Search

Three alternative development concepts shall be formulated for highest and best use
analysis which shall be evaluated from three perspectives:

e Community benefits - focusing on non-financial considerations such as design,
contribution to open space, expansion of the City’s housing or business
options or non-profit community-supporting services and amenities and
amenities, Pedestrian connections to downtown and to riverside open space
will be paramount to the success of this development. Are there any city
agencies or ground level program elements that the City would like to see?

e Real estate financial benefits - in terms of financial feasibility, potential land
disposition revenue and marketability, timing and risk

e Public financial benefits - integrating the above plus real estate tax revenue
and any indicated required public investments.

Scope of Service Deliverables and Project Schedule:

1. Concept Planning (4 weeks; January/February, 2022)

Three Development Concept Site Plan Options — including code
considerations, unit count/ program use, connectivity & parking count.
Working with the real estate professional and civil engineer, the design team
will test program and building massing options, establish design character,
and review approaches to pedestrian and vehicular circulation. Space and
program requirements will be reviewed for civil/ legal feasibility.

ICON’s team will be led by the Principal and Associate Principal, anticipating
approximately 150 hours for Concept Planning Phase and approximately half
staff time.

Refining the options, the civil engineer will prepare parking analysis based on
the existing and two proposed development options, including emergency
vehicle and loading access to the site. Site plan diagrams will convey street,
curb and intersection upgrades if deemed necessary. Extents include
adjacent intersections for traffic lights or other mitigation. The design and
engineering team will look to the city for coordination with utility providers.

ICON’s team includes one Site Walk to review the site with city stakeholders.
The design team (Arch/ Civil) shall participate in weekly conference/zoom
calls for a total of 6 coordination meetings.

ICON shall lead three meetings with stakeholders during the exploration of
options.

One (1) Virtual Meeting Is Proposed w/ staff in which findings of
alternatives / evaluation shall be presented & One preferred concept
selected and refined as discussed.

One (1) Presentation / Meeting with Public Boards and/or Elected
Officials to Present Preferred Scheme

Design sketches and massing studies will initiate discussions regarding

the project.

Preferred Scheme -- One Site Plan Option will be refined and
illustrated after review. (2 weeks; February, 2022)

o Building Unit and Area Matrix — Provided calculating the unit mix,
unit NSF and building GSF.

o Initial Zoning Analysis — Prepared for review. Nashua Land Use
Code and NHDES regulations shall be reviewed to determine
their impacts to the proposed development plan.

© Based on the Preferred Plan, the civil engineer shall prepare a
Preliminary Site Plan of the intended development. The
infrastructure analysis shall include grading, utilities (electrical,
water, sewer), a preliminary stormwater design and other
elements usually included in a site design. Recommendations for
changes to the layout due to site conditions shall be brought to
the Client’s attention and the necessary adjustments made to
the plan.

© Preparation of a design and permitting timeline will be prepared,
including detailed scope of work.

o 6 street view renderings, one aerial view over google earth,
primary elevations to be provided.

Flip Book - Summarizing the Concept study process and the findings.
The community and stakeholder process and recommendations based
on public feedback will be included in brief.

Design Guidelines — The design team will develop a document that will
provide a framework for the architectural character of future
redevelopment of the Mill Yard. Including diagrams and annotated
photographs, the Guidelines will convey a unified vision for the Mill
Yard’s public realm, preserving the qualities that make it unique, and
allowing for contemporary development to succeed.

Cost Estimate — (Ongoing) Pricing for the Preferred Scheme. Initial
concepts shall be priced based on industry expertise, construction cost
from the Cost Estimating team.

Real Estate Evaluation and Technical Memo for Feasibility/Highest &
Best Use Analysis, Estimation of Potential Disposition Revenue and
Benefits to City (4-6 weeks; January/February, 2022)-The real estate
component of the highest and best use analysis shall entail the following
tasks:

Review background information, tour the site and environs and meet
with City to ensure full understanding of issues and objectives.

