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Finance Committee - 07/01/2020 Page 14

Mayor Donchess
| think it has been $99,000.00 for a long time.

Alderwoman Lu

Yeah, ok. Well thank you, that’s all | wanted to know. | wondered so if was $99,000.00 before the chicken
came in?

Mayor Donchess
It was.
Alderwoman Lu

So | just wondered whether, we want to pay them at least the $99,000.00 so | wonder if this could just be
approved and amended but | don’t know what’s better. Thank you.

Mayor Donchess

Well | don’t think it is urgent so | don’t see any problem with holding it and getting an answer to the question
and looking into the issue.

Alderwoman Lu

So if we were going to go on to the next point in the meeting, | did want to ask Director Bagley something
about something else so if she was going to jump off, | wanted to make sure she didn't.

Mayor Donchess

Why don’t we dispose of this item and then why don’t you ask Director Bagley the question you have on your
mind? The motion now pending it to table this to the next meeting? Alderwoman Kelly.

Alderwoman Kelly

So | was trying to dig around here, but | thought we had amended the contract back when we did the chicken
ordinance to include chickens and impoundment and | don’t know if someone in, yeah, I’m looking at
September 29" and it has chickens in there. So | just want to make sure that it didn’t get left off.

Mayor Donchess

Well we are going to investigate this and come back to you assuming that the motion to table passes.

Alderwoman Kelly

Yeah | am looking at it now and it looks like potentially it got dropped off. So whatever discussions need to
happen, then let’s do that and | am for tabling it.

Mayor Donchess

Thank you, any other discussion? Could the Clerk please call the roll?

Finance Committee - 07/01/2020 Page 15
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

MOTION TO TABLE CARRIED

Mayor Donchess

Now Alderwoman Lu, why don’t you go ahead and ask Director Bagley the question you were wanting to ask?
Alderwoman Lu

Thank you, my question comes from the record of expenditures and my question is, are there staff in the Board
of Health under you that meet with the public for immunizations or anything like this at this time?

Director Bagley

Alderwoman Lu, is your question are there members of the Board of Health on staff that provide
immunizations?

Alderwoman Lu

No, not the Board of Health, but the Health Department, that’s what | meant.

Director Bagley

Yes. Members of our staff do provide immunizations at this time.
Alderwoman Lu

And they haven't stopped during the COVID-19?

Director Bagley

What we have been doing is, it is by appointment only. And so individuals that need to maintain their shingles
vaccinations or other vaccinations, they make appointments with the public health nurses and they will meet
them outside and they will give them their vaccines.

Alderwoman Lu

So | am just wondering why they don’t qualify for a stipend, or do they? Because | know that our First
Responders have stipends and | wondered if ...

Mayor Donchess

Well | can answer that question. So the stipends are being provided by the State, $300.00 a week and that’s a
channeling of the Federal Funds that have come in to the State of New Hampshire; part of the funds of course.
There is a weekly call with the Governor, the Mayors and the Governor. On one or two occasions | have asked
whether the Public Health Employees could be included in the First Responders and in each case the
Governor has answered, “Well a lot of people have made that request and we'll think about it”. But to date, the
people that are being provided the stipend, the group of people has not been expanded so far to include the
Public Health Personnel.

Finance Committee - 07/01/2020 Page 16

Alderwoman Lu

Well OK.

Mayor Donchess

Because | agree with you, that they should be. Public Health Employees should be also included along with
our other First Responders who are receiving that stipend.

Alderwoman Lu

| think that’s shameful, but thank you.

Mayor Donchess
They should be included no question about it. Now why they are not, | haven’t gotten a clear explanation.

Alderwoman Lu

Well if in your line of duty, you are required to be in close proximity to the public | don’t understand how that
could be rebutted. But thank you very much for that explanation, I’m sorry to hear that.

