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The H.L. Turner Group Inc.

27 Locke Road Goncord, NH 03301 %:603,.228.1122 hiturner.com

Change Order

PROJECT:

Jackson Mills Hydroelectric
TGC Upgrade Project
Nashua, NH

OWNER:

City of Nashua, NH

City Hall

229 Main Street, PO Box 2019
Nashua, NH 03061-2019

TO CONTRACTOR:

Mavel America, Inc.

121 Mount Vernon Street
Boston, MA 02108

Change Order No: 3
Date: August 12, 2021
Architect’s Project No: 5010

Contract for: Supply of Equipment

Contract Dated: July 8, 2020

Summary of Changes:

The supplier of the turbine/generator equipment (Mavel) shall
extend their standard warranty by an additional 12 months. Based
on a ready to ship date of June 30, 2021, the full manufacturer’s
warranty for the purchased equipment shall be in effect up through
January 30, 2025.

The Contract is changed as follows: The dollar amount has increased and time for delivery is not extended.

Not valid until signed by the Owner, Architect and Contractor

The original Contract Sum was $1,271,700
Net change by previously Authorized Change Orders $66,300 (Change Order Nos. 1 & 2)

The Contract Sum prior to this Change Order was $1,338,000
The Contract Sum will be increased by this Change Order No. 3 in the amount of $38,500

The New Contract Sum including this Change Order will be $1,376,500

The Contract Time will be changed by 0 days.
The Final Date for delivery of equipment is September 15, 2022

Architect: The H.L. Turner Group Inc. Contractor: was emenlee) Inc.

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Owner: City of Nashua, NH

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By;//7 le aliens

By: Paul M. Becht By:

Date: August 12, 2021 Date: Date: August [(F , ZOZ |
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Change Order #3.docx 5010 lofi

ARGHITEGTS = ENGINEERS = BUILDING SCIENTISTS

©Copyright 2021

REPORT OF THE FINANCE COMMITTEE
AUGUST 18, 2021

A meeting of the Finance Committee was held on Wednesday, August 18, 2021, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Michael B. O’Brien
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman Patricia Klee, Vice Chair
Alderman-at-Large Brandon Michael Laws

Also in Attendance: John Griffin, CFO/Comptroller
David Fredette, Treasurer/T ax Collector
Kim Kleiner, Administrative Services Director
Nick Miseirvitch, Deputy IT Director
Kelly Parkinson, Purchasing Manager
Dan Hudson, City Engineer
Steve Buxton, Deputy Fire Chief
Alderman Jan Schmidt

PUBLIC COMMENT
Laurie Ortolano

Laurie Ortolano, 41 Berkeley Street. | just noticed the change order that’s put in for the energy upgrade at
Wastewater and | was wondering when you talk about it if you could tell me when that project was started and
the completion date. When | look at the contract, | can’t quite tell when this project is expected to be done and
that’s my only comment. Thank you.

Mayor Donchess
Any other members of the public wish to address the Committee? All right, we'll go on to Communications.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Software & Hardware Maintenance in the amount not to exceed $74,406.81 funded from accounts
54407 Software Maintenance & 54412 Hardware Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
ANNUAL RENEWAL FOR KRONOS SOFTWARE MAINTENANCE WITH KRONOS, INC., A UKG
COMPANY, IN AN AMOUNT NOT TO EXCEED $74,406.81. FUNDING WILL BE THROUGH:
DEPARTMENT 122 INFORMATION TECHNOLOGY; FUND: 54412 HARDWARE MAINTENANCE -
$14,107.59 AND 54407 SOFTWARE MAINTENANCE - $60,299.22

ON THE QUESTION

Finance Committee — 08/18/2021 Page 2
Kim Kleiner, Administrative Services Director

Good evening Mayor. | actually asked Nick Miseirvitch to attend so that he may answer the Committee’s
questions.

