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To:
From:

Re:

A. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 18, 2021
Jon Ibarra Superintendent Street Department

Purchase of a Bobcat E60 R2 Compact Excavator

To approve the purchase of a 2021 E60 R2-Series Bobcat Compact Excavator for
a price of $68,971.80 pursuant to the Sourcewell Contract #040319-CEC.
Funding will be through Department: 161; Fund: Trust; Activity: CERF.

Attachments: Quote from Bobcat of New Hampshire

Discussion:

The Street Department uses a compact excavator for use in road repair, sidewalk
maintenance and smaller digging operations where a large excavator won’t fit or
would cause damage from its size or weight. The current excavator #13-143 is a
Bobcat E45 that has 3126 engine hours, it has had several larger repairs recently
from age with more expected as the machine ages.

Bobcat has quoted us off the Sourcewell contract an E60 model that is slightly
larger than the current model, it also comes equipped with a “long arm” that gives
greater digging depth and reach. A dozer blade is included for back filling and all
our current attachments will fit without any modifications.

This new E60 Compact Excavator will come with a 2000 hour 2 year warranty.

The old #13-143 will be kept as a secondary backline unit until no longer feasible
to repair.

City of Nashua

Office of The Treasurer

229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228

To: | Board of Aldermen December 8, 2021
From: David G. Fredette, Treasurer/Tax Collector DGF

Re: Division of Public Works Street Department
Purchase International HV607 Water Tank Truck & Two-Way Radio
from FY 2022 Capital Equipment Reserve Fund (CERF)

The purpose of this communication 1s to give additional information related to the need to purchase
one (1) 2021 International HV607 Tandem Axle Water Tank Truck at a cost greater than ten
percent of the estimated replacement value.

The original estimate for the vehicles approved for the FY 2022CERF was $112,000. The actual
cost for the vehicle from CERF will be $127,997 plus $5,000 to purchase a two-way radio. The
vehicles is over the 10% CERF threshold and needs to be approved by the Board of Aldermen.
Funds are available in CERF due to cost savings on several DPW items in FY 2022 along with the
additional funds placed in CERF. This purchase was approved by the Finance Committee on
December 1, 2021 contingent upon the full Board of Aldermen approval of this letter.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal
year, the city may purchase that equipment, or equipment that will serve the same stated purpose
as the listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with
the city’s purchasing approval process. Any other requests to use funds from the Capital
Equipment Reserve Fund must be approved by the board of aldermen.”

I respectfully request the approval from the Board of Aldermen for the purchase of an
International HV607 Tandem Axle Water Tank Truck from Allegiance Trucks in Manchester,
New Hampshire in the amount of $127,997 and a two-way radio from Motorola in an amount
not-to-exceed $5,000 for the Division of Public Works Solid Waste Department as requested.

Ce: Mayor James W. Donchess
John Griffin, CFO/Comptroller
Lisa Fauteux, Director of Public Works
Carolyn O’Connor Finance & Administration Manager
Kelly Parkinson, Purchasing Department Manager

= Bobcat

Product Quotation

Quotation Number: KNM-03902
Date: 2021-05-11 16:06:24

Customer Name/Address:

Bobcat Delivering Dealer

ORDER TO BE PLACED WITH:
Contract Holder/Manufacturer

CITY OF NASHUA
Attn: JOHN STEWART
§ STADIUM STREET
NASHUA, NH 03063

South,Hudson,NH
2 TRACY LANE
HUDSON NH 03051

Phone: (603) 579-9955

Fax: (603) 579-4747
POC PHIL HUGHES

Bobcat of New Hampshire

Clark Equipment Co dba Bobcat
Company

250 E Beaton Dr, PO Box 6000
West Fargo, ND 58078

Phone: 701-241-8719

Fax: 855-608-0681

Contact: Heather Messmer
Heather. Messmer@doosan.com

Description

E60 R2-Series Bobcat Compact

Excavator

55.7 HP Tier 4 Turbocharged, Non DPF

5 inch LCD Display

Auto Idle

Auto-Shiift, 2-Speed Travel

Auxiliary Hydraulics with Selectable Flow
w/Arm Mounted Flush Face Quick Couplers
Cab Forward Standard Display