Conduct a market assessment focusing on multi-family residential,
drawing on data and insights from the consultant’s recent work in the
market and conducting new research focusing on the opportunity at
the subject site, primarily in the form of high-level interviews with

developers and other knowledgeable sources active or potentially
interested in the local market. This will include a review of supply,
timing/pipeline, market acceptance/performance and other relevant
characteristics of comparable/competitive existing properties and
proposed projects, views on competitive position of potential
development at the subject site, potential interest in the opportunity
by and project preferences of potential developers and bases for
estimates of market rental and condo pricing and other terms, typical
operating expenses and development costs, financing and investment
return parameters and market land pricing experience and
expectations.

This task shall also include limited research on potentially appropriate
non-residential use to inform its possible inclusion as an ancillary
project component or to flag any unanticipated greater potential. If
significant potential for such non-residential use is identified, we
would inform the City which would determine whether to engage
additional services for a more in-depth analysis of such use which
could be better scoped and budgeted at that time.

Research with City tax assessor per unit or per square foot property
tax assessments and tax revenues attributable to potential uses and
development types.

Based on the above and evaluations conducted by other team
members, collaborate with Icon to formulate three preliminary
alternative development concepts and programs.

Coordinate with cost estimator, ICON and other team members (as
well as input from research) to determine typical construction cost
estimates on a per unit or square foot basis to apply to alternate
development concepts as well as any non-construction costs.

Estimate feasibility and supportable land/shell cost/potential
disposition revenues, marketability, timing, risk, real estate tax
revenues, required public investments (if any) and non-financial
community benefits for the alternative development concepts.

For the preferred development concept, integrate detailed
construction cost estimate and any refinements in program and
design in a detailed financial feasibility analysis yielding estimated
supportable land cost/potential disposition revenues, marketability,
timing, risk, real estate tax revenues, required public investments (if
any) and non-financial community benefits.

Summarize process, findings and recommendations in a brief
executive summary level memorandum or report.

Participate with team in presentations/meetings over the course of
the study to present preliminary findings and facilitate determination
of alternative and preferred development concepts and present final

conclusions and plans.

ICON ARCHITECTURE 101 SUMMER ST BOSTON MA_ 02110 617.451.3333 ICONARCH.COM

4. Community Engagement & Stakeholder Outreach

(lanuary/ February 2022)

e = Three virtual meetings are proposed with stakeholders.

e One virtual meeting is proposed with staff in which the findings of
the alternatives evaluation shall be presented and one preferred
concept will be selected and refinements discussed.

e One presentation/meeting with public board(s) and/or elected
officials to present the Preferred Scheme.

3. FEE PROPOSAL

Scope:

Concept Plan Options, Preferred Scheme, Flip Book

@ = Architectural DeSIGN.......ccccessesesseseescssessessetsensetscreeteereaees $23,000
e Real Estate Consultant 0... cccccsecssesscsscssecsecsceseeseresteseeeseenee $3,000
© COSt EStiMate cc ccccccescescesestesscsteseeneessersevsavseesceseesearecarsararsas $2,000
© Civil Engineer oo... cccsseecscsessesscsssesecsenseecssssserensenenseeieens $10,000
© Legal ON-Calll..ccccccccsescsscsescesscssesseescssesscseensececasensesseccssensentees $2,000
Subtotal: $40,000
Deliverables:
Street View Renderings (6)......cccscccsesesessssescsssscsesseescsesssseeansesseens $12,000
Rendered Aerial VieW (1)....c.ccccccscsessecscsessssercsseescseetscseescatscsseneneaees $3,000
Design GUICeline€S.........cccccssessseecsceescsessessescacscssenseesensacseneeceereatsestenses $10,000
Subtotal: $25,000
Real Estate Evaluation and Technical M@M0..........ccceeescsersereeen $13,000
Stakeholder MeeCtings........ccccscssscsssscessscscsscsssesesscseensacsesscssercenssenenees $24,000
Expenses (Travel, Printing).........cccscsssssrcssssssscsscsssssassatscsrssessesssasersens $3,000

Total $105,000

Additional Services:

Additional Services:

Additional In-Person Meetings:

Additional Virtual Meetings:

