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Finance Committee - Agenda - 5/19/2021 - P72

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
72
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

DISCLOSURE OF LOBBYING ACTIVITIES

The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, ef seq.)]

(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.

[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such expenditure or failure.]

The Sellercertifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Sellerunderstands and agrees that the provisions of 31 U.S.C. A 3801,
et seq., apply to this certification and disclosure, if any.

Executed this__5'" day of __May , 2021

| Greenman-Pedersen, Inc. (GPI)
Name of Bidder Address
| 181 Ballardvale Street, Suite 202

City/State/Zip
| Wilmington, MA 01887 yy
Name of Contractor's Authorized Official Signatur{of Costrac utforized Official Title

EZ |

ice President / New England Branch Manager

| Timothy Letton
of Contractor's Authorized Official

Page Image
Finance Committee - Agenda - 5/19/2021 - P72

Board Of Aldermen - Agenda - 11/28/2017 - P1

By dnadmin on Sun, 11/06/2022 - 21:54
Document Date
Tue, 11/28/2017 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 11/28/2017 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__112820…

AMENDED

AGENDA MEETING OF THE BOARD OF ALDERMEN NOVEMBER 28, 2017

10.

11.

12.

13.

14.

PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH
PLEDGE TO THE FLAG LED BY ALDERMAN DON LEBRUN
ROLL CALL
REMARKS BY THE MAYOR
RESPONSE TO REMARKS OF THE MAYOR
RECOGNITIONS
R-17-158

Endorsers: Mayor Jim Donchess

Board of Aldermen

RECOGNIZING DAVID W. DEANE AND NAMING THE DAVID W. DEANE PARK
READING OF MINUTES OF PREVIOUS MEETING
Board of AIG@rmen. .............cceccecceeeeeeeeeeenereeeeeeeeetetnneeeeeeeeeeeessencineneeeeeneesnnnnees 11/14/2017
COMMUNICATIONS

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE
ACTED UPON THIS EVENING

PETITIONS

Petition for Street Discontinuance — Portion of Amherst Street, formerly Utilized as part
of the “Jug Handle” which was Reconfigured into a Full-Signalized Intersection

NOMINATIONS, APPOINTMENTS AND ELECTIONS

REPORTS OF COMMITTEE

Finance Committee...........000000 00000... ee 11/15/2017
Human Affairs Committee..........00000000 000000002 eee 11/16/2017
Committee on Infrastructure... . 2.000000 000 ee 11/08/2017
Committee on Infrastructure... .. 2.000000 0000000000 ee 11/22/2017

WRITTEN REPORTS FROM LIAISONS

CONFIRMATION OF MAYOR'S APPOINTMENTS

Page Image
Board Of Aldermen - Agenda - 11/28/2017 - P1

Finance Committee - Agenda - 5/19/2021 - P73

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
73
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

DELINQUENT PERSONAL PROPERTY STATEMENT

Timothy Letton , hereby affirms under oath, pursuant to New Hampshire State Code,
that at the time the bid was submitted by_GPI__ (company) was [Gea n9}(lease circle one) charged with delinquent
personal property taxes on the General Tax List of Personal Property Tor Hillsborough County, New Hampshire.

If such charge for delinquent personal property tax exists on the General Tax List of Personal Property for
Hillsborough County, New Hampshire, the amount of such due and unpaid delinquent taxes, including due and
unpaid penalties and interest shall be set forth below. A copy of this statement shall be transmitted to the
Hillsborough County Treasurer within thirty (30) days of the date it is submitted. Ifa contract is entered into, a copy
ofthis statement shall also be incorporated into the contract between NTS and the bidder and no payment shall be
made with respect to any contract unless such statement has been so incorporated as a part thereof.

Delinquent Personal Property Tax *
Penalties *

Interest *

Total *

Timothy Letton, Executive Vide President/New England Brandh Manger

| May 5, 2021 |

State of Massachusetts

County of Middlesex

SWORN TO BEFORE ME THIS 5th DAY OF__May , 2021.

renting,

CA> he, WD SK we Pamela D. Greco
NOTARY PUBLIC

August 2, 2024
MY COMMISSION EXPIRES

* Mark “N/A” if not applicable

Page Image
Finance Committee - Agenda - 5/19/2021 - P73

Finance Committee - Agenda - 5/19/2021 - P74

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
74
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

GPI Engineering | Design | Planning | Construction Management

April 13, 2021

MAX-2019054.03

Camille Pattison, Transportation Manger
City of Nashua

11 Riverside Street

Nashua, NH 03062

Via email

SUBJECT: Nashua Transit Center Retrofit -— Construction Phase Services

Dear Camille:

Attached please find a scope of work and fee estimate for construction phase services for the Nashua Transit
Center. This includes resident engineering and construction administration services provided by GPI and
building construction support and inspection provided by Samyn D’Elia Architects.

