Finance Committee - 08/14/2019 Page 4
Hanger. We have about a million dollar grant including, plus the City match to pay for this. This would of
course do the engineering, it is about 6/10ths of a mile long. Discussion, questions?
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Hydroelectric Bond Fund
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NORMANDEAU ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $361,230. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; BOND FUNDS
ON THE QUESTION
Mayor Donchess
Now | think Ms. Chisolm is here on this right? Why don’t you come on up. Could you give us an explanation of
the project and what the project is?
Ms. Chisolm
Sure the overall project is the re-licensing of the Mine Falls Hydro Electric Facility. We’ve only got a couple
years left on the current license and we are hoping to be re-licensed for a 4 year term. As part of that, we had
put out pre-application document that essentially explained the history of the facility and the dam and how
things were operating. That allowed pretty much anyone in the public arena, but also and primarily State and
Federal Agencies to comment on our application. As part of that, there are several agencies who typically
work together in a group that had suggested various studies that we perform as part of our relicensing project.
So we went through the purchasing process to hire a contractor to help us with that because the studies, there
were about 8 of them, and they are quite extensive and certainly are better off done by a contractor. So we
went through the hiring process with the purchasing process and interviewed, we got 3 submittals on our
request for qualifications and we interviewed all 3 of those groups and Normandeau came out as our preferred
vendor. So as part of our process, we wanted to make sure that we were getting a qualified vendor and
selecting them on their qualifications and not on their pricing.
So the way we had set it up was that once we got the contractor that we preferred based on their submittals,
we then asked them to pull together a scope of work based on our pre-application document and their
knowledge on how this re-licensing process actually works. So they put together a scope, and they gave us
the cost. If you had looked at the cost, what they had provided us was a range and that is essentially based on
what we are hoping will be some bit of negotiations with the agencies that they had pulled together all of these
studies. And some of them are appropriate for our facility and some of them are not and some of them can be
modified which is also one of the reasons why we had selected Normandeau. We thought that they would be a
really good fit to work with us and the agencies to make sure that we were all the table and coming to some
conclusions on how these studies were going to be borne out. So what they had provided us was essentially
what they considered to be a minimum and a maximum estimate on the costing. So the contract that is before
you is an amount not to exceed, we had selected the max in case the agencies didn’t seem all that great with
negotiating any parts of the studies that were suggested.
Alderman Klee
When | was looking at the implementation of the study plan it talks about, that’s why | had to go look for it, a full
study, a reduced study or a minimum study. Is that based on these conversations that you had with these
different groups as to which study we would go to or would we know before we went in, starting to talk to
people and what are the differences.
