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Finance Committee - Minutes - 8/18/2021 - P17

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Wed, 08/18/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
17
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081820…

PCO #026

Mathuen Consiruction Co., Inc. Project: 181012 - Nashua Energy Recovery Upgrade
144 Main Street - PO Box 980 2 Sawmill Rd.
Plaistow, New Hampshire 03865 Nashua, New Hampshire 03060

Phone: (603) 328-2222

Prime Contract Potential Change Order #026: Natural Gas Emission
Testing

TO: City of Nashua FROM: Methuen Construction Co., Inc.
229 Main Street 144 Main Street PO Box 980
Nashua New Hampshire, 03060 Plaistow New Hampshire, 03865
PCO NUMBERIREVISION: 0268/0 GONTRACT: 1FB0501-090618 NASHUA PO #146861 -
Nashua Energy Recovery Upgrade
REQUEST RECEIVED FROM: Michael Kellay (CK Environmental, inc.) CREATED BY: Anthony Crespo (Methuen Construction Co.,
Inc}
STATUS: Pending - In Review CREATED DATE: 5/26 /2020
REFERENCE: DATE SENT: 5/26/2020
FIELD CHANGE: No PRIME CONTRACT None
CHANGE ORDER:
LOCATION: Energy Recovering Building
SCHEDULE IMPACT: 2 days ~ ACCOUNTING Amount Based
METHOD:
PAID IN FULL: No TOTAL AMOUNT: $6,715.96

Methuen Construction (MC), hereby submits this PCO in accordance with the documentation referenced herein. It is expressly understood and agreed
that this proposal is valid for the ‘ime as specified within this document from the date of tne PCO, The Praposal is based upon current day construction
costs and does nol include escalation costs for any material items that are either volatile or market sensitive. This Proposal does not Include overtime
acceleration or expediting costs. This proposal does not include the costs associated with oul of sequence constructlon, interference, impact related
delays and disruptions. MC reserves its rights under the agreement to seek addilional time, indirect and impact costs associated with the PCO, once the
impacts can be fully evaluated. This proposal is submitted based on the understanding that It is exemp! from WBE/MBE pariicipation requirements and
acceptance of this proposal waives the participation requirements associated with this additional work.

POTENTIAL CHANGE ORBER TITLE: Natural Gas Emission Testing
CHANGE REASON: Client Request

POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
CE #049 - PCO 26- Natural Gas Emissia stin

Scope: Per RFI #63 and multiple site visits with NH DES, the DES has requested that we add a natural gas test to the overall emission testing protocol.
After further raview of the specs, it does not call out a test of 2 different gases on each engine, just blended gas. If the city would like to test on both gas
mixes (natural gas and blended gas) the added cost is broken out below. As a result of the extra day worlh of work, MC requests that 2 days is added to
the overall construction schedule, MG Labor includes sequencing from blended gas to natural gas throughout the duration of the emission test. See
attached CK Environemntal Breakdown. Please note we will not proceed with testing until the executive change order Is approved.

ATTACHMENTS:
PCO No 026- Natural Gas Emission Testing.pdf

Burdon Rato
# | Cost Code Description Type Amounl {43.00% Applies to Labor.) Subtetal

001-0002- | Labor assoclated with emission
1 | sien Time testing Labor § 1,091.84 $ 469,45) $1,561.33

Mathuen Construction Co.,, Inc. page 1of2 Printed On; 6/26/ 2020 09:42 AM

Page Image
Finance Committee - Minutes - 8/18/2021 - P17

Finance Committee - Minutes - 8/18/2021 - P18

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Wed, 08/18/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
18
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081820…

PCO #026

01-2170 Subcontract
2 {STACK Extra Natural gas emisslan test or $4,400.60 $0.00 $4,400.00
TESTING
Subtotals 35,497.84 3469.49 $5,961,93
GC Work Total Foe - Labor 15.00% Applies to Labor. $ 234,20
GC Work Total Foo - Materla! & Equipmont: 15.00% Applies to Olher, Material, and Equipment, $0.00
Ge Subcontractors Work Fas: = 8.7% Appiles to Subcontractor. 5982.61
Bond & Ganoral Liabillty: = 2,1% Appilos to Othar, Matarlal, Committed Casts, Labor, Rental Equipment Relief, Equipment, Subcontractor, and Burden. 5 137.82
Grand Total: $6,715.96
Jeremy Smith, PE. (Waldron Engineering City of Nashua Methuen Construction Co,, Inc.
& Construction, Inc.)
37 Industrial Drive Suite G-1 229 Main Street 144 Main Street PO Box 980
Exeter, New Hampshire 03833 Nashua, New Hampshire 03080 Plaistow, New Hampshire 03865
SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE

