Finance Committee — 08/18/2021 Page 8
ADJOURNMENT
MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:22 p.m.
Alderman-at-Large Michael B. O’Brien, Sr.
Committee Clerk
City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
August 17, 2021
Memo #22-158
TO: Mayor Donchess
Finance Committee
SUBJECT: Energy Recovery Upgrades Change Order in the amount not to exceed $200,000 funded
from accounts 81300 Machinery & Equipment
Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated July 22, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:
Item: Change Order #8 for Upgrade of the Energy Recovery Room Project to reconcile
claimed delays for relocating buried electric conduits & providing pipe supports
and complete remaining open change order items.
Value: Initial Approved Total: $1,787,378.00
Change Orders 1-7: S 144,792.27
Change Order 8: S$ 200,000.00
New Project Total: $1,902,170.27
Vendor: Methuen Construction
Department: 169 Wastewater
Source Fund: 54210 Lead Hazzard Remediation
Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.
The Board of Public Works (7/22/21 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: D Boucher
C O'Connor
To:
From:
Re:
E. Motion:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: July 22, 2021
David L. Boucher, Superintendent
Wastewater Department
Energy Recovery Upgrade — Methuen Construction Change Order #8
To approve Change Order #8 to the Energy Recovery Upgrade contract with Methuen
Construction Company of Plaistow, NH in an amount not to exceed $230,000 for final
completion of remaining work for upgrades to the Energy Recovery Facility. Funding
will be through: Department: 169- Wastewater; Fund: Wastewater; Activity: Energy
Recovery Upgrade Project.
The energy recovery upgrade project involves upgrading all the major components in the
energy recovery room with new generators, piping, heat exchangers, pumps, controls and
associated electrical components. The contract with Methuen Construction was originally
in the amount of $1,787,378. Change order | thru 7 were for various changes that
occurred during construction typically due to unknown conditions. The total of CO’s 1-7
comes to $144,792.27 bringing the total contract value to $1,932,170.27.
Change order 8 consists of 2 main items. First is to reach final agreement on claimed
delays encountered earlier in the project, one for relocating buried electric conduits in the
concrete floor and the second for delays in determining how to provide pipe supports in
the concrete slab ceiling. The second main item is for costs to complete the remaining
work change order items.
Approval of change order 8 will resolve all outstanding contract items.
B-6.1
CHANGE ORDER
No. 008
PROJECT: Energy Recovery Upgrade
OWNER: City of Nashua, NH
(Address)
DATE OF ISSUANCE:
CONTRACTOR: Methuen Construction Co., Inc OWNER’s Project No. 1FB0501-091618
CONTRACT FOR: Energy Recovery Upgrade ENGINEER waldron Engineering & Construction, Inc.
at Nashua NH Wastewater Treatment ENGINEER’s Project No. 359.01
9/2,
You are directed to make the following changes in the Contract Documents.
Description; (See attached)
Purpose of Change Order: (See Attached)
Justification: (See Attached)
Attachments: (List documents supporting change) (Summary+PCO-18R1,22R1,26, 29R1)
CHANGE IN CONTRACT PRICE
Original Contract Price
$ 1,787,378.00
CHANGE IN CONTRACT TIME
Original Contract Time
280 (final completion)
(days or date)
Previous Change Orders
3 144,792.27
Net change from previous Change Orders
31
(days)
Contract Price prior to this Change Order
$ 193217027
Contract Time prior to this Change Order
311 (final completion)
(days or date)
Net Increase (Decrease) of this Change Order
$ 200,000.00
Net Increase (decrease) this Change Order
649
(days)
Contract Price with all approved Change Orders
$ 2.132.170.27
Contract Time with all Change Orders
960 (final completion)
(days or date}
This document will become a supplement to the CONTRACT and all provisions will apply hereto. The
attached Contractor’s Revised Project Schedule reflects increases or decreases in Contract Time as
authorized by this Change Order.
Stipulated price and time adjustment includes all costs and time associated with the above described change.
Contractor waives all rights for additional time extension for said change. Contractor and Owner agree that
the price(s) and time adjustment(s) stated above are equitable and acceptable to both parties.
