These prices do NOT include applicable taxes, insurance, shipping, delivery,
setup fees, or any cables or cabling services or material unless specifically listed
above. All prices are subject to change without notice. Supply subject
to availability.
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 17, 2021
Memo #22-189
TO: Mayor Donchess
Finance Committee
SUBJECT: Public Access Television Operations & Management in the amount not to exceed $92,000
funded from account PEG Fund 2505/55699 Other Contracted Services/Peg Fund 2505
Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
November 10, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:
Item: Month to month continuation of current CTV operator services. RFP is to be issued
in November 2021 for this service and this would fund the current provider until
the RFP process has completed and a new contract is in place.
Value: not to exceed $92,000
Vendor: Community Media Services Group
Department: 122 Information Technology
Source Fund: PEG Fund 2505/55699 Other Contracted Services
Ordinance: Pursuant to § 5-84 Special purchase procedures. A/({7) Purchases under extensions
of contracts when no price increase exceeds 10% per year
The Administrative Services Division: Information Technology and the Purchasing Department
respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: K Kleiner
J Graziano
City of Nashua
PEG Access Channel . (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060
To: Mayor Donchess
Finance Committee
Date: November 9, 2021
Re: Contract with Community Media Services Group LLC
In July of 2012, the City of Nashua entered into a contract with Community Media Services Group
LLC to operate, manage and coordinate the use of the City’s public access television channel. After
the initial contract, the City has continued this relationship on an annual renewable 12 month term
with increases of less than 10% per year,
At this time, we are initiating an RFP due to the length of time that has passed since the last formal
contract was negotiated and to ensure good business practices are being followed. On November 8,
2021 the City issued a letter of termination to Community Media Services LLC on the current
services. Administrative Services is working with the Cable Television Advisory committee to
develop a new Request for Proposals with an updated Scope of Work. We expect this RFP to be
issued within the next couple weeks.
We are requesting funding not to exceed $92,000 to go through June 30, 2022 to ensure we have
time for a complete RFP issuance/review/award, any contract negotiation and possible vendor
transition.
The decision to move forward with a new Request for Proposal comes from a City ordinance
requirement to put the business out for a RFP not out of a displeasure with the support and services
of the current provider.
Aynbu ly KLIS
Kimberly Kleiner;
Administrative Services Director
Ce: K. Parkinson
Community Media Services Group, LLC
P.O. Box 10180
Invoice
Date Invoice #
Bedford, NH 03110
10/12/2021 2086
Bill To
City of Nashua
Attn: Accounts Payable
P.O. Box 2019
229 Main Street
Nashua, NH 03060
P.O. No. Terms Project
166331 Due on receipt
Quantity Description Rate Amount
1 | Operation of Public Access TV channel forOCtober 2021 11,500.00 11,500.00
Thank you for the confidence in taking care of the Public Access oeprations in Nashua
Total
$11,500.00
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 10, 2021
Memo #22-190
TO: Mayor Donchess
Finance Committee
SUBJECT: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded
from accounts 61310 Compressed Natural Gas
Please see attached contract amendment from AVSG, dated November 9, 2021. A price increase from
$2.199/gallon to $2.49/gallon has been implemented for all compressed natural gas fuel purchased for city
and transit vehicles as of November 1, 2021. In FY21 we purchased 172,062 gallons of compressed natural
gas which nets an annual increase of approximately $50,000 given a similar usage assumption. Below
please find a summary of the purchase approval request:
Item: Compressed Natural Gas
Value: not to exceed $50,000
Vendor: AVSG
Department: 186 Transportation
Source Fund: 61310 Compressed Natural Gas
Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.
The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: C Correa
C O'Connor
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: November 16, 2021
Re: Multi-Year Contract Award — Compressed Natural Gas
Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.
The Finance Committee has approved and placed on file the notification of the award of the
referenced contract amendment at the November 17, 2020 meeting and as such | am requesting the
full Board of Alderman approve the following contract:
Item: Compressed Natural Gas for fuel to be used by both city and
transit vehicles.