ICON: $2,000*
Abramson: $1,000

ICON: $1,200*

ICON ARCHITECTURE

101 SUMMER ST BOSTON MA_ 02110 617.451.3333 ICONARCH.COM

e Abramson: $600
Renderings: $3,000 (up to 3 ICON in-house renderings)
*Includes 2 ICON representatives (Principal and PM)

On-Call Consultant Additional Hourly Rates:
e Legal Due Diligence: $300/hour
e = Civil Engineering: $120-$185/hour

END OF PROPOSAL

ICON ARCHITECTURE 101 SUMMER ST BOSTON MA_ 02110 617.451.3333 ICONARCH.COM

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

October 27, 2021
Memo #22-183

TO: Mayor Donchess

Finance Committee

SUBJECT: Feasibility Study for Elm Street Middle School in the amount not to exceed $120,000

funded from accounts 53142 Consulting Services/Escrow

Please see attached communications from Tim Cummings, Director of Economic Development, dated
October 26, 2021 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item: Feasibility Study/Design Services Contract for Elm Street Middle School
Value: not to exceed $120,000
Vendor: Marvel Design

Department: 183 Economic Development
Source Fund: 53142 Consulting Services/Economic Development Escrow Funds

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP #0301-052521 for this project was issued on April 26, 2021 and the

following bids were received:

Vendor Location Amount Note
MARVEL New York, NY $148,500

Icon Architecture Boston, MA $75,000

Cube 3 Lawrence, MA $181,000

Market Square Architects | Portsmouth, NH | $55,530

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request

your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: T Cummings
J Graziano

(603) 589-3330
Fax (603) 594-3233

THE CITY OF NASHUA “The Cate City’

Office of Economic Development

TO: Jim Donchess, Mayor

FROM: Tim Cummings, Economic Development Director

Date: October 26, 2021
RE: Approval of Elm Street Middle School Feasibility Study / Design
Contract

The enclosed documents is a contract for your approval where we will be looking to enter into a
professional services design contract with Marvel Design. The main driver of this 1s contract is
the need to better understand how the Elm Street Middle School land and/or building can be

repurposed, because we will be closing the facility with the creation of the new middle school.

The Office of Economic Development has been charged with developing a strategic plan that
looks to put this building and land area back in to productive service. A procurement
methodology of a Request For Proposals (“RFP”) was used. This RFP was for consulting
services to develop a feasibility study on the Elm Street Middle School.

The feasibility study will analyze all of the relevant factors —including economic, technical,
legal, timing, and risk considerations - to ascertain the likelihood of completing the development
successfully. The conclusions should include a complete listing of the pros and cons, which will

allow for a major investment in a capital outlay to be made with confidence.

In closing, the RFP set out a provision to ensure that the Keefe Auditorium is prioritized

understanding the community sentiments around this amenity.

THANK YOU.

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3106

CONTRACT FOR PROFESSIONAL SERVICES

TITLE

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Marvel
NAME AND TITLE OF PROFESSIONAL CONSULTANT

145 HUDSON ST. 3®° FL. NEW YORK, NY, 10013
ADDRESS OF PROFESSIONAL CONSULTANT

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Consultant; and

WHEREAS, it is deemed that the services of a Professional Consultant herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Consultant represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which

are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the

AG 1 of 4

written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Consultant shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

DESCRIPTION OF WORK:

3. PERIOD OF PERFORMANCE. Professional Consultant shall perform and complete all work by 6/30/22__
which date shall only be altered by mutually approved written agreement to extend the
period of performance or by termination in accordance with the terms of the contract. Professional
Consultant shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.

4. COMPENSATION. Professional Consultant agrees to perform the work for a total cost not to exceed

($120,000.00_)

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Professional Consultant has received a written exemption from the City of Nashua, Professional
Consultant shall submit monthly requests for payment for services performed under this agreement in
accordance with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the Professional Consultants right to payment as the City of Nashua may reasonably require.
Professional Consultant shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:

>» Electronically via email to VendorAPInvoices@ NashuaNH.gov

OR
> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

AG 2 of 4