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Finance Committee - Agenda - 9/4/2019 - P97

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
97
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

PART LI - PRICE SUMMARY

COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES MARKET PROPOSED
basis for price n PRICE PRICE

PART IV - DIRECT LABOR BY CATEGORY

14. INSERT THE APPROPRIATE WORK CATEGORY IN THE TABLE BELOW. WORK CATEGORIES WOULD INCLUDE BUT
NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH AS DESIGN, SURVEY,
SUBSURFACE, CADASTRAL, 0&M MANUAL, ADMINISTRATION, INSPECTION, RECORD DWGS, START-UP, SPECIAL

SERVICES, ETC.

Work category

Characterization | Alternatives | Integrated Pian Financial Permit Regulatory
Project Existing Info of Existing Analysis Framework Capability Requirement
Manage Data Review Conditions Analysis Assessment

Project Director 40 16 4

Project Manager 40 4
Project Engineer

Assistant Engineer

IP Lead

Regulatory Lead

FCA Lead

Modeling Lead

Cost Estimator

Page 2 of 3

Page Image
Finance Committee - Agenda - 9/4/2019 - P97

Finance Committee - Agenda - 9/4/2019 - P98

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
98
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

Work category Scenario
wo Project ID and Modeling & | Draftand Total
Ranking Implem Plan | Final Report Hours Rate Cost
Project Director 40 100 $77.23 $7,723
Project Manager 8 8 120 422 $65.09 $27,468
Project Engineer 40 80 400 1110 $33.03 $36,663
Assistant Engineer 120 336 $30.00 $10,080
IP Lead 40 40 80 186 $87.94 $16,357
Regulatory Lead 16 72 $62.74 $4,517
FCA Lead 32 194 $81.63 $15,836
Modeling Lead 40 410 $55.68 $22,829
Cost Estimator 32 56 $60.10 $3,366

Page 3 of 3

Page Image
Finance Committee - Agenda - 9/4/2019 - P98

Finance Committee - Agenda - 9/4/2019 - P99

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
99
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

EXHIBIT A

SCOPE OF WORK
C80 LONG TERM CONTROL PLAN UDPATE / INTEGRATED PLAN

GENERAL

The City of Nashua, NH developed and submitted a 1997 Long-Term CSO Control Plan and a
2003 Long-Term Water Quality and Infrastructure Control Plan to EPA and NHDES. Since
then, studies have been conducted to investigate more cost-effective measures to control CSOs
such as the Re-evaluation Study of CSO Control for CSO 005 and CSO 006 (March 2009).
These studies have resulted in modifications to some of the originally recommended elemenis
and associated implementation schedules that are in the current CSO Consent Decree Program.

The City has implemented all mandated CSO controls and has also developed and submitted a
CSO Post-Construction Monitoring Plan to EPA and NHDES. The EPA has since requested a
scope of work be developed for updating the Long-Term Control Plan in accordance with Clean
Water Act requirements,

The City is subject to the 2017 New Hampshire Small MS4 General Permit and has an ongoing
CMOM program for both the sewer and storm drainage systerns. Through the integrated
planning approach as described in EPA’s “Integrated Municipal Stormwater and Wastewater
Planning Approach Framework,” a municipality, such as Nashua, can prioritize and schedule
wastewater and stormwater projects based on the municipality’s financial capability. This scope
of work is intended to comply with the EPA’s CSO Policy requirement for LTCP development,
and development of an Integrated Plan consistent with EPA guidance and CWA requirements.

SCOPE OF SERVICES

Task 1 — Project Management, QA/QC, Meetings

Project Management

Prepare a schedule including target submittal dates, anticipated review dates, and key meeting
dates. Prepare monthly progress reports presenting work activities completed during the reporting
period, budget status, schedule status, and identification of any out of scope items. Prepare
monthly invoices detailing project labor costs and other direct costs.

Quality Assurance / Quality Control (QA/OC)

QA/OC procedures shall be employed in order to maintain document quality. These procedures
will address the use of quality control reviews, engineering and calculations checking, and other
measures necessary to maintain a consistent, complete, high quality and compatible Integrated
Plan.

A QA/OQC review will be conducted on every submittal prior to delivery to the City. These

reviews apply to all memoranda and reports generated for this project. Members of in-house
staff not associated with the project will be selected to perform these reviews.

