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THE CITY OF NASHUA “the Gate City"

Financial Services

Purchasing Department

November 29, 2018
Memo #19-093

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TIRE CHANGER & HIGH CAPACITY BALANCER (VALUE: $19,367)
DEPARTMENT: 161 STREET; FUND: PRIOR YEAR ESCROW

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated
November 19, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Street Department, Board of Public Works (November 19, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $19,367 to Mohawk
Resources LTD of Amsterdam, NY.

‘. {Dan Kooken
Purchasing Manager

Cc: J ibarra L Fauteux

229 Main Street * Nashua, New Hampshire 03061 Phone (603) 589-3330 © Fax (603) 589-3233 |

To!

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 19, 2018

Jon Ibarra, Superintendent
Street Department

Purchase of Tire Changer and Wheel Balancer

To approve the purchase of a Hunter TCX56 Table-Top Tire Changer and a
Hunter SWTO00 SmartWeight High Capacity Balancer with accessory kit from
Mohawk Resources LTD pursuant to the New Hampshire State Contract Number
8002279 for the sum of $19,367.42. Funding will be through Department 161
Streets; Fund: Prior Year Escrow; Account Classification: 71 Equipment

Quote from Mohawk Resources LTD and Warranty Information

This purchase will replace the current smail tire changer and balancer in the Fleet
Department that is 20 years old. The equipment is weak, small and inadequate for
the needs of the Fleet Department. The tire changer cannot remove tires from the
wheels on newer pickups used throughout the DPW due to its small size and age.
The Balancer has developed a short circuit in the main control board causing it to
quit while in operation. Currently any pickup or smaller vehicle tires needing
changing or balancing are sent to an outside vendor. The old tire equipment will
be scrapped or auctioned.

The new tire equipment will allow the Fleet mechanics to service automobile,
pickup and smail size tires to be mounted and balanced in house with less chance
of injury and will eliminate sending the tires to an outside vendor for changing
and balancing.

Hunter Manufacturing offers free on-site training with purchase and ihe
equipment is covered by a 3 year parts/6 month’s labor warranty.

EGUIPMENT PROPOSAL / SALES AGREEMENT

Engineering Company

saatrnt ammeersanmerane falda Prepared on 10/23/2018 by Tim Gralewski
Submitted ta: Quoted through:
Mr. John Stewart MOHAWK RESOURCES LTD Res,
stewarti@nashuanh.gov an
City of Nashua Public Works pee |

9 Stadium Dr
Nashua, NH 03062
603-589-4714

TGXS6 (MSRP: $14,300.00) 11,038.60
Enhanced Conventional Table-Top Tire Changer

-Adjustable tabletop clamping (6-30 in.)

-Twin cylinder clarnping table

-Powerful 220 high-torque motor with 2 speed forward drive

-PowerQut(TM) Bead Loosener

-Space-saving Swing-Arm Column

-Auto-centering Bead Press System

-Classic Tool Head

-Locking Lower Arm aids demount stubborn tires

-Factory installation and training

SWT00 (MSRP: $7,645.56) §,901.79
SmariWeight™ Touch High Capacity Balancer

- (Up to 44in, 175lb Assembly, 30in Rirn)

- intuitive Touch Screen Interface is easy to learn

~ Built-in HD Video Tutorials cover mounting & balancing

~ Exclusive eCal™ automatic calibration verifies balancing accuracy

- TPMS Spec Database (Sensor Type & Reset Procedures)

- Centering Check Verifies Results

- Photo instructions for Wheel Mounting & Tire Changing

- SmartWeight™ Better Balance & Saves Excess Weight

- Superior Alloy Balancer Shaft with 3 Year Warranty

~ Auto Double Dataset Arms

- Spindie-Lok, Siandard Accessories
~ Factory Installation and Training

~ Made in USA

20-3716-1 (MSRP: $7,890.00) 1,687.37
Medium duty collet kit provides broad coverage for most mediurn duty applications.
Does not handle the large 8 lug/8.7" bore found on some medium duty trucks. 20-3155-

1 covers that application and includes 20-3116-1. includes application chart.

20-1207-1 (MSRP: $200.00) 103.52
Truck Cone Kit, Extra Large Truck Cone 192-92-2 and Plastic Spacer Ring 46-309-2

BULLSEYE (MSRP: $850.00) 656.74

BullsEye collet kit and front mounted storage for Touch balancers - inclucles BullsEye
colleis, offset spacer 20-2711-1, storage 56-70-2, and bracket 14-1470-005. Note:
This kit is included with RFE/RFT balancers, not Gen Ill or DSP balancers.