RECOMMENDED: APPROVED: APPROVED: APPROVED:
By: Quremy emt _ BY: By: 4esee> By:
0 Eggineer Owner Contractor NHDES
7/30/21 8/2/21
Date Date Date Date
City of Nashua
Energy Recovery Upgrades
CHANGE ORDER 8 —- SUMMARY
Change Order 8 is composed of the following items:
1. Lump sum amount of $200,000, which includes:
a. *Compensation for down time experienced during resolution of method to proceed
for supporting generator no. 1, and all other miscellaneous delays.
b. PCO (Proposed Change Order) 18R1- fuel blending skid relocation in the amount of
$17,918.01 (this work is complete),
c. PCO22R1-Piping relocation for generators in the amount of $1,273.56 (this work is
complete).
d. PCO26-Natural Gas Testing in the amount of $6,715.96 (this work is complete).
e. PCO29R1-SCADA HMI Interface-installed SCADA on PLC in generator room in the
amount of $8344.88 (this work is complete).
(Copies of PCO18R1, 22R1, 26 and 29R1 are attached)
*Note that as part of this agreement and compensation sum Methuen will not seek any further
delay charges against the City and in return the City will not seek compensation in the form of
liquidated damages. Methuen further agrees to complete the remaining work as quickly as
possible; a final date of completion has been set, but will be further amended, if needed, due to
circumstances beyond Methuen’s control.
Methuen PCO #018
t
CONSTRUCTION
(=)
Methuen Construction Co., Inc. Project: 181012 - Nashua Energy Recovery Upgrade
144 Main Street - PO Box 980 2 Sawmill Rd.
Plaistow, New Hampshire 03865 Nashua, New Hampshire 03060
Phone: (603) 328-2222
Prime Contract Potential Change Order #018: Fuel Blending Skid
Relocation
TO: City of Nashua FROM: Methuen Construction Co., Inc.
229 Main Street 144 Main Street PO Box 980
Nashua New Hampshire, 03060 Plaistow New Hampshire, 03865
PCO NUMBERIREVISION: 018/1 CONTRACT: IFB0501-090618 NASHUA PO #146861 -
Nashua Energy Recovery Upgrade
REQUEST RECEIVED FROM: Jeremy Smith, P.E. (Waldron Engineering & CREATED BY: Kelly Jegorow (Methuen Construction Co.,
Construction, Inc.) Inc.)
STATUS: Pending - In Review CREATED DATE: 4/10 /2020
REFERENCE: DATE SENT: 10/19/2020
FIELD CHANGE: No PRIME CONTRACT None
CHANGE ORDER:
LOCATION: Fuel Blending Skid
SCHEDULE IMPACT: 20 days ACCOUNTING Amount Based
METHOD:
PAID IN FULL: No TOTAL AMOUNT: $17,918.01
Methuen Construction (MC), hereby submits this PCO in accordance with the documentation referenced herein. It is expressly understood and agreed
that this proposal is valid for the time as specified within this document from the date of the PCO. The Proposal is based upon current day construction
costs and does not include escalation costs for any material items that are either volatile or market sensitive. This Proposal does not include overtime
acceleration or expediting costs. This proposal does not include the costs associated with out of sequence construction, interference, impact related
delays and disruptions. MC reserves its rights under the agreement to seek additional time, indirect and impact costs associated with the PCO, once the
impacts can be fully evaluated. This proposal is submitted based on the understanding that it is exempt from WBE/MBE participation requirements and
acceptance of this proposal waives the participation requirements associated with this additional work.
POTENTIAL CHANGE ORDER TITLE: Fuel Blending Skid Relocation
CHANGE REASON: Client Request
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
CE #042 - PCO 018 Fuel Blending Skid Relocation
Per RFI#21 the Owner requested the relocation of the fuel blending skid to maintain access to the digester. This relocation has caused in an increase
in costs related to this work. This proposal covers the additional labor and materials required for the relocation including added vent pipe length, added
biogas, natural gas and blended gas piping, additional hangers as well as custom supports for the skid. In addition, this relocation impacted the overall
project completion so we are requesting and additional 20 days be added to the contract completion date.