Canopy

Includes: Cup Holder, Retractable Seat Belt, Vinyl
Suspension Seat

Roll Over Protective Structure (TOPS) - Meets
Requirements of ISO 12117: 2000

Falling Object Protection Structure (FOPS) - Meets
Requirements of ISO 10262

Control Console Locks

Control Pattern Selector Valve (ISO/STD)

Dozer Blade with Float

P64 Performance Package
“Long Arm
Clamp with Diverter Valve

C52 Comfort Package
"Enclosed Cab with HVAC
Cloth Suspension Seat
Travel Motion Alarm

Description
24" Digging Bucket
Steel Surcharge

Total of Items Quoted
Freight Charges

Dealer Assembly Charges
Quote Total - US dollars

Notes:

Part No
M3321

Qty —— Price Ea. Total
1 $51,493.40 $51,493.40

Engine/Hydraulic Monitor with Shutdown
Fingertip Auxiliary Hydraulic Control
Fingertip Boom Swing Conirol

Horn

Hydraulic Joystick Controls

Keyless Start

LED Work Lights

Long Arm

Rubber Track

Spark Arrestor

Telematics - Machine IQ

Vandalism Protection

X-Change (Attachment Mounting System)
Warranty: 2 years, or 2000 hours whichever
occurs first

M3321-P06-P64 1 $4,765.60 $4,765.60
Hydraulic X-Change
Add-on Counterweight"
M3321-P07-C52 1 $7,499.80 $7,499.80
Bebcat 7 inch Touch Display
® Radio
« Bluetooth
* Keyless Start"
Part No Qty Price Ea. Total
1 $1,475.00 $1,475.00
1 $1,594.00 $1,594.00
$66,827.80
$2,144.00
$0.00
$68,971.80

