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City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 10, 2021
Memo #22-191

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount not to exceed $25,973 funded from accounts
54407 Software Maintenance

Please see attached communications from Nick Miseirvitch, Deputy Director, IT, dated October 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Annual Maintenance for MHC Document Express Software
Value: not to exceed $25,973
Vendor: MHC Software

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: October 29, 2021

Re: Annual Software Maintenance — MHC Software

This request is for the annual renewal required for the continued operation of MHC software
support services. Funding is GF, Property Services, Software Maintenance 22.1.500 — 54407.

Amount: $25,972.33. Req# 76047.

This year’s increase has exceeded the $25,000 threshold, requiring Finance Committee approval.

Nick Miseirvitch,
Deputy Director, Information Technology

Ce: K. Parkinson, K. Kleiner

MHC Software

12000 Portland Ave S, Suite 230
Burnsville MN 55337

Tel: (800) 588-3676

Tax ID: 41-2020000

MHC

Bill To

CUS807 City of Nashua
229 Main Street | |

Ship To

Ship Date: 10/26/2021

TOTAL in Dollars

Invoice #:
Invoice Date:

INVMH136
10/15/2021

Nashua NH 03061-2019 Ship Method : $ 2 5 9/)? 3 3
United States
Email: L °
Terms Due Date PO# Sales Rep MHC Order #
Net 30 11/14/2021
Qty Item Term Start/End Date Taxable Rate Amount
1 MNT-MHC-DEAPACH 12/31/2021-12/30/2 F $841.33 $841.33
AP ACH Module Maintenance 022
1 MNT-MHC-DSS1095C 12/31/2021-12/30/2 F $2,205.24 $2,205.24
Document Self-Service 1095-C Web Delivery w/ 022
User Maintenance
1 MNT-MHC-DSSEW22K 12/31/2021-12/30/2 F $1,603.54 $1,603.54
Document Self-Service Electronic W-2 Web 022
Delivery with User Options - 2,000 Employees -
Maintenance
1 MNT-MHC-DSSMHCKBA 12/31/2021-12/30/2 F $1,530.00 $1,530.00
mhcKBA - Authentication Maintenance 022
1 MNT-MHC-DSSPREMPDO2K 12/31/2021-12/31/2 F $1,685.45 $1,685.45
Document Self-Service Employee/Member 022
Documents Web Delivery - 2,000 Employees -
Maintenance
1 MNT-MHC-DSSSELFDIS 12/31/2021-12/30/2 F $561.82 $561.82
DSS PR/ED Add-on: Disclosures Maintenance 022
1 MNT-MHC-DSSPREMAID 12/31/2021-12/30/2 F $749.09 $749.09
DSS PR/ED Add-on: Payroll/Emp/Mem Docs Email 022
Delivery Maintenance
1 MNT-MHC-DEPR 12/31/2021-12/30/2 F $2,358.64 $2,358.64
DE Payroll Module Maintenance 022
1 MNT-MHC-DEAPPOSPTN 12/31/2021-12/30/2 F $1,217.27 $1,217.27
AP Positive Pay Module with Transmission 022
Maintenance
1 MNT-MHC-DEAPBKRECN 12/31/2021-12/30/2 F $841.33 $841.33
AP Bank Reconciliation per Bank Maintenance 022
1 MNT-MHC-DEC1095C 12/31/2021-12/30/2 F $1,217.27 $1,217.27
Document Express Custom 1095-C Module 022
Maintenance
5 MNT-MHC-DEAPINTFCE 12/31/2021-12/30/2 F $315.92 $1,579.60
AP Interface (Import Routine) Maintenance 022
1 MNT-MHC-DEEREMIT 12/31/2021-12/30/2 F $1,217.27 $1,217.27
e-Remit Module Maintenance 022
Remit InfoWiNTiWwiH C-DEFORMS 1PAg eRe byleHsek2 =F $2,358.64 $2,358.64

Ban
ABA#: 071001533
Account#: 9990112629
Remit Notifications: accounting@mhcautomation.com

Bynes Ba BS AEB AAS Mule Maintenance

Finance charges will accrue on accounts over 45 days.

