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festivals, dedicated focus groups and/or interviews, one-off events, and “intercept”
outreach at busy sites like the farmers market, transfer station or grocery stores.
Activities could include straightforward tabling with Q&As, mapping outreach
exercises, and storytelling techniques used to gather information and attitudes about
specific places. While the exact number of events depends on Nashua and New
Hampshire’s evolving guidance on social distancing, between seven and ten of these
events, focused around concentrated bursts of outreach activity, will be enough to allow
the consultant team to reach a wide number of audiences across the city, and these
events will be staffed in collaboration between the consultant team and City staff. Utile
will also assist the City in preparing for additional smaller-scale outreach to local
communities or organizations, so that City staff can perform additional coordinated
events on its own. This type of outreach can also be extended beyond the initial listening
phase of engagement, in order to solicit more targeted feedback on other project
milestones, such as the plan’s draft vision statement or draft recommendations.

Deliverables: Photographs, minutes, tallies, and other documentation of iistening
tour events, to be determined in the Engagement Plan in a way that accords
with the activities.

4.3 Surveys & Comment Cards

Surveys (distributed on paper and online) are one of the clearest ways to get a sense of
public sentiment on planning issues. Comment cards, in turn, increase awareness of the
process while also serving as miniature survey-like tools. Utile will produce and work
with the City to distribute and collect surveys and comment cards on key topics. Utile
will develop two surveys and two to three comment cards. Utile will systematize the
analysis of these materials in a way that produces a rich, qualitative, understanding of
the survey’s meaning.

Deliverables: 2 surveys (physical and online), 2-3 comment cards. For each
survey, a brief memo analyzing the survey results and describing the survey's
key takeaways.

4.4 Digital Outreach

Utile will use Social Pinpoint (or another digital tool mutually agreed upon by Utile and
the City) to share documents, announce meetings, and conduct interactive digital
outreach. Utile will employ online surveys, social media outreach, interactive mapping
services, and online storytelling tools to gather feedback from those who aren’t typically
engaged in the planning process. All engagement will be translated into Spanish and
other languages as needed to reach an even wider constituency. Uttle will summarize
and contextualize the findings of this digital outreach in ways that are appropriate to
each technique and the plan overall.

Deliverables: Online tools and materials, as well as relevant documentation, to
be determined in the Engagement Plan.

4.5 Public workshops

Our team, along with the City of Nashua, will host three citywide public workshops: one
to kick off the plan, one to produce a vision for the City’s future, and one to respond to
the draft plan. Each workshop will be optimally timed in the planning process to
advance a real task. Workshop activities will also be matched with digital outreach
techniques (such as online surveys or social media feedback) to widen the number of
voices heard.

Kick-off Workshop

Exhibit B

A kick-off meeting is critical to introduce the planning process, build awareness of
future engagement, and create an understanding that any potential policy change will be
driven by this process. Utile will present on Nashua’s prior goals and objectives from
past plans, give a snapshot of current planning and economic trends in Nashua, and
summarize analysis of demographics and physical and environmental conditions of the
City. In subsequent conversations, we will gather the collective input of the public on
the issues that they feel are pressing to create an equitable, livable, and sustamable
Nashua. These exercises will be recorded by drawing and commenting on actual maps or
aerial photos of the City, real-time note taking of public comments, and video
documentation that can later be used in subsequent presentations. Comment cards will
also be provided that ask similar questions to those of the online survey. This allows for
additional community input and acts as a way to get immediate feedback while the ideas
are fresh in mind.

Visioning Workshop

After our listening tour, we will come back to the public for help in articulating a vision
for the future. At this meeting, Utile will present a number of keywords drawn out of the
listening process, potential draft vision statements, and information on how this vision
could be used to help set future policy. The public will then engage in a number of
participatory exercises, though which they will prioritize keywords. Then, breaking out
into small groups, the public will produce a set of revised draft vision statements (to be
further refined by City Staff, the consultant team, and the steering committee).

Plan Development Workshop

Utile, working with the City, will translate the plan’s articulated vision and public
feedback into a series of policy recommendations (including zoning changes,
infrastructure investments, and more). Once a draft set of recommendations is prepared,
we will hold a third public workshop to solicit feedback on the recommendations. Utile
will present the recommendations, both through a presentation at the start of the meeting
and on boards for individual perusal. The public will review these recommendations
through participatory activities (open-house-style) and facilitated conversations in small
groups.