Prices subject to change without notice. Subtotal $19,367.42 ($24,885.50 MSRP)

This proposal is good through 11/22/2018

Total investment $19,367.42
Electrical and compressed air connections to equipment are not included on this quotation

Estimated Delivery: 10-15 Business Days ARO
For purchase using the: New Hampshire State Contract

Contract Number: 6002279
Contract Period: 02/10/2018 - 02/10/2019

Please be advised that these orices are cornpetitively bid and awarded and are guaranteed to be the lowest government
price.

Freight is Included in costs

if Litt Gate Required please add $75.00

Any required coricrete work is to be supplied by an outside contractor or the end user and is not included in this quote.
lf you have any technical questions, please contact Joel McMahon of Hunter Engineering at 781-249-9229

if you have any questions regarding this quoie or if you would like to place an order, please contact Tim Gralewski of
Mohawk Resources at 800-833-2006, ext 20.
tima@mohawklifis.com

This Proposal was Prepared for

Legal Name of & :

By

Clty of Nashua Public Works

Mr. John Stewart

siewarli@nashuanh.gov

Ghone Mumber

603-589-4714

x

Aporoval

Total investment (Cash / Check)

Items on this
Praposal

4 TOX56

1 SWTOG

4 20-3116-1

4 20-1207-1

1 BULLSEYE

Your Local Hunter Team

Joel McMahon
Manufacturer's Representative
Stonsham, MA 02180

(781) 248-9229
jomemahonOS@gmail.com

Brown, Jelf

Technical & Training Representative
Georgetown, MA

(878) 257-3935
Hixhunter@gmail.com

Lang, Tom
Regional Manager
(203) 605-3938
tang@hunter.com

Tim Gralewski

MOHAWK RESOURCES LTO
PO Box 710

Amsterdam, NY 12010
800-833-2006
timga@mohawklifts.com

$19,367.42

Form 3221-7, 12-47

: A : ies Supersedes Form 3221-T, 04-14
Engineering Company

rranty Information

Hunter Engineering Company warrants new equipment to be free from defects in material and workmanship
under normal conditions of use for a period of one (4) year* from the date of installation. Exceptions to
this warranty are listed below.

* All circuit boards are warranted for a period of three (3) years.

* PC components and options installed inside the PC are warranted for a period of three (3) years.
« LCD's are warranted for a period of three (3) years.

> Power supplies are warranted for a period of three (3 years.

» Transducers** are warranted for a period of three (3) years.

* Wheel Balancer rnotors are warranted for a period of three (3) years.

* Wheel Balancer shafts are warranted for a period of three (3) years.

* Tire Changers are fully warranted for a period of three (3) years with the exception of consumable
paris and TCR1 power units.

s All lift and Hunter TCR? power units are warrantied for a peried of two (2) years.

* Normal wear items are not covered with the exception of batteries, which are covered for a period of
six (6) monihs.

* Repiacement paris purchased through the Hunter Service Center and no longer covered by
machine warranty are warranted for a period of six (6) months.

Field labor is covered under this warranty for a period of six months.

This warranty does not include normal weer items and does not apply to any product which hes been subject
to abuse, misuse, alterations, accident, exposure to the elements, tampering, unreasonable use, or failure to
provide reasonable and necessary maintenance.

In case of any warranty claim it will be necessary to contact your local authorized Hunter Service
Representative. To have an item considered for warranty it must be returned to Hunter Engineering
Campany for inspection and evaluation. This must be done on a freight prepaid basis. If after our inspection
the product proves to be defective, and is within the time frame specified, we will repair or replace the item
at no additional cost.

This is Hunter Engineering Cormpany’s only warranty with respect to new equipment. Hunter Engineering
Company disclaims all other warranties to the extent permitied by law. This express warranty and any
implied warranties of merchantability and fitness for a particular purpose shall not extend beyond the
warranty period. Hunter Engineering is not responsible for any incidental or consequential damages,
including, but not limited to, loss of business.

We do not authorize any person fo assume for us any other liabilities with our products. Any remaining
warranty may be transferred to subsequent purchasers by forwarding the purchaser's name, address,
phone number and equiprnent serial number to:

Hunter Engineering Company
Customer service Department
11250 Hunter Orive
Bridgeton, MO 63044
(800) 448-6848

*

During the first 30 days complete PC's will be replaced af no charge under warranty with Repair Lab
approval. Affer 30 days they will be repaired at no charge under warranty. All internal PC components will be
replaced at na charge for a period of 3 years from the date of installation.