ORC Software
PO Box 1749
Burnsville, MN 55337

MHC

MHC Software
12000 Portland Ave S, Suite 230

Burnsville MN 55337
Tel: (800) 588-3676
Tax ID: 41-2020000

Qty Item

1 MNT-MHC-DEW2MODULE
DE W-2 Module Maintenance

1 MNT-MHC-IXEFORMC

eForms Express Custom Maintenance

1 MNT-MHC-DEAUTOMNT-MHC-DE

Auto Document Express - Maintenance

1 MNT-MHC-DELIMMODUL

Line Item Maintenance Module Maintenance

1 MNT-MHC-DE1099NEC

Document Express 1099-NEC Module

Maintenance

1 MNT-MHC-DE1099
1099 Module Maintenance

1 MNT-MHC-DE1099R
1099R Module Maintenance

1 MNT-MHC-DEAP

DE Accounts Payable Module Maintenance

Remit Information:
Payment by ACH and Wire
Byline Bank

ABA#: 071001533
Account#: 9990112629

Remit Notifications: accounting@mhcautomation.com

Finance charges will accrue on accounts over 45 days.

Term Start/End Date

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

Invoice #: INVMH136

Invoice Date: 10/15/2021
Taxable Rate Amount
F $525.40 $525.40
F $841.33 $841.33
F $314.86 $314.86
F $314.81 $314.81
F $600.00 $600.00
F $525.40 $525.40
F $525.40 $525.40
F $2,358.64 $2,358.64

Subtotal $25,972.33
Shipping Cost 0.00
Tax Total (%) $0.00
Total $25,972.33

Payment by Check
MHC Software

PO Box 1749
Burnsville, MN 55337

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 23, 2021
Memo #22-212

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount not to exceed $40,976 funded from accounts
54407 Software Maintenance

Please see attached communications from Nick Miseirvitch, Deputy Director, IT, dated November 22, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Maintenance cost for Cisco software that supports the City’s telephone system
Value: $40,976
Vendor: Custom Computer Specialists

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(7) Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: November 22, 2021
Re: Annual Software Maintenance — CCS Cisco SmartNet
This request is for the annual renewal required for the continued operation of CCS Cisco SmarNet

software support services. Funding is GF, Property Services, Software Maintenance 22.1.500 —
54407. Amount: $40,975.63. Req# 76524.

Nick Miseirvitch,
Deputy Director, Information Technology

Ce: K. Parkinson, K. Kleiner

The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and pian that indicate that
the 201 Main Street Building (formerly Alec's Shoes) would be the best site, and that an audience size of 500-700

is the right fit for the region.

At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an

endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.

We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen

at 7 pmon Tuesday, September 12th.

Ar «
Name: \. SSAC A WW Cun gun
rt sy 2 oy < Spee
Home address: L UO Bardémus io Ward Number

RSA 456-B:1, III, B:2, II
State of New Hampshire A
County of__

Signed an Ta aworn to gor affirmed) before me on the Fy day of yer , ZeC4 by

OU (name (s) of persons making statement).

(signature of notarial officer)

(Seal, if any)

Justice of the Peace, State of New Hampshire
Or
Notary Public, State of New Hampshire

My commission expires

Custom Computer Specialists, Inc.
70 Suffolk Ct.

Hauppauge, New York 11788

United States
http:/Awww.customonline.com

(P) 800-598-8989

(F) 631-543-2512

Custom Computer Specialists
Right . Right °

Date
Sep 15, 2021 08:28 AM EDT

Modified Date
Nov 12, 2021 07:59 AM EST

Customer

CITY OF NASHUA (C109835)
ACCOUNTS PAYABLE DEPT
229 MAIN ST PO BOX 2019
NASHUA, NH 03061

United States

Bill To

CITY OF NASHUA

Payable, Accounts
ACCOUNTS PAYABLE DEPT
229 MAIN ST PO BOX 2019
NASHUA, NH 03061

Ship To

CITY OF NASHUA
Receivable, Accounts

229 MAIN ST PO BOX 2019
NASHUA, NH 03061

United States

United States (P) 6035893330
(P) 6035893330 (F) 6035893209
(F) 6035893209
Customer PO: Terms:
Undefined

Special Instructions:

Cisco Smart Net Total Care Software Support Service
Technical support - for ER12-USR-1 - phone consulting - 1 year - 24x7

Cisco SMARTnet Software Support Service
Technical support - for LIC-CUCM-12X-ESS, UPG-CUCM-ESS-USR, UPG-UCM1012-ESS, UPG-UCM1112-ESS,
UPG-UCM9T012-ESS - phone consulting - 1 year - 24x7

Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: WS-C2960X-48FPD-L, WS-
C2960X-48FPDL++, WS-C2960X48FPDL-RF, WS-C2960X48FPDL-WS

Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-BEKEM, CP-BEKEM=, CP-
BEKEN-RF, CP-BEKEM-WS

