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a THE CITY OF NASHUA “The Cate City"

Financtal Services

Purchasing Department

November 9, 2017
Memo #18-057

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCADA UPGRADES PROJECT - CONSTRUCTION (VALUE: $591,280)
DEPARTMENT: 169 WASTEWATER; FUND: WERF

Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated October 26, 2017 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shail be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Plant Operations Supervisor Wastewater Department, the Board of Public Works (10/26/2017
meeting) and the Purchasing Department recommend the award of this contract to Electrical
Installations, Inc. of Moultonborough, NH in the amount of $591,280.

Re

pecttully,

Dan Kooken
Purchasing Manager

Cc: N Osborne L Fautuex

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 26, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

SCADA Upgrades Project - Construction

To approve the SCADA Upgrades contract to Electrical Installations, Inc. of
Moultonborough, NH in the amount of $591,280. Funding will be through:
Department: 169 Wastewater; Fund: WERF; Activity: SCADA Upgrades.

EIl Bid

The SCADA Upgrades project is needed to upgrade the SCADA system,
including control panels, computers and PLC (programmable logic controllers)
throughout the wastewater facility. Much of the system is the original installations
15 — 20 years ago. Recent advances in technology have made the existing SCADA
system obsolete and difficult to use.

This project was sent out to bid on August 31, 2017 with bids due on October 10,
2017. The request for proposal was sent directly to five firms with SCADA
upgrades expertise all located in the New England area. Two bids were received
from Methuen Construction and Electrical Installations, Inc. (EID). The base bid
was for complete SCADA upgrades and an Alternate A was included to replace
obsolete ceiling tiles in one control room with acoustical ceiling tiles. Methuen’s
bid, including the Alternate, came in at $753,286. EIJI bid, including the
Alternate, came in at $591,280. Their bid was considered reasonable and came in
well below the engineer’s estimate of $642,000.

EII has satisfactorily performed numerous upgrades at the NWTF including the
dewatering upgrades, aeration upgrades and the ongoing headwork’s upgrades.
They have installed much of the original SCADA system including cables and
conduits going back to the anaerobic digester project completed in 2000. They
have the most institutional knowledge of the existing SCADA system and are well
qualified for this project.

adnue 1751

\ THE CITY OF NASHUA “The Cate City’

Financial Services
Purchasing Departazent

September 21, 2017
1FB1094-100217 { |

SCADA System Upgrades
ADDENDUM #1

information included inthis document becomes a part of the original (FB.

if you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this
‘page with your bid submittal. (f you are submitting a bid via Bid Express please be sure to acknowledge the addendum
onthe website before submitting your bid.

Failure to acknowledge the addendum will result in the bid submittal being disqualified.

ADDENDUM 1 is being issued to alert potential bidders that due to an unexpected delay from the consultant there will
be a delay in posting answers to submitted questions uns Monday, September 25". Because of this delay the bid due

date is being moved t&

All other aspects of the original document remain the same.

Thank you,
. ‘ nee a oO . ny

Danielle Greenberg
City.of Nashua - Purchasing Agent ll
preenbergd@nashuanh.gov

Addendum #1. received and incorporated into bid submittal for 1FB1094-100217
Please sign and include this addendum in your bid package.

(LL Ze U fees.

(Authorized 5 Signatuée) ~~

fo [EL! Z

{Date}

Ele ciety PA Lai BAAR OA, LVIC.

(Name of Firm)

IFB1OS4 -100217 ADDENDUM 1
228 Mein Strest « Nashue, New Hampshire 023081 « Phone (603) 589-3330 « Fax (609) 589-2238 Page 1 of 1

ashua 1781

THE CITY OF NASHUA the Gate City"

Purchasing Department

September 26, 2017 ,
| IFB1094-100217

Wastewater Treatment
SCADA System Upgrades

ADDENDUM #2
Information included in this document becomes a-part of the original IFB.
If you are-submitting.a paper bid, please sign below to indicate receipt of this additional
information and include this page with your bid submittal. If you are submitting a bid via Bid
Express please be sure to acknowledge the addendum-on the website before submitting your bid.