Mayor Donchess

So please just give us a brief outline of what the contract is for.
Nick Miseirvitch, Deputy IT Director

This is for the annual software support and maintenance and hardware support for our KRONOS environment
that services the entire citywide employees. Thisis a yearly item so you'll be seeing me every year around this
time on this item.

Mayor Donchess

Any questions, comments from the Committee? Do we have anybody attending remotely? We also have
Alderwoman Jan Schmidt here present via Zoom but | don’t believe she’s a member of the Committee. Since
we have no committee members attending remotely, all those in favor, opposed.

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: | Energy Recovery Upgrades Change Order in the amount not to exceed $200,000 funded from
accounts 81300 Machinery & Equipment

Mayor Donchess

Before we do the motion, there is an amended communication on this, right?
Daniel Hudson, City Engineer

Yes there is. There was some confusion due to a price change between BPW approval and tonight’s agenda.

Mayor Donchess
So would the proper motion be the same except that the $200,000 would be substituted for $230,000?

Daniel Hudson, City Engineer
That’s correct Mr. Mayor.

Mayor Donchess

If there’s no objection, we will accept the newcommunication as a substitute for the old. To begin, | will call on
Alderman Harriott-Gathright to make the motion with the understanding that the not to exceed 230 has now
become not to exceed 200.

MOTION BY ALDERMAN TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #8 TO THE
ENERGY RECOVERY UPGRADE CONTRACT WITH METHUEN CONSTRUCTION COMPANY OF
PLAISTOW, NH, INAN AMOUNT NOT TO EXCEED $200,000 FOR FINAL COMPLETION OF REMAINING
WORK FOR UPGRADES TO THE ENERGY RECOVERY FACILITY. FUNDING WIL BE THROUGH:
DEPARTMENT 169 — WASTEWATER; FUND: WASTEWATER; ACTIVITY: ENERGY RECOVERY
UPGRADE PROJECT

Finance Committee — 08/18/2021 Page 3
ON THE QUESTION

Mayor Donchess

You've heard the motion. Now Mr. Hudson could you please summarize the need for the change order in the
context of discussion that if you have information regarding wen the project began and when | may end.
Could you please give us that as well?

Daniel Hudson, City Engineer

Mr. Mayor Ill do my best. Unfortunately Superintendent Boucher could not be here tonight. He’s on a vacation
so I'm doing my best to fill in here for him. This energy recovery project just as a little background it’s a project
to take digester gas and run it through a turbine which generates power. So where in the past at the plant they
would simply flair off the excessive gas created by the waste process. This will actually utilize that gas to
generate energy and help offset some of the energy costs thatthe city has to run this plant. This plant
obviously had lots of pumps and things that uses a lot of energy.

Speaking to Mrs. Ortolano’ s question, | don’t have a specific contract startdate. I'm aware that this project
was bid out in August of 2018 or so and | believe started in 2019. It's been a long project to be coming to
fruition. We're close but we’re not there quite yet and we don't have a specific end date. We had to senda
meter back for calibration so we’re waiting for that to come back. Then the system is running on digester gas
and we’re permitted for that but is a setup to blend natural gas in cases where digested gas doesn't have
sufficient BT Us to run it just on that. There’s still a little bit of fine tuning | guess | would characterize it as to
complete this. | expect that will be done this fall. Again, | don’t have a specific end date.

This change order is to address delays in the project that occurred. A few things were encountered where one
of the generators is going to go. There was some conduits under the floor. There’s a little bit of delay there
while they created a plan to address that. Relocated some facilities. There was also a delay in determining
how to hang some pipes in the building. There was a system that had to be developed for that because the
plant system wouldn’t work. Those are some major items and the rest is miscellaneous costs to complete the
remaining work and change order items which we negotiated and mutually agreed with Methuen Construction
on. It’s been along time coming. The good news is that this change order will get us across the finish line but
it has taken a long time to come to fruition as noted. It's a very complex project that you can imagine —
complex system, complex construction, complex permitting. That's what | had to share with you. I'd be happy
to try to address any questions.

