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e DL. King COR# 2 Proposal CB-130 Extra Work
e OD.L. King COR# 3 Proposal DMH-520 Adjustment
e = 6D.L. King COR# 10 Proposal Porcelain/Epoxy Grout
Change Order #2 2 of 3
CHANGE ORDER
SUMMARY
CHANGE IN CONTRACT PRICE
Original Contract Price:
$ 1,129,710.00
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion: October 17, 2021
Ready for Final Payment: November 16, 2021
Net Changes from previously approved Change Orders
§ 5,611.84
Net Changes from previously approved Change Orders
Substantial Completion: 7
Ready for Final Payment: 7
Contract Price prior to this Change Order:
$ 1,135,321.84
Contract Times prior to this Change Order:
Substantial Completion: October 24, 2021
Ready for Final Payment: November 23, 2021
Increase (Decrease) of this Change Order:
$11,905.95
increase (Decrease) of this Change Order:
Substantial Completion: 29 Calendar Days
Ready for Final Payment: 22 Calendar Days
Contract Price with all approved Change Orders:
S 1,147,227.79
Contract Times with all approved Change Orders:
Substantial Completion: December 15, 2021
Ready for Final Payment: December 15, 2021
RECOMMENDED BY: ACC
By: Toe Lovie By:
D BY: ACCEPTED BY:
By:
Engineer (Authorized Signature}
Greenman-Pedersen, Inc.
Lo re
Contractor frathortzed Signature}
dD. he Minn
Owner (Authorized Signature)
Director of Construction Eng. __
Title: Title:
(CE © ¥ Title:
Date: 11/2/2021
Change Order #2 3 of 3
Date: LL, Bf Date:
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
December 8, 2021
Memo #22-217
TO: Mayor Donchess
Finance Committee
SUBJECT: Staffing Services in the amount not to exceed $44,000 funded from 53452 Staffing
Services/GOFERR Grant Funds
Please see attached communications from John Griffin, Chief Financial Officer/Comptroller, dated
December 7, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:
Item: Staffing resource for Motor Vehicle Registration customer management
Value: not to exceed $44,000
Vendor: The Leddy Group
Department: 126 Financial Services
Source Fund: 53452 Staffing Services/ GOFERR Grant Funds
Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.
The Financial Services Division and the Purchasing Department respectfully request your approval of this
contract.
Regards,
Kelly Parkinson
Purchasing Manager
THE CITY OF NASHUA “The Gate City’
Financtal Services Division
Office of the Chief Financial Officer
TO: Mayor Jim Donchess
Cc: Members of the Finance Committee
FRO John L. Griffin, Chief Financial Officer
DATE December 7, 2021
RE: Leddy Group Staffing Services
By way of background, the Financial Services Division has implemented an online appointment
system for the motor vehicle registration (MVR) customers. Several of our customers have and
continue to use this option. We also offer a walk-in option. The MVR department provides
registration services for 150 to 200 customers per day.
During the continuing COVID-19 pandemic, the Financial Services Division has contracted with
the Leddy Group (staffing company) to hire a resource to manage the customers as they
approach the MVR department in City Hall. This resource has proven to be extremely valuable
for a number of reasons. Our customers are welcomed and organized as they proceed to
complete their registrations in an effective and efficient manner.
Through this communication, we are requesting the ability to continye our week to week
relationship with the Leddy Group with an amount not to exceed $44,000 through mid-April
2022. The costs of this service are charged to Accounting Unit 56.3035, Account 53452,
Activity 20.1010.126, Account Category 53452.
229 Main Street * Nashua, New Hampshire 03060 * Phone (603) 589-3173 « Fax (603)
589-3168
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
December 8, 2021
Memo #22-218
TO: Mayor Donchess
Finance Committee
SUBJECT: Software Subscription for Workday Adaptive Planning in the amount not to exceed
$323,780 funded from 71228 Computer Software/Escrow Funds from Information
Technology ($299,140) & Escrow Funds from School ($24,640)
Please see attached communications from John Griffin, Chief Financial Officer, dated December 7, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:
Item:
Value:
Vendor:
Department:
Source Fund:
Ordinance:
Software Subscription for budgeting to include 20 licenses and a professional
services agreement to assist with training and implementation.
Software cost of $91,500 per year for 3 years $274,500
Training/implementation $49,280
Total $323,780
Workplace Inc.
126 Financial Services
71228 Computer Software/Escrow Funds from Information Technology
($299,140) Escrow Funds from School ($24,640)
Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.
The Financial Services Division, Administrative Services Division: Information Technology and the
Purchasing Department respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: December 8, 2021
Re: Multi-Year Contract Award — Software Subscription
Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.
The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the December 15, 2020 meeting and as such | am requesting the full Board of
Alderman approve the following contract:
Item: Software Subscription and Training/Implementation of Workday
Adaptive Budget Planning Software
Value: $323,780
Vendor: Workday Inc.
Purchasing Memo#: 22-218 dated December 8, 2021
Contract Term: 3 Years
Thank you.
229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov
Gey) THE CITY OF NASHUA Tea
Financial Services Division
Office of the Chief Financial Officer
TO: Mayor Jim Donchess
Members of the Finance Committee
FROM; John L. Griffin, Chief Financial Officer
DATE; December 7, 2021
RE: Budgeting and Planning Software - Workday Adaptive Planning (Phase 2)
The Workday Adaptive Planning software solution will enable the City of Nashua to more
effectively create its Proposed FY2023 Annual Budget. In addition, there are a number of other
financial analyses normally conducted by the City staff that can be completed by using this
software solution. Last year, a Workday Adaptive Planning subscription was purchased using
the City of Nashua’s membership in the National Cooperative Purchasing Alliance “NCPA”
contract vehicle. This vehicle provided the City with a 20% discount off of the subscription
price.
