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Finance Committee — 12/01/2021 Page 31

Alderman Klee

Thank you. This is not really on this purchase so much as a question about the sweepers. When we do the street
sweeping does it also pick up the debris that's kind of hanging around the sewers, or the gutters, whatever you want to
call it? Because | know when | walk the streets sometimes I'll see that they're all clogged up and...

Mayor Donchess

Catch basin.

Jonathan Ibarra, Superintendent of Streets

Yeah, they sweep the gutter or we call the curb line year to year. It's hard to keep up with some of it depending on the
leaf fall. But yes, that is what they do. They maintain the drainage ways and curbs.

Mayor Donchess

But if it's clogged, you’ve got to have someone come out and clean it.
Alderman Klee

Yeah, that that is one of the things that | do notice especially like when I'm walking through French Hill and everything like
that. | see a lot of like overgrowth and so on by some of those. | know the one by my house, like we go out and clean it
regularly but not every everybody does that. So | just was wondering whether or not the street sweeper have the ability of
really kind of getting down and cleaning because there's a lot of very thick and you can't always clean it in the holes there.
Yeah.

Jonathan Ibarra, Superintendent of Streets

No. They can take just the surface material. If it's more involved in that, we would ask wastewater to go out there and
clean the basin.

Alderman Klee
Okay. Thank you.

Jonathan Ibarra, Superintendent of Streets

We're happy to do so if you have a particular area that you need done.
Alderman Klee

And | have. | have called and you guys have been wonderful. You’ve come out and taken care of it. | just was wondering
if the sweepers did any of it as well. So thank you.

Mayor Donchess

Alright, anyone else? Please call the roll.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Nashua Conservation Commission Technical Assistance Contract (Conservation Commission)

Finance Committee — 12/01/2021 Page 32

Without objection, Mayor Donchess accepted the communication and placed it on file.

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Transit Center Renovation (Transit)

Without objection, Mayor Donchess accepted the communication and placed it on file.

From: Kelly Parkinson, Purchasing Manager
Re: Emergency PO Request — Roofing Materials (Admin/Engineering)

Without objection, Mayor Donchess accepted the communication and placed it on file.

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS —- ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM
OCTOBER 16, 2021 TO OCTOBER 28, 2021, OCTOBER 29, 2021 TO NOVEMBER 11, 2021, AND NOVEMBER 12,
2021 TO NOVEMBER 23, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Alderman Klee

Thank you, Mr. Mayor. It really doesn't relate so much to the Finance Committee but I've been getting a number of phone
calls relative to the letters that went out to actually Mr. Mayor before | speak, there's someone. | think we forgot public
comment.

Mayor Donchess

We're not too public.
Alderman Klee
Yeah, I'll wait to remarks by the Aldermen.

Mayor Donchess

All right. Any other general discussion? If there is none, then we'll go to public comment. Anybody in the public wish to
address the committee? Yes. Please go ahead. Introduce yourself and you, of course, have three minutes.

PUBLIC COMMENT

Laurie Ortolano

Laurie Orlando, 41 Berkeley Street. This was a big agenda to follow and | don't know if it's normal but there were no

Finance Committee — 12/01/2021 Page 33

motions attached to the packet. | thought usually you gave the motions like you would in any board packet. So it made it
pretty challenging to follow and have to go through the data.

I'm wondering, | noticed that | went back and looked at the budget for the CERF equipment for DPW and | noticed we
purchased maybe five or six other pieces of equipment that were not in the budget for DPW under CERF. And I'm
wondering if they weren't listed does that exceed the 10% rule and you have to bring that to the Board as well? Maybe
I'm not reading it correctly but the first thing | did when | saw all of this equipment was to see what we budgeted? It
seems to me we budgeted a lot more trucks and equipment and | I'd also like to know why if they weren't budgeted, why
we didn't know we needed the equipment and why we need it now.

Also, yeah, some of the accounts it didn't seem like the letters attached matched the motions on where the funding was
coming from. But! couldn't verify that because | didn't have the actual motions being read.

| was happy to hear Alderwoman Kelly, you know, ask about cost of the DPW facility with the increases in all of the
material costs going on as a result of these shipping issues and COVID in general. But, you know, one of the things we
think that would be good for the Board to do is to look at change orders and cost changes that have happened with the
school and with the PAC. I've been asking for information about the Performing Arts Center. It's been several years, |
think people since the Board has had an update on that. And | really feel before you approve this bond, we should be
looking at the other two and how cost containment is going particularly on the purchase of items that are going to go into
the building. | think that matters.