Methuen Construction Co,, inc.

page 2 of 2

Printed On: 5/26/ 2020 09 12 AM

Page Image
Finance Committee - Minutes - 8/18/2021 - P18

Finance Committee - Minutes - 8/18/2021 - P19

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Wed, 08/18/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
19
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081820…

PCO #029

Methuen Construction Co., Inc. Project; 181012 - Nashua Energy Recovery Upgrade
144 Main Street - PO Box 980 2 Sawmill Rd,
Plaistow, New Hampshire 03865 Nashua, New Hampshire 03060

Phone: (603) 328-2222

Prime Contract Potential Change Order #029: PCO 029- SCADA HMI

Interface
TO: City of Nashua FROM: Methuen Construction Co., Inc,
229 Main Sireet 744 Main Street PO Box 980
Nashua New Hampshire, 03060 Plaistow New Hampshire, 03865
PCO NUMBERI/REVISION: 029 / 4 CONTRACT: IFB0501-050618 NASHUA PO #146861 -
Nashua Energy Recovery Upgrade
REQUEST RECEIVED FROM: Jeremy Smith, RE, (Waldron Engineering & CREATED BY: Anthony Crespo (Methuen Construction Co.,
Gonstruction, Inc.) Ins.)
STATUS: Pending - Not Proceeding CREATED DATE: 719 12020
REFERENCE: —_ DATE SENT: 28/2021
FIELD CHANGE: No PRIME CONTRACT None ”
CHANGE ORDER;
LOCATION:
SCHEDULE IMPACT: O days ACCOUNTING Amount Based
METHOD:
PAIO IN FULL: No TOTAL AMOUNT: $8,344.88

Methuen Consiruction (MC), hereby submits this PCO in accordance with the documentation referenced herein, (tis expressly understaod and agreed
that this proposal is valid for the time as specified within this document from the date of the PCO. The Proposal is based upon current day construction
costs and does not include escalation costs for any material items that are either volatile or market sensitive. This Proposal does not include overtime
acceleration or expediting costs. This proposal does nol include the costs associated with oul of sequence construction, interference, impact related
delays and disruptions. MC reserves its rights under the agreement to seek additional! time, indirect and impact costs associated with the PCO, once the
impacts can be fully evaluated. This proposal Is submitted based on the understanding thal it is exernpt from WBE/MBE participation requirements and
acceptance of this proposal waives the participation requirements associated with this additional work.

POTENTIAL CHANGE ORDER TITLE: PCO 029- SCADA HMi Interface
CHANGE REASON: Design Development

POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract is Changed As Follows)

CE #062 - PCO 29- SCADA H terface

Per Waldrans EON-005, Elt will install SCADA HMI interface screens for WWTF Energy recovery equipment to match those provided in 409423 2.04.4.
Ell will also develop SCADA screens and test with PLG15, Transfer to all SCADA nodes, and train operators as needed. MC requests additional days be
added to the contract completion date to match the date this work is completed. Work will not commense until an executed change order Is recelved
and all other pending proposals are approved and included in a formal change order.

ATTACHMENTS:
ECN-005 SCADA Screen Development.dac.pdf_

Burdan Rate

a

# | Cost Code Dascription Type Amount {43.00% Appllos to Labor) Subtatal
26-0100 -
BASIC Subcontract

i ELECTRICA SUBCONTRACTOR or $7,526.75 $9,060 $2,526.75

L

Subtotal: $?,526.75 $0.00 $7,526.75

Mathuen Construction Co., Inc. page 1 of 2 Printed On: 2/18/ 2021 02:45 PM

Page Image
Finance Committee - Minutes - 8/18/2021 - P19

Finance Committee - Minutes - 8/18/2021 - P20

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Wed, 08/18/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
20
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081820…

PCO #029

GC Work Total Fee - Labor: 15.00% Applies to Labor. $0.00

GC Work Totai Foo - Material & Equipment: 18.00% Appilag to Othoz, Material, and Equipment. $5.00

GC Subcontractors Work Fea; = 8.7% Applics to Subcontractor $654.50

Band & General Labltity: 2.00% Applies to Other, Matezlal, Committed Costs, Labor, Ranta! Equipmont Roliaf, Equipmont, Subcontractor, end Burdon. $ 163.63
Grand Total: $8,344.28

Jeremy Smith, P.E. (Waldron Engineering
& Construction, inc.)

