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B\ THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

February 15, 2018
Memo #18-081

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF RAW SEWAGE PUMP SUCTION COVER ASSEMBLY (VALUE:

$15,800)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated January 25, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and the
Purchasing Department recommend the award for this purchase in the amount of $15,800 to Xylem
Water Solutions USA, Inc. of Woburn, MA.

Respectfull /,
Ge _
“Dan Kéoken

Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: January 25, 2018

David L. Boucher, Superintendent
Wastewater Department

Raw Sewage Pump Suction Cover Assembly

To approve the purchase of one new Raw Sewage Pump Suction Cover in the
amount of $15,800 from Xylem, of Woburn, MA. Funding will be through:
Department: 169 Wastewater; Fund: Wastewater; Account Category: 54 Property
Services.

Vendor Quote

During routine replacement of the wear plate in Raw Sewage Pump number one
(RSP-1), it was discovered the wear plate had completely worn and the impellor
had been in direct contact with the pump assembly. This caused wear on the pump
suction cover, taking it out of specification and no longer allowing us to reinstall a

wear plate effectively.

With no wear plate, we are without Raw Sewage Pump number one (RSP-1),
creating a handicap for the facility. We are proposing to purchase a direct from the
manufacturer replacement at a cost of $15,800. Our intention is to immediately
install this equipment, and determine if the current one can be machined to create
an onsite spare. Flygt is the brand of the Raw Sewage Pumps and Xylem is the
parent company, creating a sole source purchase.

Xylem Water Solutions USA, Inc.

XY le mM Flygt Products

78K Olympia Ave

Woburn, MA 01801
Tel (781) 935-6515
Fax (781) 938-0364

January 2, 2018

Nashua NH WWTF
2 Sawmill Rd.
Nashua, NH

Attention: Scott Law
603-589-3560

laws@nashuanh.gov

Quote # 201-SSG-0102
RE: Nashua NH — WWITF A-C pump Inlet & Voiute spare

Xylem Water Solutions USA, Inc. is pleased to provide a Quotation for the following Flygt
equipment (S/N 76741).

f . (4) Suction Cover Assembly (‘inlet’) Model 52-218-777-504 —
Assembly consists of the suction cover, hand hole cover, hand hole cover gasket, wear
| plate and hardware assembled.
Suction Cover Assembly Discounted Price = $15,800

(4) Casing Assémibly (‘volute’) Model 52-109-589-503
Assembly consists of the casing, hand hole cover, hand hole cover gasket and
hardware assembled.

Casing Assembly ounted Price $31,100

Parts Discounted Price $46,500

rs

a xylem brand
Page 1 of 3

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Nashua Conversation on Race and Justice (NCCRJ)
Letter of Support for Welcoming America Initiative
September 7, 2016

Nashua Conversation on Race and Justice Committee supports and is committed to
the Welcoming America Initiative in Nashua NH, as a Welcoming City. We
represent community advocates, police department, community organization, non-
profits, current and former legislators, the faith and academic community.

We celebrate with other Welcoming Cities during Welcoming Week September
16" through 25", 2016.

NCCRJ joins Nashua’s community efforts that promote networking and
collaborations amongst American residents and foreign born.

We are dedicated in building a positive community relations and trust with our
local police department by addressing REAL ISSUES affecting our community
and police.

We are dedicated in assisting our community in reporting professional (positive)
and unprofessional (negative) law enforcement practices that occurs between the
police department and the community.

We are dedicated in assisting our police in maintaining a safer community for
Nashua residents, our neighborhoods and businesses.

Welcome to Nashuc!

Nashua Community Cowersation on Race and Justice

17.

18.

19.

20.

Professional Engineer agrees to assist disadvantaged business enterprises in obtaining business
opportunities by identifying and encouraging disadvantaged suppliers, consultants, and sub
consultants to participate to the extent possible, consistent with their qualification, quality of work,
and obligation of Professional Engineer under this contract.

In connection with the performance of work under this contract, Professional Engineer agrees not
to discriminate against any employee or applicant for employment because of race, creed, color,
national origin, sex, age, or sexual orientation. This agreement includes, but is not limited to, the
following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for training,

including apprenticeship.

Professional Engineer agrees, if applicable, to insert these provisions in all subcontracts, except for
subcontracts for standard commercial supplies or raw materials. Any violation of any applicable
provision by Professional Engineer shall constitute a material breach of the contract.