August 2019 Page 1 0f7

Page Image
Finance Committee - Agenda - 9/4/2019 - P99

Finance Committee - Agenda - 9/4/2019 - P100

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
100
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

CSO Long-Term Control Plan Update/Integrated Plan

Meetings

Consultant will meet with the City as needed throughout the project (6 per year, inclusive of

EPA quarterly mectings) to review project progress and obtain direction on technical work.

Consultant will develop and provide, for each meeting, agenda, schedule, presentation materials
s needed) and minutes.

in addition to regular monthly meetings, Consultant will prepare for and attend quarterly

meetings with EPA/NHDES. Consultant will develop and provide, for each meeting, agenda,

schedule, presentation materials (as needed) and minutes.

AJl project deliverables will be provided to the City in both hard copy and electronic format (as
the City requires}, and in both PDF and editable file format (e.g., word, CAD, ete.).

Deliverables:

Two (2) copies of each monthly progress report.
« Two (2) copies of each monthly invoice.

e Meeting agendas and minutes.

&

Task 2 ~ Existing Information/Data Review

Consultant will collect and obtain prior CSO and stormwater planning documents as weil as other
data from the City, including:

® 1997 Long-Term CSO Control Plan

@ 2003 Long-Term Water Quality and Infrastructure Contro! Plan

6 2609 Re-evaluation Study of CSO Control for CSO 005 and 606

@ CSO Annual Reports submitted to EPA/NHDES

® Minutes and related documents for pertinent agency/City meetings on CSO Consent
Decree program completion and acceptance

@ The previous stormwater management plan and annual reports from 2004-2019

e Capital Improvement Plan processes, documents, reports, as available

Consultant will also obtain recent information from the City regarding operation of the collection
system that relates or impacts the combined sewer system performance. Review of the reports and
data collected will be performed to inform the background and existing conditions characterization
of the collection system, for the LTCP update,

Task 3 - Characterization of Uxisting Conditions

Existing receiving water and end-of-pipe water quality data will be collected (provided by City)
and reviewed, Consultant will request, based upon the review of this data, additional water quality
data collection (if required) for the purpose of characterizing existing conditions.

Temporary flow monitoring will be performed to characterize the response of the sewer system to
rainfall, and to re-calibrate the City’s InfoWorks voller tion system model. Existing conditions
model simulations will be performed to evaluate the current annual average (typical year)
performance of the system (e.2., CSO volumes, frequencies, percent capture),

August 2019 Page 2 of 7

Page Image
Finance Committee - Agenda - 9/4/2019 - P100

Finance Committee - Agenda - 9/4/2019 - P101

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
101
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

CSO Long-Term Control Plan Update/Integrated Plan

The existing collection system model will be updated using recent sewer data to be provided by
the City, including but not limited to as-built drawings, GIS data, and staff observations. This may
include refining tributary area delineations, updating invert or rim elevations, and/or updating
connectivity/configuration of the sewer system. The model’s parameters will be updated ifneeded
based on calibration/validation with temporary flow data collected in this task. Rainfall data will
be collected via permanent City gauges (3 total} and used in the calibration process.

Task 4 ~ Alternatives Analysis

Consultant wil identify and evaluate a range of CSO reduction alternatives, including systern
optimization, storage, treatment, sewer separation, and source controls, A range of CSO
alternatives will be evaluated between 0% and 100% CSO reductions (on an annual average basis)
using the sewer model. Knee of the curve evaluations (including costs) will be performed for the
alternatives.

Task 35 — Integrated Plan Framework

Consultant will perform Integrated Planning in accordance with the Water Infrastructure
Improvement Act which codified the 2012 EPA framework for integrated planning into the Clean
Water Act.

The overall purpose of the [P will be fo assist Nashua in prioritizing and programming capital
improvements based on criteria most important to the municipality and the community. The IP
approach will result in a proposed capital schedule for a specified future planning horizon that
seeks to maximize benefits as early as possible based on the ertteria, while also meeting all
requirements within the respective regulatory spectrum, including the Clean Water Act. The IP
will also result in integration and prioritization of capital projects for all applicable infrastructure
elements (wastewater and stormwater, and drinking water), thus eliminating a siloed approach to
capital project implementation.

Consultant will schedule workshops with City personnel to 1) facilitate the selection of preliminary
ranking criteria to be used for the triple bottom-line analysis, 2) develop guidelines and rules to be
used for inclusion and scoring of projects, 3) perform a preliminary importance ranking of selected
criteria, and 3) determine the preliminary ist of projects and planning horizon timeframe frorn
which to base the integrated plan on.

