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New Hampshire Department of Safety
Division of Fire Standards and Training & Emergency Medical Services

33 Hazen Drive, Concord, NH 1-800-371-4503 or 603-223-4200

FAX: 603-271-1091

Nashua Fire Department

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Date: 8/21/2017

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) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

November 9, 2017
Memo #18-055

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: QUADRANT FUNDS CONTRIBUTION FOR CONSTRUCTION OF SIDEWALK ON
NORTHEASTERN BLVD (VALUE: NOT-TO EXCEED $40,000)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: TRUST

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated September
28, 2017 for information related to this purchase.
The City Engineer, Board of Public Works (September 28, 2017 meeting) and the Purchasing Department

recommend the approval of this contract to White Family Ventures, LLC of Nashua, NH in an amount
not-to-exceed $40,000.

Respecttully, ,

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

B. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 28, 2017

Stephen Dookran, P.E., City Engineer
Engineering Department

Northeastern Boulevard Sidewalk

To approve the use of SW Quadrant Funds in an amount not to exceed $28,000 and
the use of Northeast Boulevard Sidewalk Trust Funds in an amount not to exceed
$12,235 as the City’s contribution towards the construction by White Family
Ventures of 1,200 LF of sidewalk on Northeastern Boulevard between Pittsburgh
Avenue and Main Dunstable Road. Funding will be through Department: 160
Admin & Engineering; Fund: Trust; Account Category 54: Property Services
Construction Services.

Proposed Northeastern Blvd Sidewalk Area Map

As a result of a site plan approval, the developer is required to complete the sidewalk
connection from the new Walden Woods site (off Pittsburgh Avenue) to the commercial
area on Main Dunstable Road and will be constructing “fill-in” areas of sidewalks only.
There are a large number of pedestrians that use this corridor and high traffic volumes on
this road. However, large portions of the existing sidewalk are in a deteriorated condition
and the asphalt curbing is damaged. In order to have a complete sidewalk in a good and
safe condition for the entire length, it is necessary for the City to partner with the
developer to complete the project.

The estimate of the cost to construct 1,200 LF of sidewalk and an enhanced crosswalk is
$120,000. The cost appears reasonable for the work. The City would contribute a total
of $40,000 from the sidewalk funds that would repair about 300 feet of sidewalk and
install approximately 1,000 LF of granite curbing. The developer, White Family
Ventures, will put in the remaining $78,000 towards the project and manage the
construction.

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Attachment B-1: Proposed Northeastern Boulevard sidewalk area

AGREEMENT FOR CONSTRUCTION
OF MUNICIPAL SIDEWALK

AGREEMENT made this day of , 2017, by and between
White Family Ventures, LLC, a New Hampshire limited liability company with offices at
12 Murphy Drive, Suite 100, Nashua, New Hampshire (“WFV’), and the City of
Nashua, a New Hampshire municipal corporation, by and through its Department of
Public Works, with offices at 9 Riverside Street, Nashua, New gprmeshire (“City”).

Recitals

1. | WFV was the original developer of the Walden Woods Condominium
located at 2-4 Henry David Drive, Nashua, New Hampshire (“Development”) which was
approved by the City of Nashua Zoning Board of Adjustment on June 13, 2002, and the
City of Nashua Planning Board on October 3, 2002 and: extended on June 17, 2004
with certain conditions listed in the notice of approval dated June 24, 2004, as such
may have been revised, as a multi-unit elderly housing development (the “Approvals”).

2. As a condition of the Approvals, the Development required as an offsite
improvement the construction of a sifawalle appo Nortrigggiern Boulevard (the “Offsite
Improvement’). DEN,

4. WFV hag Obed that the ogi. of the sidewalk to be constructed and
the financial obligation of the developer of the Development to complete the Offsite
Improvement is unclear from the Approvals and has filed a request with the Nashua
Zoning Board of Acmayrent to amend the o Mprovals to limit the extent of the Offsite
Improvements. :

A. WEV and the City through tt the . Department of Public Works, have agreed
that/(i) WFV will construct the Offsite Improvements in accordance with construction
plans approved by WEV, and the City; (ii) the City will contribute to the cost of
construction the amount ¢ p40, 000.00; and (iii) WFV will withdraw its request to amend
the Approvals:

NOW, THEREFORE, in consideration of the foregoing, the parties agree as
follows:

