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CHANGE ORDER

No. i
PROJECT: Phase Ti Landfill Expansion
OWNER’S CONTRACT NO: IFBO593-022019
EXECUTED CONTRACT DATE: April 14.2018

DATE OF ISSUANCE: Sentember 5, 2019 = =EPFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NA

OWWNER’s Purchase Order NO.: 148117

CONTRACTOR: Charter Contracting
ENGINEER: Sanborn Head Associates

‘You are directed to make the following changes in the Contract Documents:

Description:

The change order is a culmination of changes and delays directly related to the results
of a DES required groundwater separation study that altered the base grades of the landfill from what
was originally designed by Sanborn Head and Associates. The change in the base grades also resulted
in additional labor and material quantities

Change Order #1 lof?
Phase UT Landiill Expansion

Summary

CHANGE IN CONTRACT PRICE:

Original Contract Price

$5,525,525

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: January 1, 2028
Ready for final payment: February 10, 2026

Net changes from previous Change Orders

50.00

Net change from previous Change Orders

NONE

Contract Price prior to this Change Order

$5,525,825

Contract Times prior to this Change Order

Substantial completion: January 1, 2020
Ready for final payment: February 10, 2026

Net Increase (deerease} of this Change Order

$175,000

Net Increase (deerease) of this Change Order

TED

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$5,700,525 Substantial completion: TBD
Ready for final payment: TBD
RECOMMENDED: ACCEPTED: APPROVED:
By ee a
DPW Representative Name Mayor Jim Donchess
(Authorized Signature) Contractor owner

Date:

(Authorized Signature)

Date:

(Authorized Signature)

pa

Change Order #1
Phase WI Landtill Expansion

2 of 2

THE CITY OF NASHUA

Administrative Services

"The Gate City"

Purchasing Department

August 29, 2019
Memo #20-028

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 LANDFILL GAS SYSTEM EXPANSION PROJECT (VALUE: $323,470)
DEPARTMENT: 168 SOLID WASTE; FUND: BOND

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
August 22, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Solid Waste Department Superintendent, Board of Public Works (August 22, 2019 meeting) and the
Purchasing Department recommend the award of this contract in an amount of $323,470 to SCS Field
Services of Reston, VA.

TG.

Dan Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233 |

Ke:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 22, 2019

Jeff Lafleur, Superintendent
Solid Waste Department

2019 Landfill Gas Collection and Control System Expansion

To approve a contract with SCS Field Services of Reston, VA to construct an
expansion of the landfill gas collection system in the Phase I/Ti landfill in the
amount of $323,470. Funding will be through Department 168 Solid Waste; Fund:
Bond; Activity: Landfill Gas Expansion FY19,

Bid Tabulation

The City issued an Invitation to Bid for construction of an expansion and
modification to the landfill gas collection system in the Phase VIE landfill.
Periodic expansions of the gas collection system are required as the landfill
continues to be filled with waste. The Solid Waste Department’s engineering
firm, Sanborn Head and Associates, Inc. (SHA) prepared a construction design to
install six (6) new horizontal gas collection wells and six (6) vertical landfill gas
collection wells with liquid pumping systems. This expansion of the gas
collection system is required to control odors, mitigate fugitive methane surface
emissions and comply with the NHDES approved Operating Plan — Phase I!
Secure Landfill Expansion and the Landfill Gas Collection System Enhanced
Monitoring Pretocol/Siandard Operating Procedures (EMP/SOP).

The City received bids from two (2) qualified vendors. Based on the low bid and
qualifications of SCS Field Services it is the recommendation of the
Superintendent of Solid Waste to accept SCS Field Services as the vendor to
perform the work listed above.

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REPORT OF THE FINANCE COMMITTEE

AUGUST 14, 2019

A meeting of the Finance Committee was held on Wednesday, August 14, 2019, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee

Members not in Attendance: Alderman Linda Harriott-Gathright
Also in Attendance: Kim Kleiner, Director, Administrative Services

David G. Fredette, Treasurer/Tax Collector
Dan Kooken, Purchasing Manager

PUBLIC COMMENT - None
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Gillig Change Order for Two (2) Electric Hybrid Buses

MOTION BY ALDERWOMAN KELLY TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

MOTION BY ALDERWOMAN KELLY TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
THE CONTRACT RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Renewal with the Humane Society of Greater Nashua for FY20

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT
RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA IN THE AMOUNT OF $99,081. FUNDS
ARE AVAILABLE IN DEPARTMENT 109, CIVIC & COMMUNITY SERVICES; GENERAL OPERATING
FUND

ON THE QUESTION
Alderman O’Brien
There seems to have been some past questions with this. This is the one with the gentleman that had the cats

and everything. So with Mr. Kooken or yourself, can you just give us a brief update on that and where we sit
right not with that?