«RTA Fleet Management Software Report

Page 1 of 2

DATE: 08/24/2621

DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 1
TIME: 01:25 p.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: G0002
STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 13-143
ENDING VMRS CODE; 999-995-399 DATE: LAST VEHICLE: 13-143
UNIT: 13-143 LF MTR: 2847.3 CUR MTR; 2946,0 YR: 13 MAKE: BOBCAT DEPT: STREETS SIZE: 0 CLASS: EXCAVATO FUEL: D
VMRS CODE DATE WO NUM LF-UNTS ODOM WORK DESCRIPTION Our PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
ool TITLE > AIR CONDITION, HEAT
001-047-G0G 07202015 G005954 980 976 HEATER RESISTOR 56.64 103.88 160.52 4.00 Rick 1 4 3
COL TOTAL >AIR CONDITION, HEAT 36.64 103,88 166.52
O02 TITLE > CAB/SHEET METALS
002-006-000 95262021 9012161 2850 26846 HOOD LaTcH 19.57 14.72 34.29 0.50 GARY Eo o4 XX
002-008-000 03222021 0011986 2850 2846 HOOD PANEL 1603.83 88.29 1690.12 3.00 MIKE i 4 XxX
002-018-000 93302020 0010977 2830 2826 ARM REST 26.35 54.42 60.77 2.00 DARYL 164 °4
002-018-000 06052015 0005860 300 897 ARM REST 0.00 46.72 46.72 2.00 TOML 14 4
002-057-000 07202615 0005958 960 976 DOOR LATCH 12.33 38.96 $1.29 1.50 Rick 14 4
002 TOTAL >CAB/SHEET METALS 1660.08 243.11 1903.19
017 TITLE > TIRES
017-000-000 02102016 9006576 1250 1245 TIRES 21,25 47.42 68.67 2.00 DAN 1 #4 3
047-001-000 02262015 9005492 239 285 LEFT FRONT TIRE 65.25 2.53 67.78 0.10 Rick i144
O17 TOTAL >TIRES 86.50 49.95 136.45
022 TITLE > AXLE DRYN REBAR
022-000-000 06172013 0003382 50 49 AXLE DRVN REAR 2.76 45,79 48.54 2-00 Rick 14 =6
022 TOTAL >AXLE DRVN REAR 2.76 45.78 45.54
032 TITLE > CRANKING SYSTEM
032-001-000 03222021 0011986 2850 2846 BATTERIES 53.71 28.43 $3.14 1.00 MIKE 1 4° EX
032-001-000 12072017 0008588 1460 1454 BATTERTES 97.88 53.56 151.44 2.00 TOMK 14 5
032-003-000 11272017 0008553 1460 1454 BATTERIES 79.87 48.98 128.95 2.00 TOHL 1 #4 =3
032-002-000 03222021 0011986 2650 2646 STARTER 430.30 58.86 483.16 2.00 HIRE 1 4 KK
032 TOTAL >CRANKING SYSTEM 661.86 190.63 $52.69
034 TITLE > LIGHTING SYSTEM
034-661-060 08102021 0012417 2250 2846 HEADLAMP 2.10 10.30 12.40 0.35 MIKE 1 4 XX
634 TOTAL >LIGHTING SYSTEM 2.10 10.30 12.40
041 TITLE > AIR INTAKE SYSTEM
041-001-006 02232016 0006657 4310 4369 AIR FILTER ELEMENT 25.15 0.00 25.15 0.00 1 4 3
041 TOTAL >AIR INTAKE SYSTEM 25.15 0,00 25,45
045 TITLE > POWER PLANT
045-008-000 08102021 0012417 2950 2846 CRANKSHAFT FRONT S 683.52 176.58 $60.10 6.00 MIKE 1 o4 xx
DATE: 08/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE: 2
TIME: 01:25 p.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: ocGa2
STARTING VMRS CODE: 000-000-000 DATE: FIRST
ENDING VMRS CODE; 999-999-999 DATE: LAST
UNIT: 13-143 LF MTR: 2847.3 CUR MTR: 2846.0 YR: 14 MAKE: BOBCAT DEPT: STREETS : EXCAVATO FUEL: D
VMRS CODE DATE WO NUM LF-UNTS ODOM WORK DESCRIPTION out PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
045 TOTAL >POWER PLANT 683,52 176,58 860.10
065 TITLE > HYDRAULIC
065-900-960 06232020 00113213 2850 2846 HYDRAULIC 174.63 0.00 174.63 0.00 DARYL 1 oa KX
065-600-606 04012014 0004285 290 285 HYDRAULIC 9.00 74.13 74.13 3.00 CHRIS i o4 3
865-002-000 05072020 0011069 2850 2845 HYDRAULIC PUMP OUT 297,57 6.80 297,57 0.00 164 4
665-005-000 66272019 09190240 2450 2444 PRESSURE LINES 92.50 81.63 174,13 3.00 DARYL 164 4
665-005-000 64222019 0010078 2450 2444 PRESSURE LINES 219.17 108,84 328,01 4,00 GARY 14 3
065-005-000 10162017 0008475 1460 1454 PRESSURE LINES 60.44 67.70 149.14 2.50 Rick 14 4
065-005-000 11652015 o00e304 980 976 PRESSURE LINES 26.69 25.67 £2.36 1.00 TOMK 1 4 3
065 TOTAL >HYDRAULIC $91.00 357.97 1248.97
O66 TITLE > PREVENTIVE MBINT.
066-005-000 03302020 0016977 2830 2826 PM E INSPECTION 176.05 108.84 284.89 4.00 DARYL i 64 8
066-005-000 10092019 0010503 2680 2677 PM E INSPECTION 168,94 198,32 367.26 8.00 TIM 1 4 3
066-005-000 08112016 0007217 1460 i454 PM E INSPECTION 251.21 120.05 371.26 5.00 DARYL 1 4 8
066-005-000 01192016 0006520 1250 1245 PM E INSPECTION 145.34 132,08 337.42 8,00 DARYL 1 4 ~=6
066-005-000 06102015 D0DSBE0 500 837 PM E INSPECTION 73.18 93.44 166.62 4,00 TOML a 4°46
066-005-000 04012014 0004285 250 285 PM E INSPECTION 252.30 270.96 523.26 12,00 TOML 4°44 «28
066-005-000 051720913 0003382 50 43 PM E INSPECTION 40.60 68.67 4109.27 3.00 Rick 1 64 6
066-010-000 02232016 0006657 1310 13068 CABIN FILTER 73.48 0.00 73.48 0.00 14 3
066-010-000 07212015 0005958 980 976 CABIN FILTER 73.48 38.96 112.44 1.50 Rick 1 #4 3
066 TOTAL >PREVENTIVE MAINT. 1254.58 1091.32 2345.30
032 TITLE > PAVER
095-003-009 03222621 0011986 2850 2846 HYDRAULICS 79.69 14.72 94.40 a.50 MIKE 1 4 KX
939 TOTAL >PAVER 79.69 14.72 94.4)