The purpose of this communication is to recommend the approval of a new three year
subscription with Workday Adaptive Planning for $ 91,500 per year for a total of $274,500.
This subscription provides for 20 license seats. In addition, we are also requesting the approval
of a Professional Services Agreement during the first year to assist with the training and
implementation for a total of $49,280. The total of the amounts noted above are $323,780.
The total amount of $140,780 in required funding for the first year subscription and professional
services is available using the FY2022 Escrows for City (Accounting Unit 22.1010 Account
71228 - $118,242) and for School (Accounting Unit 91.1.912225 Account 71228 — $22,538)
By way of background, the Finance Committee at its November 4, 2020 meeting approved a one
year software subscription with Workday Adaptive Planning ($62,000), as well as a Professional
Services Agreement to assist with the implementation ($92,923). Phase | of the implementation
plan began last year with the School District. The School District finance team was able to
create its proposed FY2022 Budget using the Workday Adaptive Planning software solution.
The Schoo! District plans to use Workday Adaptive Planning to create their proposed FY2023
Budget.
229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3173 » Fax (603)
589-3168
00298634.0- Confidential
workday
ORDER FORM 00298634.0
Customer Name City of Nashua
Customer Address City Hall
229 Main Street, Nashua, New Hampshire, 03060, United States
Workday Entity Workday, Inc.
6110 Stoneridge Mall Road
Pleasanton, CA 94588
MSA Effective Date November 12, 2020
Order Effective Date The later of the dates of the parties’ signatures below
Order Term November 13, 2021 through November 12, 2024
Order Term in Months 36
Currency USD
Total Subscription Fee 274,500
Payment Schedule Table
Payment # | Payment Due Date Payment Amount
1 Due in accordance with the MSA, invoiced upon Order Effective Date 91,500
2 Due on first anniversary of the Order Term start date 91,500
3 Due on second anniversary of the Order Term start date 91,500
Total Payment Amount 274,500
Subscription Rights Table
SKU Service Pricing Metric Subscription Rights
APLNR _ | Adaptive Planning Bundle Flat Fee Up to 3 Users for Financial Planning
APLNUR | Adaptive Planning Bundle User User Up to 17 Additional Users
(Additional)
Named Support Contacts Table
Number of Named Support Contacts* | 2
*Named Support Contacts are the contacts that may request and receive support services from Workday and
must be trained on the Workday product(s) for which they initiate support requests.
Customer Contact Information
Billing, In Care of Customer Support Subscriptions Contact
Contact Name John Griffin John Griffin John Griffin
Street Address City Hall | City Hall | City Hall
City/Town, 229 Main Street 229 Main Street 229 Main Street
State/Region/County, Nashua Nashua Nashua
Zip/Post Code, | New Hampshire New Hampshire New Hampshire
Country 03060 03060 03060
United States United States United States
Phone/Fax # (603) 589-3173 (603) 589-3173 (603) 589-3173
Email (required) griffinj}@nashuanh.gov griffinj@nashuanh.gov griffinj@nashuanh.gov
For customers based in the U.S., certain portions of the Service included in this Order Form can be used with
optional downloadable software components (“Downloadable Components”). Any applicable tax for Downloadable
Components will be separately presented on the invoice based on a valuation attributed to the Downloadable
Components. As of the effective date of this Order Form, there is no value attributed to any of the Downloadable
Components.
This Order Form is subject to and governed by the MSA between Customer and Workday referenced above and
the Planning Addendum located at https :/Awww.workday.com/en-us/legal/contract-terms-and-
conditions/index/.html_which is incorporated by reference, both of which supersede any previous agreements
between Customer and Adaptive Insights. In the event of a conflict, the provisions of this Order Form take
©2021 Workday v21.10 Page 1 of 4
Order Form to MSA with City of Nashua
The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec’s Shoes) would be the best site, and that an audience size of 500-700
is the right fit for the region.
At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an
endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.
We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen
at 7 pm on Tuesday, September 12th.
i aii- {bos ig anf
Name: Ae | | L Casvet
Home address: “ey HUGE inh. ry Ward Number
aN
RSA 456-B:1, Ifl, B:2,
State of New Hampshire
An -
Signed and Sworn to (or affirmed) before me on the” day of . LOtemby
ed. Vb ipa (name (s) of persons making statement).
(signature of notarial officer)
(Seal, if any)
Justice of the Peace, State of New Hampshire
Or
Notary Public, State of New Hampshire
My commission expires
VW O r k d a y. 00298634.0- Confidential
precedence over the MSA and its exhibits and attachments. The parties further agree to the terms in the attached
Addendums and Exhibits. Any Service SKU described in this Order Form is a Covered Service under the
Workday Universal Data Processing Exhibit and Workday Universal Security Exhibit. For purposes of the MSA,
this Order Form is the Signature Document. All remittance advice and invoice inquiries shall be directed to
Accounts.Receivable@workday.com.
IN WITNESS WHEREOF, this Order Form is entered into as of the Order Effective Date.
City of Nashua Workday, Inc.
Signature Signature
Name Name
Title Title
Date Signed Date Signed
©2021 Workday v21.10 Page 2 of 4
Order Form to MSA with City of Nashua