Finance Committee - 08/14/2019 Page 2

Alderwoman Kelly

So | think there were two pieces to that and Alderman Klee can — there was a piece of legislation that will be
coming up that also did the contract. And for me the contract didn’t include chickens so that had been
updated. But the other piece that you are talking about is a piece of legislation that will be coming up, right?
Yeah.

Mayor Donchess

So the contract does suggest that we, under certain circumstances, it is possible that the City would pick up
cats. It is not the City’s practice to do so but the Health Department, Director Bagley is here, | believe thinks
that there are certain circumstances under which, for reasons of health. For example if the cat has got rabies
or something like that, we would need to pick the cat up. And of course, Dr. Stephanie Wolf-Rosenbloom
spoke to that at the last meeting. So of course it the pleasure of the Committee but the only possible
discussion point is are cats removed from the contract? But otherwise it is the same contract that we’ve had
with the Humane Society for years.

Alderwoman Klee

As far as the change to the Ordinance, basically what we did was we just clarified the statement that it did say
that we would basically impound dogs, cats, ferrets and chickens. But the underlying paragraph didn’t
specifically outline that we would do it for whatever the reasons were. So we introduced that, | believe
yesterday, and it will be going on to the appropriate Committee for approval. | don’t think it should hold this up
because there was really nothing wrong with our Ordinance. | just asked for it to be clarified to make sure, in
fact, that we would do that. The biggest hang-up on the contract did not have anything to do with the cats it
was really about the chickens.

Alderman O’Brien

Yes thank you and | am satisfied and thank you for your explanation. | know this has been somewhat
newsworthy of late and having recently had to put down the family pet, our dog and everything, you know? |
think | look back at it as one of the most kindness things that | could for that animal. He was hurt and wasn’t
the same fellow that was with us. He will always be with us in our minds and hearts but sometimes when you
deal with animals they do get sometimes a little bit much. So we need this contract and | support it. Because
at times, | am not going to necessarily going to say a nuisance, but at times they get into some things. The
public does need to have a venue that is available to remove them if that is the case. So! am supportive. But
thank you for your explanation.

Alderman Klee

| just want to add one thing and again | don’t believe it has anything to do with this contract, but that particular
ordinance, the things that we did add were the specific wording of “nuisance stray” or that it was deemed or felt
that this animal was harmed in any way. And just to clarify something else, | did have someone who said to
me, “why don’t we just put animals rather than specific type things”. And the reason for it, if we put something
like nuisance or stray, if someone called and said, “I’ve got a squirrel that’s a real nuisance and feeding at my
roof and so on” we would have to go and pick up every squirrel in Nashua and we really don’t want to do. So
we do want to be as specific as possible. That doesn’t mean that if someone put an alligator into our sewer
system we aren't going to go pick it up because it’s not in the Ordinance; we would, in fact, go and do that. We
would probably call the State to come and take care of that one or a bear or something. But anyways so | just
wanted to clarify that while we are talking about it.

MOTION CARRIED

Finance Committee - 08/14/2019 Page 3

From: Dan Kooken, Purchasing Manager
Re: Purchase of NPD Storage Server (Value: $39,732)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
AXIS BUSINESS SOLUTIONS IN THE AMOUNT OF $39,732. SOURCE OF FUNDING IS DEPARTMENT
150, POLICE DEPARTMENT; GENERAL OPERATING FUND

ON THE QUESTION

Mayor Donchess

| think there is someone here from the PD if we have any questions. Why don’t you come on up. You can sit
down if you want. We may not really have questions but make yourself comfortable. VVould you please
introduce yourself.

Peter Cinfo, IT Manager Police Department

My name is Peter Cinfo | am the IT Manager over at the Police Department.
Mayor Donchess

Does anybody have any questions or comments about this item.

Alderman Laws

Thank you. Just a curiosity | was looking at the bids. They vary widely.

Mr. Cinfo

They do; the largest numbered one is straight from the manufacturer, HP. So they offer, that’s like basically
retail, they offer better prices obviously to vendors and that’s where those prices get.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Engineering Services for Heritage Rail Trail East

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CMA ENGINEERS, INC., IN THE AMOUNT OF $166,398. FUNDS ARE AVAILABLE IN DEPARTMENT
181, COMMUNITY DEVELOPMENT; NH DOT HERITAGE RAIL TRAIL EAST GRANT

ON THE QUESTION

Mayor Donchess

| believe Ms. Chisholm is here if we do have questions.