Mayor Donchess

| don’t either. Now in addition to the immunizations which you have just been asking about, Public Health does
periodic clinics, where they are testing people directly. And now we are doing one a week but when the tests
weren't as widely available among the medical providers, Public Health was doing more than a week, one
clinic a week, two or three clinics and, of course, has been having contact with people from the public
regarding the testing for COVID-19 for at least a couple of months. So again, | am just reiterating, | mean |
agree with you, that they should be getting the stipend. Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor. | want to echo Alderwoman Lu’s concerns and thank you very much for all the work
you’ve been doing Mr. Mayor speaking with the Governor. And | can tell you that myself and my fellow State
Reps are also up in arms about this. We have been talking to it and | know that our Public Health people have
been doing the clinics as you mentioned; but we’ve also done mobile clinics where we are actually going out
into the community. And | know they are taking precaution possible, but Director Bagley and her staff have
just been outstanding, as have so many of our other staff throughout the City and | do think it’s a shame that
he has just cherry picked a certain group of people when there are so many more that should be added. And |
thank Alderwoman Lu for bringing this subject up. Thank you.

Mayor Donchess

Now we are trying to pursue another avenue which is we have been seeking through Emergency Management
and | believe Ms. Kleiner has been involved as well in inquiring whether the GOFFER funds that will come to
the City could be used to provide the stipend to Public Health Employees. | don’t think we’ve gotten a clear
answer on that yet have we?

Director Kleiner
No, Mr. Mayor, we have not received a concise answer to the best ability we know of now, the City could

certainly decide to do so, but it may or may not be covered and that would have to be a decision that we would
make and see when we do submit to the GOFFER whether it is actually accepted.

Finance Committee - 07/01/2020 Page 17

Mayor Donchess

And, of course, since we weren’t planning for this, there are no funds budgeted for those stipends, no City
money. So we’ve been trying to get them qualified for the GOFFER Funds as a plan b if the State is not going
to provide the stipends to the Public Health Employees. Anyone else on this, or anything else? Alright, well
thank you for your question, Alderwoman Lu and thank you, Ms. Bagley. | don’t think we have anything else for
you tonight, so if you’d like to go back to dinner or whatever, please feel free.

Director Bagley
Thank you, Mayor.

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM JUNE 1, 2020 TO JUNE 285, 2020, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Are there any questions or comments on the Record of Expenditures? Alderwoman Lu?

Alderwoman Lu

Is there anyone there that can point out, | think some of our City COVID-19 Relief has been provided to some

of our small businesses by this time. And | wonder if | could just get some enlightenment on what account that
comes out of?

Mayor Donchess
This would be the COVID-19 Impact Fund, those funds have been authorized for loans to small businesses.

Mr. Griffin, the CFO, is on the call or on the meeting. Could you identify which account those funds are issued
from?

John Griffin, CFO

Mr. Mayor, thank you. John Griffin, CFO. It is my understanding that some of the funds that Alderwoman Lu
was talking about have not been issued yet. But | can certainly provide to the Finance Committee worksheets
that spell out the intended recipient of the funds and instead of looking at the Record of Expenditures.
Because the Record of Expenditures is just going to show the checks that have been issued during a period of
time. So if you would like Mr. Mayor, | can get that information and send it out to you and the Members of the
Finance Committee.

Mayor Donchess

Would that help, Alderwoman Lu?

Finance Committee - 07/01/2020 Page 18

Alderwoman Lu
Sure, yeah, but aren’t they issued as checks?
Mr. Griffin

Mr. Mayor if | may. They are issued as checks or ACH transfers which would show up in the Record of
Expenditure. If we haven’t seen them yet in this particular Record of Expenditures it just means that we
haven’t issued any checks. But | think based on the interest of the Finance Committee and the importance of
the COVID-19 Impact Fund, it would probably be a worthwhile piece of information that | could communicate to
the members of the Finance Committee.