Mayor Donchess

Question or comments from committee members?
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing & Equipment in the amount not to exceed $29,800.40 funded from
accounts 61110 Protective Clothing

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
PROCUREMENT OF FOURTEEN (14) SETS OF PERSONAL PROTECTIVE EQUIPMENT (PPE) FROM
BERGERON CLOTHING IN AN AMOUNT NOT TO EXCEED $29,800.40. FUNDING WILL BE THROUGH
DEPARTMENT 152 FIRE RESCUE; FUND: 61110 PROTECTIVE CLOTHING

ON THE QUESTION

Finance Committee — 08/18/2021 Page 4

Steve Buxton, Assistant Fire Chief

Good evening. Steve Buxton, Assistant Chief, Nashua Fire. The fourteen sets are to put protective clothing on
the backs of our recent hires. Those are to fill 14 positions that were created through retirement or departures
from the department at this point in time. The funding comes from our normal protective clothing budget line
and this is anormal process. The groupis alittle bit bigger because it is two years in the making due to

COVID. Usually we had between 7 and 10 employees that come and go throughoutthe year. So 14 is a little
bit larger number than normal.

Mayor Donchess

Thank you. Questions? Comments?

Alderman O’Brien

Mr. Mayor and to the Clerk, please excuse me it might be my hearing issues but when you gave the dollar

amount did you say $.40 and if not may | just to make sure when it gets transcribed the amount we're talking
about is $29,800.40. | don’t knowif you said the $.40. If you did, | apologize. It’s the hearing.

Mayor Donchess

If we can save $.40 we'll do it right Chief?

Steve Buxton, Assistant Fire Chief

Yes. | will muscle that through it you need me to.

Alderman O’Brien

’m worried about the 40. Every dollar counts.

Alderwoman Lu

| also have a hearing problem. | didn’t hear what account this is coming out of. Was it the general fund?
Alderman Harriott-Gathright

Department 152 Fire Rescue and funds — 61110 protective clothing.

Alderwoman Lu

Okay. All right. So that would be the general fund, correct?

Mayor Donchess

Correct. It’s out of the fire budget but that’s vetted through city taxrevenue.

Alderwoman Lu

| just had another out of curiosity. How many retirees has the department had that are being filled?
Steve Buxton, Assistant Fire Chief

So these 14 were to fill vacancies in the suppression floors. Since we’ve filled that, we’ve had 4 members

SPECIAL BOARD OF ALDERMEN

JULY 25, 2016

Immediately Following the Regular
Budget Review Committee Meeting Aldermanic Chamber

PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK PATRICIA D. PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE MARK S. COOKSON
ROLL CALL

COMMUNICATIONS

From: Brian S. McCarthy, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

NEW BUSINESS — RESOLUTIONS

R-16-053
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
AUTHORIZING THE CITY OF NASHUA TO PARTICIPATE IN THE NASHUA REGION
INTEGRATED DELIVERY NETWORK (IDN) OF THE BUILDING CAPACITY FOR
TRANSFORMATION, A DELIVERY SYSTEM REFORM INCENTIVE PAYMENT (DSRIP)
PROGRAM

ADJOURNMENT

A regular meeting of the Board of Aldermen was held Tuesday, December 26, 2017, at 7:30 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia Piecuch recorded.
Prayer was offered by City Clerk Patricia Piecuch; Alderman June M. Caron led in the Pledge to the Flag.

President McCarthy

Before | ask the Clerk to take the roll, Alderman Cookson is participating by telephone; and under the terms of
the State law, that allows him to do that. He needs to explain why he can’t attend, if he can hear us, and who
he is with, if anyone.

Alderman Cookson stated the reason he could not attend, confirmed that he could hear the proceedings, and
stated who was present with him.

