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tiBeaulieu. Inc.

52 GAFFNEY STREET - NASHUA, NEW HAMPSHIRE 03060
(603) 883-5822 FAX# (603) 880-3106
www.chickbeaulieu.com

November 30, 2017

City of Nashua
P.O. Box 2019
Nashua, NH 03061 JOB SITE:

ATTENTION: Nick Caggiano 13 Stadium Drive
Nashua, NH 03062

Phone: 589-4759

EPDM ROOF PROPOSAL

1. General scope:
Install a new .060” fully adhered RPI EPDM roof system to the roof of the
building as described below.

2. Tear off:

° Strip off the existing roof system te the original decking. (Loose stone
only)

* Remove the existing drip edge. This will allow for carpentry repairs to
soffit and fascia areas.

e Cover the landscape around the perimeter of the building to help prevent
damage to the lawn and adjacent shrubbery. This process alse aids in the
collection of small pieces of roof material and nails.

3. Roof deck:

® Roof deck must be solid. The decking shall also be free from warpage,
bowing, delamination and separation from rafters.

® Inspect the roof deck for water damaged material.
Advise the owner of defective or deficient materials and the additional
cost of repair or replacement.

* Replace damaged boards to soffit area using a dry kiln board and not
pressure treated as specified. The pressure treated, unless allowed to dry

out, will not hold new paint.

4. Underlayments:

« Lay a %” isocyanurate foam base sheet over the existing deck/roof
materials.

« Fasten the base materials with 3” galvanized plates and screws long enough
to penetrate the existing roofing and decking a minimum of %”,

Gh" Beaulieu, Inc.

S¥2 GAFFNEY STREET »« NASHUA, NEW HAMPSHIRE 03060
(603) 883-5822 FAX# (603) 880-3106
www.chickbeaulieu.com

5. Drip edges:

® Fabricate and install new heavy gauge .032” aluminum drip edges to all
sides of the roof to include the lower eves and the gable rakes.

e Color to be bronze. Style to be as shown.

T Style

6. Roof membrane application:

° Fully adhere 100% of the membrane to the underlayment materials.

® Ail field laps to be a minimum of 6”.

* Allow the membrane to extend over the roof edges and terminate below the
top of the wall covering.

7. Waste disposal:

° The work areas shall be kept neat and clean on a daily basis.

e An on site container may be used for disposal of tear off materials.

° The container will be set on planks to prevent damage.

e The location of the container to be determined at a later time.

° The container shall remain on the job site until the work has been
completed.

° We may also remove with one of our vehicles.

8.

Gas

hie Beaulieu, inc

5¥2 GAFFNEY STREET - NASHUA, NEW HAMPSHIRE 03060
(603) 883-5822 FAX# (603) 880-3106
www.chickbeaulieu.com

General notes:

Contractor to provide sanitary facilities for the duration of the project
for the work crew.

All exterior work areas shall be thoroughly raked and swept upon completion
of the job.

Follow all existing OSHA regulations as mandated by 29 CFR 1926 for the
construction industry.

All work to be done in a workmanlike manner in accordance with the standard
practices.

Also followed are special considerations set forth by the manufacturer for
the application of the specific product line.

We maintain a current General Liability and workman's Compensation
Insurance policy. A copy of this policy will be sent to you to verify our
coverage if requested.

The wood to both metal doors to be removed and replaced and given a clear
coat of sealer.

All of the covings (soffit & fascia) to be painted two coats. Contractor
will come as close as possible to matching the existing paint color.

We will also use a lift to paint the soffit area as we cannot stage the
section over the water.

Per Nick there will be no cost to dispose of waste in landfill as this work
is for the City of Nashua.

The specification sheet given to contractor states approximately 1160
square feet of roof area. The area in question is over 1400 square feet.
With the colder weather this work may not be possible to do until spring of
2018.

Discuss a temporary repair to the roof edge at existing damage.

Look at enclosed photos.

THANK YOU FOR GIVING OUR COMPANY THE OPPORTUNITY
TO QUOTE THIS ROOF TO YOUR GATE HOUSE

PLEASE CALL IF YOU HAVE ANY QUESTIONS OR CONCERNS.

Local and national affiliations: ® Certifications:

“National Association of Home Alcoa Master Contractor
Builders and Remodelers’ Mastic Master Contractor
“National Roofing Contractors RPI Certified EPDM Applicator

Association” Certainteed Master Shingle

“Greater Nashua Chamber of Commerce” Applicator

“Nashua Rotary Association” Certainteed Certified Shingle
Applicator 1984
Factory Certified TECH 2000 Dealer
Factory Certified Comfort Plus
Dealer

eaulieu, Inc.

5¥2 GAFFNEY STREET » NASHUA, NEW HAIMPSHIRE 03060
(603) 883-5822 FAX# (603) 880-3106
www.chickbeaulieu.com

G

November 30, 2017

City of Nashua Phone: 589-4759
P.O. Box 2019

Nashua, NH 03061 JOB SITE:
ATTENTION: Nick Caggiano 13 Stadium Drive

Nashua, NH 03062

COST BREAK DOWN
Item Amount
LABOR AND MATERIALS FOR A NEW 060 FULLY ADHERED EDPM
ROOF, SOFFIT AND FASCIA, NEW DOOR OVERLAYS AND ALL OF
PAINTING PER PROPOSAL AND DETAILED SPECIFICATIONS.