Mayor Donchess

So the first of the loans and there is a Loan Committee that reviews all of this, including bankers, some private
sector people as well as City people. But the first of the loans were granted some time ago so we may see
that checks were in previous Records of Expenditures because this is for only a two week period. And so |
think you would get more complete information if the CFO got you a list of the loans that have been agreed to
and those that have been funded so far.

Alderwoman Lu

Sure that would be great, thank you.

Mayor Donchess

Any other questions or comments on the Record of Expenditure? Yes go ahead.
Alderwoman Lu

Just one other; will the downtown improvements be ETF, those payments, those are not part of the COVID-19
Relief Fund?

Mayor Donchess

No they are not.
Alderwoman Lu

What are those?

Mayor Donchess

So an Ordinance was passed, |’d say 2011 maybe around then which provides that all parking meter and lease
parking funds collected by the City, in excess of $728,000.00 are spend to support downtown activities. And
the Downtown Improvement Committee is tasked with making recommendations to the Board of Aldermen
regarding how those funds, over and above $728,000.00 should be expended. And they are held until the
Downtown Improvement Committee makes a recommendation. Now | think the Board of Aldermen has given
the Downtown Improvement Committee relatively carte blanche regarding the use of the funds. So that has
kind of made an advance approval but the source of the funds is the parking meter and lease parking revenue
in excess of $728,000.00.

Work Order No. 6

Assure Claims Access Work Order

This Assure Claims Access Work Order (“Work Order”) is deemed effective March 8, 2022 (“Effective Date”)
and is by and between Computer Sciences Corporation, a DXC Technology company (“CSC”) and City of
Nashua (“Customer”) and incorporated into the Master Services Agreement by and between CSC and Customer
dated as of June 28, 2002 and any amendments thereto (the “Agreement”). All capitalized terms herein shall have
the same meaning as specified in the Agreement unless otherwise specified.

1.

Definitions and CSC Address

Definitions — The following words and phrases shall have the following meanings in this Work Order.

Affiliate — shall mean any direct or indirect subsidiary of Customer for so long as the subsidiary remains
an Affiliate of Customer.

Authorized Company — Those companies utilizing the Software so long as it is an Affiliate of Customer.

Current Base Software - the most current version of the Software as maintained by CSC in its offices
and as described in the Documentation.

Customer — for purposes of the Work Order, Customer shall be deemed to include any Authorized
Company.

Customer Specific Non-Conformity - Non-conformity that is caused by the following: use of the Software
by Customer not in material conformity with the Documentation, incorrect or incomplete data or input
provided by Customer for the Software; and use with the Software of any modifications other than indicated
or authorized by CSC.

Documentation - the user guides and other instructional and reference materials distributed by CSC with
the Software and such guides and materials updated and redistributed by CSC from time to time.

Module —functionality that is separately licensed by CSC that can be utilized with the Software that is not
functionality previously provided to Customer or derived from the previously provided Software pursuant
to this Work Order.

Non-Conformity - any failure of the Software to operate in conformity with the most recent edition of the
Documentation distributed by CSC to Customer to which such failure relates.

Software — means the System and Third-Party Software utilized by the System to which Customer is
granted access hereunder including the procedures, rules routines, machine readable source code and
object code associated therewith, as the same may be modified, updated, upgraded, enhanced, improved
or customized by way of Services or otherwise. Software is defined in Section 2 below.

Service - means installation, training, consulting, project management, data conversion, custom
programming, Support Services, and hosting services provided by CSC.

Support Services - those Updates and Upgrades set forth herein for which Customer has contracted for
support.

Rhodes — SR-0020110502 - GDC 1 of 12

Finance Committee - 07/01/2020 Page 19
Alderwoman Lu

So do you mean in this period that we are looking at here, we decided to just pay these out to 10 or 15 different
small businesses in the downtown?

Mayor Donchess

The Downtown Improvement Committee funds are not being used, | think they gave some of their money to
the COVID Impact Fund, but it went into the COVID-19 Impact Fund and would be distributed that way.