President McCarthy
Acknowledged that those present could hear Alderman Cookson as well.

The roll call was taken with 11 members of the Board of Aldermen present; Alderman Siegel, Alderman
Schoneman, Alderman McGuinness, and Alderman Lopez were recorded absent.

Alderman Cookson was not in attendance but participated in the meeting via telecommunication.
Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

President McCarthy

Before we begin, | am going to ask Alderman Wilshire to make a motion so we can accept procedural motions
without the roll call vote.

MOTION BY ALDERMAN WILSHIRE THAT THE RULES BE SO FAR SUSPENDED AS TO
ALLOW FOR THE ACCEPTANCE OF PROCEDURAL ACTIONS WITHOUT OBJECTION

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Tencza
Alderman Cookson, Alderman Dowd, Alderman Caron
Alderwoman Melizzi-Golja, Alderman LeBrun, Alderman Moriarty,
Alderman O’Brien, Alderman McCarthy 11
Nay: 0
MOTION CARRIED

REMARKS BY THE MAYOR

First, | would like to congratulate to the PAL Cheerleading team. We're going to do that more officially in a
couple of moments. I’m glad you’re all here and it was really a wonderful award to have won.

Of course, tonight is the last meeting of the Board of Aldermen before the new term. | want to thank everyone
who has served for the last two years. All have been dedicated to the good of our community, and the
contributions of each and every member of the Board of Aldermen are important and significant. | think over
the past two years, we have accomplished a number of things: We started universal full-day kindergarten; we
initiated a five-year paving plan of action to improve Nashua’s infrastructure; we initiated the Safe Stations

Finance Committee — 08/18/2021 Page 5

come and go since we started the hiring process back in October! guess it was. Soit’s a lengthy process we
put them through but like | said, it's normal to have somewhere between 7 and 10 per year.

Alderwoman Lu

No | understand. Is this for 7 people or — they have 2...

Steve Buxton, Assistant Fire Chief

14 because we did not hire in 2020 due to the COVID pandemic. We didn’t have the ability when it first got
started. We tend to hire in the spring. The weather works a little bit more in our favor for our recruit school and
a couple of other factors. If you remember correctly in 2020, the pandemic was just getting started and we
were trying to flatten the curve for a couple of weeks there and we missed the bus in hiring at that point in time.
Alderwoman Lu

Okay thank you.

Alderman Harriott-Gathright

Just wondering since — were you able to use any of the pandemic funding for any of this type of equipment or
that’s not the norm since we are still in a pandemic. Just curious.

Steve Buxton, Assistant Fire Chief

No we weren't able to use any of the pandemic funding for that at this point in time. Most of that comes from
City Hall. We do have a line in our budget that funds this and it does usually account for the attrition factor
within the organization so retirements, departures, and the like.

MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM JULY 30, 2021 TO AUGUST 12, 2021

ON THE QUESTION

Alderwoman Lu

| had a couple of questions. If! could just ask about the overlay account 11500. There was a $21,000
payment and it seems to be a payment to the same people who received an abatement. | had hoped that CFO
Griffin could just answer and help me with that question. It was one of the questions | sent to you today but |
know you weren't able to address it.

John Griffin, CFO

CFO Griffin. Thank you Mr. Chairman. Yes as Alderwoman Lu indicated, she had send me some questions

Finance Committee — 08/18/2021 Page 6

today but! was unfortunately tied up in a series of meetings. | will be addressing each and every one of those
questions tomorrow but if there is a charge to account 11500 overlay, it’s either a consultant person which |
think this isn’t or it’s the charge that gives them back their amount of abatement but | can check tomorrow.

Alderwoman Lu
| thought that the abatement was coded 217807 In the past it has been.

John Griffin, CFO

Right. Just for clarification, the 21780 is we’ve talked a lot about it over the last year or so. That’s the refunds
that includes overpayments, abatements, etc. The charge to the overlay account is generally for abatements
and any consultants that work on behalf of the city but | will definitely verify and get an exact number and | will
also check to see 21780 if it was coded as arefund. I'll definitely get an answer.

Alderwoman Lu

If you'd like, we can talk wnen you have a chance to review my questions.

John Griffin, CFO

Sure.
Alderwoman Lu

Okay. Thank you. I'll wait to vote on it after lve reviewed.

Mayor Donchess

Okay. Any other questions or comments?
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT

Laurie Ortolano

Laurie Ortolano, 41 Berkeley Street. Hi. Good evening. | just wanted to talk to you a little bit about the use of
subcommittees when we’re making big changes on items like our Charter. You know our Charter is like our
city constitution and it requires a lot of close and careful vetting before we make these changes. | really feel it
was a mistake to push a petition through the way it’s going through right now and not having this subcommittee
meet.

| wanted to let you all know that I’m on an Assessing Standards Boards subcommittee up in Concord. The
committee was formed as a subcommittee to address releasing sanctions against assessors who are
sanctioned by the DRA. This became a little bit of a hot issue wnen we had some of our assessors down here
fall in the category of having some sanctions issued and the Assessing Standards Board realized that those
sanctions were not being released publicly and they had anticipated wen they set up the regulations that they
would be released publicly. Nowto address that, they didn’t put it through and rush it through this year as a
board change. They formed a subcommittee andI’m on that subcommittee. That subcommittee has been
vetting the issued in meetings to allow open meetings all other chiefs and assessors from the State to come in
and participate and it’s been discussed at the full meetings of the board. The DRA and the DOJ have taken a
neutral position, aren't going to block it. Basically the DRA is willing to give control over to the Assessing
Standards Board who would like to put it under the Office of Professional Licensure and Certification. Now

Finance Committee — 08/18/2021 Page 7

that’s all done by committee and it may take about two years to get this change through as law. We're going to
write the law this September. It’s a process and we're doing the process.

| think we're jipping ourselves down here in Nashua when we have a Mayor, some aldermen, and figureheads
— leadership people pushing a petition. This is not really a citizen’s petition and anyone who says everyone
has the right to push a petition, that’s true but when it’s your Mayor who is doing it, you're a figurehead. You’re
aleader. When you're going door to door, people may be assuming that it had adequate vetting. There was
adequate discussion. Thatthe facts are being laid out the way they should be. | don’t think that’s really the
case and you have a higher level of influence sitting as a figurehead than a general citizen who brings forth the
petition. |came to this Board of Aldermen and asked if they would back a petition change for the Board of
Assessors to require that all assessing board members living...

Alderman Harriott-Gathright

Thirty seconds.

Laurie Ortolano

...in the City of Nashua. It received no attention at all or acknowedgement. Now that would be a case mere
as a citizen | could go out and ask for signatures and bring it forward because | tried to work with the Board.
There was no acknowledgement and | could do it separately but you have not been willing to work with the
Board Mr. Mayor. You were not willing to work on the subcommittee and you're jamming this through as a
power grab over financial issues. Thatis really the wrong reason to do it and you’re doing the wrong Charter
change. The change should be for a city manager. You're in the right church but you're in the wrong pew
here. When you compare us to Dover who has a City Manager...

Alderman Harriott-Gathright

Your time is up Ms. Ortolano.

Laurie Ortolano

...and that with a $400 million budget has a mayor. Let’s work on the correct Charter change. Thank you.
Mayor Donchess

Any other members of the public who wish to address the committee?

REMARKS BY THE ALDERMEN

Alderman O’Brien

| would like to welcome our youngest member over here that’s diligently and watched this meeting and
welcome to the chamber. | know you’re wth Grandma so that’s fantastic. You can say hello.

Unidentified Female Speaker

Hi.

Mayor Donchess

All right. Any other remarks by Aldermen?
NON-PUBLIC SESSION - None