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Ocean State Signal Co.
f 27 Thurber Blvd

ocean state

s:gna

Lighting the way

Smithfield, RI 02917
Tel: 401-231-6780 Fax: 401-231-4390
email: gmaccarone@oceanstatesignal.com

DATE: 12/1/2017
TO: Wayne Husband _ Traffic Engineering Nashua, NH FROM: Gary Maccarone
LOCATION: Nashua, NH PHONE:
ITEM NUMBER: Controller Upgrade Project EMAIL
INTERSECTION: DW Highway and Spit Brook Rd REF:
Quantity ITEM/MATERIAL DESCRIPTION
25 Siemens TS2 M60 Controller (5 Spare ) $2,500.00 $62,500.00
25 EDI SSM12Leip Ethernet Conflict Monitor (5 Spare ) $700.00 $17,500.00
20 MSD Harness Assy ( Preemption ) $150.00 $3,000.00
20 Preemption Strobe Relay Assy $150.00 $3,000.00
0 Comnet Ethernet Switch w/ 2 SFP-6 Modules (2 Spare ) $0.00 $0.00
0 _|ENet Cables and Patch Chords { 2 each per loc ) $0.00 $0.00
20 Suppression Strip $25.00 $500.00
Material Total $86,500.00
60 Revised Cabinet Prints ( 3 per loc )
40 Controller Print Out ( 2 per loc )
20 Program Controller and Monitors manually
20 Install Controller and Monitors in Cabinet
20 Modify Cabinet for new equipment
20 Program Tactics Database/Graphics
20 Controller intergration to Central Computer
20 Light Test for Fiber Cabie ( Hand Held Meter )
4 Days of Training 3-Tactics, 1-EPAC
Total Labor Price for all above $3,000 per intersection $60,000.00
TOTAL $146,500.00

TERMS AND CONDITIONS:
The above price is NET F.O.B shipping point with full freight allowed and pre-paid to one destination in
New Hampshire. Terms quoted are Net Thirty and this quote is guaranteed for 30 days.

BEST REGARDS,

Gary Maccarone

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

February 15, 2018
Memo #18-079

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF RAW SEWAGE UPDATED DRIVE (VALUE: $33,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated January 25, 2018 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and the
Purchasing Department recommend the award for this purchase in the amount of $33,000 to Granite
City Electric Supply Company of Nashua, NH.

Respectfully,

-PanKooken
Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

}

13.

14,

16.

attorney's fees, costs and expenses of any kind or nature in any manner caused, occasioned, or
contributed to in whole or in part by reason of any negligent act, omission, or fault or willful
misconduct, whether active or passive, of Professional Engineer or of anyone acting under its
direction or control or on its behalf in connection with or incidental to the performance of this
contract. Professional Engineer’s indemnity and hold harmless obligations, or portions thereof,
shall not apply to liability caused by the sole negligence or willful misconduct of the party
indemnified or held harmless.

FISCAL CONTINGENCY All payments under this contract are contingent upon the availability to the
City of Nashua of the necessary funds. This contract shall terminate and the City of Nashua's
obligations under it shall be extinguished at the end of any fiscal year in which the City of Nashua
fails to appropriate monies for the ensuing fiscal year sufficient for the performance of this contract.

Nothing in this contract shall be construed to provide Professional Engineer with a right of payment
over any other entity. Any funds obligated by the City of Nashua under this contract that are not
paid to Professional Engineer shall automatically revert to the City of Nashua’s discretionary
control upon the completion, termination, or cancellation of the agreement. The City of Nashua
shall not have any obligation to re-award or to provide, in any manner, the unexpended funds to
Professional Engineer. Professional Engineer shall have no claim of any sort to the unexpended
funds.

COMPENSATION Review by the City of Nashua of Professional Engineer's submitted monthly
invoice forms and progress reports for payment will be promptly accomplished by the City of
Nashua. Hf there is insufficient information, the City of Nashua may require Professional Engineer
to submit additional information. Unless the City of Nashua, in its sole discretion, decides
otherwise, the City of Nashua shall pay Professional Engineer in full within 30 days of approval
of the submitted monthly invoice forms and progress reports.

. COMPLIANCE WITH APPLICABLE LAWS Professional Engineer, at all times, shall fully and

completely comply with all applicable local, state and federal laws, statutes, regulations,
ordinances, orders, or requirements of any sort in carrying out the obligations of this contract,
including, but not limited to, all federal, state, and local accounting procedures and requirements,
all immigration and naturalization laws, and the Americans With Disabilities Act. Professional
Engineer shall, throughout the period services are to be performed under this contract, monitor for
any changes to the applicable laws, statutes, regulations, ordinances, orders, or requirements, shall
promptly notify the City of Nashua in writing of any changes to the same relating to or affecting
this contract, and shall submit detailed documentation of any effect of the change in terms of both
time and cost of performing the contract.

NONDISCRIMINATION If applicable or required under any federal or state law, statute, regulation,
order, or other requirement, Professional Engineer agrees to the following terms. Professional
Engineer will not discriminate against any employee or applicant for employment because of
physical or mental handicap in regard to any position for which the employee or applicant for
employment is qualified. Professional Engineer agrees to take affirmative action to employ,
advance in employment, or to otherwise treat qualified, handicapped individuals without
discrimination based upon physical or mental handicap in all employment practices, including but
not limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising,
layoff, termination, rates of pay, or other forms of compensation and selection for training,
including apprenticeship.

