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City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330

229 Main Street - Nashua, NH 03060 FES EERE SESE)
December 8, 2021
Memo #22-215
TO: Mayor Donchess

Finance Committee

SUBJECT: Software Hosting & Maintenance in the amount nat to exceed $40,381.39. funded
from 54407 Software Maintenance/FTA Grant Funds

Please see attached communications from Camille Correa, Transportation Manager, dated December 15,
2021 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Maintenance and Hosting for Demand Response and Fixed Route Service
Scheduling Trip Planning Software
Value: not to exceed $40,381.39
Vendor: Routematch by Uber

Department: 186 Transportation
Source Fund: 54407 Software Maintenance/ FTA Grant Funds

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4} Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ay 11 Riverside St. « Nashua, NH » 03062 « phone: 603-880-0100 + fax: 603-821-2042 ,

www.RideBigBlue.com

Date: December 15, 2021
To: Jim Donchess, Mayor
From: Camille Correa, Transit Administrator

Re: Finance Committee - Annual Routematch Software support and licensing fee

Request: Nashua Transit System requests the approval to pay for the annual software support and
licensing fee for the demand response and fixed route service scheduling software called Routematch
using a federal grant and local match funds in the amount of $40,381.39.

Background: Nashua Transit System utilizes a proprietary scheduling software called Routematch for
both the demand response (paratransit van service) and fixed route (City bus) software. The software
was awarded the NTS contract. In addition to purchasing the software there is an annual support and
licensing fee to use the software. The annual fee for 2022 includes the following:

1) Fixed Route annual fee - $23,575.23

2) Demand Response annual fee - $16,806.16

This software is essential to the daily operations of both our demand response and fixed route service.

Total - $40,381.39

Routematch py uver

Invoice Number Billing Date
Routematch Software, LLC 6534 01-Dec-2021
Tax ID: 45-2647441 Terms Due Date
BINT 30 NET 31-Dec-2021
nate Purchase Ord b
City of Nashua Transit Department eae
229 Main Street iti
NASHUA, NH 03060 Additional Comments
Item Num Description Quantity Unit Price Amount
1 Technical Support & Maintenance - Annual Technical Support - 1 18,587.73 18,587.73
Fixed Route - February ist, 2022 - January 31st, 2023
2 Technical Support & Maintenance ~ Annuai Technical Support - 1 13,043.66 13,043.66
Demand Response - February 1st, 2022 - January 31st, 2023
3 Hosting - Annual Hosting Fees - February ist, 2022 - January 31st, 4 8,750.00 8,750.00
2023
SubTotal 40,381.39
Payment Remittance Instructions: Tax 0.00
Send remittance info to: remittance@uber.com Total 40,381.39
For billing inquiries, please reach out to: ar-routematch@uber.com
For Bank Transfers: Payments and Credits 0.00
Bank Name: Citibank Outstanding balance as 40,381.39
Bank Address: 111 Wail Street, New York, NY 10043, USA of 01-Dec-2021 in USD

Account Name: Routematch Software LLC
Account Number: 70870000000000001
ABA/Routing Number: 031100209
SwiffBIC: CITIUS33DEL

For Check Payments (Exceptions Only) - Mail Te:
Routematch Software LLC

P.O. Box 743038

Los Angeles, CA 90074-3038

FINANCE COMMITTEE
DECEMBER 15, 2021
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us02web.zoom.us/j/86056657360? pwd=b3hCZ0FmOU44 VDRS5ancrRndhUX16QT09
Meeting ID: 860 5665 7360 Passcode: 896157

By telephone: 1-929-205-6099 Meeting ID: 860 5665 7360 Passcode: 896157

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Television Studio Production Switcher in the amount not to exceed $34,000 funded from 81100 Capital
Improvements/PEG Access Channels Special Revenue Fund (Information Technology)

From: Kelly Parkinson, Purchasing Manager

Re: 2021 Bobcat E60 R2 Compact Excavator in the amount not to exceed $68,971.80 funded from accounts 81500

Vehicles/Trust/CERF (Streets)

From: Kelly Parkinson, Purchasing Manager

Re: Software Hosting & Maintenance in the amount not to exceed $23,575.23 funded from 54407 Software
Maintenance/FTA Grant Funds (Transit)

From: Kelly Parkinson, Purchasing Manager

Re: Change Order to Transit Center Renovation in the amount not to exceed $55,766.40 funded from 54300 Sewer
Maintenance/Wastewater Fund ($5,611.84) 81200 Buildings & Improvements/ FTA Grant Funds ($50, 154.56)

(Transit)

From: Kelly Parkinson, Purchasing Manager

Re: Staffing Senices in the amount not to exceed $44,000 funded from 53452 Staffing Serices/GOFERR Grant

Funds (Financial Services)

From: Kelly Parkinson, Purchasing Manager

Re: Software Subscription for Workday Adaptive Planning in the amount not to exceed $323,780 funded from 71228

Computer Software/Escrow Funds from Information Technology ($299, 140) & Escrow Funds from School
($24,640) (Information Technology)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

December 8, 2021
Memo #22-213

TO: Mayor Donchess
Finance Committee

SUBJECT: Television Studio Production Switcher in the amount not to exceed $34,000 funded from
81100 Capital Improvements/PEG Access Channels Special Revenue Fund

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
December 7, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Video Production Switcher in the TV Studio Control Room
Value: not to exceed $34,000
Vendor: Access A/V

Department: 124 CTV Nashua Community Television
Source Fund: 81100 Capital Improvements/ PEG Access Channels Special Revenue Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Buliding (formerly Alec's Shoes) would be the best site, and that an audience size of 500-700

is the right fit for the region.

