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Bids must be submitted in the format provided and address the items specified in the bid package.

Delivery of the Bids shall be at the Vendor’s expense. The time of receipt shall be considered when a Bid
has been officially documented by the Department, in accordance with its established policies, as having
been received at the location designated above. The City of Nashua accepts no responsibility for
mislabeled mail. Any and all damage that may occur due to shipping shall be the Vendor’s responsibility.

The City of Nashua assumes no liability for the payment of costs and expenses incurred by any bidder in
responding to this request for bids. All bids become the sole property of the City of Nashua. This request
for bids is not a contract and alone shall not be interpreted as such but rather serves as an instrument
through which bids are solicited.

The City of Nashua may reject any or all of the bids on any basis and without disclosure of a reason, The
failure to make such a disclosure shall not result in accrual of any right, claim or cause of action by any
unsuccessful bidder against the City of Nashua. The City reserves the right to waive any irregularities
when the public interest will be served thereby. The City also reserves the right to negotiate any change
or amendment in any bid without soliciting further bids if the action is necessary for the best interest of
the City. A bid that is abnormally high or low for any bid item, or as a whole, may be rejected as
unbalanced.

No bid will be considered unless accompanied by a bid security in the form of a Bid Bond, in an amount
not less than five per cent (5%) of the Total Bid Price.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any
resulting contract, whichever is later.

To be eligible for award, a bidder must be deemed “responsible”. A responsible bidder 1) has the ability,
capacity and skill to provide the goods or services required; 2) can provide the goods or services within
the time frame specified; 3) has a satisfactory record of integrity, reputation, judgment and experience; 4)
has sufficient financial resources to provide the goods or services; 5) has an ability to provide future
maintenance and support as required; and 6) has developed a positive track record with the City of
Nashua to the extent the bidder has previously provided goods or services.

The project timeline is as follows:

Subject Date Time

Mandatory Pre-Bid Conference Monday November 14, 2016 10:00 am
Four Hills Landfill
840 West Hollis Street
Nashua, NH 03062

Deadline for Vendor Monday November 21, 2016 12:00 Noon
Questions
Answers/Clarifications Posted | Wednesday November 23, 2016 2:00 pm
Bid Submittal Date Wednesday November 30, 2016 3:00 pm
Central Purchasing
Room 128
229 Main Street

Nashua NH 03060

Bid Award Anticipated to be Spring 2017

IFB0593-113016 Spring 2017 Landfill Gas System Expansion
229 Main Street « Nashua, New Hampshire O3060 « Phone (603) 589-3330 e Fax (603) 594-3233

Vendors are encouraged to submit questions via e-mail; however, the City assumes no liability for
assuring accurate and complete email transmission/receipt and is not responsible to acknowledge receipt.
Inquiries must be submitted in writing, citing the IFB title, IFB number, Page, Section, and received no
later than Monday, November 21, 2016 at 12:00 Noon to:

Mr. Kerry Converse
City of Nashua

Solid Waste Department
840 West Hollis Street
Nashua, NH 03062

Email: conversek(@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and
appropriate, will issue an addendum to clarify or modify this IFB. Answers to Vendor submitted
questions and other addenda will be posted under document IFB0593-113016 on the City of Nashua
website; www.nashuanh.gov under Services; Bid Opportunities; Current Bids; no later than November
23, 2016, at 2:00 pm.

The successful bidder must maintain the following lines of coverage and policy limits for the duration of
the contract. Any subcontractors used by the contractor are subject to the same coverage and limits and is
a subcontractor to the CONTRACTOR and not the OWNER. It is the responsibility of the
CONTRACTOR to update Certificates of Insurance during the term of the contract.

The City of Nashua must be named as Additional Insured.

Provide coverage for not less than the following amounts or greater:

> General Liability: $1,000,000 per Occurrence
$2,000,000 Aggregate
> Motor Vehicle Liability: $1,000,000 Combined Single Limit

Coverage must include all owned, non-owned and hired vehicles.