37 Industrial Drive Suite G-1
Exeter, New Hampshire 03893

City of Nashua

229 Main Street
Nashua, New Hampshire 03060

Methuen Construction Co,, Ins.

144 Main Street PO Box 980
Plaistow, New Hampshire 03865

SIGNATURE DATE

Methuen Construction Co,, Inc,

SIGNATURE DATE

page 2 of 2

SIGNATURE DATE

Printed On: 2/18/ 202% 02:45PM

Page Image
Finance Committee - Minutes - 8/18/2021 - P20

Finance Committee - Agenda - 8/18/2021 - P1

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Fri, 08/13/2021 - 09:37
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081820…

FINANCE COMMITTEE
AUGUST 18, 2021
7:00 PM Aldermanic Chamber and Zoom

To Join Zoom meeting: https://us02web.zoom.us/j/81533585780? pwd=N 3dt V002S GZ 2 YzR2bj Yz VI kKSN25WZz09
Meeting ID: 815 3358 5780 Passcode: 373786

To Join by Telephone: 1-929-205-6099
Meeting ID: 815 3358 5780 Passcode: 373786

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Software & Hardware Maintenance in the amount not to exceed $74,406.81 funded from accounts
54407 Software Maintenance & 54412 Hardware Maintenance

From: Kelly Parkinson, Purchasing Manager

Re: | Energy Recovery Upgrades Change Order in the amount not to exceed $230,000 funded from
accounts 81300 Machinery & Equipment

From: Kelly Parkinson, Purchasing Manager

Re: Personal Protective Clothing & Equipment in the amount not to exceed $29,800.40 funded from
accounts 61110 Protective Clothing

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

Page Image
Finance Committee - Agenda - 8/18/2021 - P1

Finance Committee - Agenda - 8/18/2021 - P2

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Fri, 08/13/2021 - 09:37
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081820…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

August 11, 2021
Memo #22-157

TO: Mayor Donchess
Finance Committee

SUBJECT: Software & Hardware Maintenance in the amount not to exceed $74,406.81 funded from
accounts 54407 Software Maintenance & 54412 Hardware Maintenance

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated July
26, 2021 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Annual Hardware & Software Maintenance for Kronos Timekeeping Software
Value: $74,406.81
Vendor: Kronos Inc, a UKG Company

Department: 122 Information Technology
Source Fund: 54412 Hardware Maintenance in the amount of $14,107.59
54407 Software Maintenance in the amount of $60,299.22

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

Page Image
Finance Committee - Agenda - 8/18/2021 - P2

Finance Committee - Agenda - 8/18/2021 - P3

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Fri, 08/13/2021 - 09:37
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081820…

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: July 26, 2021
Re: Annual Software Maintenance
This request is for the annual renewal required for the continued operation of KRONOS software and

equipment support services. Funding is Software Maintenance 22.1.500 — 54407, $60,299.22 and
Hardware Maintenance 22.1.500 — 54414, $14,107.59. Req# 73954.

Kimberly Kleiner,
Administrative Services Director

Ce: K. Parkinson

Page Image
Finance Committee - Agenda - 8/18/2021 - P3

Finance Committee - Agenda - 8/18/2021 - P4

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Fri, 08/13/2021 - 09:37
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081820…

UKG

Page 2 of 2
Quote Type: Renewal
Customer: CITY OF NASHUA
Solution ID: 6103494
Payment Terms: Net 30 Days Contract #: 1188274 RO3-MAY-21
Currency: USD Date:
Customer PO Number: Prepared by: Yolanda Abram / US PublicSector2
Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES

Contact: DEFAULT EMAIL CONTACT
Email: vendorapinvoices@nashuanh.gov

WORKFORCE EMPLOYEE V8 01-SEP-2021 31-AUG-2022
WORKFORCE INTEGRATION MANAGER V8 01-SEP-2021 31-AUG-2022
WORKFORCE LEAVE V8 01-SEP-2021 31-AUG-2022
WORKFORCE MANAGER V8 01-SEP-2021 31-AUG-2022
WORKFORCE SCHEDULER V8 01-SEP-2021 31-AUG-2022
WORKFORCE TABLET V8 01-SEP-2021 31-AUG-2022
none NE TELETIME V6,DIGITAL T1,16 01-SEP-2021 31-AUG-2022
WORKFORCE TIMEKEEPER V8 01-SEP-2021 31-AUG-2022

1
2
3
4
5
6
7
8

Support
oY aY [ety Estimated Tax Subtotal
Software Support Services 48,712.32 48,712.32