Failure to acknowledge the addendum will result.in the bid submittal being disqualified.

This ADDEND

ptential bidders that the bid opening date is being
moved _

All other aspects of the original document remain the same.

Thank you,

yh *, a
Dorie Gers,
Danielle Greenberg
City of Nashua

Purchasing Agent IT
ereenberedi@nashuanh.gov

Addendum #2 received and incorporated into bid submittal for TF B1094-10023 7

-Piease sign and include this. addendum in your bid package.

Lb BED. fees.

(Authorized Si gnaturpy

(of 6/17

(Date)
Le cf 7 lc Of, 4 | ore only / CAL.

(Firm)

TFB 1094-100217 Wastewater Treatment SCADA System Upgrades

220 Main Street » Nashua, New Hampstire O3060 » Phone (803) 589-3907 » Fax (603) 594-5434

Alas huw (790

=) THE CITY OF NASHUA “The Gate City’

Financial Services
Purchasing Department

September 28, 2017

1FB1094-100217

Information included in this document becomes a pe

if you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this page
with your bid submittal. If you are submitting a bid via Bid Express please be sure to acknowledge the addendum on the
website before submitting your bid.

Failure to acknowledge the addendum will result in the bid submittal being disqualified.

ADDENDUM 3 is being issued to respond to submitted questions, provide further clarification on IFB requirements, and
to issue replacement pages to the IFB reflecting modifications.

All other aspects of the original document remain the same.

Thank you,

Danielle Greenberg
City of Nashua - Purchasing Agent Il
greenbergd@nashuanh.gov

Addendum #3 received and incorporated into bid submittal for IFB1094-100217
Please sign and include this addendum in your bid package.

OL MeV Co

ll LZ

lo (¢[17
(Date)
Blecrcal ws llAt ons, me.

(Name of Firm)

IFB1094-100217 ADDENDUM 3
229 Main Street +» Nashua, New Hampshire 03061 + Phone (603) 589-3330 + Fax (603) 589-3233 Page 1 of 1

A-3.1

BID

To the City of Nashua, New Hampshire (hereinafter called "OWNER").

Proposal of C leeks cal astutlahs tne .

(hereinafter called "BIDDER"), organized and existing under the laws of the State of
Niguo Hamp Shure doing business as

OH Csr porchin

(Corporation, Partnership, Individual)

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all WORK for

the Wastewater Facility SCADA System Upgrades (IFB1094-100217) in strict accordance with the

CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto
certifies as to his own organization, that this BID has been arrived at independently, without
consultation, communication, or agreement as to any matter relating to the BID with any other

BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in
the NOTICE TO PROCEED and to complete the PROJECT within:

270 calendar days consecutive calendar days for substantial completion

365 calendar days consecutive calendar days for final completion
Liquidated damages will be in the amount of $1,000.00 for each calendar day of delay from the date
established for substantial completion, and $1,000.00 for each calendar day of delay from the date
established for final completion, as provided in Section 18 of the General Conditions.

A-3.2.(3)

BIDDER Poe receipt of the following ADDENDUM:
Addendum / WANT
ZA 9 /zoh7
Ardeland. ia > G/2d Vid

BASE BID: BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for
the following LUMP SUM PRICE excluding Alternate J

LIVE OND 22 LetGE TY Bb hl JRO?

Tho HO WDZED AYNETT DollarsandZ42 Cents $ SEE, 29) 2e5-
(Use words) . | (Use figures)

e following PE

Fwe THOISAND WINE Min pQEP

AP tM eT Z Dollars and 22“ _ Cents 52, PPOLS
(Use words) (Use figures)
NOTE: NOTE CITY IS EXEMPT FROM SALES TAX. BIDS shall include salestax-an¢-all

other applicable taxes and fees.