> Workers’ Compensation Coverage according to Statute of the State of New Hampshire:
$100,000/$500,000/$ 100,000

All bidders and subcontractors at every tier under the bidder will fully comply with NH RSA 281-A,
“Workers” Compensation”. It is the responsibility of the CONTRACTOR to submit to the OWNER
certificates of insurance for all other subcontractors prior to the start of the project. It is the responsibility
of the CONTRACTOR to provide the OWNER with updated certificates of insurance for the
CONTRACTOR and all subcontractors 10 days prior to the expiration of coverage. The OWNER may, at
any time, order the CONTRACTOR to stop work, suspend the contract or terminate the contract for non-
compliance. All subcontractors are subject to the same insurance requirements as the CONTRACTOR.

The successful bidder will be required to post a 100% Performance Bond and 100% Payment Bond in the
amount equal to the Contract Award.

The successful bidder shall submit a project specific health and safety plan that conforms to all applicable
OSHA requirements. This plan shall be adhered to by contractor’s employees while on site and during
performance of the specified work.

IFB0593-113016 Spring 2017 Landfill Gas System Expansion
229 Main Street « Nashua, New Hampshire 03060 ® Phone (603) 589-3330 ® Fax (603) 594-3233

City of Nashua, New Hampshire
Comprehensive Annual Financial Report
For the Fiscal Year Ended June 30, 2021

TABLE OF CONTENTS
Page
INTRODUCTORY SECTION:
Transmittal Letter ]
Organizational Chart 9
Principal Officials 10
Division and Department Heads 1]
Geographic Location 14
Certificate of Achievement 15
FINANCIAL SECTION:
Independent Auditors’ Report 16
Management’s Discussion and Analysis 19
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position 32
Statement of Activities 33
Fund Financial Statements:
Governmental Funds:
Balance Sheet 35
Reconciliation of Total Governmental Fund Balances to
Net Position of Governmental Activities in the Statement
of Net Position 36
Statement of Revenues, Expenditures, and Changes
in Fund Balances 37
Reconciliation of the Statement of Revenues, Expenditures,
and Changes in Fund Balances of Governmental Funds to
the Statement of Activities 38

Statement of Revenues and Other Sources, and Expenditures
and Other Uses - Budget and Actual - General Fund 39

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all
applicable Equal Employment Opportunity laws and regulations.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be
given to the purchase of such products. If you are bidding on any such products which qualify, please so
indicate in a cover sheet by item number and description.

Pursuant to NRO 5-78 (F), the purchasing manager shall not solicit a bid from a contractor who is in
default on the payment of taxes, licenses or other monies due the city. Therefore, this request is void as to
anyone who is in default on said payments.

Questions relating to this request may be directed to Mr. Kerry Converse at conversek(@nashuanh.gov .

Respectfully,

SoHhE

an Kooken
Purchasing Manager
City of Nashua
kookend(@nashuanh.gov

IFB0593-113016 Spring 2017 Landfill Gas System Expansion —
229 Main Street « Nashua, New Hampshire 03060 e Phone (603) 589-3330 « Fax (603) 594-3233 4