Total $23,900.00

We hereby propose to furnish all labor and materials in
accordance with the above specifications, for the sum of:

Twenty Three Thousand Nine Hundred 00/100 Dollars ($23,900.00)

Deposit §$ 900.00 at acceptance.

Deposit $ 11,500.00 when the material is delivered.
Balance $ 11,500.00 due upon completion.

Total $ 23,900.00

all work to be completed in a workman like manner according to standard practices. Ary change
from above specifications involving additional costs will be made only by request in writing, and
will be an additional charge over the original estimate. All agreements contingent upon strikes,
accidents, or Acts of God. Owner to carry fire, hazard and liability insurance.

This proposal may be withdrawn or subject te change if not accepted within 10 days
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Authorized Signature _ “vie 2<<% LL ote ae Date _// = Ga 2) )

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Acceptance of Proposal
The above prices, specifications, and conditions are satisfactory and are hereby accepted. You
are hereby authorized to do the work as specificd. Payment will be made as outlined above. In the
event the Chick Beaulieu, Inc. finds it necessary to seek legal action in order to collect any
payment that is overdue, or in order to perfect its mechanics lien, I agree to pay all costs of
collection and reasonable attorneys fees. I also agree to pay interest on any overdue account at
the rate of 18. per annum (1 1/2% per month).
Right of Rescission

I have the right to terminate this contract within three (3) business days of signing this
agreement. If I choose to terminate this contract, I will contact Chick Beaulieu, Inc. office on
or before __- In the event I terminate this agreement there will be no penalties,
and any deposits of mine will be promptly returned.

Tf the customer is a corporation or limited partnership, the undersigned, jointly, severally or
individually hereby unconditionally guarantees the cbhligations stated herein.

Signature Date _
Signature Date

THE CITY OF NASHUA “The Gate City

Financtal Services

Purchasing Department

February 15, 2018
Memo #18-075

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PORTABLE TOILET CONTRACT (VALUE: $16,565)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL AND TRUSTS

($13,925)
DEPARTMENT: 169 WASTEWATER; FUND ($2,640)

Please see the attached communication dated February 8, 2018 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department, Board of Public Works (2/8/2018 Meeting)
and the Purchasing Department recommend the award of this contract in an amount of $16,565 to United
Site Services of Haverhill, MA.

Respectfully, 7

Le

Purchasing Manager

Ce: N Caggiano L Fautex

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344 |

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 8, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract for Portable Toilet Rental and Service.

To extend the current contract for portable restrooms with United Site Services of
Haverhill, MA through December 31", 2018 for the sum of $16,565. Funding will
be through Department: 177 Park & Recreation; Fund: General and Trusts;
Account Classification: 54 Property Services ($13,925); and Department: 169
Wastewater; Fund: Wastewater; Account Classification: 55 Contracted

Services ($2,640).

Quote from United Site Services.

This purchase will continue to provide portable restroom services at a rate of
$54.97 per month and ADA units at $110 per month. The vendor has agreed to
hold these rates through 2019. This rate is lower than the current NH state bid.
Currently we seasonally provide 26 units at various parks and playgrounds
through out the city. The units are serviced 3 times per week two of the units are
used for sewer repair jobs.

(United

SITE SERVICES ae PORTABLE RESTROOMS, SINKS, FENCING and MORE

www.unitedsiteservices.com

January 5, 2017

City of Nashua

City Hall Purchasing Dept
229 Main St

PO Box 2019

Nashua, NH 03061

Dear Sir or Madam,
United Site Services currently provides portable restroom services throughout the city’s
parks. Current rates for regular restroom is $54.97 per unit, per month. The ADA units

are $110.00 per unit, per month. These rates include up to three services per week. Rates
will be held firm through the year 2019.

Once you have had an opportunity to review please sign, date, and return the signed copy
to our office either via e-mail melissa.quintin@unitedsiteservices.com or via U.S. Postal
Service to 239 Neck Rd Haverhill, MA 01835.

Thank you, we appreciate your business and look forward to continuing to service all of
your portable sanitation needs.

United Site Services Authorized Signature City of Nashua Authorized Signature

Date: Date:

Account Manager

239 Neck Rd Haverhill, MA 01835
Local: 508-594-2616 « Toll Free: 800- 442-1286 * Fax: 978-372-2190

P) THE CITY OF NASHUA ‘The Gate City’

Financtal Services

Purchasing Department

February 15, 2018
Memo #18-0076

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 FOURTH OF JULY FIREWORKS DISPLAY (VALUE: $16,500)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL

Please see the attached communication dated February 8, 2018 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

_ The Superintendent of the Parks and Recreation Department, Board of Public Works (2/8/2018 Meeting)
and the Purchasing Department recommend the award of this purchase in an amount of $16,500 to Atlas
PyroVision Entertainment Group of Jaffrey, NH.

