Search

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 10, 2021
Memo #22-190
TO: Mayor Donchess
Finance Committee
SUBJECT: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded

from accounts 61310 Compressed Natural Gas

Please see attached contract amendment from AVSG, dated November 9, 2021. A price increase from
$2.199/gallon to $2.49/gallon has been implemented for all compressed natural gas fuel purchased for city
and transit vehicles as of November 1, 2021. In FY21 we purchased 172,062 gallons of compressed natural
gas which nets an annual increase of approximately $50,000 given a similar usage assumption. Below
please find a summary of the purchase approval request:

Item: Compressed Natural Gas
Value: not to exceed $50,000
Vendor: AVSG

Department: 186 Transportation
Source Fund: 61310 Compressed Natural Gas

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.

The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: C Correa
C O'Connor

Board of Aldermen Page 23
July 12, 2016

NEW BUSINESS — ORDINANCES
O-16-015
Endorsers: Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
PROVIDING FOR CONFIDENTIAL REDACTIONS ON THE RECORD OF EXPENDITURES

Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE by
President McCarthy

Alderman Siegel

Why isn’t this going to the Finance Committee? This is the Record of Expenditures.

President McCarthy

Normally it would be taken up by the Personnel Committee. That's where traditionally changes to
process have gone. | can refer it to the Finance Committee as well if you like.

Alderman Cookson
| think we could change that tradition, don’t you? Let’s send it to Finance.

Alderman Siegel

| honestly think we will get a better vetting of the legislation before the Finance Committee. That’s my
opinion; obviously it’s not my choice.

President McCarthy

It is if you want to make a motion to refer it to the Finance Committee.

MOTION BY ALDERMAN SIEGEL TO REFER O-16-015 TO THE FINANCE COMMITTEE
ON THE QUESTION

Alderman Deane

Is that in lieu of the Personnel Committee?

Alderman Siegel

My preference is...| don’t see why we have to send it to multiple committees. It would be instead of the
Personnel/Administrative Affairs specifically because of what it involves.

MOTION CARRIED
Ordinance O-16-015 assigned to the FINANCE COMMITTEE

PERIOD FOR GENERAL PUBLIC COMMENT — None

The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec's Shoes) would be the best site, and that an audience size of 500-700

is the right fit for the region.

At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an

endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.

We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of

legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen

at 7 pm on Tuesday, September 12th.

eo
Ward Number__ “5

RSA 456-B:1, III, B:2, II
State of New ee
County of #34

4 Ny pel
eoonigned and Sworn to (or affirmed) before me on the FZ day of et
sa

(name (s) of persons making statement).

(signature of notarial officer)

(Seal, if any)

Justice of the Peace, State of New Hampshire
Or
Notary Public, State of New Hampshire

My commission expires

AMENDMENT TWO
TO
LEASE AND OPERATING AGREEMENT

This AMENDMENT is made as of November , 2021 ("Effective Date"), by and between
the City of Nashua with an address of 229 Main Street, Nashua, New Hampshire ("City") and

AVSG LP, a Massachusetts limited partnership, with an address of C-3 Shipway Place, Boston,
MA 02129 ("Lessee").

WHEREAS, the City and Lessee entered into a Lease and Operating Agreement dated March 4,
2011, regarding a program for the distribution of compressed natural gas ("CNG") at a full
public-access CNG fuel station within the City ("Agreement");

WHEREAS, Section 5 of the Agreement states that the Agreement will remain in effect through
May 1, 2021 ("Initial Term") and be renewable for an additional 5 years upon mutual agreement
of the parties ("Renewal Term"), the City's agreement not to be unreasonably withheld;

WHEREAS, Lessee is investing in capital improvements on the leased premises and has
requested that the Renewal Term be approved now, bringing the termination date of the
Agreement to May 1, 2026;

WHEREAS, Section 9 of the Agreement provides for the rate the City will pay Lessee per diesel
gallon equivalent ("DGE") for CNG;

WHEREAS, the parties have negotiated a revised DGE rate; and

WHEREAS, the Lessee and the City wish to extend the Agreement and memorialize the revised
DGE rate.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby
mutually agree as follows:

1. That the term of the Agreement shall be extended to May 1, 2026. For the avoidance of
doubt, the new termination date of May 1, 2026 incorporates the Agreement's Renewal
Term, and the parties are not agreeing or obligated to agree to an additional 5 year
renewal term after the May |, 2026 termination.

2. The Lessee will invoice the City at a rate of $2.65 per DGE ($2.49 per gas gallon
equivalent ("GGE")) effective November |, 2021 through June 30, 2022.

3. All other terms and conditions of the Agreement not changed by this (or prior)
Amendment(s) remain in full force and effect.

IN WITNESS WHEREOPF, the parties hereto have, by their duly authorized representatives
placed their hands as of the date first above written.

City of Nashua AVSG LP

By: James W. Donchess, Mayor By: Babak, Alizadeh, President

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 10, 2021
Memo #22-191

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount not to exceed $25,973 funded from accounts
54407 Software Maintenance

Please see attached communications from Nick Miseirvitch, Deputy Director, IT, dated October 29, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Annual Maintenance for MHC Document Express Software
Value: not to exceed $25,973
Vendor: MHC Software

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: October 29, 2021

Re: Annual Software Maintenance — MHC Software

This request is for the annual renewal required for the continued operation of MHC software
support services. Funding is GF, Property Services, Software Maintenance 22.1.500 — 54407.

Amount: $25,972.33. Req# 76047.

This year’s increase has exceeded the $25,000 threshold, requiring Finance Committee approval.

