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TOT COST

/METER

107-000-900 06192013 0003396 4860 4863 GUTTER BROOM 168.38 0.00 168.38 0.00
107-000-900 05232013 0003328 4300 4304 GUTTER BROOM 336.76 0.00 336.76 0.00
107-000-900 11192012 0003116 2600 2598 GUTTER BROOM 168.38 0.00 168.38 0.00
107-000-900 10302012 0003078 2230 2227 GUTTER BROOM 168.38 0.00 168.38 0.00
107-000-900 89052012 8002880 420 417 GUTTER BROOM 168.38 0.00 168.38 0.00
107 TOTAL >GUTTER BROOM 8629.54 715.95 9345.49
108 TITLE > MAIN BROOM
108-000-900 04272017 8008065 28410 28409 MAIN BROOM 986.00 232.99 1218.99 8.78 TOMK
108-000-900 04252016 8006770 21050 21052 MAIN BROOM 420.00 75.93 495.93 3.08 SWPERDRV
108-000-980 89292014 0004938 13140 13136 MAIN BROOM 67.00 50.58 117.58 2.00 ED
108-001-900 06112019 0010186 42080 42084 PICK-UP HEAD 1706.00 215.28 1921.28 8.00 JOHN
108-001-900 08062014 8004720 12110 12112 PICK-UP HEAD 635.65 149.88 785.53 6.00 JOES
108 TOTAL >MAIN BROOM 3814.65 724.66 4539.31
123 TITLE > STATE INSPECTION
123-000-900 06192020 0011205 45950 45952 STATE INSPECTION 0.00 53.82 53.82 2.00 ED
123-000-980 10072019 8010492 42940 42944 STATE INSPECTION 0.00 80.73 80.73 3.008 JOHN
123-000-900 06062016 8006996 22760 22758 STATE INSPECTION 0.00 81.24 81.24 3.00 JOHN
123-000-900 03262015 0005618 13970 13973 STATE INSPECTION 0.26 49.96 50.22 2.08 TOMK
123-000-900 03272014 0004262 8900 8903 STATE INSPECTION 2.38 149.88 152.26 6.00 ED
123-000-900 03122013 0003196 2750 2754 STATE INSPECTION 0.00 48.86 48.86 2.00 ED
123-000-900 08062012 @121393 420 417 STATE INSPECTION 0.00 24.43 24.43 1.00 ED
123 TOTAL >STATE INSPECTION 2.64 488.92 491.56
142 TITLE > BELTS
142-000-900 95042017 8008085 28500 28497 BELTS 140.49 108.32 248.81 4.00 DARYL
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE:
TIME: 11:22 a.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 12-092
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-992
UNIT: 12-092 LF MTR: 52105.@ CUR MTR: 52105.@ YR: 12 MAKE: FREIGHTLINER DEPT: STREETS SIZE: M CLASS: sweeper
VMRS CODE DATE WO NUM LF-MILS ODOM WORK DESCRIPTION OUT PARTS LABOR TOTAL HOURS
142-119-9800 04022020 0010931 43320 43318 ENGINE BELT 31.21 13.61 44.82 @.5@ DARYL
142 TOTAL >BELTS 171.70 121.93 293.63
147 TITLE > VACTOR PARTS
147-003-900 89252015 8006175 19000 19000 VALVE 119.00 76.71 195.71 3.00 DAVE
147-004-900 04142017 8008002 27510 27511 REAR WATER PUMP 254.00 81.24 335.24 3.00 JOHN
147 TOTAL >VACTOR PARTS 373.00 157.95 530.95
DATE: 68/24/2621 DPW FLEET MAINTENANCE CITY OF NASHUA, NH ID: 1-32/RRV PAGE:
TIME: 11:22 a.m. VEHICLE REPAIR HISTORY REPORT
FACILITY: 90002
STARTING VMRS CODE: 000-000-900 DATE: FIRST VEHICLE:: 12-092
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-992
METER : STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION > AL PERIOD : LIFE
VMRS Code QUANTITY LABOR HRS LABOR COST PARTS COST TOTAL COST PERCENT
@01 AIR CONDITION ,HEAT 1 0.00 0.00 3.89 3.89 6.01 %
@02 CAB/SHEET METALS 4 1.50 37.96 26.62 64.58 6.10 %
003 INSTRUMENTS, GAUGES 1 1.00 25.57 12.40 37.97 6.06 %
@13 BRAKES 3 14.50 392.95 466.16 859.11 1.36 %
@16 SUSPENSION 1 0.50 13.61 9.63 23.24 6.04 %
@17 TIRES 4 14.00 333.12 2536.75 2869.87 4.55 %
@32 CRANKING SYSTEM 7 15.25 397.47 722.69 1120.16 1.78 %
@33 IGNITION SYSTEM 3 65.50 1764.26 1811.00 3575.26 5.67 %
@34 LIGHTING SYSTEM 6 4.60 115.20 217.00 332.20 6.53 %
@41 AIR INTAKE SYSTEM 1 1.50 37.47 7.63 45.10 0.07 %
@42 COOLING SYSTEM 5 20.50 553.17 557.33 1110.50 1.76 %
@43 EXHAUST SYSTEM 2 10.00 270.30 639.88 910.18 1.44 %
@45 POWER PLANT 1 1.00 26.78 21.73 48.51 6.08 %
@47 CNG 3 0.00 0.00 6698.76 6698.76 10.62 %
@52 ELECTRICAL ACCESSRES 2 0.00 0.00 1875.00 1875.00 2.97 %
@65 HYDRAULIC 3 10.00 269.22 501.76 778.98 1.22 %
@66 PREVENTIVE MAINT. 23 104.00 2483.92 3527.77 6011.69 9.53 %
@93 ENGINE (AUXILARY) 2 9.00 237.63 13.76 251.39 6.40 %
106 SWEEPER BODY 19 63.00 1658.49 19603 .35 21261.84 33.71 %
107 GUTTER BROOM 60 31.50 715.95 8629.54 9345.49 14.82 %
108 MAIN BROOM 5 27.70 724.66 3814.65 4539.31 7.20 %
123 STATE INSPECTION 7 19.00 488.92 2.64 491.56 0.78 %
142 BELTS 2 4.50 121.93 171.70 293.63 0.47 %
147 VACTOR PARTS 2 6.00 157.95 373.00 530.95 6.84 %
TOTALS: 167 424.55 10826.53 52244.64 TOT: 63071.17 160.00 %