And just one other thing relative to the brining. | Know we all love the brining but | think one thing you forget about is that
is its super corrosive on the equipment. So you get you get all this benefit of less salt, but you get an increase in wear
and tear on your equipment and in corrosion. I'm wondering how we treat that. | Know some businesses actually oil their
trucks after they come back from brining to increase the life of the vehicle. And, you know, clean them very thoroughly. |
think that's something we should look at because while we may save money on Salt, the cost of these vehicles as you've
just gone through quite an extensive list is obviously very expensive as well. So that's my input tonight. Thank you.

Mayor Donchess

All right. Any other members of the public wish to address the Committee? All right, we'll go to remarks by Aldermen.

REMARKS BY THE ALDERMEN

Alderman Klee

Thank you, Mr. Mayor and my apologies for jumping the gun on this. | just wanted to address the emails and so on that
I've been getting and I'm sure other Aldermen have gotten them as well relative to the letters of assessing, and coming
into people's homes, and so on.

First, let me clarify that the city is not demanding that you allow them in. That seems to be something that's been out
there that the city is demanding that the city is never demanding. | believe it was in 2019 that we were required to do this
level of assessment and then it had to be completed by 2022. | could be wrong on the year, but | believe that that was
correct. The city is just trying to comply with the State's requirement. They are the best valuation we can get at the city is
to actually do a go in and do a full measure and list in each home. However, it is your constitutional right to say no.
Personally, | will be allowing them to come in.

The other question that seems to be out there is that we are sending unvaccinated people in and that masks aren't
required and so on and that is not true. | did speak to Director Kleiner to get clarification on that. They will be wearing
masks. They will be vaccinated. If at the time you make your appointment you want proof of vaccination, you can ask
that and | believe that they will bring some type of proof with them. The city is not demanding this and we need to make
sure that that is quite understandable. | think it would be good if you did let them into your home. But everybody has their
own reason and you don't need to give the reason why you do not want them there. So | just want to make that clear.
Thank you very much, Mr. Mayor.

Mayor Donchess

All right. Any other comments by Aldermen? Remarks by Aldermen? All right. | don't see any.

Finance Committee — 12/01/2021 Page 34
Alderman Laws
Mr. Mayor. Sorry.

Mayor Donchess

Yes. Alderman Laws.

Alderman Laws

| just wanted to apologize and thank you all for your patience. On Wednesday nights, Sophia does get home from work
late and | know this is a prolific agenda. I'm sorry for forcing your hand you have to do a roll call for everything. So thank

you everyone.

Mayor Donchess

Of course, we like to see you personally so...
Alderman Klee
But if you just showed the baby once in a while.

Alderwoman Kelly

| literally was gonna raise my hand and say where's that beautiful baby? She's with you waiting to see those cheeks.
| actually also if | could just wanted to point out that this is the second to last meeting that Mr. Laws will be with us.
Alderman Laws

I'll bring the tissues.

Mayor Donchess

All right. Anyone else for Aldermen’s remarks? If not, Alderman Klee.

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:29 p.m.

Alderman Linda Harriott-Gathright,
Committee Clerk

The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec’s Shoes) would be the best site, and that an audience size of 500-700
is the right fit for the region.

At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. in addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an

endowment that will produce substantial revenue, and offset the cost of ongoing operations of the praject.

We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen

at 7 pm on Tuesday, September 12th.
£ é
Name: Me He id Me. ve

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Home address: / Op 0 Ab < } OSCE O

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Ward Number 2

RSA 456-B:1, Ill, B:2, II

State of New Hampshire -
County of i ells b One

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Signed and Sworn to (or Le Reore me on the 7 day otf h 2007 A sy
ne LX, ( (name (s) of persons making statement).

(signature of notarial officer}

(Seal, if any)

Justice of the Peace, State of New Hampshire
Or
Notary Public, State of New Hampshire

My commission expires

FINANCE COMMITTEE
DECEMBER 1, 2021

7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zoom. us/j/84942391678?pwd=WEg2bUhwY kFWVGNIRWFORnpY V3R6Zz 09
Meeting ID: 849 4239 1678 Passcode: 494137

By telephone: 1-929-205-6099 Meeting ID: 849 4239 1678 Passcode: 494137

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Dawid G. Fredette, Treasurer/Tax Collector
Re: Purchase replacement for one (1) 2014 Toro 5910 Mower — DPW Parks & Recreation from FY2022 Capital
Equipment Reserve Fund (CERF)

From: David G. Fredette, Treasurer/Tax Collector
Re: Division of Public Works Street Department — Purchase replacement for one (1) 2009 Chew C4500 Utility Body;
one (1) 2016 Trackless MT6 Sidewalk Tractor — from FY 2022 Capital Equipment Reserve Fund (CERF)