Consultant will prepare a broad list of ranking criteria organized by environmental, social, and
economic categories as a first step. This list will serve as a reference only in the development of
the City’s criteria. An initial workshop will focus on environmental criteria and benefits to the
City, and then follow the same procedures for social and economic criteria. The result of the
workshop will be a working list of criteria to be used for the eventual scoring of capital projects.
This workshop will also include the preliminary discussion and development of project scoring
methods to be employed as the basis of the LTCP/IP. Consultant will describe the different
methods used and describe the preferred method (score-based quantification) in more detail.

An additional workshop will be conducted to determine the list of preliminary capital improvement
projects to be included in the integrated plan. Our understanding is that the list will include
wastewater, stormwater, and drinking water projects. The initial list will include those projects

August 2019 Page 3 of 7

Page Image
Finance Committee - Agenda - 9/4/2019 - P101

Finance Committee - Agenda - 9/4/2019 - P102

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
102
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

CSO Long-Term Control Plan Update/Integrated Plan

already identified by the City in its existing CIP, including, but not limited to, projects already in
design and construction. In addition to this base list of projects, the team will discuss and identify
other prospective projects that had previously not been considered because of funding constraints
or more pressing regulatory compliance schedules. In cases where discreet projects cannot be
identified, the team will identify recurring programs with funding allocations (such as annual
wastewater improvements) and those will be included as projects in the preliminary list. The intent
will be to identify a portfolio of projects that will benefit the City and satisfy regulatory
requirements.

Deliverables:

+ Preliminary list of integrated plan ranking criteria, organized by environmental, social, and
economic categories

® Preliminary project scoring methodology and project inclusion guidelines

@ Preliminary list of capital projects and/or recurring programs to be included in the planning
horizon

‘Task 6 — Financial Capability Analysis

Consultant will conduct an FCA for the purpose of providing the City with a “snapshot
picture” of its financial strength and the residential affordability relative to its current and
future CWA expenditure obligations. The USEPA issued guidelines for performing
PCAs in 1997 which established a two-step process to assess:

° Residential Ratepayer Affordability; and
* Municipal Financial Strength

Residential affordability is determined by the ratio of the cost per household of the CIP
compared to Median Household Income. EPA’s standard metric for measuring a “high
economic impact” is 2 percent of MHI. Municipal financial strength is based on a six
metrics that consider the municipality's level of indebtedness, socioeconomic conditions,
and taxing capacity. Any additional guidelines specific to the state of New Hampshire
will be considered in these assessments. The results from the two assessments are then
combined to yield a numerical score that indicates the level of financial burden on the
municipality and its ratepayers attributable to current and planned future expenditures.

The FCA output is a high level and static depiction of the municipality’s financial
capacity to implement its CIP under its currently planned schedule. EPA has
acknowledged the deficiencies of the metrics established by the 1997 guidelines and
issued a revised set of guidelines in 2014. The 2014 guidelines allow permittees to
provide supplemental socioeconomic data that could better characterized the local
conditions of the permittee. Examples of socioeconomic data that could be provided
include but are not limited to:

Quintile Household Income Data

Poverty Levels

Fixed income population

Demographic Trends

Housing characteristics (renter versus home ownership)
Cost of Living

e @ @¢ © @ @

August 2010 Page 4 of 7

Page Image
Finance Committee - Agenda - 9/4/2019 - P102

Finance Committee - Agenda - 9/4/2019 - P103

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
103
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

CSO Long-Term Control Plan Update/Integrated Plan

» Required expenditures for other regulatory programs including SDWA
expenditures

These supplementary data should provide a much more detailed and accurate perspective
of the fmancia! impacts of EPA’s CWA mandates on the City’s municipality and its
ratepayers.

‘To perform the FCA, Consultant will collect socioeconomic data from the American
Community Survey (ACS) and other open source data from the Census Bureau and other
official state and Federal sources as needed. Consultant will also obtain detailed
financial data frorn the City including its latest CAFR, its bond ratings, and budget
information on the operation of its wastewater utility. Sources of debt by type and annual
payment obligations will also be obtained. These data will then be used to generate the
metrics that comprise the FCA scorecard. Consultant will use the supplemental data to
adjust the scorecard as applicable and provide a detailed evaluation on how the
supplemental data demonstrates the true economic impact of the CWA mandates.

Deliverabies:
e Draft and Final FCA

‘Task 7 —- Public Participation

City will conduct public workshops to inform the community of the LTCP Update/Integrated Plan
and encourage residents to participate in the process. Workshops will be conducted at key
milestones during the development of the LTCPVIP. While Consultant will not lead this task,
Consuitant will be available for questions/support for the City in their preparation/execuiion of
these meetings.