Cisco SMARTnet Software Support Service
Technical support - for ER11-USR-1 - phone consulting - 1 year - 24x7

Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: ISR4321R-V/K9, ISR4321-V/K9,
ISR4321-V/K9-RF, ISR4321-V/K9-WS

Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: ISR4351-V/K9, ISR4351-V/K9-
WS

Cisco SMARTnet Software Support Service
Technical support - for UNITYCN12-STD-USR - phone consulting - 1 year - 24x7

Cisco SMARTnet Software Support Service
Technical support - for LIC-CUCM-11X-ENH-A - phone consulting - 1 year - 24x7

10 Cisco SMARTnet Software Support Service

Technical support - for LIC-CUCM-12X-ENH, MIG-12X-BASTOENH, MIG-12X-ESSTOENH, UPG-CUCNM-USR,
UPG-UCM1012-ENH, UPG-UCM1112-ENH, UPG-UCM9T012-ENH - phone consulting - 1 year - 24x7

11 Cisco SMARTnet Software Support Service

Technical support - for LIC-CUCM-12X-BAS, MIG-12X-ESSTOBAS, UPG-CUCM-BASIC, UPG-UCM1012-BAS,
UPG-UCM1112-BAS, UPG-UCM9T012-BAS - phone consulting - 1 year - 24x7

Quote #
71828 - rev 1 of 1

Description
1 Year Smartnet Renewals

SalesRep
Johnson, Paul
(P) 401-775-1181

Customer Contact
(P) 6035893330
(F) 6035893209

Ship Via:
Drop Ground

Carrier Account #:

CON-ECMU- 234 $4.17
ER12USR1
CON-ECMU- = 53 $8.33
LICCiCMS
CON-SNT- 6 $504.10
WSC296XL
CON-SNT- 4 $10.70
CPBEKEM
CON-ECMU- 65 $4.16
ER11USR1
CON-SNT- 4 $362.54
ISR4321V
CON-SNT- 1 $1,235.76
ISR4351V
CON-ECMU- 249 $15.83
UNITYDNR
CON-ECMU- 20 $44.17
LICXENHA
CON-ECMU- 72 $44.17
LICCUCHM
CON-ECMU- 147 $25.83
LICCXCMB

$975.78

$441.49

$3,024.60

$42.80

$270.40

$1,450.16

$1,235.76

$3,941.67

$883.40

$3,180.24

$3,797.01

12 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-8851-K9, CP-8851-K9++=,
CP-8851-K9=, CP-8851-K9-RF, CP-8851-K9-WS, CP-8851-R-K9=

13 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-3905, CP-3905=, CP-3905-
RF, CP-3905-WS

14 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-8865-3PCC-XU=, CP-8865-
K9, CP-8865-K9-RF, CP-8865-K9-WS, CP-8865-NC-K9=

15 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: WS-C2960X-24PD-L, WS-
C2960X-24PD-L++, WS-C2960X-24PDL-RF, WS-C2960X-24PDL-WS

16 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: BE6M-M4-K9=, BE6M-M4-K9-RF,
BE6N-M4-K9-WS

17 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-7821-K9++=, CP-7821-K9-RF,
CP-7821-K9-WS

18 Cisco SMARTnet Software Support Service
Technical support - for Cisco Unity Connection Voice Messaging (v. 10.x) - 1 license - phone consulting - 1 year -
24x7

19 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: ISR4331R-V/K9, ISR4331-V/K9,
ISR4331-V/K9-RF, ISR4331-V/K9-WS

20 Cisco SMARTnet Software Support Service
Technical support - for CCX-11-AQM-LIC - phone consulting - 1 year - 24x7

21 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-8861-K9, CP-8861-K9++=,
CP-8861-K9=, CP-8861-K9-RF, CP-8861-K9-WS, CP-8861-NC-K9=

22 Cisco SMARTnet Software Support Service
Technical support - for LIC-CUCM-11X-ESS-A - phone consulting - 1 year - 24x7

23 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-8800-V-KEM=, CP-8800-V-
KEM-RF, CP-8800-V-KEM-WS

24 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: ATA190, ATA190-RF, ATA190-WS

25 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: C6807-XL=, C6807-XL-RF,
C6807-XL-WS

26 Cisco SMARTnet Software Support Service
Technical support - for LIC-CUCM-11X-BAS-A - phone consulting - 1 year - 24x7

27 Cisco SMARTnet
Extended service agreement - replacement - 8x5 - response time: NBD - for P/N: CP-7841-K9++=, CP-7841-K9-RF,
CP-7841-K9-WS