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount not to exceed $74,427 funded from accounts 54407 Software Maintenance
(Police Department)

From: Kelly Parkinson, Purchasing Manager
Re: Software License in the amount not to exceed $27,995 funded from accounts 54407 Software Maintenance
(Police Department)

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount not to exceed $25,973 funded from accounts 54407 Software Maintenance
(Information Technology)

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount not to exceed $40,976 funded from accounts 54407 Software
Maintenance (Information Technology)

From: Kelly Parkinson, Purchasing Manager
Re: Public Access Television Operations & Management in the amount not to exceed $92,000 funded from accounts
55699 Other Contracted Services (Information Technology)

From: Kelly Parkinson, Purchasing Manager
Re: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded from accounts 61310
Compressed Natural Gas (Transit)

From: Kelly Parkinson, Purchasing Manager
Re: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow Plowing Services
(Parking)

From: Kelly Parkinson, Purchasing Manager
Re: Feasibility Study for the Millyard land in the amount not to exceed $105,000 funded from accounts 53142
Consulting Services/Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Feasibility Study for Elm Street Middle School in the amount not to exceed $120,000 funded from accounts
53142 Consulting Services/Escrow (Economic Development)

From: Kelly Parkinson, Purchasing Manager

Re: Architectural Design/Streetscaping of West Pearl Street in the amount not to exceed $100,000 funded from
accounts 53142 Consulting Servces/Downtown Improvement Committee & Economic Development Escrow
(Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Design & Construction for the DPW Facility Change Order #1 in the amount not to exceed $40,060 funded from

accounts 53107 Architect & Engineering Services (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Construction Management Services for anew DPW Administrative Office Building in the amount not to exceed
$12,025,000 funded from 54210 Lead Hazzard Remediation (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Services for 2022 Sewer Rehab Program in the amount not to exceed $229,500 funded from
accounts 81700 Infrastructure Improvements (Admin/Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Streamgage Equipment, Operation and Maintenance in the amount not to exceed $25,850 funded from
accounts 81700 Infrastructure Improvements (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: Change Order to Engineering Services for Canal Street Bridge Improvements not to exceed $5,107 funded from
account 53107/Fund: Capital (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: Two 2021 Ford F550 Dump Trucks & Two-Way Radios in the amount not to exceed $161,217 funded from
accounts 81500 Vehicles/CERF (Parks & Recreation)

From: Kelly Parkinson, Purchasing Manager
Re: 2022 Ford F350 Truck & Two-Way Radio in the amount not to exceed $61,253 funded from accounts 81500

Vehicles/CERF (Parks & Recreation)

From: Kelly Parkinson, Purchasing Manager
Re: 2021 Toro Mower & Two-Way Radio in the amount not to exceed $142,538 funded from accounts 81500
Vehicles/CERF (Parks & Recreation)

From: Kelly Parkinson, Purchasing Manager
Re: Water Pump Rebuild in the amount not to exceed $50,073 funded from accounts 54487 Equipment Repairs &
Maintenance/Wastewater Fund (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: 2021 Ford F350 Truck & Two-Way Radio in the amount not to exceed $56,800 funded from accounts 81500
Vehicles/WERF (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: 2021 Ford F250 Truck & Two-Way Radio in the amount not to exceed $48,410 funded from accounts 81500

Vehicles/WERF (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: 2021 Ford F350 Truck & Two-Way Radio in the amount not to exceed $84,446 funded from accounts 81500
Vehicles/WERF (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: International HV607 Water Tank Truck & Two-Way Radio in the amount not to exceed $132,997 funded from
accounts 81500 Vehicles/CERF (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: 2022 Ford F350 Truck & Two-Way Radio in the amount not to exceed $50,810 funded from accounts 81500
Vehicles/CERF (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: Caterpillar 980M Wheel Loader & Two-Way Radio in the amount not to exceed $494,900 funded from accounts
81500 Vehicles/CERF/Bond (Solid Waste)

From:

Re:

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Re:

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Re:

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Re:

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Re:

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Re:

Kelly Parkinson, Purchasing Manager
Solid Waste Recycle Collection Vehicle & Two-Way Radio in the amount not to exceed $346,275 funded from
accounts 81500 Vehicles/CERF, pending bond approval (Solid Waste)

Kelly Parkinson, Purchasing Manager
Road Salt in the amount not to exceed $465,000 funded from accounts 61514 Salt (Streets)

Kelly Parkinson, Purchasing Manager
Garage Door Replacement in the amount not to exceed $60,560 funded from accounts 81200 Buildings &
Improvements (Streets)

Kelly Parkinson, Purchasing Manager
Trackless MT7 Articulated Tractor & Two-Way Radio in the amount not to exceed $171,528 funded from
accounts 81500 Vehicles/CERF (Streets)

