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THE CITY OF NASHUA “The Gate City’

Administrative Services

Purchasing Department

August 29, 2019
Memo #20-022

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 PAVING PROGRAM ~ LOCAL AND COLLECTOR ROADWAYS — CHANGE
ORDER #1 (VALUE: $300,000)
DEPARTMENT: 161 STREETS; FUND: BOND
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated August 22,
2019 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (August 22, 2019 BPW meeting) and the Purchasing

Department recommend this Change Order #1 in an amount of $300,000 to Sunshine Paving
Corporation of Hudson, NH.

Respectfully,

_ Dan Kooken

Purchasing Manager

Cc: S Dookran | Fauteux

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 Fax (603) 589-3233.

T.

oO

From:

Re:

r, Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 22, 2019

Stephen Dookran, P.E., City Engincer
Engineering Department

2019 Paving Program — Local and Collector Roadways
Change Order No. |

To approve a change order with Sunshine Paving Corporation of Hudson, NH for
the amount not to exceed $300,000 for the paving of additional roadways.
Funding will be through: Departrnent: 161 Street; Fund: Bond: Activity: Paving;
and Department: 169 Wastewater, Fund: Wastewater; Activity: Sewer Structures

Paving Program - Local and Collector Roadways Change Order No. |
Proposed Street List

Sunshine Paving Corporation has executed a significant portion of their contract
and is ahead of schedule and under budget. The work that has been completed has
been satisfactory and has met the specifications.

Streets in the 2018 Paving Program contract were deferred due to utility conflicts.
Sunshine has the availability and desire to pave additional streets and has
committed to holding the contract unit prices. Using the remaining money in their
contract and the $300,000 provided in this Change Order 1, approximately 2.6
miles of additional roadways that were deferred in 2018 can be paved. A complete
list of deferred streets is attached.

City of Nashua, New Hampshire
Division of Public Works
Additional Street List - Local and Collector Reads

St St uburn St 1.25" T
St St ranklin St 1.25" T
ackson St St Dead End 1.25" T
St laine St St 1.25" Ti

St Chestnut St alnut St Reclaim
errace St Locus St Dead End 1.25" T

CHANGE ORDER

No. 1
PROJECT: 2019 Paving Program Local and Collector Roadways
OWNER’S CONTRACT NO: IFB0660-001219
EXECUTED CONTRACT DATE: March 21, 2019
DATE OF ISSUANCE: Upon City Approval EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 147597
CONTRACTOR: Sunshine Paving Corporation
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Increase the 2019 Paving Program Local and Collector Roadways contract value by $300,000 for additional
paving.

Justification:

Sunshine Paving Corporation has completed around 90% of the current contract and is under budget. The
remaining money on the contract with the addition of this change order will be used to pave around 2.6 miles of
roadways that were deferred in 2018. Sunshine will use remain funds within the contract to pave all of the
deferred roadways from 2018 except, Cheshire Street, Woodfield Street, and Pyrite Drive. This change order
will fund these remaining streets.

Change Order #1 2019 Paving Program 1 of 2

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$4,350,642.35

CHANGE IN CONTRACT TIMES:

Original Contract Times

Ready for final payment:

Substantial completion: Oct 15, 2019

Oct 31, 2019

Net changes from previous Change Orders

$0

Net change from previous Change Orders

None

Contract Price prior to this Change Order

$4,350,642.35

Ready for final payment:

Contract Times prior to this Change Order

Substantial completion: Oct 15, 2019

Oct 31, 2019

Net Increase (deerease} of this Change Order

$300,000

Net Increase (deerease} of this Change Order

None

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$4,650,642.35 Substantial completion: Oct 15, 2019
Ready for final payment: Oct 31, 2019
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner

(Authorized Signature)

Date: Date:

(Authorized Signature)

Date:

(Authorized Signature)

Change Order #1 2019 Paving Program

2 of 2

CHANGE ORDER

No. i
PROJECT: 2019 Paving Program Local and Collector Roadways
OWNER’S CONTRACT NO: iFB0660-021219
EXECUTED CONTRACT DATE: March 21, 2019
DATE OF ISSUANCE: Upon City Approval EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 147597
CONTRACTOR: Sunshine Paving Corporation
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Increase the 2019 Paving Program Local and Collector Roadways contract value by $300,000 for additional
paving.

Justification:

Sunshine Paving Corporation has completed around 90% of the current contract and is under budget. The
remaining money on the contract with the addition of this change order will be used to pave around 2.6 miles of
roadways that were deferred in 2018. Sunshine will use remain funds within the contract to pave all of the
deferred roadways from 2018 except, Cheshire Street, Woodfield Street, and Pyrite Drive. This change order
will fund these remaining streets.

Change Order #1
2019 Paving Program
Local and Collector Roadways 1 of 2

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

34,350,642.35

Original Contract Times

Ready for final payment:

CHANGE IN CONTRACT TIMES:

Substantial completion: Oct 15, 2019

Oct 31, 2019

Net changes from previous Change Orders

$0

Net change from previous Change Orders

None

Contract Price prior to this Change Order

$4,350,642.35

Ready for final payment:

Contract Times prior to this Change Order

Substantial completion: Oct 15, 2019

Oct 31, 2019

Net Increase (deerease} of this Change Order

$300,000

Net Increase (decrease} of this Change Order

None

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$4,650,642.35 Substantial completion: Oct 15, 2019
Ready for final payment: Oct 31, 2019
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
Change Order #1
2019 Paving Program
Local and Collector Roadways 2 of 2

City of Nashua, New Hampshire
Division of Public Works
Additional Street List - Local and Collector Roads

St Fletcher St St 1.25" T

St Fletcher St in St 1.25" T
St idge St End 1.25" Ti
St Blaine St St 1.25" T
St Chestnut St alnut St Reclaim
errace St St End 1.25" T

THE CITY OF NASHUA “The Gate City’

Adneintstrative Services

Purchasing Department

August 29, 2019
Memo #20-023

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | MARSHALL STREET ROADWAY IMPROVEMENTS — CHANGE ORDER #2 (VALUE:
$20,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated August 22,
2019 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (August 22, 2019 BPW meeting) and the Purchasing
Department recommend this Change Order #2 in an amount of $20,000 to Thibeault Corporation of
Manchester, NH.

Respectfully” -
GML

C
an Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

KE. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 22, 2019

Stephen Dookran, P.E., City Engineer
Engineering Department

Marshall Street Roadway Improvements

To approve change order #2 with Thibeault Corporation of Manchester, NH for the
amount not to exceed $20,000 for roadway improvements on Marshall Street. Funding
will be through Department: 169 Wastewater; Fund: Wastewater; Activity: CSO
Flooding.

Currently, road and drainage work on Marshall St is being performed by Thibeault
Corporation in relation to the new housing development at 22 Marshall Street. DPW
would like to make additional grading and drainage improvements to this section of
Marshall St that include removing the crambling concrete road base and replacing it
with new gravel.

Using Thibeault to do the additional roadway work is the best option while they are
already mobilized for that type of work. The residents of this section of Marshall St
have endured poor pavement and drainage conditions for years. With the new
development being built, now is the time to rectify these problems. Thibeault has
already performed additional drainage work for the city in a satisfactory manner.

The original contract with Thibeault was in the amount of $35,000 with Change Order
#1 adding $9,550. With Change Order #2 the contract value will increase to $64,550.

The mulling and paving of Marshall St will be done under the city’s 2019 paving
program.