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24 MERRIMACK ST
NASHUA, NH 03064
FAX: (603) 882-8863
OFFICE: (603) 882-6871
MOBILE: (603)235-1006

NG
—— NASHUA, YR

{603) 282-6877 Proposal
PREPARED FOR: Scott Painter | -
JOB ADDRESS: Crown Hill Pool
PREPARED BY: Rocky Hanson ON 4/24/19

Material and Jabor to include:

Roof

Strip and dispose of existing roof layers

Furnish and install new lifetime architectural shingles (color thd) (32)
Furnish and install new white 8” aluminum drip edge

Furnish and install ice and water shield 6 ft up on soffits and valleys

All pipes receive new flashing boots

Furnish and install up to 64 sq ft of damage or rooted plywood if necessary

Exterior doors

Remove and dispose of 4 existing metal exterior doors. Save all locking knobs
Furnish and install 4 new metal doors into existing steel welded frames

Install existing locking door knobs

1 door to have louvered bottom to match existing

Remove and dispose of existing plywood siding at building gables

Fumish and install approx. 400 sq of white paintable plastic V match vertical board siding
Furnish and install approx. 75 Jinear feet x 12” vented vinyl] soffit

Fumish and install approx. 170 linear feet of metal wrap on existing wood trim

Counter tops

Remove and dispose of girls and boys bathroom counter tops
Remove and dispose of 3 sinks and faucets
Instat} new laminate counters (color thd)
Install 3 new porcelain sinks and faucet kits
Total $34,200.00

Please call me with any questions/concerns.
Thank You, John (603) 2350733

THE CITY OF NASHUA “The Gate Cty’

Administrative Services

Purchasing Department

January 30, 2020
Memo #20-077

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PORTABLE TOILET CONTRACT (VALUE: $32,140)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL AND TRUSTS

Please see the attached communication dated January 30, 2020 from Nicholas Caggiano,
Superintendent Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department, Board of Public Works (1/30/2020 Meeting)
and the Purchasing Department recommend the award of this contract in an amount of $32,140 to United
Site Services of Haverhill, MA.

Re LG

an Koéken

Purchasing Manager

Ce: N Caggiano L Fautex

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 Fax (603) 589-3233 -

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: January 30, 2020

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract for Portable Restroom Rental and Service.

To approve the purchase of Rest Room Services with United Site Services of
Haverhill MA for the 2020, 2021, 2023 portable restroom contract for the annual
sum of $32,140.00. Funding for the contract will be through Department: 177
Park & Recreation; Fund: General and Trusts; Account Classification: 54
Property Services.

Quote from United Site Services.

This purchase will continue to provide portable restroom services at a rate of
$119.00 per month and ADA units at $169.00 per month. The contract was
advertised through the Purchasing Department. The bid was sent to 7 vendors and
was advertised through the Bid Express System. One bid was received. The bid
came in much higher than anticipated. We met with the vendor and negotiated the
rate down and they have agreed to hold these rates through 2023. This rate is
lower than the current NH state Bid.

Currently we seasonally provide 32 units at various parks and playgrounds
through out the city. The units are serviced 2 times per week. The majority of the
units are in place from Mid-April through Early November. The Superintendent
and Purchasing Manager recommends awarding the purchase to United Site
Services.

CONTRACT FOR INDEPENDENT CONTRACTOR

PORTABLE TOILET RENTALS
IFB0945-112519

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

UNITED SITE SERVICES NORTHEAST, INC
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

1069 SOUTH MAMMOTH ROAD, MANCHESTER, NH 03109
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree
as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B-- Pricing Summary

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

AG 1 of 3

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to carry
out and perform in accordance with the terms and conditions of the contract the work described.

t

DESCRIPTION OF SERVICE:

> To provide thirty one (31) portable toilets required at various City park and playground areas,
based on locations provided in BID PACKAGE.

> Per unit rates to include two (2) services per week.

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the
time periods set forth, which shall only be altered by mutually approved written agreement to extend
the period of performance or by termination in accordance with the terms of the contract. Independent
Contractor shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.

The term of the contract will be for two (2) years, with options for a third and fourth year of service.
The base contract will commence on or about January 1, 2020 and terminating on December 31,
2021, unless extended by amendment. Each year is subject to annual budget appropriations and at the
City of Nashua's sole discretion. A separate/amended purchase order shall be issued for each year of the
contract.