Alderwoman Lu

| am actually looking at Page 33 of the Record of Expenditures.

Mayor Donchess

And what’s the check you are looking at?

Alderwoman Lu

Well I’m looking at 15 of them for different companies in downtown Nashua.

Mayor Donchess

Well those might be the COVID-19, give me an example, those might be the COVID-19 Impact Fund
Distribution.

Alderwoman Lu
Ok that’s fine. | thought you just told me they weren't.

Mayor Donchess

You asked me about Downtown Improvement Funds. That is a separate thing from the COVID-19 Impact
Fund.

Alderwoman Lu

Right but this comes out of the Downtown Improvement Expendable Trust Fund.
Mr. Griffin

So Mr. Mayor if | may.

Mayor Donchess

| think they allocated $50,000.00 to COVID-19 Relief.

Alderwoman Lu

Yes there’s $55,560.00, so that’s coming right of those ....

Finance Committee - 07/01/2020 Page 20

Mayor Donchess

| thought it was probably going to the COVID Impact Account but maybe it is being issued directly out of the
Downtown Improvement Funds. But it is still being reviewed by the same loan committee. Mr. Griffin?

Mr. Griffin

Yes Mayor, just to add some additional clarity. The $5,000.00 payments, as Alderwoman Lu indicates, those
aren't the loans or the grants that we’ve been providing through the COVID fund. So you are absolutely
correct. The payments were made right out of the Downtown Improvement Expendable Trust Fund.

Alderwoman Lu
Thank you. Mr. Griffin, did you say they “are” the COVID-19 or they “are not” the COVID-19.
Mr. Griffin

Hopefully my microphone works, they are not part of the loans. They were, as the Mayor indicated, direct
payments as the choice of the team that reviews the Downtown Improvement Funds. They were made directly
out of the Expendable Trust Fund for downtown improvements to those entities that are shown on that page.

Alderwoman Lu

I’m not sure I’ve ever seen that fund disburse directly to small businesses in downtown Nashua, | could be
wrong. But | mean, | thought they were just, they didn’t move the money from the Downtown Improvements
Fund to the COVID-19 Relief Fund that we set up. And | thought they were for COVID-19, but if they are not for
COVID-19, are they just, | mean is that the way our parking revenues are disbursed, just like you know to
increase the revenue of the downtown businesses?

Mr. Griffin

Mr. Mayor, if | may? Instead of moving the money, the $55,000 / $56,000.00 to the Impact Fund, they were
direct disbursements and as the Mayor indicated back when this began in the 2011 /2012 time frame, I’ve
never seen direct payments to businesses. But because this is an unprecedented time, they wanted to get the
money quickly to those businesses. Generally what you are going to find is that campaigns or other downtown
related initiatives that would have nothing to do, they wouldn’t? spend the money and give it to businesses to
then go out and spend again. We have a long list of initiatives that have been funded by the Downtown
Improvement Committee.

Mayor Donchess

Yes, this would be the first time that money has been directed to any private business, but of course, COVID-
19 is an unprecedented situation. Some of the projects they have paid for over time, the new directional signs
that you see around the City, for example, were paid for with Downtown Improvement Funds. Holiday Lighting,
other needs like that are funded with the use of these funds. | mean it usually is somewhere in the vicinity of
$100,000.00 to $150,000.00 per year.

Alderwoman Lu

So | can | just make sure | get this straight, can | ask a couple of follow up questions?

Mayor Donchess

Yes.

Finance Committee - 07/01/2020 Page 21
Alderwoman Lu

So, Mr. Griffin we keep going back and forth on this. So there is a COVID-19 Relief Fund, it was funded by
CARES Act and also by some money from CDBG. And | think that’s all. And there will be grants approved
from that. Do | understand it correctly that the Downtown Improvement Fund also had money that they have
allocated to businesses downtown according to rubric. It’s not really part of that COVID-19 Relief Fund that
we've talked about at prior meetings with the Board of Aldermen. However, you are saying, “It is COVID relief
related”. Is that what you are saying?