Value: Not to exceed $428,435 annually through May 1, 2026
Vendor: AVSG
Purchasing Memo#: 22-190 dated November 10, 2021
Contract Term: 4 year contract extension executed on November 2017 to cover
through May 1, 2026
Thank you.
229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov
AMENDMENT TWO
TO
LEASE AND OPERATING AGREEMENT
This AMENDMENT is made as of November , 2021 ("Effective Date"), by and between
the City of Nashua with an address of 229 Main Street, Nashua, New Hampshire ("City") and
AVSG LP, a Massachusetts limited partnership, with an address of C-3 Shipway Place, Boston,
MA 02129 ("Lessee").
WHEREAS, the City and Lessee entered into a Lease and Operating Agreement dated March 4,
2011, regarding a program for the distribution of compressed natural gas ("CNG") at a full
public-access CNG fuel station within the City ("Agreement");
WHEREAS, Section 5 of the Agreement states that the Agreement will remain in effect through
May 1, 2021 ("Initial Term") and be renewable for an additional 5 years upon mutual agreement
of the parties ("Renewal Term"), the City's agreement not to be unreasonably withheld;
WHEREAS, Lessee is investing in capital improvements on the leased premises and has
requested that the Renewal Term be approved now, bringing the termination date of the
Agreement to May 1, 2026;
WHEREAS, Section 9 of the Agreement provides for the rate the City will pay Lessee per diesel
gallon equivalent ("DGE") for CNG;
WHEREAS, the parties have negotiated a revised DGE rate; and
WHEREAS, the Lessee and the City wish to extend the Agreement and memorialize the revised
DGE rate.
NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby
mutually agree as follows:
1. That the term of the Agreement shall be extended to May 1, 2026. For the avoidance of
doubt, the new termination date of May 1, 2026 incorporates the Agreement's Renewal
Term, and the parties are not agreeing or obligated to agree to an additional 5 year
renewal term after the May |, 2026 termination.
2. The Lessee will invoice the City at a rate of $2.65 per DGE ($2.49 per gas gallon
equivalent ("GGE")) effective November |, 2021 through June 30, 2022.
3. All other terms and conditions of the Agreement not changed by this (or prior)
Amendment(s) remain in full force and effect.
IN WITNESS WHEREOPF, the parties hereto have, by their duly authorized representatives
placed their hands as of the date first above written.
The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec’s Shoes) would be the best site, and that an audience size of 500-700
is the right fit for the region.
At this time, the City is working through the process of approval for a bond measure for this project. The total
arnount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. in addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an
endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.
We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen
at 7 pm on Tuesday, September 12th.
Name: Heather bb & hgh
psc Blech Nitehea, Auth 7
Home address: S28 bse ee ee OA EF, (chug AT Ward Number.
RSA 456-B:1, Ill, B:2, It
State of New Hampshire
County of ;
Signed and Sworn to (or affirmed) before me on the __*
Aathee & aX — Hrechal (name (s) of persons making statement).
(signature of notarial officer)
(Seal, if any)
Justice of the Peace, State of New Hampshire
or
Notary Public, State of New Hampshire
My commission expires
City of Nashua AVSG LP
By: James W. Donchess, Mayor By: Babak, Alizadeh, President
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
October 27, 2021
Memo #22-181
TO: Mayor Donchess
Finance Committee
SUBJECT: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow
Plowing Services
Please see attached communications from Tim Cummings, Director of Economic Development, dated
November 3, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:
Item: Snow Removal and Salt/Sand treatment as needed for 18 City Parking Lots
Value: not to exceed $40,000
Vendor: Doty Group
Department: 166 Parking
Source Fund: 54207 Snow Plowing Services
Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.
A competitive bidding RFP #0862-102221 for this project was issued on October 5, 2021 and the
following bids were received:
Vendor Location Amount Note
The Doty Group Hollis, NH $125/hr
We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request
your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: T Cummings
J Graziano