ATTACHMENTS:
PCO No 18- FBS Extra Work.pdf
Burden Rate
# Cost Code Description Type Amount Subtotal
‘pt yp 4 (43.00% Applies to Labor.) u
87-0306 -
1 ~ TLabor Labor $ 5,160.88 $2,210.14 $7,380.06
Fuel Train
22-0150 - subcontract
2 [PROCESS | subcontractor Labor ubconiract | § 12,078.23 $0.00 $12,078.23
PIPING or
Methuen Construction Co., Inc. page 1 of 2 Printed On: 10/19/2020 11 :59 AM
PCO #018
INSTALLATI
ON
22-0150 -
PROCESS Subcontract
3 | PIPING Labor or ($9,739.48) $ 0.00 ($9,739.48)
INSTALLATI
ON
22-0150 -
PROCESS
4 |PIPING Material Material $ 3,774.82 $ 0.00 $3,774.82
INSTALLATI
ON
87-0306 - . .
5 Fuel Train Equipment Equipment $ 952.00 $ 0.00 $952.00
01-0520 -
6 | PROJECT As-builts Material $ 160.00 $ 0.00 $160.00
ENGINEER
Subtotal:] $12,386.45 $2,219.18 $14,605.63
GC Work Total Fee - Labor: 15.00% Applies to Labor. $ 1,107.01
GC Work Total Fee - Material & Equipment: 15.00% Applies to Other, Material, and Equipment. $ 733.02
GC Subcontractors Work Fee: = 47.93% Applies to Subcontractor. $ 1,121.02
Bond & General Liability: 2.00% Applies to Other, Material, Committed Costs, Labor, Rental Equipment Relief, Equipment, Subcontractor, and Burden. $ 351.33
Grand Total: $17,918.01
Jeremy Smith, P.E. (Waldron Engineering City of Nashua Methuen Construction Co., Inc.
& Construction, Inc.)
37 Industrial Drive Suite G-1 229 Main Street 144 Main Street PO Box 980
Exeter, New Hampshire 03833 Nashua, New Hampshire 03060 Plaistow, New Hampshire 03865
SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE
Methuen Construction Co., Inc.
page 2 of 2
Printed On: 10/19/2020 11:59 AM
Board of Aldermen — 12/26/17 Page 2
program; we are working with the Boston Surface Railroad Company to try to develop a plan for rail service to
Nashua; and certainly, over these and some other issues, there has been some disagreement. But | think that
one thing that can be fairly said is that at all times, even though people obviously disagree as to what is the
best course to pursue Nashua’s interest, all members of the Board of Aldermen have conducted themselves
with mutual respect and with professionalism. | think this has been very important and is very important in the
future, because people understand and accept that we will have different ideas but they rightfully expect that
we will act with professionalism. And | think all members of the Board of Aldermen in the Aldermanic Chamber
have met that standard, and | think we can be very proud of that. | think each one of you is due credit for that
significant accomplishment.
With that, I’d like to wish everybody well. For those who aren’t coming back, please keep in touch. Those who
are, | look forward to working with you in the coming term.
RESPONSE TO REMARKS OF THE MAYOR
Alderwoman Melizzi-Golja
Just while we have the members of the PAL Force team here, I’d like to congratulate them. But | think it’s
important to recognize the parents and the coaches for all of their efforts, and thank them for what they do to
support the team members.
RECOGNITION PERIOD
R-17-162
Endorsers: Mayor Jim Donchess
Board of Aldermen
EXTENDING CONGRATULATIONS TO THE NASHUA PAL FORCE DIVISION 10
LARGE RED CHEERLEADING TEAM
Given its first reading;
There being no objection, President McCarthy suspended the rules to allow for the second reading of
Resolution R-17-162
Resolution R-17-162 given its second reading.
MOTION BY ALDERMAN WILSHIRE FOR FINAL PASSAGE OF R-17-162
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Tencza
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderwoman Melizzi-Golja, Alderman LeBrun,
Alderman Moriarty, Alderman O’Brien, Alderman McCarthy 11
Nay: 0
MOTION CARRIED
Resolution R-17-162 declared duly adopted.
Mayor Donchess
Thank you for coming down. We really appreciate it. We're very proud of you, and you’ve made the city proud.