After you have had a chance to review let’s discuss next steps.

Sincerely,

GREENMAN-PEDERSEN, INC.

Cualy— Py slioXW

Carolyn Radisch
Senior Project Manager

enclosure(s)

cc: file

Greenman-Pedersen, Inc. 181 Ballardvale Street, Suite 202 Wilmington, MA 01887 p 978-570-2999
An Equal Opportunity Employer

Page Image
Finance Committee - Agenda - 5/19/2021 - P74

Finance Committee - Agenda - 5/19/2021 - P75

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
75
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

NASHUA TRANSIT CENTER CONSTRUCTION PHASE SERVICES
SCOPE OF WORK

The Engineer has prepared this Contract Agreement for services related to construction of the Nashua
Transit Center Retrofit Project. This Scope of Work includes only Construction Services, with all
previously contracted work being complete at this time, including Initial Project Scoping, Engineering /
Feasibility Study / Preliminary Plans, Final Plans, and Bidding Services.

The following Scope of Work has been established for Construction Services to be performed by the
Engineer, based on discussions with the City, to date.

CONSTRUCTION SERVICES

The following Scope of Work is anticipated to be required by the Engineer during construction of the
Nashua Transit Center Retrofit Project. All work described below represents services and level-of-effort
anticipated to be required on this project, based on our understanding of the City’s expectations and
our experience on similar projects. Furthermore, for estimating purposes, the Engineer has assumed
that construction will be completed over a 17-week or 120-day period.

Construction Administration

The Engineer will provide construction administration services relative to the retrofit improvements. This
work is anticipated to include the following:

e Conduct a pre-construction meeting with the City of Nashua, project stakeholders, impacted
utility owners, and the contractors;

e Review and approval of shop drawings;

e Consultation with the City and project stakeholders;

e Respond to Requests for Information (RFI) and Change Orders from the Contractor;

e Participation at weekly construction progress meetings (when requested);

e Consultation and advice during construction;

e Attendance at a final inspection;

e Preparation of a punch list upon substantial completion;

e §=6Certification that all work is completed in accordance with the Contract Documents; and

e Conduct Project Close Out, including final pay estimate and compilation of record documents.

The following level-of-effort is anticipated by the Engineer, based on a 17-week construction schedule:

Task Hours/Week Weeks Total Hours
Pre-Construction Conference 6 1 6
Shop Drawing Review 10 4 40
Meetings/Change Orders 2 17 34
Field Consultation 2 17 34
Punch List, Final Inspection & Certification 8 2 16
Project Close Out 25 2 50

Total: 180

Page Image
Finance Committee - Agenda - 5/19/2021 - P75

Finance Committee - Agenda - 5/19/2021 - P76

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
76
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

Based on this Scope of Work, 180 hours have been budgeted for construction administration and related
services. Please note, these hours could change based on the Contractor’s operations, manpower, and
schedule. Any substantial changes to the scope of work as described herein will require a Contract
Amendment to complete the additional services.

Construction Inspection

The Engineer will provide full-time construction inspection services, through a Resident Engineer being
assigned to the project, throughout construction of the retrofit improvements. The Resident Engineer
will communicate and coordinate with the City frequently to ensure City and Transit staff are notified of
upcoming significant operations, while minimizing impact to the transit operations, including bus service.
In addition to coordination with the city and inspection and oversight of the construction operations, the
Resident Engineer will be responsible for the following:

e Daily and Weekly Reporting

e Daily Quantity Tracking

e Preparation of Monthly Pay Estimates to Contractor
e Coordination of Materials Testing Subconsultant

e Coordination of Building Inspection Subconsultant
e Funding Source Tracking for Pay Quantities

For budgeting purposes, the work is assumed to be completed over a 17-week, 45-hour per week
construction schedule, where full-time inspection will be necessary. Furthermore, 765 hours have been
estimated for the Resident Engineer to provide full-time construction inspection services. Should
additional hours or services be required based on the actual schedule and sequence of construction
operations, a Contract Amendment will be prepared for the City’s review and approval, prior to additional
services being provided.