Deliverables: Workshop presentations, boards, other materials. Meeting
minutes, photographs, and other documentation appropriate to the activities at
each workshop.

4.6 Translation/Interpretation Services

The consultant team can provide translations for surveys. Translation services at public
workshops will be provided by the City of Nashua.

Task 5: Plan Development (Months 4-9)

A comprehensive plan is a structured way of thinking about the future of Nashua and
setting priorities in accordance with a defined vision. Utile and the consultant team will
work with the City to craft the components of the comprehensive plan, including those

that fulfill the plan’s statutory requirements and those that make the plan ambitious and
actionable.

Overall Deliverable: Draft comprehensive plan, composed of plan elements,
implementation plan, and any information needed to set context.

§.1 Content Management Process
Utile will provide an online system for managing the goals, objectives, and other

recommendations generated from this plan. This can either be an internal system for

Exhibit B

organizing goals and recommendations, or this could be a public-facing section of the
plan’s website.

Deliverable: Online content management too! set up for the specific needs of the
comprehensive planning process.

5.2 Goal Setting & Policy Development

The consultant team will use the future trends assessment, the materials produced
through the outreach process, and analysis of existing City plans and policies to set goals
for the City across each of the plan’s elements. Based on public feedback, the number of
planning elements may grow beyond the statutory requirements to meet the public’s
needs. These goals will be aspirational statements about realistic future conditions in
Nashua. To advance those goals, the consultant team will also draft recommendations
for updated City of Nashua policies, including strategies for rezoning and capital
investments.

Deliverable: Draft goals and policy recommendations by plan element.
5,3 Spatial Plan Development

Working with the City, we will develop a spatial plan for the future of Nashua. This plan
may mimic traditional land use planning exercises, but it will continue to use the lenses
of equity, resilience, and climate and environmental protection used earlier in the
planning process, allowing the development of the plan to layer in ideas beyond basic
land use classifications. This includes ideas about where to concentrate resources, where
to push development, and places to target for preservation and adaptation. As part of this
development, Utile will examine Nashua’s industrial sub-areas including the site
managed by the Beazer East Corporation and higher education facilities including
Daniel Webster College that is now closed. This plan will provide general direction to
policymakers like the Mayor and Planning Board, as well as a legible graphic that will
aid in communicating the broad ideas in the comprehensive plan. This graphic can also
be supplemented with more specific or prescriptive mapping exercises.

Deliverable: Spatial plan (map) and supplementary maps or diagrams as
needed for specific sites.

5.4 Graphic Production in Support of Key Policies

Many planning ideas can be difficult to communicate to policymakers and the public in
words alone. Utile will produce diagrams and renderings to illustrate the content of the
plan. Our drawings will ground esoteric plan recommendations (for instance, a change in
zoning dimensional regulations or a recommended street design) in the lived experience
of Nashua. The ultimate scope of these drawings will be determined by the policies
advanced through the planning process.

Deliverable: Maps, diagrams, renderings, and other illustrations as needed.
Task 6: Implementation Planning (Months 10-711)

A plan for Nashua is only as good as its implementation. Utile will work with the City to
develop a community-generated plan that actually shapes the physical and social

environment of Nashua’s future.

6.1 Policy Prioritization & Timeline

Exhibit B

TERMINATION AMENDMENT TO

Addendum — MESA (Addendum No. 6)

This Termination Amendment effective March 8, 2022 ("Termination Amendment") to Addendum —
MESA (Addendum No.6) dated September 1, 2018 (“Addendum”) is by and between Computer Sciences
Corporation (“CSC”) and City of Nashua (“Customer”) and made a part of and incorporated into the
Master Services Agreement dated effective June 28, 2002, as amended (“Agreement”) by and between CSC
and Customer. In the event that any provision of this Termination Amendment, and any provision of the
Addendum is inconsistent or conflicting, the inconsistent or conflicting provision of this Termination
Amendment shall be and shall constitute an amendment of the Addendum and shall control, but only to the
extent that such provision is inconsistent or conflicting with the Termination Amendment.