Alderwoman Kelly

Could | actually respond, Mr. Mayor?

Mayor Donchess

Alderwoman Kelly.

Alderwoman Kelly

Sorry | just — | know quite a bit about this, | was on the call where they decided to do this. So if | could
potentially clear some things up for Alderwoman Lu I'd like to. So as the Mayor pointed out, the City set up the
Downtown Improvement Committee to allow them to decide what the use for the pool of money over the
$750,000.00 every year. This year, because of COVID, there was a long discussion about potentially helping
some of the smaller businesses and the discussion was around, “well we may not have a downtown to support
and put up banners and things of that nature, if we don’t help”. And so they voted to allow the $56,000.00 and
some change to go directly to businesses with a rubric like you are asking. It was part of the Impact Fund, but
just like CDBG is going to go through Sarah Marchant’s application process, this went through them directly.
Does that clear it up for you?

Alderwoman Lu

Yes | am sorry that you were forced to mute while we talked about this. The only thing that | don’t understand
is at the end when you said this is part of the COVID-19 fund. | mean it is, except it wasn’t put into a
segregated fund, correct? You know you can call money something but when | hear it is part of the COVID
Relief Fund, | think that we are talking about the fund that we have allocated money to. And so, yeah.

Alderwoman Kelly

| would like to hear from the financial body on this but the way | understood it was the COVID Impact that we
put together was multiple pools. There was the revolving loan fund which has an advisory board that looks at
it, there is the CDBG money which is a very specific type of application and a way that you have to go through
Carrie Schena and Director Marchant. And then this pool of money that the Downtown Improvement
Committee came together. So it was a little bit of like we are grabbing from different places to put as money
together to help support people throughout COVID. And so each pool of money, so you would come in and
you’d say, “I need some help” and they would look at what you qualify for and put you in the right bucket.

So if you had the right qualifications for the CDBG Fund and we thought you could follow through with the
steps, they need extra reporting and things like that, then we’d put you in that pool. If you came in and said,
“’m just a small business, | can’t pay my rent right now” you might go through the Downtown Improvement
Committee Fund and they would look at your application that way. So that is how | understood it in all the talks
with Director Cummings, Director Marchant and you know, the various bodies that came together for that.

| wasn’t under the understanding that there was a separate fund that we took all of that money into and then
put it out. But that is a financial question.

Finance Committee - 07/01/2020 Page 22
Alderwoman Lu

Thank you, I’m all set. That makes perfect sense, | was just trying to understand. Thank you, Alderman Kelly.
If that’s correct, if no one objects if Director Griffin has nothing to add to that, but that’s fine. | think the whole

discussion may have been just a, you know, trying to get out heads aligned with different ways of
communicating something. Thank you.

Mayor Donchess

Alright, we are still on the record of expenditures, any other comments or questions about the Record of
Expenditures? Could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

| have something. OK, Southern New Hampshire Outreach of Black Community and the Greater Nashua
NAACP and the Fellowship Baptist Church and Rough Riders and | believe BLM is part of this, we will be doing
Frederick Douglas reading in the common area of the Library at noontime on Friday. So if you are interested in
reading or you just want to hear his speech, please come out and join us. It is probably going to be from about
12 to 1:15. We are practicing social distancing, you must bring your lawn chair and you must bring your mask,
but we will have masks.

Mayor Donchess
And will this be from the Biograph of Frederick Douglas or from his ...

Alderman Harriott-Gathright

No this is from his speech that he gave in New York many, many years, well you know, and the speech
basically he was asked to give a speech about slavery or Black America on July 4" and | guess in the speech
he starts off pretty much praising folks for what they have done in America up until now. But then he goes into
the fact that it really isn’t a Black Holiday. So on the 5" of July he actually gave the speech and it was
considered the Black 4" of July basically. But it is pretty powerful.

Mayor Donchess

Sounds interesting.