Building Renovation Construction Services (Subconsultant)

The Engineer, through an architectural subconsultant, will provide construction services, relative to the
building renovation. The Scope of Work for the building renovation related construction services is
anticipated to include the following:

e Approximately 8 site visits during construction, including final punch list review

e =Review all required contractor shop drawings and submittals

e Review contractor’s requisitions for payment for the work on the transit center building
e Prepare report of observations after each site visit

e Reply to contractors Requests for Information (RFI)

e Prepare clarification drawings or for minor changes to the work requested by the client
e Prepare punch list of remaining work by contractor

e Issue substantial completion certificate

Based on this Scope of Work, 96 hours have been estimated for the building renovation construction
services. Please note, these hours could change based on the Contractor’s operations, manpower, and

Page Image
Finance Committee - Agenda - 5/19/2021 - P76

Finance Committee - Agenda - 5/19/2021 - P77

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
77
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

schedule. Any substantial changes to the level of effort anticipated will require a Contract Amendment
to complete the additional services.

Materials Testing

The Engineer will retain the services of a materials testing subconsultant to perform quality assurance and
acceptance testing of various construction materials, including but not limited to: asphalt, concrete, and
gravel. These services will be performed in accordance with the construction contract documents, at the
discretion of the Resident Engineer. Based on experience on similar projects, an initial upset limit of
$5,000 has been included in this contract for materials testing services.

April 13, 2021

Page Image
Finance Committee - Agenda - 5/19/2021 - P77

Finance Committee - Agenda - 5/19/2021 - P78

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
78
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

G PI City of Nashua
April 13, 2021
CSSER AUS HOUSE SSE Transit Center Retrofit Project

Greenman-Pedersen, Inc.

WORK-HOURS

TOTAL
Princi Princi Architect HOURS TOTAL COST

Resident

AVERAGE CLASSIFICATION RATES: $ 78.00 $ 57.00 $ 53.50 $ 38.50 $ 36.50 $ 64.32 $ 50.42 $ 50.42
Direct Labor Totals: $ - $ 4,275.00 $ 1,337.50 $ 1,540.00 $ 29,382.50 $ 2,572.80 $ 2,016.80 $ 806.72 $ 41,931.32
Overhead Totals: $ - $ 6903.27 $ 2,159.80 $ 2,486.79 $ 36,731.06 $ 4154.56 $ 3,256.73 $ 1,302.69 $ 56,994.90
Fee Totals: $ - $ 1,117.83 $ 349.73 §$ 402.68 $ 6,611.36 $ 672.74 §$ 527.35 $ 210.94 $ 9,892.62
Direct Expenses: $ - $ - $ - $ - $ - $ 12,000.00
Project Total: $ - $ 12,296.10 $ 3,847.02 $ 4,429.47 $ 72,724.92 $ 7,400.09 $ 5,800.88 $ 2,320.35 $ 120,818.84
Office Overhead Rate: 161.48%
Field Overhead Rate: 125.01%
Fee: 10%
GPITOTAL $ 93,297.51 SDA TOTAL $ 15,521.33
Direct Expenses:
$ 7,000.00
$ -
Materials
Testing $ 5,000.00

SUBTOTAL: $ 12,000.00

GRAND TOTAL $ 120,818.84

Page Image
Finance Committee - Agenda - 5/19/2021 - P78

Finance Committee - Agenda - 5/19/2021 - P79

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
79
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-119

TO: Mayor Donchess
Finance Committee

SUBJECT: Construction/Rehab at the Nashua Transit Center in the amount of $1,129,710 funded from
accounts 54210 Lead Hazzard Remediation & 81650 Land Improvements

Please see attached communications from Camille Pattison, Transportation Manager, dated April 30, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Rehab Construction at the Nashua Transit Center
Value: $1,129,710
Vendor: DL King & Associates

Department: 186 Transportation
Source Fund: 81650 Land Improvements & 54210 Lead Hazzard Remediation

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 2/2/2021 and the following bids were received:
Vendor Location Amount Note
D.L. King Nashua NH $1,191,961.85

A second competitive bidding RFP for this project was issued on 3/16/2021 and the following bids were received:
Vendor Location Amount Note
D.L. King Nashua NH $1,129,710

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Community Development Division: Transportation Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C Pattison
J Graziano

Page Image
Finance Committee - Agenda - 5/19/2021 - P79

Finance Committee - Agenda - 5/19/2021 - P80

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
80
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Contract in Excess of S1M Award — Transit Center Rehab Construction

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Construction for the Retrofit at the Nashua Transit Center
Value: $1,129,710
Vendor: DL King & Associates
Purchasing Memo#: 21-119 dated May 12, 2021
Contract Term: tbd
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

Page Image
Finance Committee - Agenda - 5/19/2021 - P80

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