18.45
Additional Fees
Standard Installation Fee / Change of Service Fee 1 $ 69.95
Total Additional Charge $ 38.40 $ 69.95

OrderForm Version

v1

Monthly Service Charge’

Non-Recurring Charge?

Total Charge for Service

$

148.39 $ 69.95

Page 1 of 6

COMCAST COMCAST BUSINESS SERVICE ORDER
BUSINESS

Company Name: City Of Nashua Hunt Memorial Bldg Order # 27748071

1 Charges identified in the Service Order Agreement are exclusive of maintenance and repair charges, and applicable federal,
state, and local taxes, fees, surcharges and recoupments (however designated).

@ Non-Recurring Charges in the Service Order Agreement reflect activation and installation fees for this order. This excludes any
custom installation fees.

General Special Instructions

AGREEMENT

1. This Comcast Business Service Order Agreement sets forth the terms and conditions under which Comcast Cable Communications
Management, LLC and its operating affiliates ("Comcast") will provide the Services to Customer. This Comcast Business Service Order
Agreement consists of this document ("SOA"), the standard Comcast Business Terms and Conditions ("Terms and Conditions"), and any
jointly executed amendments ("Amendments") entered under the Agreement. In the event of inconsistency among these documents,
precedence will be as follows: (1) Amendments, (2) Terms and Conditions, and (3) this SOA. This Agreement shall commence and become a
legally binding agreement upon Customer's execution of the SOA. The Agreement shall terminate as set forth in the Terms and Conditions
(http://ousiness.comcast.com/terms-conditions/index.aspx). All capitalized terms not defined in this SOA shall reflect the definitions given to
them in the Terms and Conditions. Use of the Services is also subject to the then current High-Speed Internet for Business Acceptable Use
Policy located at http://ousiness.comcast.com/terms-conditions/index.aspx (or any successor URL), and the then current High-Speed Internet
for Business Privacy Policy located at http://ousiness.comcast.com/terms-conditions/index.aspx (or any successor URL}, both of which
Comcast may update from time to time.

2. Each Comcast Business Service ("Service") carries a 30 day money back guarantee. If within the first thirty days following Service
activation Customer is not completely satisfied, Customer may cancel Service and Comcast will issue a refund for Service charges actually
paid by Customer, custom installation, voice usage charges, and optional service fees excluded. In order to be eligible for the refund,
Customer must cancel Service within thirty days of activation and return any Comcast-provided equipment in good working order. In no event
shall the refund exceed $500.00. If you use the service in the first 30 days, you will be refunded your subscription fees, but charged the
applicable one-time fee.

3. Customer must provide thirty (30) days’ prior notice to Comcast in order to terminate a Service Order or the Agreement. Any termination of
a Service Order or the Agreement may be subject to early termination fees in accordance with the Business Services Customer Terms and
Conditions.

4. To complete a Voice order, Customer must execute a Comcast Letter or Authorization ("LOA") and submit it to Comcast, or Comcast's third
party order entry integrator, as directed by Comcast.

5. New telephone numbers are subject to change prior to the install. Customers should not print their new number on stationery or cards until
after the install is complete.

6. Modifications: All modifications to the Agreement, if any, must be captured in a written Amendment, executed by an authorized Comcast
Senior Vice President and the Customer. All other attempts to modify the Agreement shall be void and non-binding on Comcast. Customer by
signing below, agrees and accepts the Terms and Conditions of this Agreement.

7. IF CUSTOMER IS SUBSCRIBING TO COMCAST'S BUSINESS DIGITAL VOICE SERVICE, CUSTOMER, BY SIGNING BELOW,
ACKNOWLEDGES RECEIPT AND UNDERSTANDING OF THE FOLLOWING 911 NOTICE:

911 Notice

911 Email Notification- If 911 is dialed using the Voice Service, Comcast will send a notification to the Customer designated email
address, unless the Customer has opted out of receiving such notifications. Each notification will include the telephone number from
which 911 was dialed, location information, and the time the call was placed. After installation of the Voice Service, Customer may
change the designated email address and/or decision to receive notifications by calling Comcast at 1-888-824-8104.

Your Comcast voice service (“Voice Service”) may have the following 911 limitations:

* For 911 calls to be properly directed to emergency services using the Voice Service, Customer must provide the correct address
information (“Registered Service Location”) for each telephone number used by Customer. The Registered Service Location may also
include information such as floor and office number.

* If the Voice Service or any Voice Service device is moved to a different location without Customer providing an updated Registered Service
Location, 911 calls may be directed to the wrong emergency authority, may transmit the wrong address, and/or the Voice Service (including
911) may fail altogether. Customer’s use of a telephone number not associated with its geographic location, or a failure to allot sufficient time
for a Registered Service Location change to be processed, may increase these risks.

* If a Registered Service Location is deemed to be in an area that is not supported for 911 calls, Customer 911 calls will be sent to an

emergency call center where a trained agent will ask for the caller's name, telephone number, and location, and then will contact the local
emergency authority.

OrderForm Version v1 Page 2 of 6

COMCAST
BUSINESS

Company Name: City Of Nashua Hunt Memorial Bldg

COMCAST BUSINESS SERVICE ORDER

Order # 27748071

* The Voice Service uses electrical power in the Customer’s premises. If there is an electrical power outage, 911 calling may be interrupted
if back-up power is not installed, fails, or is exhausted. Voice Services that rely on a broadband connection may also be interrupted if the

broadband service fails.