28 Cisco SMARTnet Software Support Service
Technical support - for LIC-UCM-11X-ENHP-A - phone consulting - 1 year - 24x7

29 Cisco SMARTnet Software Support Service
Technical support - for CCX-11-N-P-LIC - phone consulting - 1 year - 24x7

Coverage Dates - 10/6/21 to 10/5/22 - all lines above
Contract# - 203796297

Serial #'s -
FGE204515EK
FGE204515CQ
WZP21320HZH
WZP2132010L
WZP2132012B
WZP21320HYR
FCW 2136A3V8
FCW2136A3QY

CON-SNT-
CP8851K9

CON-SNT-
CP3905

CON-SNT-
CP8865KP

CON-SNT-
WSC604DL

CON-SNT-
BE6M4M4K

CON-SNT-
CP7821K9

CON-ECMU-
UNITCNOS

CON-SNT-
ISR4331V

CON-ECMU-
CCXAMQA1

CON-SNT-
CP8861K9

CON-ECMU-
LICMESSA

CON-SNT-
CP88E0VK

CON-SNT-
ATA190

CON-SNT-
C6807XLC

CON-ECMU-
LICXBASA

CON-SNT-
CP7841K9

CON-ECMU-
LICMXNPA

CON-ECMU-
CCX11NLC

5 $16.66
7 $8.33
2 $20.83
11 $291.35
1 $262.50
6 $8.33
55 $15.83
1 $466.83
10 $104.17
1 $20.00
32 $8.33
3 $23.06
7 $24.33
2 $5,283.33
40 $25.83
5 $8.33
8 $61.66
10 $299.17
Subtotal:
Tax (.0000%):
Shipping:
Total:

$83.30

$58.31

$41.66

$3,204.85

$262.50

$49.98

$870.65

$466.83

$1,041.70

$20.00

$266.56

$69.18

$170.31

$10,566.66

$1,033.20

$41.65

$493.28

$2,991.70

$40,975.63
$0.00
$0.00
$40,975.63

PUC213880R1
FCH2145DEG4
FCH2145DEEW
FCH2143DXF9
FCH2145DESH
FCH2145DF6C
FCH2136DN6Q
FCH2136DUUC
FCH2136DXR6
FCH2136DUAM
FCH2136DUNW
FCH214729PZ
FCH214921Z2
FCH2134V057
FLM2201WOLC
CCQ215201AH
CCQ2152018W
WZP21510ES2
WZP21510ES6
W2ZP21510F11
W2ZP21510EU4
W2ZP21510ETZ
WZP21510EUG
FJC2208W OVP
FJIC2208W OVY
FOC2207TOGN
FCW 2209BOHY
FCW 2209B0JB
FCW 2209BOKP
CCQ215201MJ
CCQ215201NX
CCQ215201LV
CCQ215201MQ
CCQ215201MY
FJC2211W0B6
FJC2211W05K
FJC2211W0CM
FCH2210DV9F
FCH2210DWQA
FLM2213WOLT
FLM2213W0OMZ
FLM2213W ONO
FLM2213WO0PJ
FLM2217W 1AQ
PUC22098MPZ
W2ZP22110BJ6
FCW 2226B1BM
FCH2229ELSH
FJC2238W 2MB
FJC2238W 2PD
FJC2238W 2N8
FJC2238W 2P0
FJC2238W 2MR
FCH223824UG
FCH2238243C
FCH223824WV
FCH23112ZQA
FCH23112ZKB

You may submit your purchase by faxing a purchase order to 1-800-986-5518 or
mailing it to:

Custom Computer Specialists

70 Suffolk Ct.

Hauppauge, NY 11788

PLEASE INCLUDE YOUR QUOTE NUMBER ORA COPY OF YOUR QUOTE
TO FACILITATE ORDER PROCESSING.

IF YOUR ORGANIZATION DOES NOT ISSUE PURCHASE ORDERS,
PLEASE SIGN (INCLUDE YOUR TITLE), DATE AND RETURN A COPY OF
THIS QUOTATION AS EVIDENCE OF ACCEPTANCE.

DID YOU KNOW WE CAN PROVIDE ASSET TRACKING, MONITORING and
REMOTE SUPPORT FOR ALL PRINTERS, PCs, SERVERS and NETWORK
DEVICES.

CALL US AT 800-598-8989 for additional details.

Public sector customers can purchase our services under NY, RI and MA state
Contracts. Please call for the applicable contract number.