Support Service
Level

Depot Exchange Data Collection: 4000 01-SEP-2021 31-AUG-2022

2 | Depot Exchange Data Collection: InTouch 2 01-SEP-2021 31-AUG-2022 365

Covered Product Quantity Start Date End Date BUT itolamm rh ED)

Support
oY aY [ety Estimated Tax Subtotal
Equipment Support Services 14,107.59 14,107.59

SHON SERTES Covered Product IEEE Start Date ate MBE Cy BUT itolamm rh ED)
Level Count
4 | Ed Services KNOWLEDGE PASS 01-SEP-2021 | 31-AUG-2022 365

Subscription

Support
oY aY [ety Estimated Tax Subtotal

Educational Services 11,586.90 11,586.90

u KG Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA01851 +1800 225 1561

Page Image
Finance Committee - Agenda - 8/18/2021 - P4

Board Of Aldermen - Minutes - 12/26/2017 - P3

By dnadmin on Sun, 11/06/2022 - 21:53
Document Date
Tue, 12/26/2017 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 12/26/2017 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__122620…

Board of Aldermen — 12/26/17 Page 3
Alderman Cookson

| wanted to extend my congratulations to the Nashua PAL Force Division Red Team as well. | apologize that
my daughter Alexandra was not able to join you this evening; she is traveling with me. Again, recognizing the
girls for all their hard work; the coaches; the assistant coaches; everybody just did a fabulous job this year. I’m
really excited to be part of the team, and to recognize the team and their contributions to the City of Nashua.
Thank you all.

READING MINUTES OF PREVIOUS MEETING AND PUBLIC HEARING

There being no objection, President McCarthy declared the minutes of the Board of Aldermen

meeting of December 12, 2017, and the public hearing conducted by the Committee on Infrastructure
on December 13, 2017, accepted, placed on file, and the readings be suspended.

COMMUNICATIONS

There being no objection, President McCarthy declared that all communications be read by title only.

From: Patricia D. Piecuch, City Clerk
Re: NRO 5-6, Compensation

MOTION BY ALDERWOMAN MELIZZI-GOLJA TO ACCEPT, PLACE ON FILE AND WAIVE
THE PROVISIONS OF NRO 5-6

ON THE QUESTION

Alderman Moriarty

What does it mean to waive the provisions of NRO 5-6?

President McCarthy

Under our rules and certain attendance conditions, the Board has to vote to waive the rules in
order to give the stipends out for the quarter.

Alderman McCarthy
Would anybody like to explain why we’re willing to waive NRO 5-6 in this case?
Mr. Bolton, Corporation Counsel

The ordinance itself specifies the conditions that it could be waived, and one of those is illness.
The Board may decide that that is what’s involved here.

Alderman Moriarty

I’ve asked and no one has ever said anything about a justification for absence. Would anybody
like to fill me in? Okay. I'll be voting no.

Page Image
Board Of Aldermen - Minutes - 12/26/2017 - P3

Finance Committee - Agenda - 8/18/2021 - P5

By dnadmin on Mon, 11/07/2022 - 13:38
Document Date
Fri, 08/13/2021 - 09:37
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/18/2021 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081820…

UKG

Page 1 of 2
Quote Type: Renewal
Customer: CITY OF NASHUA
Solution ID: 6103494
Payment Terms: Net 30 Days Contract #: 1188274 RO3-MAY-21
Currency: USD Date: 14-MAY-2021
Customer PO Number: Prepared by: Yolanda Abram / US PublicSector2
Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES

Contact: ANN SURWELL
Email: surwella@nashuanh.gov

Contract Period: 01-SEP-2021 - 31-AUG-2022

Description Support Services SEE Lae ib Subtotal
Software Support Services 48,712.32 0.00 48,712.32
Equipment Support Services 14,107.59 0.00 14,107.59
Educational Services 11,586.90 0.00 11,586.90

Total CPS 0.00 rey

Annualized Contract Value: 74,406.81
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include
estimated tax. Please note that this quote may include services priced for prorated periods.

If you are tax exempt; please provide a copy of your "Tax Exempt" certificate with your PO or signed quote.

Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice.

CITY OF NASHUA KRONOS INCORPORATED
Signature: Signature: Qeane Cuquype
J Cs”
Name: Name:__Jeana Cuzzupe
Title: Title:__Contract Renewal Operations Administrator III
Date: Date: 1-26-21

u KG Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA01851 +1800 225 1561

Page Image
Finance Committee - Agenda - 8/18/2021 - P5

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