DIVISION 2
INFORMATION FOR BIDDERS

TABLE OF CONTENTS
INSTRUCTIONS FOR BIDDERS

Page
Article 1 - Defined Terms 200.000.0000 ccccccccec cece cccecceeee eens cesecaeeescesecseecseeseeaecaeeeseeseeseeesseseeeessseteeteeseeeeenaeens 2
Article 2 - Copies of Bidding Documents ....0...0.0.000cccccccccccc cece een ee cee ce cece este enieteiseeiseenstenetensteeieens 2
Article 3 - Qualifications of Bidders. ....0..0..000cccccccccccc ce cccccccee cece seceneseceseeeeesesessesssesceseteessesesstssnsssseneeeesies 2
Article 4 - Examination of Bidding Documents, Other Related Data, and Site. 0.000000 ccc eee 2
Article 5 - Pre-bid Conference 0.0.0.0 cceccccccccccecceceenecceeecesecaceesceseesaeeacesecaeeaeeesesseeseeeseesseeesseeteetaeeneeeeeeaeens 5
Article 6 - Site and Other Areas 0.0... cece cece ceceescesecs ces ceeseeseeseeceeesscaecaeeeseeseeseeeseeseeeesseeteeteeneeeeeeaeens 5
Article 7 - Interpretations and Addenda .0.0...0...0.cccccccccccc ccc cece cees ects cee cbe cies eecteseieeeisesiseesstentenieenieens 5
Article 8 - Bid Security 20.0000 cccc cece cece cen cree ene e reer E enero bide c de cde CHES dE SESE fte eet enetetiteneteniteeiieens 5
Article 9 - Contract Times ........0. cece ccceccccccnceesceecsceescesecseeescesecsaecaceseesseaeeaeeeseeseeseeeseeseessesseeteeteensenseeaeens 6
Article 10 - Liquidated Damages .......0..0..0cccccccccc cece cite cece cence centres cent ened cba ee casei ae cit eneenisteiseeistenstenieeieens 6
Article 11 - Substitute and "Or-Equal" Items ..000..00 00 cccccccccccccc cece cece case cee eeecee cree ccaescesinessisenstenieenieens 6
Article 12 - Subcontractors, Suppliers and Others 00.00.0000. ccccccccece eee ces ecnee cee cee cceccnessteeeiseniseesseenieees 6
Article 13 - Preparation of Bid .........ccccccccccccc cect ccc c ete e nce een e beer ne eens tenet ened tbe de cae cae cde ciaesciesiiesiiientienieenieens 7
Article 14 - Basis of Bid; Evaluation of Bids oi... ccccccccccccccesecnssccceccevcessentsaesccsessussennsaseceseesesttntaaeeess 7
Article 15 - Submittal of Bid oo... ccc ccccccccce cece ceccescesees cece ceseeseececeseesaecaeeeeessecseeeeeesecsaeeaessetaecneeeseneeeees 8
Article 16 - Modification and Withdrawal of Bid ooo... ccc ccc ccc ceeeeceeeeececesecaecasesensecseeeseeseeseeeseeseenes 8
Article 17 - Opening of Bids........0 cocci ccc cece ccc eee ene ener ee ne en nd eens tebe t ete d tei ae cide cae cdesiieesiesitieeiseniieess 8
Article 18 - Bids to Remain Subject to Acceptance .....00.cc ccc ccccccccccec cece ceeeseesecreecnaeccessesstesnisteiseniieees 8
Article 19 - Award of Contract 2.000.000 cccceccccccceceececeseeseceecnaecaeeeseesecseeessesecsaecesesecaecasesenseessesseeeeseeeseeseenes 9
Article 20 - Contract SeCurity 00.00 cc ccc ccc eee c reciente nie cn ne entre nnd ebne etna debate ei decree cae ciestesiiesetiteisennieens 9
Article 21 - Signing of Agreement... ccc ccc cece cc ne cnt cnr entree nee ene eete tebe teeiaecee tiie ciiesiessieseteteiseniieess 9
Article 22 - Retainage oo... cece cece ence een ee eee ce cE cece SO EE SOLE EDGE EGE Dta tebe de bade eiaseiaseniettieeiieeniees 10
Article 23 — Appeal by Bidders .0.0...00cccccccccccccccsc cece e cee ee eee cbee cece ene ecteeesseesesestenetessteeasenieetiessieenies 10

IB- 1 of 10

INSTRUCTIONS FOR BIDDERS

ARTICLE 1 DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below which are applicable to both the singular and plural
thereof:

A. Bidder — The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office — The office from which the Bidding Documents are to be issued and
where the bidding procedures are to be administered.

C. Successful Bidder — The lowest responsible Bidder submitting a responsive Bid to whom
OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an
award.