Without limitation of the foregoing, Professional Engineer's attention is directed to “Title 41°Public
Contracts and Property Management” C.F.R. Subtitle B “Other Provisions Relating to Public
Contracts” Section 60 “Office of Federal Contract Compliance Programs, Equal Employment,
Department of Labor” which, by this reference, is incorporated in this contract.

GC7 of 11

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: January 25, 2018

David L. Boucher, Superintendent
Wastewater Department

Raw Sewage Pump Updated Drive Purchase

To approve the purchase of three new Raw Sewage Pump drives and associated
installation accessories in the amount of $33,000 from Granite City Electric
Supply Company, of Nashua, NH. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Category: 81 Machinery and
Equipment.

Vendor Quotes

The Wastewater Facility has four Raw Sewage Pumps to convey the wastewater
into the plant. During normal flow conditions, only one pump is needed.
However, when there are high flow conditions, the Facility needs up to three
pumps.

Three out of the four pumps have older, obsolete drives. If there is failure to the
drives, there are no longer parts available and replacement is time consuming, as
there is a lead time for the parts, the installation takes time, and then the drive has
to be programmed into the SCADA system.

It is a benefit to the City to purchase new drives proactively. Facility staff reached
out to three companies for quotes for the drive replacements and associated
installation accessories.

This purchase was originally approved at the December 14, 2017 Board of Public
Works meeting. When we tried to purchase this product through the low bid
vendor, we were declined as the part they originally quoted was the wrong part
and is now obsolete. We are now seeking approval for the next low vendor for the
correctly quoted equipment. We recommend the purchase through the second low
bidder, Granite City Electric Supply Company, of Nashua, NH for a purchase
price of $33,000.

Grainger, Manchester, NH (obsolete) $29,357.85
Graybar, Manchester, NH $34,748.64
Granite City Electric Supply Company, Nashua, NH | $33,000.00

9 State Street
Nashua, NH 03063
603-686-1350

waw.granitecityelectric.com

Fax 603-680-0507

QUOTE TO:

Quotation

01/19/18 | $6637345
“ORDER V0: re

Nashua Granite City Electric

9 State Street
Nashua, NH 03063 1
603-@B0-1350 Fax 603-680-0507

SHIP TO:

City Cf Nashua
Attn: Accounts Payable

PO Box 2019
Nashua, NH

c/o Acct/Payables

03061-2019

city Of Nashua
PO Box 2019
Nashua, NH 03061

19 19 ATV Drives
Nate Wood

01/19/18 No

617-221-1529

33000.00

1009033

SOD ATV630C16N4
ATV630 TYPE] 460V
x** Special Order Item ***
TAXES NOT INCLUDED

11000.000ea

* 7

his is a quotation *

Prices are firm for 24 HOURS and subject to

change without notice after 24 hours.

Shipping and Handling charges may apply

Applicable taxes extra!

Subtotal

Amount Due

33000.00

33000.00

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THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

February 15, 2018
Memo #18-080

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR STEAM SYSTEM REPAIRS (VALUE: NOT-TO-EXCEED $20,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated January 25, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases from a sole manufacturer, where it is
determined to be more efficient and economical to reduce costs of maintenance of additional repair parts,

supplies or services.

The Plant Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and
the Purchasing Department recommend the award for this contract in the amount not-to-exceed $20,000
to Armand E. Lemire Co, Inc of Hooksett, NH.

Respectfully, ---;

Dan Kooken
Purchasing Manager

Ce: D Boucher L Fautuex

|
\229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

F. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: January 25, 2018

David L. Boucher, Superintendent
Wastewater Department

Steam System Repairs

To approve Steam System Repairs by Armand E. Lemire Co, Inc, of Hooksett,
NH in an amount not-to-exceed $20,000. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Account Category: 55 Other Services.

Armand E. Lemire Co, Inc Rate Sheet

The steam system in the Main Facility building is original to the building, making
the system 40+ years old. Many of the components have failures that need to be
addressed to assist in properly maintaining the temperature of the building.

Armand E. Lemire Co, Inc has been tracing the steam system in the Facility and
addressing issues for the last month. They have found and fixed four broken steam
control valves, repaired two steam leaks, and replaced a steam return valve. As
they continue working, they are continuing to discover issues that need to be

addressed.
They are working at an hourly rate in addition to cost of materials. They are

working directly with the Wastewater Foremen to determine the needs of the
Facility and the level of priority. This purchase order would allow us to continue

repairs.

ARMAND E. LEMIRE CO., INC.
7 DARTMOUTH STREET
P.O. BOX 16454, HOOKSETT, NH 03106
PHONE (603) 625-5233 FAX (603) 625-5679

January 16, 2018
Good morning Noelle.
As per our meeting and walk-through this morning, please see the following proposal below:

I will have one plumber on site @ A rate of $85.00 per hour + materials to do repairs on the heating system at
your facility.

Our plumber will work directly with your Forman, Scott Law. He will take direction from Scott
as to which areas need to be addressed as first priority.

We will talk on a weekly basis, as we move forward, so we do not get ahead of the
PO and paperwork.

Thank you,

Philip J. Cocchiaro

603-2353922

General Superintendent/Project Manager

Armand E. Lemire Co.. Inc.

MECHANICAL CONTRACTORS — COMMERCIAL, INDUSTRIAL & RESIDENTIAL

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