* Calls using the Voice Service, including calls to 911, may not be completed if there is a problem with network facilities, including network
congestion, network equipment, and/or power failure, a broadband connection failure, or another technical problem.

Registered Service Location Updates- The Registered Service Location will be provided to Public Safety Answering Points to assist in
responding to a 911 call. Customer may update or otherwise customize the Registered Service Location by:

* Calling Comcast at 1-888-824-8104

BY SIGNING BELOW, CUSTOMER ACKNOWLEDGES THAT IT HAS READ AND UNDERSTANDS THE FOREGOING 911 NOTICE AND

THE 911 LIMITATIONS OF THE VOICE SERVICE.

CUSTOMER SIGNATURE

FOR COMCAST USE ONLY

By signing below, Customer agrees and accepts the Terms and Conditions off
this Agreement. General Terms and Conditions can be found at
http://ousiness.comcast.com/terms-conditions/index.aspx

Signature

Name

Title

Date

Sales Representative Marc Charles

Sales Representative Code

Sales Manager Name Brenda Soyden

Sales Manager Approval

NorthEast

Division

SmartOffice License Number

OrderForm Version v1

Page 3 of 6

COMCAST COMCAST BUSINESS SERVICE ORDER

BUSINESS

Company Name: City Of Nashua Hunt Memorial Bldg

Order # 27748071

BUSINESS INTERNET CONFIGURATION DETAILS

Transfer Existing Comcast.net

Number of Static Ips fo

Equipment [Business Wireless Gateway

Business Web

BUSINESS VOICE CONFIGURATION DETAILS

Directory Listing Details

Additional Voice Details

Directory Listing (Published, Non-

Published, Unlisted) Published

Caller ID (Yes/No) Yes

Directory Listing Phone Number 6035943661

Directory Listing Display Name City Of Nashua Hunt

Caller ID Display Name(max 15 char.) City Of Nashua

DA/DL Header Text Information Library Research & Services International Dialing (Yes/No) No
DA/DL Header Code Information 00371900 Call Blocking (Yes/No) No
Standard Industry Code 8733 Auto Attendant (Yes/No) No

Hunt Group Configuration Details

E911 Email Notification Details

Hunt Group Features Requested No

Hunt Group 1 Configuration Type

Opt-In (Yes/No) |Yes

Hunt Group 2 Configuration Type

Hunt Group 1 Pilot Number

Email Address |derochea@nashuanh.gov

Hunt Group 2 Pilot Number

OrderForm Version v1

Page 4 of 6

COMCAST COMCAST BUSINESS SERVICE ORDER
BUSINESS

Company Name: City Of Nashua Hunt Memorial Bldg Order # 27748071

Phone # T HG1 HG2 Voicemail
6035943661 Mobility Lines None None No

Toll Free Phone # Calling Origination Area Associated TN

OrderForm Version v1 Page 5 of 6

COMCAST COMCAST BUSINESS SERVICE ORDER
BUSINESS

Company Name: City Of Nashua Hunt Memorial Bldg Order # 27748071
LETTER OF AGENCY
Please print or type the following All blank spaces must be completed.
Billing Name City Of Nashua Hunt Memorial Bldg
Billing Address: 229 MAIN ST
City: Nashua State: NH Zip: 03060

If Company is switching its current phone number(s) to Comcast, please print the telephone number(s) and the name(s) of
Company's current local and long distance phone service providers in the spaces below.

Area code(s) and telephone number(s) Company wants switched to Comcast (you may also insert a number range, é@.g., 215-
555-0000 thru 215-555-9999):

T hone Number Current Local Provider
6035943661 Freedom Ri

Telephone Number Current Local Provider

Please read the following information:

The undersigned is an authorized representative of the Company. Company chooses Comcast for all its landline calling needs
across town, across the country, and worldwide for the telephone number(s) listed above (if applicable). Company understands
that Comcast will take the place of its current landline phone service provider(s) for local, local toll, and long distance services.
Company understands that, for each of these services, it may designate only one provider per service for any one telephone
number. Company also understands that the service provided by Comcast includes all distances, which means that Company
may only designate one provider for all of its calling needs for any one telephone number.

The undersigned signature on this form authorizes Comcast to act as Company's agent in making the changes from Company's
current service provider(s), and to switch Company's telephone number(s), listed above (if applicable), to Comcast. Company
understands that its current service provider(s) may charge a fee to switch its service to Comcast and that Company may
consult that provider as to whether a fee will apply.

Please sign here:
Authorized Representative's Signature: Date:

Authorized Representative's Name (Print):

Authorized Representative's Title

OrderForm Version v1 Page 6 of 6

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

June 9, 2021
Memo #21-139

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance for ADMINS in the amount of $73,740 funded from accounts
54407 Software Maintenance

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated June
3, 2021 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Annual Software Maintenance for ADMINS software
Value: $73,740
Vendor: ADMINS

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: June 3, 2021
Re: Annual Software Maintenance

This request is for the annual renewal required for the continued operation of ADMINS. Funding is
Software Maintenance 22.1.500 — 54407. Req# 71207.

Kimberly Kleiner
Administrative Services Director

Ce: K. Parkinson