ARTICLE 2 COPIES OF BIDDING DOCUMENTS

2.01 Bidding Documents are available electronically City’s web site, www.nashuanh.gov, under
Services; Bid Opportunities; Current Bids. Hard copies are not available.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor
ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of

incomplete sets of Bidding Documents.

ARTICLE 3 QUALIFICATIONS OF BIDDERS.

3.01 To demonstrate Bidder’s qualifications to perform the Work, each Bidder must submit a
completed Construction Contractor’s Qualification for Engineered Projects.

ARTICLE 4 EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE.

401 Subsurface and Physical Conditions
A. The Supplementary Conditions identify:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to
the Site that ENGINEER has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and
subsurface structures at or contiguous to the Site (except Underground Facilities) that
ENGINEER has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in paragraph 4.01.A will be made available by
OWNER to any Bidder on request. Those reports and drawings are not part of the
Contract Documents, but the “technical data” contained therein upon which Bidder is
entitled to rely as provided in paragraph 4.02 of the General Conditions has been
identified. Bidder is responsible for any interpretation or conclusion Bidder draws from

IB - 2 of 10

4.02

4.03

4.04

4.05

4.06

4.07

and “technical data” or any other data, interpretations, opinions or information contained
in such reports or shown or indicated in such drawings.

Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to
existing Underground Facilities at or contiguous to the site is based upon information
and data furnished to OWNER and ENGINEER by owners of such Underground
Facilities including OWNER, or others. OWNER and ENGINEER do not assume
responsibility for the accuracy or completeness thereof unless it is expressly provided
otherwise in the Supplementary Conditions.

Hazardous Environmental Condition

A. The Supplementary Conditions identify those reports and drawings relating to a
Hazardous Environmental Condition identified at the Site, if any, that ENGINEER has
used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in paragraph 4.03.A will be made available by
OWNER to any Bidder on request. Those reports and drawings are not part of the
Contract Documents, but the “technical data” contained therein upon which Bidder is
entitled to rely as provided in paragraph 4.06 of the General Conditions has been
identified. Bidder is responsible for any interpretation or conclusion Bidder draws from
and “technical data” or any other data, interpretations, opinions or information contained
in such reports or shown or indicated in such drawings.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders
with respect to subsurface conditions, other physical conditions and Underground Facilities, and
possible changes in the Bidding Documents due to differing or unanticipated conditions appear
in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning
responsibilities for the adequacy of data furnished to prospective Bidders with respect to a
Hazardous Environmental Conditions at the Site, if any, and possible changes in the Contract
Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site
was not shown or indicated in the Drawings or Specifications or identified in the Contract
Documents to be within the scope of the Work appear in paragraph 4.06 of the General
Conditions.

On request, OWNER will provide each Bidder access to the site to conduct such examinations,
investigations, explorations, tests and studies, as Bidder deems necessary for submission of a
Bid. Bidder shall fill all holes and clean up and restore the site to its former conditions upon
completion of such explorations, investigations, tests and studies.

Reference is made to Article 7 of the General Conditions for the identification of the general
nature of work that is to be performed at the site by OWNER or others (such as utilities and other
prime contractors) that relates to the work for which a Bid is to be submitted. On request,
OWNER will provide to each Bidder for examination access to or copies of Contract Documents
(other than portions thereof related to price) for such other work.

It is the responsibility of each Bidder before submitting a Bid to:
A. Examine and carefully study the Bidding Documents, including any Addenda and other

related data identified in the Bidding Documents;

IB - 3 of 10

4.08

Visit the Site to become familiar with and satisfy Bidder as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work:

Become familiar with and satisfy Bidder as to all federal, state, and local Laws and
Regulations that may affect cost, progress, performance of the Work:

Carefully study all reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or relating to existing
surface or subsurface structures at or contiguous to the Site (except Underground
Facilities) which have been identified in the Supplementary Conditions as provided in
paragraph 4.02 of the General Conditions, and carefully study all reports and drawings of
a Hazardous Environmental Condition, if any, at the Site which have been identified in
the supplementary Conditions as provided in paragraph 4.06 of the General Conditions;