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
Thirty-Two Thousand One Hundred Forty and 00/100 Dollars _($ 32,140.00) Base Contract

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua,
Independent Contractor shall submit an itemized Application for Payment for operations completed in
accordance with the values stated in the Agreement. Such applications shall be supported by such data
substantiating the Independent Contractor’s right to payment as the City of Nashua may reasonably
require. Independent Contractor shall submit monthly requests for payment for services performed
under this agreement directly to:

> Electronically via email to VendorAPInvoices@NashuaNH.gov

OR
> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street
Nashua, NH 03060

Please donot submit invoices both electronically and paper copy.

AG 2 of 3

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Applications for Payment shall be submitted no later than fifteen (15) days after the end of each
month. The City of Nashua will pay for work satisfactorily completed and accurately invoiced by
Independent Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective upon the date of
execution by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: INDEPENDENT CONTRACTOR
REPRESENTATIVE:

Nick Caggiano, Superintendent Brett Berbenan

City of Nashua, Parks Department United Site Services Northeast Inc.
100 Concord Street 1069 South Mammoth Road
Nashua, NH 03064 Manchester, NH 03109

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to
be given to and received by the addressee thereof on the third business day after being deposited in the
mail. The City of Nashua or Independent Contractor may change the address or representative by
giving written notice to the other party.

AG 3 of 3

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be
legally bound thereby.

City of Nashua, NH (signature) United Site Service Northeast, Inc.
(signature)

James W Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 4 of 3

Finance Committee — 06/01/2022 Page 9

Thank you so much. Jeff LaFleur, Superintendent of Solid Waste. Just like any vehicle that we purchased, the wheels
need to be replaced from time to time. This vehicle is the one that is right in the back here you can see the big teeth on
the wheel compactor. They're starting to get worn. They're not compacting the trash properly or they're not compacting
as well as it could be. It's reached its life limit so it's time to purchase four new wheels. We actually went out looking
through Karen Compactor, we have a very good relationship with them. We specifically bid out their wheels and their
blades for their superiority. | went out to ask them for a weld on teeth and they gave me a bid of $78,000 and then they
came back - the owner actually called me back and said listen | got four wheels here that are already made for 63525. So
we jumped on those right away saving $13,000 - $15,000 for the city is a lot better than having to purchase teeth at a little
bit higher price and then having to have them welded on.

Chairman Clemons

Absolutely. Any questions or comments?

Alderman Gouveia

Thank you, Mr. Chairman. Question through you to Mr. LaFleur. So how long is like the life expectancy of these wheels
and the last set that we had how often do we have to replace them | guess the real question?

Jeff LaFleur, Superintendent of Solid Waste

It depends on the materials that we're going over. We're not traveling as much on the dirt as we used to so we're getting
a little bit longer life out of them. But as you can imagine, there's the sand, and the dirt, and the trash and just as a lot of
abrasive materials in it. We get about three to five years on some teeth. Again depending on what's going on with the
materials that we're crushing and going around. We've reached three years, three and a half, almost four years with
these teeth right now. These wheels have already been redone once. So that's why it makes it really special for us to be
able to pick up these wheels that are brand new or newish to us for us to replace.

Chairman Clemons

Further questions, comments? Seeing none.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Design Phase Services Change Order # in the amount not to exceed $78,300 funded from Wastewater Fund
(Wastewater)

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE AN AMENDMENT TO THE CONTRACT
WITH WRIGHT PIERCE FOR THE PRELIMINARY DESIGN PLANS AND SPECIFICATIONS FOR THE DRY WELL
VALVE AND PIPE REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $78,300. FUNDING WILL BE
THROUGH DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER; ACTIVITIES: WASHPRESS UPGRADE
AND SCREENING ODOR CONTROL

ON THE QUESTION

Chairman Clemons

Okay. Mr. Boucher are you here to speak on this?

Dave Boucher, Superintendent of Solid Waste

Yes, |am. Thank you. Dave Boucher, Wastewater Superintendent. Wright Pierce is the engineering firm that was hired
to do the preliminary designs of our drywell valve and pipe replacement. That's replacing two stories of 32 inch steel pipe
along with some associated valves in our main building that receives all the wastewater from the city. In this area, it also
includes removing all the screenings from the wastewater, sending it up to ground level, and storing it in a what we call
the “rag cam” but it's a big dumpster until it can be hauled away. While we were doing this project, the preliminary design,
we have two smaller capital improvement projects that came up that were previously approved for funding that's in the
same area and it involves the screening removals. One is that screening garage that has that big dumpster in it doesn't
have any - it has a little bit of ventilation but it has no odor control so the building which are Administrations can often
smell pretty horrible.

IAM FP WN

oo

EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS

DEFINITIONS

INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK

CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES

SURVIVAL OF RIGHTS AND OBLIGATIONS

SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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