Purchasing Manager

Cc: N Caggiano L Fautex

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

Professional Engineer, and any other communication about the contract shall be addressed or be
delivered to the City of Nashua Representative.

CHANGES TO SCOPE OF WoRK_ The City of Nashua may, at any time, by written order, make
changes to the general scope, character, or cost of this contract and in the services or work to be
performed, either increasing or decreasing the scope, character, or cost of Professional Engineer's
performance under the contract. Professional Engineer shall provide to the City of Nashua within
10 calendar days, a written proposal for accomplishing the change. The proposal for a change shall
provide enough detail, including personnel hours for each sub-task and cost breakdowns of tasks,
for the City of Nashua to be able to adequately analyze the proposal. The City of Nashua will then
determine in writing if Professional Engineer should proceed with any or all of the proposed
change. If the change causes an increase or a decrease in Professional Engineer's cost or time
required for performance of the contract as a whole, an equitable adjustment shall be made and the
contract accordingly modified in writing. Any claim of Professional Engineer for adjustment under
this clause shall be asserted in writing within 30 days of the date the City of Nashua notified
Professional Engineer of the change.

When Professional Engineer seeks changes, Professional Engineer shall, before any work
commences, estimate their effect on the cost of the contract and on its schedule and notify the City
of Nashua in writing of the estimate. The proposal for a change shall provide enough detail,
including personnel hours for each sub-task and cost breakdowns of tasks, for the City of Nashua
to be able to adequately analyze the proposal. The City of Nashua will then determine in writing
if Professional Engineer should proceed with any or all of the proposed change.

Except as provided in this paragraph, Professional Engineer shall implement no change unless the
City of Nashua in writing approves the change. Unless otherwise agreed to in writing, the
provisions of this contract shall apply to all changes. The City of Nashua may provide verbal
approval of a change when the City of Nashua, in its sole discretion, determines that time is critical
or public health and safety are of concern. Any verbal approval shall be confirmed in writing as
soon as practicable. Any change undertaken without prior City of Nashua approval shall not be
compensated and is, at the City of Nashua's election, sufficient reason for contract termination.

CITY OF NASHUA COOPERATION The City of Nashua agrees that its personnel will cooperate
with Professional Engineer in the performance of its work under this contract and that such
personnel will be available to Professional Engineer for consultation at reasonable times and after
being given sufficient advance notice that will prevent conflict with their other responsibilities.
The City of Nashua also agrees to provide Professional Engineer with access to City of Nashua
records in a reasonable time and manner and to schedule items that require action by the Board of
Public Works and Finance Committee in a timely manner. The City of Nashua and Professional
Engineer also agree to attend all meetings called by the City of Nashua or Professional Engineer to
discuss the work under the Contract, and that Professional Engineer may elect to conduct and record
such meetings and shall later distribute prepared minutes ofthe meeting to the City of Nashua.

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR DISCREPANCIES
Professional Engineer warrants that it has examined all contract documents, has brought all
conflicts, errors, discrepancies, and ambiguities to the attention of the City of Nashua in writing,
and has concluded that the City of Nashua's resolution of each matter is satisfactory to Professional
Engineer, All future questions Professional Engineer may have concerning interpretation or
clarification of this contract shall be submitted in writing to the City of Nashua within 10 calendar
days of their arising. The writing shall state clearly and in full detail the basis for Professional
Engineer's question or position. The City of Nashua representative shall render a decision within
15 calendar days. The City of Nashua's decision on the matter is final. Any work affected by a
conflict, error, omission, or discrepancy which has been performed by Professional Engineer prior
to having received the City of Nashua's resolution shall be at Professional Engineer's risk and
expense. At all times, Professional Engineer shall carry on the work under this contract and

GC 3 of 11

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 8, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract for the 2018 Fourth of July Fireworks Display.

To approve the award of the 2018 City 4" of July Fireworks Celebration contract
to Atlas PyroVison Entertainment Group of Jaffrey, N.H., in an amount not to
exceed $16,500. Funding will be through Department: 177 Park and Recreation;
Fund: General; Account Classification: 55 Other Services.

Bid comparison, shell count and display information

Under IFB0410-010816 the City solicited bids for the 4'° of July fireworks
display. Bids requested were to include pricing for years 2016 through 2019.

Bids were received from three vendors (See attached bid comparison). Atlas
PyroVision Entertainment Group was the low bidder.

The aggressive pricing that was proposed shows the firms strong desire to work
with the City and produce our display. References were checked from other
communities that have used and are currently using Atlas for their fireworks
displays. All of the references had very positive feedback regarding Atlas’ shows.
This year the price of the show was discounted to reflect the firm’s commitment
to the City. The City is not obligated in any way to continue using Atlas in the
upcoming years if the show proves to be unsatisfactory.

Park & Recreation Department staff reviewed with Atlas the expectations of the
City with regard to the length and quality of the display and they are comfortable
Atlas understands these expectations. Additionally, Atlas has a local business in
Nashua.

Based on review of the performance of Atlas in 2016 and 2017 it is the
recommendation of the Park & Recreation Department to award the 2018 display
to Atlas PyroVision Entertainment Group, Inc. of Jaffrey, NH for the amount not
to exceed $16,500.