1. Construction of Offsite Improvements. WFYV will construct the Offsite
Improvements in accordance with the construction plans entitled, “Sidewalk
Construction Plan, Northeastern Boulevard, Nashua, New Hampshire, Prepared For:
White Family Ventures, LLC, 12 Murphy Drive, Nashua, New Hampshire 03062, 15
September 2014, revised through October 11, 2017”, by Hayner/Swanson, Inc.,
consisting of 4 sheets (“Construction Plans”). The Construction Plans have been
reviewed and approved by the City and the improvements as shown thereon are
hereby confirmed by the City as the Offsite Improvements in satisfaction of the

Conditions of Approval. WFV will commence construction during the spring of 2018
and complete construction prior to August 1, 2018, and upon completion thereof and
acceptance by the City wiil constitute satisfaction of the required Offsite improvements.
Except for the construction costs being contributed by the City as provided below, WFV
will be responsible for the construction costs of the Offsite Improvements.

2. City’s Contribution. The City agrees to contribute the sum of $40,000.00
to the construction costs of the Offsite Improvements. The City,will pay the $40,000.00
contribution to construction costs in accordance with the folloyirs ‘schedule:

a. $10,000.00 at the time that WFV commences construction of the
Offsite Improvements. Commencement of construetion shall be evidenced by the
issuance of a permit by the appropriate department of the City for the construction, or, if
a permit is not so required, then by actual commengement of constrain.

b. $30,000.00 upon completion of the Offsite Improvements by WFV
and satisfactory inspection by the City’s Engineering Department, which inspection will
be done no later than two (2) weeks after WFV has notified the Engineering
Department that it has completed Pee Giisite Improvements.

Cc, The City shall ay y the Bontributione: in subparagraphs a. and b.,
above, by checks payable to White Family Ventures, LLCe Payment shall be made to
WEFV within five (5) days after commencement uP construction or satisfactory inspection
of completed work, as the case ney be.

_ White Family Ventures, LLC

By:

Amos T. White III, Member

City of Nashua

By:
Its:

WFV, Etchstone, 11-17 \ Sidewalk Agt
FA2017\17-236\documents\Sidewalk Agt [mah redine 10-20-17].doc

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Proposed sidewalk and curbing areas ~~,
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SEEKS

Attachment B-1: Proposed Northeastern Boulevard sidewalk area

B\ THE CITY OF NASHUA “The Gate Cty

Financtal Services

Purchasing Department

November 9, 2017
Memo #18-052

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE WINTER ROAD SAND (VALUE: $16,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
October 26, 2017 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent of the Street Department, Board of Public Works (October 26, 2017) and the
Purchasing Department recommend awarding this purchase in the amount of $16,000 to Granite State
Concrete of Milford, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3344 |

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: October 26, 2017

From: Jon Ibarra, Superintendent
Street Department

Re: Winter Road Sand

D. Motion: To approve the contract for Winter Road Sand with Granite State Concrete, Milford, NH
at the bid price of $11.70 per ton. Total amount of this purchase order will be for 1,367
tons delivered or a budgeted value of $16,000. Funding will be through Department; 161
Streets; Fund; General; Account Classification; 61-Supplies and Materials.

Discussion: The City solicited bids under IFB0778-100617 from qualified suppliers for the Winter
Road Sand as required by the Street Department. A total of four vendors were solicited.
Bids were opened on October 6, 2017. A summary of the bids received is noted below.

Summary of Bids for IFB0778-100617
FY 18 Winter Road Maintenance Sand

Company Price per ton, delivered
Parent Sand & Gravel $15.25
Plourde Sand & Gravel $14.74
FL Merrell Construction/Pembroke Sand & /Gravel $12.84
Granite State Concrete, Inc. $11.70

1FB0778-100617
BID SUMMARY SHEET

TITLE: FY18 Winter Road Maintenance Sand

QUANTITY: 2000 — 6000 tons

Price per ton: $ LZ L. VA, o (DELIVERED)
Ze
Price per ton: $ : (PICKED UP, IF REQUIRED)

Delivery Commitment: Lf days after order placement

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Sieve Analysis Submitted:

VENDOR NAME & ADDRESS: Gen Z#: TE SYRTE AKAGI E Oe
SLO KY ST .
LEO LA LCI LO ES

pHone: L228 -f/E-77VO Fax: SOIE LOS YS KL .
E-mail: PBLYESCM ECE I CLC Lele tl Ga

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CLLLLIY Zi L3B/ EBLE

(Typed/Pfinted Name)

1€B0778-100617 FY17/18 Winter Sand
229 Main Street — Nashua NH 03061 — Phone (603-589-3330) — Fax (603-589-3233) 4