=
Fa
| 2
Methuen Construction Co., Inc.
144 Main Street - PO Box 980
Plaistow, New Hampshire 03865
Phone: (603) 328-2222
Methuen
CONSTRUCTION
PCO #022
Project: 181012 - Nashua Energy Recovery Upgrade
2 Sawmill Rd.
Nashua, New Hampshire 03060
Prime Contract Potential Change Order #022:
Generator Engines
PCO NUMBERIREVISION:
REQUEST RECEIVED FROM:
STATUS:
REFERENCE:
FIELD CHANGE:
LOCATION:
SCHEDULE IMPACT:
PAID IN FULL:
City of Nashua
229 Main Street
Nashua New Hampshire, 03060
022 / 1
Pending - In Review
No
0 days
No
FROM:
CONTRACT:
CREATED BY:
CREATED DATE:
DATE SENT:
PRIME CONTRACT
CHANGE ORDER:
ACCOUNTING
METHOD:
TOTAL AMOUNT:
Piping Relocation for
Methuen Construction Co., Inc.
144 Main Street PO Box 980
Plaistow New Hampshire, 03865
IFB0501-090618 NASHUA PO #146861 -
Nashua Energy Recovery Upgrade
Anthony Crespo (Methuen Construction Co.,
Inc.)
6/29 /2020
10/20/2020
None
Amount Based
$1,273.56
Methuen Construction (MC), hereby submits this PCO in accordance with the documentation referenced herein. It is expressly understood and agreed
that this proposal is valid for the time as specified within this document from the date of the PCO. The Proposal is based upon current day construction
costs and does not include escalation costs for any material items that are either volatile or market sensitive. This Proposal does not include overtime
acceleration or expediting costs. This proposal does not include the costs associated with out of sequence construction, interference, impact related
delays and disruptions. MC reserves its rights under the agreement to seek additional time, indirect and impact costs associated with the PCO, once the
impacts can be fully evaluated. This proposal is submitted based on the understanding that it is exempt from WBE/MBE participation requirements and
acceptance of this proposal waives the participation requirements associated with this additional work.
POTENTIAL CHANGE ORDER TITLE: Piping Relocation for Generator Engines
CHANGE REASON: No Change
Reason
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
CE #052 - PCO 022- Pipe Relocation for Generators
Proposal has been revised to remove 1/2 of MCC labor costs and the request for an additional day of contract time.
ATTACHMENTS:
# Cost Code Description
Type Amount
Burden Rate
(43.00% Applies to Labor.)
Subtotal
22-0150 -
PROCESS
1 | PIPING
INSTALLATI
ON
LABOR
Labor $ 288.68
$124.13 $412.81
22-0150 -
PROCESS
2 | PIPING
INSTALLATI
ON
EQUIPMENT
Equipment $ 68.00
$ 0.00 $68.00
Methuen Construction Co., Inc.
page 1 of 2
Printed On: 10/20/ 2020 02:37 PM
PCO #022
22-0150 -
PROCESS Subcontract
3 | PIPING SUBCONTRACTOR or $ 640.00 $ 0.00 $640.00
INSTALLATI
ON
Subtotal: $996.68 $124.13 $1,120.81
GC Work Total Fee - Labor: 15.00% Applies to Labor. $61.92
GC Work Total Fee - Material & Equipment: 15.00% Applies to Other, Material, and Equipment. $10.20
GC Subcontractors Work Fee: = 8.7% Applies to Subcontractor. $55.65
Bond & General Liability: 2.00% Applies to Other, Material, Committed Costs, Labor, Rental Equipment Relief, Equipment, Subcontractor, and Burden. $ 24.98
Grand Total: $1,273.56
Jeremy Smith, P.E. (Waldron Engineering
& Construction, Inc.)
37 Industrial Drive Suite G-1
Exeter, New Hampshire 03833
City of Nashua
229 Main Street
Nashua, New Hampshire 03060
Methuen Construction Co., Inc.
144 Main Street PO Box 980
Plaistow, New Hampshire 03865
SIGNATURE DATE
Methuen Construction Co., Inc.
SIGNATURE DATE
page 2 of 2
SIGNATURE DATE
Printed On: 10/20/2020 02 :37 PM