Obtain and carefully study (or assume responsibility for doing so) all additional or
supplementary examinations, investigations, explorations, tests, studies, and data
concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous
to the Site which may affect cost, progress, or performance of the Work or which relate
to any aspect of the means, methods, techniques, sequences, and procedures of
construction to be employed by Bidder, including any specific means, methods,
techniques, sequences, and procedures of construction expressly required by the Bidding
Documents, and safety precautions and programs incident thereto;

Agree at the time of submitting its Bid that no further examinations, investigations,
explorations, tests, studies, or data are necessary for the determination of its Bid for
performance of the Work at the price bid and within the times and in accordance with the
other terms and conditions of the Bidding Documents;

Become aware of the general nature of the work to be performed by OWNER and others
at the Site that relates to the Work as indicated in the Bidding Documents;

Correlate the information known to Bidder, information and observations obtained from
visits to the Site, reports and drawings identified in the Bidding Documents, and all
additional examinations, investigations, explorations, tests, studies, and data with the
Bidding Documents;

Promptly give ENGINEER written notice of all conflicts, errors, ambiguities, or
discrepancies that Bidder discovers in the Bidding Documents and confirm that the written
resolution thereof by ENGINEER is acceptable to Bidder; and

Determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance of the Work.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder
has complied with every requirement of this Article 4, that without exception the Bid is premised
upon performing and fumishing the Work required by the Bidding Documents and applying the
specific means, methods, techniques, sequences or procedures of construction that may be shown
or indicated or expressly required by the Bidding Documents, that Bidder has given ENGINEER
written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in
the Contract Documents and the written resolutions thereof by ENGINEER is acceptable to

IB - 4 of 10

Bidder, and that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 MANDATORY PRE-BIDCONFERENCE

3.01

A mandatory pre-bid conference will be held on the date and time prescribed and at the place
indicated in the Advertisement or Invitation to Bid. Representatives of OWNER and
ENGINEER will be present to discuss the Project. Bidders are encouraged to attend and
participate in the conference. OWNER will transmit to all prospective Bidders of record such
Addenda, as OWNER considers necessary in response to questions arising at the conference.
Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 SITE AND OTHER AREAS

6.01

The Site is identified in the Bidding Documents. AI] additional lands and access thereto required
for temporary construction facilities, construction equipment or storage of materials and
equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR.
Easements for permanent structures or permanent changes in existing facilities are to be obtained
and paid for by OWNER unless otherwise provided in the Bidding Documents.

ARTICLE 7 INTERPRETATIONS AND ADDENDA

7.01

7.02

All questions about the meaning or intent of the Bidding Documents are to be directed to
ENGINEER. Interpretations or clarifications considered necessary by ENGINEER in response
to such questions will be issued by Addenda mailed or delivered to all parties recorded by
ENGINEER as having received the Bidding Documents. Questions received less than ten (10)
days prior to the date for opening of Bids may not be answered. Only questions answered by
formal written Addenda will be binding. Oral and other interpretations or clarifications will be
without legal effect.

Addenda may also be issued to clarify, correct, or change the Bidding Documents as deemed
advisable by OWNER or ENGINEER.

ARTICLE 8 BID SECURITY

8.01

8.02

A Bid must be accompanied by Bid security made payable to OWNER in an amount of five
percent (5%) of Bidder’s maximum Bid price and in the form of a Bid Bond (on form attached)
issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General
Conditions.

The Bid security of the Successful Bidder will be retained until such Bidder has executed the
Contract Documents, furnished the required contract security and met the other conditions of the
Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to
execute and deliver the Contract Documents and furnish the required contract security within 15
days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of
that Bidder will be forfeited. The Bid security of other Bidders whom OWNER believes to have
a reasonable chance of receiving the award may be retained by OWNER until the earlier of seven
days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid
security furnished by such Bidders will be retumed.

IB - 5 of 10