The BIDDER shall state below what works of a similar character to that of the proposed contract he
has performed, and provide such references as will enable the Owner to judge his experience, skill, and

business standing.

All questions must be answered and the data given must be clear and comprehensive. This statement

must be notarized. If necessary, add separate sheets.

A-3.3.3)

. f Bidder
I Nas ot Bid, spa lfofems, Ino. EEE

2. Permanent Main Office address.
397 Uy Hier Hyhuny Moultonbore, Nif 03757

3. When organized

gli IF 1987
4. Wher epic
ry poh ive
5. Is Chae | Lm, d with the Secretary of the State to do business in New Hampshire?
C2

6. Fof how many years has your firm engaged in the contracting business under its present name?
Also state names and dates of previous firm names, if any.

30 years Ye PIOWIONS NUNES

7. Contracts on hand. (Schedule these, showing gross amount of each contract and the

approximate anticipated dates of c tion.)
Please see ota thc 3 ohech/e_
8. General character of work Pe avian by your co: Luglry wey morn a oppfroke tor

t better + Wasteuatey Sraofnn 67 7 imohisPy af Ih duspyial ehetrie0/ tountrector

9. Have you ever failed to complete any work awarded you in the scheduled contract time,

including approved time extensions? __ (Yes) XN 0).
If so, where and why?

- 10. Have you ever defaulted on a contract? __(Yes) XN 0)
If so, where and why?

11. Have you ever had liquidated damages assessed on a contract? ___(Yes) AN 0)
If so, where and why?

12. List the more important contracts recently executed by your company, stating approximate cost
for each, and the mo: Nd ear CO gt he Uy fe
Plage see oftathef y/o ~ mouryed
13. List your weet equipment fed 6: for this contract. Mo S, pet ly Je Ry ioend ig regu7e
Sor hrs projet? We are iy fossessjon of gu nol VI reguiyed Yep fs Pollf, ©:

14. List ks y personne ih as Project Superinte Noon and forenfan available for this niches.

Fo Feumyt (9 Jr eet Mona 9ef Charles Frifz, Ir wiftr 30 yrs- e/e oft la] oud E+ Cexpejete.

15. List any thoeecton whom you would expect to use Me the following (unless this work is to
be done by your own organization):

a, Civil Engineering

b. Utility Installation

c, Other work —> Tbh Consprvotiry - C19 aree work
16. With what banks do you conduct business?

Crees Bak, 66 N Kou. AF, 5 Meredith, NP) 050-53 603-279-3500

17. Do you grant the Engineer permission to contact this (these) institutions? AY es) __(No)

NOTE: Bidders may be required to furnish their latest financial statement as part of the award
process.

ADDENDUM NO. 3

A-3.4

Respectfully submitted:

397 Whrtpur bus Noeboabore NY 03254

Signature " Address

Presiden? Treasurer Coop xb, AY/7

Being duly sworn, deposes and says that he is

Dadian. M., Erte.

Pre sidan. t [ptesurece of Ele Gri oat Tasty lohos, jre- ELE

ame of Organization)

and that the answers to the foregoing questions and all statements contained therein are true and

correct,

Sworn to before me this © ~ _ day of OeGobe- ,20 177

MICHELE F. NEAR, Notary PubligNowry Public
My Commission Expires August 14, 2018

My commission expires

(Seal - If BID is by Corporation)

ATTEST;: COE LED V frase # ASSP See v
oo

ELECTRICAL INSTALLATIONS, INC., EM

- CORPORATE RESOLUTION

A meeting of the Board of Directors of Electrical Installations, Inc., EI was held
at the office of the corporation’s secretary in Gilford, New Hampshire on July 28, 2006

with a quorum present.

Resolved: To authorize Darlene M. Fritz, Charles L. Fritz, James P. Fritz and
Charles L. Fritz Jr. to execute documents on behalf of Electrical Installations, Inc.,
ED and its’s division, EI Constructors as necessary for the purposes of bid
submission and contract execution.

A true record, attest: ae

Charles L. Fritz
Assistant Secretary