Task 8 — Permii/Regulatory Requirement Assessment

MS4 Permit needs, and any new NPDES requirements, will be addressed and evaluated such that
the implications of this work will be incorporated into the LTCP/IP,

Task 9 — Project Identification and Ranking

Consultant will coordinate a workshop with the City to rank the final criteria by applying
importance weights. This will be done using an iterative process with City staff. Staff will
individually rank the benefit categories and criteria in order of importance to them based on their
own judgement, then staff will perform a pair-wise comparison, which consists of comparing two
criteria at a time to each other for all pairing scenarios. This will be repeated and reviewed until
there is agreement on the relative importance of all criteria to each other.

The final project list to be included in the LTCP/IP analysis will be developed. This list will
incorporate any projects identified as a result of the above investigation and study-phase tasks, as
well as any other projects defined since development of the initial list. Other project constraints
wul be determined, such as “mission critica!” projects that must be done and are therefore not to
be subject to optimization scheduling. Project cost estimates and required life cycle durations will

August 2019 Page 5 of 7

Page Image
Finance Committee - Agenda - 9/4/2019 - P103

Finance Committee - Agenda - 9/4/2019 - P104

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
104
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

C30 Long-Term Control Plan Update/Integrated Plan

be inchided in the final list. In the event that estimated costs and durations are not defined,
Consultant will provide conceptual estimates and timelines.

With the final scoring methodology complete and all projects identified, designated City staff will
score each project to determine its raw score. Consultant will provide the City with options for
how to conduct scoring, Le, whether a City group leader should score themselves, or have a number
of staff conduct scoring and then calculate a representative score. Once raw scores are complete,
the final ranked (incorporating the criteria rankings) scores for each projects can be calculated.
This will represent the final list of ranked projects to be used for development of the
implementation schedule.

Deliverables:

® Final criteria rankings, including an Excel chart, the pair-wise comparison results, and
other associated documentation

# Final project list, including estimated costs and project life cycle duration, to be used for
the LTCP/IP scoring, optimization scheduling, and implementation

¢ Raw score and weighted scores for all projects

Task 10 ~ Scenario Development, Optimization Medel Runs, and Implementation Plan

Consultant will work with the City to develop different infrastructure implementation scenarios to
be used for the schedule optimization model and implementation plan. Possible scenarios include
I) the status quo — City’s current situation and current planned wastewater CIP based on current
regulatory compliance deadlines, 2) an unconstrained scenario with all projects (including water
treatment and water distribution projects} with no financial constraints including budgetary and
affordability constraints. The Consultant will work with the City to incorporate expenditure
scenarios into the City’s Rate Model to estimate impacts on sewer rates over the planning period.
Affordability of future rates will allow the City to demonstrate to EPA which compliance
schedules are the most affordable to the City while still meeting its regulatory obligations.
Additional scenarios relevant to the City may be discussed and evaluated.

Depending on the scenarios developed, capped annual capital outlays (i.e., funding limits) will be
incorporated into the schedule. For each scenario, Consultant will develop the schedule, a list of
projects and estimated costs to be completed within the planning period, and any projects which
are deferred to years beyond the planning period. Charts showing annual cost by project type over
time and spending limus, if applicable, will be produced as well. In addition, the benefits
distribution charts will be produced for each scenario.

Deliverables:

e® ‘Technical memorandum defining the scenarios to be used

e Optimization schedules, lists of projects to be implemented within the planning horizon,
list of deferred projects, annual costs over time charts, and benefits distribution charts for
each scenario

oo
eh

tS

August 2019 Page 6 of 7

Page Image
Finance Committee - Agenda - 9/4/2019 - P104

Finance Committee - Agenda - 9/4/2019 - P105

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
105
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

CSO Long-Term Control Plan Update/Integrated Plan

Task 1i - Draft and Final Report

A Drafi Report (LTCP/IP Update} will be prepared, including all text, graphs, tables, analyses, and
encompassing the body of work contained in all tasks herein. Comments received on the draft
report will be incorporated into a final version.

August 2019 Page 7 of 7

Page Image
Finance Committee - Agenda - 9/4/2019 - P105

Finance Committee - Agenda - 9/4/2019 - P106

By dnadmin on Mon, 11/07/2022 - 13:04
Document Date
Fri, 08/30/2019 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/04/2019 - 00:00
Page Number
106
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090420…

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Page Image
Finance Committee - Agenda - 9/4/2019 - P106

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