Kelly Parkinson, Purchasing Manager
2020 Caterpillar M317F Excavator & Two-Way Radio in the amount not to exceed $280,000 funded
from accounts 81500 Vehicles/CERF (Streets)

Kelly Parkinson, Purchasing Manager
2022 Ford F350 Truck & Two-Way Radio in the amount not to exceed $82,663 funded from accounts 81500
Vehicles/CERF (Streets)

Kelly Parkinson, Purchasing Manager
Johnson Vacuum Sweeper & Two-Way Radio in the amount not to exceed $294,947 funded from accounts
81500 Vehicles/CERF (Streets)

Kelly Parkinson, Purchasing Manager
Change Order for Nashua Conservation Commission Technical Assistance Contract (Conservation
Commission)

Kelly Parkinson, Purchasing Manager
Change Order for Transit Center Renovation (Transit)

Kelly Parkinson, Purchasing Manager
Emergency PO Request — Roofing Materials (Admin/Engineering)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Office of TheTreasurer

229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228

To: Board of Aldermen November 18, 2021
From: David G. Fredette, Treasurer'Tax Collector

Re: Purchase replacement for one (1) 2014 Toro 5910 Mower - DPW Parks & Recreation
from FY 2022 Capital Equipment Reserve Fund (CERF)

The purpose of this communication is to give additional information related to the need to replace
one (1) 2014 Toro 5910 Mower that was not listed on the FY¥2022 vehicle replacement schedule
rather than the scheduled CERF replacement of one (1) 2000 John Deer Tractor ($103,422). The
2014 Toro 5910 Mower is in need of extensive repair and requires immediate replacement.

The cost to CERF will be $137,537.19. Funds are available in CERF due to cost savings on several
items in FY 2022. The purchase of the John Deer Tractor will not be purchased this year.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal
year, the city may purchase that equipment, or equipment that will serve the same stated purpose
as the listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with
the city’s purchasing approval process. Any other requests to use funds from the Capital

Equipment Reserve Fund must be approved by the board of aldermen.”

I respectfully request the approval from the Board of Aldermen for the ‘purchase of a
Groundmaster 5910 (T4) from Turf Products of Enfield, CT. for the Division of Public Works
Parks & Recreation Department as requested. This vehicle will replace the 2014 Toro 5910
Mower Vehicle ID 15-542.

Ce: Mayor James W. Donchess 21-020
John Griffin, CFO/Comptroller
Lisa Fauteux, Director of Public Works
Carolyn O’Connor Finance & Administration Manager
Kelly Parkinson, Purchasing Department Manager

City of Nashua

Office of The Treasurer

229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228

To: Board of Aldermen November 18, 2021
From: David G. Fredette, Treasurer/Tax Collector

Re: Division of Public Works Street Department
Purchase replacement for one (1) 2009 Chevy C4500 Utility Body;
one (1) 2016 Trackless MT6 Sidewalk Tractor —
from FY 2022 Capital Equipment Reserve Fund (CERF)

The purpose of this communication is to give additional information related to the need to replace
one (1) 2009 Chevy C4500 Utility Body and one (1) 2015 Trackless MT6 Sidewalk Tractor at a
cost greater than ten percent of the estimated replacement value.

The original estimate for the two vehicles approved for the FY 2022CERF was $187,660. The
actual cost for the two vehicles from CERF will be $243,921. Both vehicles are over the 10%
CERF threshold and needs to be approved by the Board of Aldermen. Funds are available in CERF
due to cost savings on several DPW items in FY 2022.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal
year, the city may purchase that equipment, or equipment that will serve the same stated purpose
as the listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with
the city’s purchasing approval process. Any other requests to use funds from the Capital
Equipment Reserve Fund must be approved by the board of aldermen.”

Ll respectfully request the approval from the Board of Aldermen for the purchase of a Trackless
M77 Articulated Tractor from HP. Fairfield of Hopkinton, NH for a price of $166,258 for the
Division of Public Works Street Department as requested. This vehicle will replace the 2016
Trackless MTG Sidewalk Tractor Vehicle ID #16-060 and the approval from the Board of
Aldermen for the purchase of a 2022 Ford F350 Pick-up truck from MHQ of Marlborough, MA
for a price of $77,662.80 for the Division of Public Works Street Department as requested, This
vehicle will replace the 2009 Chevy C4500 Utility Body Vehicle ID #40.

Ce: Mayor James W. Donchess
John Griffin, CFO’Comptroller
Lisa Fauteux, Director of Public Works
Carolyn Q’Connor Finance & Administration Manager
Kelly Parkinson, Purchasing Department Manager