Report Generated By: RTA Fleet Management Software

- 21046

City of Nashua

Purchasing Department . (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060 purchasina@nashuanh.aov
To: Mayor Donchess
Finance Committee
From: Kelly Parkinson, Purchasing Manager
Date: October 27, 2021
Re: Change Order for Nashua Conservation Commission Technical Assistance Contract

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the
Finance Committee of a subsequent change order to the request from the Community Development
Division for a project change order from Nashua Regional Planning Commission (NRPC) of Nashua NH.

The original contract price in the amount of $10,000 was approved by the Board of Aldermen on December
8, 2020 (R-20-095).

The Community Development Division has requested a change to the contract term to extend from
December 31, 2021 to June 30, 2022. There is no request for additional funding at this time.

Board of Aldermen — 8/8/17 Page 17

amend this in the next five years to come up with something that’s a little more restricted or a little more
defined. If not, | can’t support this.

President McCarthy

Well let me address that in two points backwards. If we don’t do this, then a complete free for all happens
instead because anybody can put an accessory dwelling unit on that is larger and there is no restriction that
requires them to live in the house at all. Basically anybody can convert one of our single family homes into a
two family rental property as soon as the ordinance takes effect. To go back to it, yes we can put a restriction
on it if accessory dwelling units are added. In the meantime, they will likely only be subject to the five year
restriction that’s in this ordinance because they’d be grandfathered in that regard. It is my intention to try to
readdress that problem after we have done something to put a logical framework in place to do it with the
accessory dwelling unit legislation.

Alderman Schoneman

Just one other question and again maybe the answer is obvious. Does our ability to restrict through legislation
like this extend to our ability to say no we don’t them at all?

President McCarthy

No it does not.

Alderman Wilshire

| agree. | think I’m going to support this just because it gives us at least the five years but I’m hoping we
continue to look at this and make changes because | think this is really going to explode. | think people are

already looking at it. Already looking to add these accessory dwelling units to their properties and | think there
will be quite a few.

Attorney Bolton

At the risk of turning this into a planning committee meeting, one possible alternative that might deal with the
concerns you express is that if the owner is not living there to require one of the units to remain vacant. Then if
you have someone die either within a five year period if you’re going to include that five year period or
whenever, the people who inherit can just leave that unit vacant until they’re able to sell to someone who can
meet the restrictions.