ENDORSEMENT Professional Engineer shall seal and/or stamp and sign professional documents
including drawings, plans, maps, reports, specifications, and other instruments of service prepared
by Professional Engineer or under its direction as required under the laws of the State of New
Hampshire.

ASSIGNMENT, TRANSFER, DELEGATION, OR SUBCONTRACTING Professional Engineer shall not
assign, transfer, delegate, or subcontract any rights, obligations, or duties under this contract
without the prior written consent of the City of Nashua. Any such assignment, transfer, delegation,
or subcontracting without the prior written consent of the City of Nashua is void. Any consent of
the City of Nashua to any assignment, transfer, delegation, or subcontracting shall only apply to
the incidents expressed and provided for in the written consent and shall not be deemed to be a
consent to any subsequent assignment, transfer, delegation, or subcontracting. Any such
assignment, transfer, delegation, or subcontract shall require compliance with or shall incorporate
all terms and conditions set forth in this agreement, including all incorporated Exhibits and written
amendments or modifications. Subject to the foregoing provisions, the contract inures to the benefit
of, and is binding upon, the successors and assigns of the parties.

CITY INSPECTION OF CONTRACT MATERIALS The books, records, documents and accounting
procedures and practices of Professional Engineer related to this contract shall be subject to
inspection, examination and audit by the City of Nashua, including, but not limited to, the
contracting agency, Corporation Counsel, and, if applicable, the Comptroller General of the United
States, or any authorized representative of those entities.

DISPOSITION OF CONTRACT MATERIALS Any books, reports, studies, photographs, negatives or
other documents, data, drawings or other materials, including but not limited to those contained in
media of any sort (e.g., electronic, magnetic, digital} prepared by or supplied to Professionai
Engineer in the performance of its obligations under this contract shall be the exclusive property of
the City of Nashua and all such materials shall be remitted and delivered, at Professional Engineer's
expense, by Professional Engineer to the City of Nashua upon completion, termination, or
cancellation of this contract. Alternatively, if the City of Nashua provides its written approval to
Professional Engineer, any books, reports, studies, photographs, negatives or other documents,
data, drawings or other materials including but not limited to those contained in media of any sort
{e.g., electronic, magnetic, digital) prepared by or supplied to Professional Engineer in the
performance of its obligations under this contract must be retained by Professional Engineer for a
minimum of four years after final payment is made and all other pending matters are closed. If, at
any time during the retention period, the City of Nashua, in writing, requests any or all of the
materials, then Professional Engineer shall promptly remit and deliver the materials, at Professional

GC 8 of 11

Clarifications &,Exelusions (to:be provided: by-ethers)

- Site installation, start-up, fleid testing, tools & wiring.
In the event that the equipment herein is not immediately installed, it is understood that they will be safely

stored in a clean, dry and temperature controlled facility

This order ts subject to the Standard Terms and Conditions of Sale —- Xylem Americas effective on the date the
order is accepted which terms are available at https:/Awww.xylem.com/en-us/support/xylem-americas-
standard-terms-and-conditions/ and incorporated herein by reference and made a part of the agreement.

Purchase Order: Piease make purchase orders out to: XWem Water Solutions USA, Inc.
Freight Terms: 03 DAP — Delivered At Place 08— Jobsite (per IncoTerms 2010)
Taxes: State, local and other applicable taxes are not included in this quotation.

Back Charges: Buyer shall not make purchases nor shall Buyer incur any labor that would result in a back charge
to Seller without prior written consent of an authorized employee of Seller

Shipment Shortage / Damage: Xyiem will not be responsible for apparent shipment shortages or damages
incurred in shipment that are not reported within two weeks from delivery to the jobsite. Damages should be noted
on the receiving slip and the truck driver advised of the damages. Please contact our office as soon as possible to
report damages or shortages so that replacement items can be shipped and the appropriate claims made.

Terms of Delivery: PP/Add Order Position.
Terms of Payment: 100% N30 after invoice date.

Validity: This Quote ts valid for ninety (90) days, uniess extended in writing by Flygt.

Pay when Paid: Xylem’s payment shall not be dependent upon Purchaser being paid by any third party unless
Owner denies payment due to reasons solely attributable to items related to the equipment being provided by

FLYGT.
Ship To: Nashua NH WWITF;: shipping costs are not included within the above proposed price.