Deb Chisolm, Waterways Manager

I’m not sure | can answer them.

Mayor Donchess

| can probably answer the question, but you are here on various items, right? Well this is for the engineering of
the Rail Trail east. We are going to come up with a different name but this goes from City Hall to Henry

Finance Committee - 08/14/2019 Page 4

Hanger. We have about a million dollar grant including, plus the City match to pay for this. This would of
course do the engineering, it is about 6/10ths of a mile long. Discussion, questions?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Hydroelectric Bond Fund

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NORMANDEAU ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $361,230. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; BOND FUNDS

ON THE QUESTION

Mayor Donchess

Now | think Ms. Chisolm is here on this right? Why don’t you come on up. Could you give us an explanation of
the project and what the project is?

Ms. Chisolm

Sure the overall project is the re-licensing of the Mine Falls Hydro Electric Facility. We’ve only got a couple
years left on the current license and we are hoping to be re-licensed for a 4 year term. As part of that, we had
put out pre-application document that essentially explained the history of the facility and the dam and how
things were operating. That allowed pretty much anyone in the public arena, but also and primarily State and
Federal Agencies to comment on our application. As part of that, there are several agencies who typically
work together in a group that had suggested various studies that we perform as part of our relicensing project.
So we went through the purchasing process to hire a contractor to help us with that because the studies, there
were about 8 of them, and they are quite extensive and certainly are better off done by a contractor. So we
went through the hiring process with the purchasing process and interviewed, we got 3 submittals on our
request for qualifications and we interviewed all 3 of those groups and Normandeau came out as our preferred
vendor. So as part of our process, we wanted to make sure that we were getting a qualified vendor and
selecting them on their qualifications and not on their pricing.

So the way we had set it up was that once we got the contractor that we preferred based on their submittals,
we then asked them to pull together a scope of work based on our pre-application document and their
knowledge on how this re-licensing process actually works. So they put together a scope, and they gave us
the cost. If you had looked at the cost, what they had provided us was a range and that is essentially based on
what we are hoping will be some bit of negotiations with the agencies that they had pulled together all of these
studies. And some of them are appropriate for our facility and some of them are not and some of them can be
modified which is also one of the reasons why we had selected Normandeau. We thought that they would be a
really good fit to work with us and the agencies to make sure that we were all the table and coming to some
conclusions on how these studies were going to be borne out. So what they had provided us was essentially
what they considered to be a minimum and a maximum estimate on the costing. So the contract that is before
you is an amount not to exceed, we had selected the max in case the agencies didn’t seem all that great with
negotiating any parts of the studies that were suggested.

Alderman Klee

When | was looking at the implementation of the study plan it talks about, that’s why | had to go look for it, a full
study, a reduced study or a minimum study. Is that based on these conversations that you had with these
different groups as to which study we would go to or would we know before we went in, starting to talk to
people and what are the differences.

Finance Committee - 08/14/2019 Page 5

Ms. Chisolm

Well Normandeau has done all of these studies for various clients so they know what the very strict
requirements are. The amount really won’t be known until after we can sit down with Normandeau and the
agencies, Fish & Wildlife, NH DES, until we sit down with them and actually have discussions about “Do we
absolutely have to do this” and if they say “yes” well that’s the max value. And if they say “no there’s some
wiggle room here” we have the ability to do this or this; that’s why they had provided us, like | said, with that
range for a couple of the studies.

Alderman Klee
OK thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: DPW Facility — Construction Manager

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HARVEY CONSTRUCTION CORPORATION IN THE AMOUNT OF $25,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 161 STREETS; CAPITAL; INFRASTRUCTURE IMPROVEMENTS

ON THE QUESTION

Mayor Donchess

This is to retain Harvey to evaluate how to improve the rather decrepit Public Works facilities that we have.
Whether it makes more sense to consolidate in one location or if it makes sense to expand in place or improve
the various facilities that are spread all over the City. This wouldn’t need to be paid until we proceed with the
project or at least the first phase of it and the cost is $25,000.00

Alderman Klee

| am all for this. | think this is something that we’ve needed for a while and the conditions that some of our
employees have to work in; | think the sooner we get this done the better. And the sooner that we get to look
at these places and make a decision as to what is going to happen, whether it is moving, whether it is

consolidating, whether it is fixing the areas. That is what this report will tell us, right? Which is the best model
to move on?

Mayor Donchess

Correct.

Alderman Klee

| am definitely all for this and the sooner the better.

MOTION CARRIED