Alderman Deane

That’s a wonderful amendment. | could always look at that this was going to be the sticking points.

Alderman Deane

Would it be possible Mr. President to make that amendment?

President McCarthy

We could. It will take a while to do it. | would actually prefer to introduce it as a new piece of legislation at our
next meeting.

Alderman Deane

| will co-sponsor that.

City of Nashua

Planning Department
229 Main Street
Nashua, New Hampshire 03061-2019

Planning & Zoning 589-3090
Fax 589-3119
Web www.nashuanh.gov

DATE: October 20", 2021

TO: Mayor Jim Donchess
Finance Committee

FROM: Matt Sullivan, Planning Department Manager

RE: Nashua Regional Planning Commission (NRPC) Conservation Commission Technical Assistance
Contract Extension Request

This Finance Committee request is to extend the current term of the Nashua Regional Planning
Commission (NRPC) — Nashua Conservation Commission Technical Assistance contract. It will extend
the current January 28", 2021 contract until June 30", 2022, while maintaining the current not-to-exceed
amount of $10,000 as defined within Section 4 of the existing agreement.

The Amendment is proposed in order to allow for adequate time to prepare an update to the City’s 2006

Natural Resources Inventory (NRI). Further information related to the project is attached. NRPC
anticipates that the scope of work will be completed within the remaining $6,300 or 90 hours of work.

Please contact me should you have any questions.

Sincerely,

Matt Sullivan, Planning Department Manager

Ce:

Sarah Marchant, AICP, Community Development Division Director
Janet Graziano, Senior Finance Manager

File

MEMORANDUM

TO: NASHUA CONSERVATION COMMISSION
SHERRY DUTZY, CHAIRWOMEN

FROM: ANDREW SMETLZ, NASHUA REGIONAL PLANNING COMMISSION
SUBJECT: WETLAND BUFFER MAPPING PROJECT OUTLINE
DATE: SEPTEMBER 22, 2021

CC: JAY MINKARAH, EXECUTIVE DIRECTOR, NASHUA REGIONAL
PLANNING COMMISSION
MATTHEW SULLIVAN, PLANNING DEPARTMENT MANAGER, CITY OF
NASHUA

This memo contains a project outline for updates that Nashua Regional Planning Commission (NRPC) will
perform to the City of Nashua Natural Resource Inventory and Conservation Plan (2006) by Moosewood
Ecological Services, LLC. NRPC will perform these updates on behalf of the Nashua Conservation
Commission (NCC) under an existing technical services contract signed January 2021. NRPC anticipates
that this project will be completed no later than June 30, 2022, at a cost of $6,300 for 90 hours of work.

The City of Nashua Natural Resource Inventory and Conservation Plan (referred to herein as the NRI) is a
foundational document to the work of the Nashua Conservation Commission. The updated NRI will
contain narrative text, graphics, and data from the latest, authoritative sources comprehensively
describing Nashua’s natural resources. This document will also contain recommendations for natural
resource management. The NRI update will be completed in six phases outlined below. Specific work tasks
associated with each project phase are described in detail below and in the “Project Timeline” section.

Phase 1: Map Update

NRPC will update all maps within the document (18) with the most recent, authoritative GIS data sources.
GIS data sources will include: USGS, US F&WS, NRCS, NH F&G, NLCD, and others. This task will be completed
no later than December 31, 2021.

Phase 2: First Draft

NRPC will complete a first draft of the report with updated data, maps, tables, and text. The updated
document will follow the structure and convention of the existing report. Text within the document
referencing data, maps, or tables will be brought up to date with the latest, authoritative data sources.
NRPC will add new sections to the document to discuss outdoor recreation, the Lower Merrimack River
Watershed Plan, and urban natural resources. These topics are not part of the 2006 NRI. These sections
are described in detail in a memo sent to Commissioners, which also appeared in the Commission
meeting from September 7, 2021. Additionally, NRPC will identify areas within the City, consisting of

NRPC Task Order: Nashua Conservation Commission NRI Update
1

parcels or groups of parcels, where forest management plans will be beneficial. This task will be
completed no later than January 31, 2022.

Phase 3: Review First Draft

After the Commissioners have reviewed the first draft of the updated document. NRPC will reserve three
hours to discuss the document with Commissioners and take their feedback. This review will include two
hours to be set aside to attend the Commission meeting on February 1, 2022. An additional hour will be
reserved to receive feedback from Commissioners by video conference, phone, or email. NRPC will accept
feedback on the first draft through February 28, 2022.