* Transducers include camber cells, brake tester load and weight cells, suspension analyzer pickups, half
effect sensors and balancer force transducers.

THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

November 29, 2018
Memo #19-094

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WINTER ROAD SAND (VALUE: $16,000)
DEPARTMENT: 161 STREET; FUND: GENERAL

Please see the attached communication from Jon ibarra, Superintendent Street Department, dated
November 19, 2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of Street Department, Board of Public Works (November 19, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $16,000 to Northeast
Sand & Gravel of Amherst, NH.

x oy

a

e fait

Respectfully
yf f BE
CS, lta VA CA
‘ : Dan Koo en
Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street *» Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 19, 2018

Jon Ibarra, Superintendent
Street Department

Winter Road Sand

To approve the contract for winter road sand with Northeast Sand & Gravel, Inc.,
ot Amherst, NH at the bid price of $11.25 per ton. Total amount of this purchase
order will be for 1,422 tons or a budgeted value of $16,000. Funding will be
through Department; 161Streets; Fund; General; Account Classification; 61-
Supplies and Materials.

The City solicited bids under IFB0778-101718 from qualified suppliers for the
Winter Road Sand as required by the Street Department. A total of four vendors
were solicited. Bids were opened on Wednesday, October 17, 2018. A summary
of the bids received is noted below. Northeast Sand & Gravel were the low
bidders.

Summary of Bids for 1F20778-101718
FY 19 Winter Road Maintenance Sand

Northeast sand & gravel $41.25
PL. Merrill Construction 513.79
Granite State concrete $12.20
Leighton A. White $14.95

BID SPECIFICATIONS
FYIS Winter Road Maintenance Sand
TP BOT78-101718

The City of Nashua, Division of Public Works, Street Department, is soliciting bids for the purchase of Winter
Road Maintenance Sand. The Division has historically used between 2000 and 6000 tons per year of material,
All deliveries are made to the Street Department, 9 Stadium Drive, Nashua, NH 03062. The material must meet
the following specifications:

® The sand must be free of all stones with 95-100% passing a #4 sieve,
= §0-100% must pass a #8 sieve.

@ 50-85% must pass a #16 sieve.

e@ 25-60% must pass a #30 sieve.

® 10-30% must pass a #50 sieve.

e No more than 10% must pass a #100 sieve.

° The sand must have a Fineness Modulus of not less than 2.2.

Bidders must submit a sieve analysis of a sample and the Fineness Modulus calculation with each bid.

All material will be tree of frost, silt and clay.

All material will be delivered within 4 days of an order being placed. The quantity delivered will be sufficient
to prevent emergency situations. The orders will be placed by the Superintendent of Streets or his authorized
representative,

All bids are to be quoted based on a Per Ton price.
The minimum delivery will be 20-ton shipments.

All trucks delivering sand must be weighed in accordance with New Hampshire RSA 438, Part Agri403.14.
The City of Nashua reserves the right to reweigh randomly selected vehicles in order to verify the weight of the
product being delivered. The weighing will take place at the Four Hills Landfill, 840 West Hollis Street.
Nashua NH. No fee for such weighing will be charged by the City of Nashua to the supplier of the product.

All prices are FOB delivered to the Street Department at 9 Stadium Drive, Nashua NH 03062.

(FBO778-101718 FyY19 Winter Road Maintenance Sand Page | 4

BID SUMMARY
FY19 Winter Road Maintenance Sand

EPBO778-101718

QUANTITY: 2000-6000 tons

Price per ton: g #, L{= as (DELIVERED)

f IS
Price per ton: $ 6 (PICKED UP, IF REQUIRED)
Delivery Commitment: / days after order placement

Sleve Analysis Submitted: Lvs NO

VENDOR NAME & ADDRESS: A occas ods (2 Z| (eaavel
L7 Lt d_/ A esha &, f Su #¢ { f
Aubecst 7 Lif 0303/

PHONE:

E-mail: aoe @ Hesarid. CoH

JE {D2 Z. ol, Lt 2
(Author! Ze ao (Bate)

Z.. 2...

(Typed/Printed Name)

IFBO778-101718 FY19 Winter Road Maintenance Sand Page | 5