WHEREAS, CSC and Customer entered into the Addendum for providing MESA for the period September
1, 2018 through August 31, 2023 (“Term”);

WHEREAS, Customer desires to terminate the MESA and simultaneously execute an Assure Claims
Access Work Order;

WHEREAS, CSC consents to the termination of the MESA;

NOW THEREFORE, CSC and Customer agree as follows:

1. The Addendum shall terminate effective September 1, 2022. CSC’s obligation to provide the
MESA services shall cease September 1, 2022. Customer agrees to remit all fees, if any, due to
CSC pursuant to the MESA through August 31, 2022 upon execution of this Termination

Amendment.

2. As a condition precedent to this Termination Amendment, Customer shall execute the Assure
Claims Access Work Order for the period September 1, 2022 through August 31, 2025.

3. Termination of the MESA does not relieve either party of any obligations through the date of

termination nor those obligations which survive termination.

(signature page follows)

Rhodes — SR-00201 10502 - GDC

Not all recommendations can or should be implemented at once. Utile will work closely
with City staff to translate the wishes of the public (as expressed in the outreach process)
into a prioritized list that is ready for implementation on a realistic timeline. The
consultant team and City will identify implementing agencies and partners, a clear
timetable for next steps, a (broad) estimate of capital and operating expenses, and a
qualitative determination of priority.

To the degree that stakeholders and the public can come to a reasonable consensus on
the clear direction about these future priorities through this planning process, this master
plan document will be able to take a stronger stand on what next steps should be. Utile
will, in its role as a consultant on this project, advise the City on what some of these
more controversial topical decisions might be, and will encourage City officials and
departments to make these decisions more definitively. The more clear the direction of
the master plan, the more actionable these next policies can be.

Deliverable: Table containing implementation information for each
recommended action.

6,2 Capital Investment Schedule

The consultant team will work with City staff involved in infrastructure, facilities, and
finance to craft a realistic capital investment schedule that is sensitive to the needs and
desires of Nashua communities in addition to sound fiscal policy. This schedule will be a
flextble decision-making tool for Nashua’s leaders and the starting point for future
public processes.

Deliverable: Written plan for future capital investments and supporting materials.
6.3 Metrics & Targets

The City should be able to measure the long-term outcomes of the plan against a
quantitative metric, in order to make adjustments to the City policy in the future. The
consultant team will recommend metrics for the City to track and ambitious yet
achievable targets for City staff to work toward. These metrics will be rooted in the
consultant team’s existing conditions analysis and will track progress toward the City’s
goals (rather than simply audit City programs).

Deliverable: Written report containing metrics, baseline conditions for those
metrics, and targets.

Task 7: Plan production and approval (Months 10-12)

Though the planning process should be thought of as an outcome in itself, we will
ultimately produce a final document and supporting materials that will be adopted by the
Planning Board and ultimately the Board of Aldermen to guide change in Nashua for
years to come.

7.1 Document Production & Revision

Utile will compile the existing conditions report, trend analysis, plan recommendations,
supporting illustrations, framing text, engagement documentation, and the
implementation plan into a single document for adoption and distribution. This final plan
will be delivered as a web ready PDF and a document ready for print production through
Nashua-approved services (or online, on-demand print services). The substance of this
plan will be developed in the above tasks (including public visioning, plan development,
and implementation planning), with each piece of content vetted by City staff and the
public. The only new content will come in the form of framing text, supporting
information, and the form of the compiled information itself. The document production
phase will not be the time for substantive revisions to the plan’s core content.

Exhibit B

Nonetheless, the City will have the opportunity for one round of substantive edits from
Staffand one round of substantive edits in direct response to comments from public
bodies like the City Council and Planning Board.

Deliverable: Draft comprehensive plan, two revised versions during the process,
and one final draft for approval and publication. The final draft will be available in
both english and spanish.

7.2 Approval Meetings
Utile will attend meetings with policymakers and public bodies to present the final plan.
These meetings will help build trust in the plan, its process, and its outcomes before the

City of Nashua staff advance the comprehensive plan for approval by the Planning
Board, Board of Aldermen and other public bodies as needed.