Phase 4: Second Draft

After considering and incorporating all feedback provided by Commissioners, NRPC will revise the
document and create a second draft. The second draft will have the look and feel of a final document, and
it will be again submitted to the Commission for review. This task will occur no later than March 31, 2022.

Phase 5: Review Second Draft

After the Commissioners reviewed the second draft of the updated document. NRPC will reserve four
hours to discuss the document with Commissioners and take their feedback. This review will include two
hours to be set aside to attend the Commission meeting on April 5, 2022. Two additional hours will be
reserved to receive feedback from Commissioners by video conference, phone, or email. NRPC will accept
feedback on the second draft through April 31, 2022.

Phase 6: Final Report

After considering and incorporating all feedback provided by Commissioners, NRPC will revise the
document and create a final, updated version of The City of Nashua Natural Resource Inventory and
Conservation Plan. The final document will be submitted to the Commission no later than June 30, 2022.

Project Timeline:

Task sro/ur Amount Est. Completion
1 Map Update (18) 25 $1,750 December 31, 2021
2 First Draft 20 $1,400 January 31, 2022
3 Review First Draft 3 $210 February 28, 2022
4 Second Draft 20 $1,400 March 31, 2022
5 Review Second Draft 4 $280 May 31, 2022
6 Final Draft 18 $1,260 June 30, 2022

NRPC Task Order: Nashua Conservation Commission NRI Update
2

Deliverable:

NRPC will deliver to the NCC the following deliverables by June 30, 2022
e APDF copy of the City of Nashua Natural Resource Inventory and Conservation Plan (2022) as
updated by NRPC
e Printed, bound copies of the City of Nashua Natural Resource inventory and Conservation Plan

(2022) as updated by NRPC for each Commissioner and alternate (no additional charge for
printing)

Assumptions:

Hourly project estimates include only time associated with project work. Hourly estimates do not include
time in attendance at NCC meetings except for meetings where a review of the NRI will occur on February
1, 2022, and April 5, 2022. NRPC will discontinue regular attendance of NCC meetings.

NRPC Task Order: Nashua Conservation Commission NRI Update
3

NASHUA REGIONAL PLANNING COMMISSION

Nashua Conservation Commission Technical Assistance Services
Contract Addendum #1

This document shall serve as an addendum to the contract dated 28 January 2021 between the City of
Nashua, NH and the Nashua Regional Planning Commission.

The project timeline expressed in Section 3, Period of Performance, is hereby extended through June 30,
2022 through signature of the Parties below. The total not-to-exceed amount of $10,000 as defined by
Section 4, Compensation, remains unchanged. The primary services rendered from now until the contract
expiration is anticipated for Nashua’s Natural Resource Inventory (NRD update.

CITY OF NASHUA, NH NASHUA REGIONAL PLANNING COMMISSION
James W. Donchess Date Jay Minkarah Date
Mayor Executive Director

AMHERST | BROOKLINE | HOLLIS | HUDSON | LITCHFIELD | LYNDEBOROUGH | MASON | MERRIMACK | MILFORD | MONT VERNON | NASHUA | PELHAM | WILTON

(603) 417-6570 30 Temple Street, Suite 310, Nashua, NH 03060 www. nashuarpc.org

R-20-095

RESOLUTION

AUTHORIZING THE EXPENDITURE OF UP TO TEN THOUSAND DOLLARS
($10,000) FROM THE CONSERVATION FUND ON CONSULTING SERVICES WITH
THE NASHUA REGIONAL PLANNING COMMISSION

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor is
authorized to expend up to $10,000 from the Nashua Conservation Fund (Fund #4080) on
consulting services with the Nashua Regional Planning Commission to assist in completing

stewardship plans and various other work in accordance with the Conservation Commission’s
duties per RSA 36-A.

PASSED BY THE BOARD OF ALDERMEN — DECEMBER 8, 2020
APPROVED BY THE MAYOR — DECEMBER 9, 2020

ATTEST: SUSAN K. LOVERING, CITY CLERK

CONTRACT FOR INDEPENDENT CONTRACTOR

NASHUA CONSERVATION COMMISSION TECHNICAL ASSISTANCE SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, Nasdua, NH 03060
AND

NASHUA REGIONAL PLANNING COMMISSION
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

30 TEMPLE STREET, SUITE 310, NASHUA, NH. 03060
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.
In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the

written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

2, WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor

AG I of 3