Lead Time: Delivery lead times are 20 weeks after order acceptance.

Thank you for the opportunity to provide this quotation.
Please contact me if you need additional information or have any questions; call any time.

Sincerely,

Shawn Gray
Direct Sales
Cell: 781-999-4462

shawn.gray@xyleminc.com

a

a xylem brand
Page 2 of 3

This order is subject to the Standard Terms and Conditions of Sale — Xylem Americas effective on the date the
order is accepted which terms are available at http:/Awww.xyleminc com/en-us/Pages/terms-conditions-of-sale aspx
and incorporated herein by reference and made a part of the agreement between the parties.

A signed copy of this Quote is acceptable as a binding contract.

Purchase Order: Please make purchase orders out to: Xjl/em Water Solutions USA, Inc.

Proposal! Acceptance:

Name (Please Print):

Signature:

Purchase Order #:

Date:

BILL TO:
Company/Utility:

Address:

City/State/Zip:

Attention:

Phone:

Email:

Fax:

SHIP TO:
Company/Utility:

Address:

City/State/Zip:

Attention:

Phone.

Email:

Fax:

rng

a xytem brand
Page 3 of 3

Company 0010 - CITY OF NASHUA

Requesting Location C-380 - WASTEWATER
TREATMENT FACILTY

Requisition 45497 - Unreleased

Cost Default Vendor 19045 - XYLEM WATER
SOLUTIONS USA INC
Requisition Description

Requester ciardellig - GERALDINE

CIARDELLI
Purchase From Deliver To
Buyer
Item Item Type Quantity UOM Unit Cost Extended Distributions Activity / Distribution Requested Sourcing
Ordered Cost Account Allocation Delivery Date Event
Category Required
SUCTION Special 15800.00 EA 1.00 15800.00 69.6200.670-054487 100.0% No
COVER -0000
ASSEMBLY
model #: 52-218-777-504 per qu’
Vendor : XYLEM WATER SOLUTIONS USA INC
model #: 52-218-777-504
per quote# 201-SSG-0102 dated 1/02/2018
BPW: 2/25/2018
Finance: 2/07/20118
Totals: t Lines — 15800.00 15800.00 USD
Page: 1 Requisition: 45497 Status: Unreleased

Printed: Jan 23, 2018 3:58:29 PM

S\ THE CITY OF NASHUA “the Cate Cty"

Financtal Services

Purchasing Department

February 15, 2018
Memo #18-082

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCADA UPGRADES PROJECT — CONSTRUCTION CHANGE ORDER #1 (VALUE:

$114,000)
DEPARTMENT: 169 WASTEWATER; FUND: WERF

ACTIVITY: SCADA

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated February 8, 2018 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and the
Purchasing Department recommend the approval for this Change Order #1 in the amount of $114,000 to
Electrical Installations, Inc. of Mouitonborough, NH.

Purchasing Manager

Cc: D Boucher L Fautuex

i

229 Main Street * Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 '

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 8, 2018

David L. Boucher, Superintendent
Wastewater Department

SCADA Upgrades Project - Construction

To approve Change Order 1 to the SCADA Upgrades contract to Electrical
Installations, Inc. of Moultonborough, NH in the amount of $114,000. Funding
will be through: Department: 169 Wastewater; Fund: WERF; Activity: SCADA
Upgrades.

EIT Change Order

The SCADA Upgrades project is needed to upgrade the SCADA system,
including control panels, computers and programmable logic controllers (PLCs)
throughout the wastewater facility. Much of the system is the original installations
from 15 — 20 years ago. Recent advances in technology have made the existing
SCADA system obsolete and difficult to use.

This project was sent out to bid on August 31, 2017 and Electrical Installations,
Inc. (EIT) was the low bidder with a bid of $591,280 including an Alternate A.
They have been awarded this project with a signed contract dated 1/5/2018. This
Change Order will bring the new contract value to $705,280.

Part of the SCADA project involves programming SCADA into the new control
panel and testing of each PLC and control panel where upgrades were made.
Originally, this work was going to be done by the design engineer, Woodard and
Curran, but it was determined to be more cost effective to have it done by the
contractor. EI is qualified for doing the SCADA programming and has provided
this service previously for Nashua. They also completed all the SCADA
programming and upgrades for the Manchester Wastewater Facility. Manchester
also provided a favorable recommendation of EII on the work they completed
there.