file:///C:/Users/befumos/A ppData/Local/Microsoft/Windows/INetCache/Content.Outlook/...

8/24/2021

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

December 8, 2021
Memo #22-215

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Hosting & Maintenance in the amount not to exceed $23,575.23 funded from
54407 Software Maintenance/FTA Grant Funds

Please see attached communications from Camille Correa, Transportation Manager, dated December 15,
2021 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Maintenance and Hosting for Demand Response and Fixed Route Service
Scheduling Trip Planning Software

Value: not to exceed $23,575.23

Vendor: Routematch by Uber

Department: 186 Transportation
Source Fund: 54407 Software Maintenance/ FTA Grant Funds

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

LS Ss 11 Riverside St. * Nashua, NH * 03062 * phone: 603-880-0100 + fax: 603-821-2042

www.RideBigBlue.com

Date: December 15, 2021
To: — Jim Donchess, Mayor
From: Camille Correa, Transit Administrator

Re: Finance Committee — Annual Routematch Software support and licensing fee

Request: Nashua Transit System requests the approval to pay for the annual software support and
licensing fee for the demand response and fixed route service scheduling software called Routematch
using a federal grant and local match funds in the amount of $40,381.39.

Background: Nashua Transit System utilizes a proprietary scheduling software called Routematch for
both the demand response (paratransit van service) and fixed route (City bus) software. The software
was awarded the NTS contract. In addition to purchasing the software there is an annual support and
licensing fee to use the software. The annual fee for 2022 includes the following:

1) Fixed Route annual fee - $23,575.23

2) Demand Response annual fee - $16,806.16

This software is essential to the daily operations of both our demand response and fixed route service.

Total - $40,381.39

The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec's Shoes} would be the best site, and that an audience size of 500-700
is the right fit for the region.

At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an

endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.

We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen
at 7 pm on Tuesday, September 12th.

one HD | ( daniqaw#w

ir wed fi ot 4
Home address: 41] Pussel/ 4 ¢ Ward Number

RSA 456-B:1, Ill, B:2, It
State of New Hampshi

, Le ( + by

(name (s) of persons making statement).

(signature of notarial officer)

(Seal, if any}

Justice of the Peace, State of New Hampshire
Or
Notary Public, State of New Hampshire

My commission expires

Routematch by uber

Invoice Number Billing Date
Routematch Software, LLC 6534 01-Dec-2071
Tax ID: 45-2647441 Terms Due Date
. 30 NET 31-Dec-2021
Bill To: Purchase Order Number