At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an

endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.

We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of
legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen

at 7 pm on Tuesday, September 12th.
mm . “ HES f
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Signed and Sworn to (or affirmed) before me on the _} vig of x gi4 “C2 7eo} i foy

(name (s) of persons making statement).

(signature of notarial officer)

(Seal, if any)

Justice of the Peace, State of New Hampshire
Or
Notary Public, State of New Hampshire

My commission expires

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: December 7, 2021
Re: Access AV — Television Studio Production Switcher

The video production switcher in the TV Studio Control Room on Riverside Drive has been failing and
shutting down in the middle of productions over the last several weeks. There is no rhyme nor
reason as to when and why the unit fails.

The current production switcher was bought as a Demo unit in late 2013. It is unknown when it
actually went into service but could be as early as January 2013 when the product was introduced.

These are high end computers that run on an enterprise version of the Windows operating system.
Although we received software updates as they became available, the manufacturer stopped
supporting the product several years ago and the version of windows it runs on will be unsupported
by Microsoft shortly.

After our playback server, this is the most expensive single piece of equipment needed for our
operation. The manufacturer is willing to take our old unit on trade for their current replacement
product offering — a value of $6,000. Requiring replacement at the same time would be two large
monitors in the control room that are over 10 years old and are required for operation.

The distributor has advised us of a manufacturer price increase January 1, 2022 and can only
guarantee pricing if ordered by the end on this calendar year. If we can order before the end of the
year, we Can save approximately $1,500.

We are looking for approval to replace our production switcher with a Newtek TriCaster 2 Elite with
2 Stripe Control Surface and associated accessories at a price not to exceed $34,000 from Special
Revenue Fund PEG Access Channels Fund, Accounting Unit 22.2505, Account 81100 Capital
Improvements.

Kimberly Kleiner,
Administrative Services Director

Ce: K. Parkinson

= | Quoted to: Pete
| Meee SsS 4/0 Phone: 603-
z= AUDIO = VIDEO + LIGHTING + MOBILE VANS Customer: Nas
z= = Address: 11 Ri
SALES & INSTALLATIONS City, State: Nag
, 8 Integra Drive « Concord, NH 03301 Quoted by: Mike Bel
-— p- 603 224 2300 * f- 603 224 2308 ;
= www.accessavnh.com Date: 12
Quote #: MB’
Qty. Make Model Price
1 Newtek TC2E3RU Tricaster 2 Elite 8 In/8 Out Production Switcher $ 26,890.00
1 Newtek 2-Stripe 2 Stripe Control Surface $ 10,695.00
-1 Newtek Trade In Trade in of Existing TC8000 $ 4,000.00
-1 Newtek Trade In Trade in of Existing TC8000 CS $ 2,000.00
1 Installation See Scope of Work Below $ 995.00
TOTAL COST:
**Shipping costs will be added at time of final invoice**
This price quote is valid until 1/2/2021
Please note payment schedule
35% due at project signing/PO 11,403.00
55% due at installation completion 17,919.00
10% due upon punchlist completion & systems training 3,258.00
TOTAL PAYMENTS 32,580.00
The information provided herewith is the exclusive property of Access A/V.
Distribution of this material without express written permission is strictly prohibited.
Scope Of Work
Remove existing TC8000 and control surface - on customers behalf, ship unit back to Newtek (trade in items)
Install new TC2E - Configure with existing cameras, audio equipment and network.
Provide a training session on new equipment and new features.
Notes
Shipping fees apply with returning trade in items.

Johnson

589-3141

hua CTV

verside St

hua, NH

rardinangelo

y2/2021

2022021

Ext. Price

26,890.00

10,695.00

(4,000.00)

(2,000.00)

PAA Hae

995.00

$ 32,580.00

Due at PO/Acceptance

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

December 8, 2021
Memo #22-214

TO: Mayor Donchess
Finance Committee

SUBJECT: 2021 Bobcat E60 R2 Compact Excavator in the amount not to exceed $68,971.80 funded
from accounts 81500 Vehciles/Trust/CERF

Please see attached communications from Jon Ibara, Superintendent of the Street Department, dated
November 18, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: 2021 Bobcat E60 R2 Compact Excavator equipped with a two-way radio to be used
to maintain the City infrastructure

Value: $68,971.80

Vendor: Bobcat Excavator to be purchased from Bobcat of New Hampshire

Department: 161 Streets
Source Fund: 81500 Vehciles/CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions

The Board of Public Works (11/18/21 BPW meeting), Division of Public Works: Streets, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager