Search

Finance Committee - 01/15/2020 Page 10

Director Lisa Fauteux

So the leachate doesn’t have anything to do with that. Leachate is essentially liquid that comes from the trash

and goes down into a pipe that’s pumped to the treatment plant right now. It goes through the pump station at

Trestle Brook and off to the treatment plant. The groundwater that | was referring to is just regular

groundwater that just needs to be a certain level between the groundwater and the liner — the groundwater

that’s underneath the liner.

Alderman Klee

Thank you so much.

Mayor Donchess

Any other questions or comments? The motion is on the contract for the engineering.

Director Lisa Fauteux

Those are the consulting services that went along with what | just mentioned to you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract for Phase III Landfill - Construction Change Order #2 (Value: $191,271); Department: 168
Solid Waste; Fund: Solid Waste

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE

CHANGE ORDER #2 FOR THE CONSTRUCTION OF THE PHASE III LANDFILL TO CHARTER

CONTRACTING COMPANY IN THE AMOUNT OF $191,271. FUNDS ARE AVAILABLE IN DEPARTMENT

168 SOLID WASTE; FUND: SOLID WASTE

ON THE QUESTION

Mayor Donchess

This is the construction portion of the change order.

Director Lisa Fauteux

Correct.

Mayor Donchess

Any other questions or comments?

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

Finance Committee - 01/15/2020 Page 11
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM DECEMBER 27, 2019 TO JANUARY 9, 2020

ON THE QUESTION

Alderwoman Lu

Where is it? Is that something that was part of the packet?

Mayor Donchess

This is delivered to us at the committee meeting every meeting. The idea is once it’s approved, the members
of the committee sign it and we give it to the City Treasurer.

Alderwoman Lu
Yes. Okay. All right so | would have looked at it or done whatever | wanted to do with it before the meeting?

Mayor Donchess

You could do that, yes. Now we're relying largely on the accuracy of the accounting department. It’s a list of
the checks but if you had a question regarding any of these checks, you could get a copy of this in advance of
the meeting. You could talk to the CFO who’s here John Griffin or you could ask him now. That’s sort of the
normal procedure on the record of expenditures.

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned a7:33 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 31, 2022
Memo #22-284

TO: Mayor Donchess
Finance Committee

SUBJECT: Engineering Consulting Change Order #1 in the amount not to exceed $40,427 funded
from 81700 Infrastructure Improvements/Wastewater Fund

Please see attached communications from Daniel Hudson, City Engineer, dated May 25, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Engineering Consulting for Stormwater Screening & Analysis for EPA Permitting
Value: Amendment #1: not to exceed $40,427

To Date: Finance Memo 21-077: $184,550 (approved 2/17/21)

Vendor: Hazen and Sawyer

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements/ Wastewater Fund

Ordinance: Pursuant to NRO § 5-83 Professional Services (A} In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Board of Public Works (5/25/2022 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: D Hudson
Cc O'Connor

7:00 pm

FINANCE COMMITTEE
JANUARY 15, 2020

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Dan Kooken, Purchasing Manager
Scheduled Replacement of Ladder Truck (Value: $1,311,817)
Department: 152 Fire Rescue; Fund: Cerf

Dan Kooken, Purchasing Manager
Contract For HL Turner Engineering, Permitting and Inspection Services for Jackson Falls Turbine
Replacement ($442,521); Department: 181 Community Development; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for Purchase of One (1) New Bobcat Skidsteer (Value: $68,800); Department: 166 Parking
Operations; Fund: Cerf

Dan Kooken, Purchasing Manager
Contract for Design and Construction for the Division of Public Works Facility (Value: $997,204)
Department: 160 Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager
Tractor Replacement Including Attachments (Value: $121,985); Department: 177 Parks and
Recreation; Fund: Cerf

Dan Kooken, Purchasing Manager
Contract for WWTF - 20 Year Facility Study (Value: $300,000); Department: 169 Wastewater; Fund:
Wastewater

Dan Kooken, Purchasing Manager |
Contract for Phase III Landfill - Engineering Amendment #1 (Value: $89,700); Department: 168
Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager
Contract for Phase III Landfill - Construction Change Order #2 (Value: $191,271); Department: 168
Solid Waste; Fund: Solid Waste

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA “The Cate City

Financial Services

Purchasing Department

January 8, 2020
Memo #20-074

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCHEDULED REPLACEMENT OF LADDER TRUCK (VALUE: $1,311,817)
DEPARTMENT: 152 FIRE RESCUE; FUND: CERF

Please see the attached communication from George A. Walker, Assistant Chief to Chief Brian D.
Rhodes dated January 6, 2020 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

This purchase is contingent upon the Bond Resolution being approved in February.
Nashua Fire Rescue and the Purchasing Department recommend the award of this purchase in the

amount of $1,311,817 to Allegiance Fire and Rescue of Walpole, MA.

Respectfully,

an Kooken
Purchasing Manager

Co: B. Rhodes S. Buxton J, Graziano

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

Nashua Fire Rescue Depuly Chief Steve M. Buxton

Group 2 Shift Commander

Administrative Office Nashua Fire Rescue
70 East Hollis Street, Nashua, NH 03060 Bore Career h
www.nashuafire.com BuxtonS@nashuanh.gov

To: Brian D. Rhodes, Chief of Department
From: Steve M. Buxton

Date: January 2, 2020

Re: Aerial Ladder Replacement

Chief Rhodes,

The City of Nashua with input from Nashua Fire Rescue has crafted a Capital Equipment
Reserve Fund (CERF) schedule for the replacement of the organization’s capital equipment.
Within this schedule Nashua Fire Rescue is currently due to replace an aerial ladder.

Attached you should find pricing for this replacement vehicle and the associated equipment for
the vehicle up fit. The total carried within the CERF schedule for replacement is $1,389,150.00.
With your approval we will move forward with the purchase of a 2020 Pierce Arrow XT Aerial
with associated equipment. The total purchase for vehicle and up fit comes to $1,311,817.00.

The vendor we will utilize for the vehicle purchase and up fit is Allegiance Fire and Rescue of
Walpole Massachusetts. They are the regional Pierce dealer, and participate in the HGAC
program.

If you have any question or concerns please feel free to contact me.
Respectfully submitted,

iw. 0) becwhe-

Steve M. Buxton
Deputy Fire Chief
Nashua Fire Rescue

2181 Providence Highway
Walpole, MA 02081
508.668.3112

FIREZRE SCU E www.AllegianceFR.com

January 6, 2020

City of Nashua Fire Rescue
Deputy Chief Steve Buxton
70 East Hollis Street
Nashua, NH 03060

Deputy Buxton,

Per our recent conversation and your request, this is a letter outlining the costing of
your Ladder 3 replacement project. As we have discussed this price is good thru
January 31, 2020 before we would realize a three percent price increase. This
represents a savings of about thirty-four thousand dollars.

As | will list on the HGAC formal quote documents along with our customary bid
presentation, the total value of this apparatus, the requested loose equipment, a one-
hundred percent prepayment, the trade in of your 1995 Pierce Ladder truck and ail
applicable discounts / concessions will be;

One Million, Three-Hundred-Eleven Thousand, Eight-Hundred and Seventeen Dollars
($1,311,817.00)

Please feel free to contact me with any questions and | will, upon your request,
complete the formal presentation binder with in 48 hours so we can proceed forward
with the contract signatures.

Thank you

Bill O'Connor, VP Sales & Marketing
Allegiance Fire & Rescue
2181 Providence Highway

Walpole, MA 02081
518-275-9705

ALLEGKANCE

es
FIRE ZRESCUE
January 9, 2020
City of Nashua Fire & Rescue PROPOSAL BID# 486
70 East Hollis Street
Nashua, New Hampshire 03060 FOR FURNISHING

CPx DY RE APPARATUS

The undersigned is prepared to manufacture for you, upon an order being placed by you, for final acceptance by
Allegiance Fire & Rescue at its home office in Walpole, Massachusetts, the apparatus and equipment herein named and for the
following prices:

One (1) Pierce ® Arrow XT 105’ Heavy Duty Ladder $ 1,356,846.00

OPTION — Ifa 100 % prepayment in the amount of $1,321,817.00 is remitted
to Allegiance Fire & Rescue within fifteen (15) days of a fully executed

contract, the balance due at time of delivery will be 0.00. This represents a
discount savings of $35,029.00.

The above amount reflects HGAC contract pricing and is valid until the end of
Business on January 31, 2020.

Trade in allowance for the 1995 Pierce Lance L4 you may deduct --------------- $ (10,000.00)

TOTAL $

Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached, delays
due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not
preventing, within about_200__working days after receipt of this order and the acceptance thereof at our office at Walpole,
Massachusetts, and to be delivered to you at_the Nashua Fire & Rescue Department, Nashua, NH

The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the
purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided
such alterations do not materially affect the cost of the construction of the apparatus.

The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations
in effect at the time of bid, and with all National Fire Protection Association (NFPA) Guidelines for Automotive Fire Apparatus
as published at the time of bid, except as modified by customer specifications. Any increased costs incurred by first party
because of future changes in or additions to said DOT or NFPA standards will be passed along to the customers as an addition
to the price set forth above.

Unless accepted within 30 days from date, the right is reserved to withdraw this proposition.

ALE GIAYCE FIRE & RESCUE

By: OLA x OCne

William K. O’Connor- VP Sales & Marketing

\ THE CITY OF NASHUA “The Cate Cty’

Financial Services

Purchasing Department

January 9, 2020
Memo #20-075

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR HL TURNER ENGINEERING, PERMITTING AND INSPECTION
SERVICES FOR JACKSON FALLS TURBINE REPLACEMENT ($442,521)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: BOND

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated December 19, 2019 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Community Development Department and the Purchasing Department recommend the award of this
contract to H.L. Turner Group of Concord, NH in an amount of $442,521.

Purchasing Manager

Ce: S. Marchant J. Graziano

'229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589~3330 * Fax (603) 589-3233 |