Nick Miseirvitch,
Deputy Director, Information Technology

Ce: K. Parkinson, K. Kleiner

MHC Software

12000 Portland Ave S, Suite 230
Burnsville MN 55337

Tel: (800) 588-3676

Tax ID: 41-2020000

MHC

Invoice #: INVMH136

Bill To

CUS807 City of Nashua
229 Main Street | |

Ship To

Ship Date: 10/26/2021

Invoice Date:

TOTAL in Dollars

10/15/2021

Nashua NH 03061-2019 Ship Method : $ 2 5 9/? 3 3
United States
Email: ’ °
Terms Due Date PO# Sales Rep MHC Order #
Net 30 11/14/2021
Qty Item Term Start/End Date Taxable Rate Amount
1 MNT-MHC-DEAPACH 12/31/2021-12/30/2 F $841.33 $841.33
AP ACH Module Maintenance 022
1 MNT-MHC-DSS1095C 12/31/2021-12/30/2 F $2,205.24 $2,205.24
Document Self-Service 1095-C Web Delivery w/ 022
User Maintenance
1 MNT-MHC-DSSEW22K 12/31/2021-12/30/2 F $1,603.54 $1,603.54
Document Self-Service Electronic W-2 Web 022
Delivery with User Options - 2,000 Employees -
Maintenance
1 MNT-MHC-DSSMHCKBA 12/31/2021-12/30/2 F $1,530.00 $1,530.00
mhcKBA - Authentication Maintenance 022
1 MNT-MHC-DSSPREMPDO2K 12/31/2021-12/31/2 F $1,685.45 $1,685.45
Document Self-Service Employee/Member 022
Documents Web Delivery - 2,000 Employees -
Maintenance
1 MNT-MHC-DSSSELFDIS 12/31/2021-12/30/2 F $561.82 $561.82
DSS PR/ED Add-on: Disclosures Maintenance 022
1 MNT-MHC-DSSPREMAID 12/31/2021-12/30/2 F $749.09 $749.09
DSS PR/ED Add-on: Payroll/Emp/Mem Docs Email 022
Delivery Maintenance
1 MNT-MHC-DEPR 12/31/2021-12/30/2 F $2,358.64 $2,358.64
DE Payroll Module Maintenance 022
1 MNT-MHC-DEAPPOSPTN 12/31/2021-12/30/2 F $1,217.27 $1,217.27
AP Positive Pay Module with Transmission 022
Maintenance
1 MNT-MHC-DEAPBKRECN 12/31/2021-12/30/2 F $841.33 $841.33
AP Bank Reconciliation per Bank Maintenance 022
1 MNT-MHC-DEC1095C 12/31/2021-12/30/2 F $1,217.27 $1,217.27
Document Express Custom 1095-C Module 022
Maintenance
5 MNT-MHC-DEAPINTFCE 12/31/2021-12/30/2 F $315.92 $1,579.60
AP Interface (Import Routine) Maintenance 022
1 MNT-MHC-DEEREMIT 12/31/2021-12/30/2 F $1,217.27 $1,217.27
e-Remit Module Maintenance 022
Remit InfoNiNTiWiH C-DEFORMS 1PAgi eRe byl@Hsek2 =F $2,358.64 $2,358.64

Ban
ABA#: 071001533
Account#: 9990112629
Remit Notifications: accounting@mhcautomation.com

ay ae bp EB AAS Mule Maintenance

Finance charges will accrue on accounts over 45 days.

OMFIC Software
PO Box 1749
Burnsville, MN 55337

MHC

MHC Software
12000 Portland Ave S, Suite 230

Burnsville MN 55337
Tel: (800) 588-3676
Tax ID: 41-2020000

Qty Item

1 MNT-MHC-DEW2MODULE
DE W-2 Module Maintenance

1 MNT-MHC-IXEFORMC

eForms Express Custom Maintenance

1 MNT-MHC-DEAUTOMNT-MHC-DE

Auto Document Express - Maintenance

1 MNT-MHC-DELIMMODUL

Line Item Maintenance Module Maintenance

1 MNT-MHC-DE1099NEC

Document Express 1099-NEC Module

Maintenance

1 MNT-MHC-DE1099
1099 Module Maintenance

1 MNT-MHC-DE1099R
1099R Module Maintenance

1 MNT-MHC-DEAP

DE Accounts Payable Module Maintenance

Remit Information:
Payment by ACH and Wire
Byline Bank

ABA#: 071001533
Account#: 9990112629

Remit Notifications: accounting@mhcautomation.com

Finance charges will accrue on accounts over 45 days.

Term Start/End Date

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

12/31/2021-12/30/2
022

Invoice #: INVMH136

Invoice Date: 10/15/2021
Taxable Rate Amount
F $525.40 $525.40
F $841.33 $841.33
F $314.86 $314.86
F $314.81 $314.81
F $600.00 $600.00
F $525.40 $525.40
F $525.40 $525.40
F $2,358.64 $2,358.64

Subtotal $25,972.33
Shipping Cost 0.00
Tax Total (%) $0.00
Total $25,972.33

Payment by Check
MHC Software

PO Box 1749
Burnsville, MN 55337

City of Nashua

Purchasing Department (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060 purchasina@nashuanh.aov

To: Mayor Donchess
Finance Committee

From: Kelly Parkinson, Purchasing Manager
Date: November 10, 2021
Re: Change Order for Transit Center Renovation

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the
Finance Committee of a subsequent change order to the request from the Community Development
Division for a project change order from D.L. King & Associates of Nashua NH.

The original contract price in the amount of $1,129,710 was approved by Finance Committee on May 19,
2021 and the full Board of Aldermen on May 25, 2021.

The Community Development Division has requested the additional $17,517.79 in funding to cover change
orders #1 and #2 as detailed in the attached communication from Camille Correa, Transit Administrator
bringing the approved total to $1,147,227.79.