City of Nashua Transit Department
229 Main Street

NASHUA, NH 03060 Additional Comments

Item Num Description ' Quantity ~——: Unit Price Amount
1 Technical Support & Maintenance - Annual Technical Support - 4 18,587.73 18,587.73
Fixed Route - February 1st, 2022 - January 31st, 2023
2 Technical Support & Maintenance - Annual Technical Support - 1 43,043.66 13,043.66
Demand Response - February 1st, 2022 - January 31st, 2023
3 Hosting - Annual Hosting Fees - February ist, 2022 - January 31st, 4 8,750.00 8,750.00
2023
SubTotal 40,381.39
Payment Remittance Instructions: Tax 0,00
Send remittance info to: remittance@uber.com Total 40,381.39
For billing inquiries, please reach out to: ar-routematch@uber.com
For Bank Transfers: Payments and Credits 0.00
Bank Name: Citibank Outstanding balance as 40,381.39
Bank Address: 111 Wall Street, New York, NY 10043, USA of 01-Dec-2021 in USD

Account Name: Routematch Software LLC
Account Number: 70870000C00000001
ABA/Routing Number: 031100209
SwiffBiC: CITIUS33DEL

For Check Payments (Exceptions Only) - Mail To:
Routematch Software LLC

P. O. Box 743038

Los Angeles, CA 90074-3038

City of Nashua

229 Main Street - Nashua, NH 03060

December 8, 2021
Memo #22-216

TO: Mayor Donchess
Finance Committee

From: Kelly Parkinson, Purchasing Manager

SUBJECT: Change Order to Transit Center Renovation in the amount not to exceed $55,766.40
funded from 54300 Sewer Maintenance/Wastewater Fund ($5,611.84) 81200 Buildings &
Improvements/ FTA Grant Funds ($50,154.56)

The City has previously entered into a contract as follows:

Vendor: DL King

Original contract approval amount: $1,129,710.00

Date originally sent to Finance: May 19, 2021

Total value including all change orders previously presented: $1,147,227.79
Total new value including change orders being presented today: $1,185,476.40

Please see attached communications from Camille Correa, Transportation Manager, dated December 15,
2021 for project specific details related to these Change Orders:

CO# Change Detail Communicated | Change Value
to Finance
1 Roadwork repair needed for underground sewer line repair 12/1/21 $5,611.84
(to be paid out of Wastewater fund)

2 Tile & grout changes, drainage grade and pipe changes to a 12/1/21 $11,905.95
manhole & catch basin due to gas utility pipe elevations

3 Interior Changes $38,248.61

Change Order Total $55,766.40

The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of these changes.

Regards,
Kelly Parkinson

Purchasing Manager

i Ss 11 Riverside St. * Nashua, NH * 03062 * phone: 603-880-0100 * fax: 603-821-2042

www.RideBigBlue.com

Date: December 15, 2021
To: | James Donchess, Mayor
From: Camille Correa, Transit Administrator

Re: Transit Center Retrofit project Change Order #3

The City of Nashua was awarded grants from the Federal Transit Administration for the Nashua Transit
System to retrofit the Transit Center and surrounding sidewalks and roadway.

A contract with DL King in the amount of $1,129,710 was approved by Finance Committee on 5/19/2021
and the Board of Aldermen on 5/25/2021. The retrofit project began construction in late July 2021.

Change Order #1 in the amount of $5,611.84 includes work completed by the contractor for the
Department of Public Works (DPW) in the amount of $5,611.84. The Department of Public Works will
pay for $5,611.84 to fix the roadwork after an underground sewer line needed to be fixed by DPW.

Change Order #2 in the amount of $11,905.95 is due to changes in the interior tile and grout to be used
in the Transit Center as well as drainage grade and pipe changes to a manhole and catch basin due to gas
utility pipe elevations. This change order also extends the period of performance by 29 days to December
15, 2021 in order to coincide with the winter shut down from NHDOT. The new contract price increased
to $1,147,227.79. These change orders were presented to Finance Committee as a communication on
December 1“.

NTS is now requesting approval of Change Orders 1, 2, and a new Change Order # 3 on December 15,
2021 in the amount of $38,248.61 for changes to the inside of the transit center. The CO3 increases the
price of the contract to $1,185,476.40 which includes CO1, CO2 and CO3. NTS also requests the
approval of substantial internal work date extension from December 15, 2021 to February 15, 2022, the
external substantial work date extension from December 15, 2021 to May 15, 2022 and the final
completion date from December 15, 2021 to May 31, 2022.