Exhibit B

REPORT OF THE FINANCE COMMITTEE

JULY 1, 2020
A meeting of the Finance Committee was held on Wednesday, July 1, 2020, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

a) Providing public access to the meeting by telephone, with additional access possibilities by
video or other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: Meeting ID: 825 2822 1754
Password: 304975

The public may also view the meeting via Channel 16.
b) Providing public notice of the necessary information for accessing the meeting:
We previously gave notice to the public of the necessary information for accessing the meeting, through
public postings. Instructions have also been provided on the City of Nashua’s website at

www.nashuanh.gov and publicly noticed at City Hall and Public Health Department.

c) Providing a mechanism for the public to alert the public body during the meeting if there are
problems with access:

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and
they will help you connect.

d) Adjourning the meeting if the public is unable to access the meeting:

In the event the public is unable to access the meeting via the methods mentioned above, the meeting
will be adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be
done by roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under the
Right-To-Know Law.

Finance Committee - 07/01/2020 Page 2

The roll call was taken with 6 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman Shoshanna Kelly, Alderman
Brandon Michael Laws, Alderman Michael B. O’Brien, Sr., Mayor Jim Donchess.

Members not in Attendance:

Also in Attendance: John Griffin, CFO/Comptroller
Kelly Parkinson, Purchasing Manager
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director
Karen Smith, Business Manager
Bobbie Bagley, Public Health Division Director
Jeff Lafleur, Superintendent of Solid Waste
Jon Ibarra, Superintendent of Streets

Alderman Klee

| am here, | can hear everyone, | am alone in this room, and | am home doing this remotely per the Governor’s
request to stay at home.

Alderwoman Lu
Yes, | am here, | can hear you and | am alone. | am practicing social distancing.

Alderman Harriott-Gathright

And the Clerk is present, | can hear everyone and | am alone and practicing social distancing.
Alderwoman Kelly

| am here, | am alone, | can hear everyone and | am practicing social distancing.

Alderman Laws

| am here, | am alone, | can hear you and | am also practicing social distancing.

Alderman O’Brien

| am present, | can hear the proceedings, | am alone and practicing social distancing.

Mayor Donchess

Yes, | am present, | am practicing social distancing, and | am alone in the living room. Alright and | also see
we have Alderman Cleaver present from the Board of Aldermen and | think that’s it from the Board. Of course,
staff members are present and we will, of course, hear from them as we proceed.

PUBLIC COMMENT - None
COMMUNICATIONS
From: Dan Kooken, Purchasing Manager

Re: The City of Nashua has made a donation of surplus supplies and equipment at Ultima Nashua
Industrial Corp. to the Nashua International Sculpture Symposium

Finance Committee - 07/01/2020 Page 3

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
DONATION OF SURPLUS SUPPLIES AND EQUIPMENT TO THE NASHUA INTERNATIONAL
SCULPTURE SYMPOSIUM, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

And | don’t know if there is anyone here to speak to this, but the equipment at Ultima was auctioned off but
before the auction we provided some equipment to the Sculpture Symposium. Ultima is the Nimco Building,
there are still various, or at least one legal dispute ongoing regarding that building. But this was to help the
Sculpture Symposium.

Kim Kleiner, Director of Administrative Services

Mr. Mayor? So we did supply a Memo earlier. There was a donation once before and then we went to auction
and we auctioned off a lot of the material. This was actually left over from the auction and the Sculpture
Symposium indicated that they would be interested versus disposing of the material. We felt it would be best
put to good use in the community.

Mayor Donchess

Any discussion? Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor and | appreciate that we are not filling the landfill with any of this material and so on and
that is going to good use. And | did read where we had already gone to the auction and these items were not
part of it. There do seem to be some bulky items here. The only question that | had was what seems to be in
bottles. Is there anyone here that would be able to answer what the materials are? It was selected oils and
greases they said, those aren’t like toxic items they are just things that they could possibly use doing their
sculptures, is that what that is?

Director Kleiner

Right most of them were solvents and solutions that they could use in maintaining the running of the machines,
of the various machines that they were taking as well. Before we did go to auction, much earlier in the
process, we did have a sweep of the building for toxic materials so that was done prior to going out to auction
to make sure that the building was safe for the auctioneers to even come in at that point.

Alderman Klee

Ok and if | may follow up, Mr. Mayor? There was | am just trying to make sure | call it by the right name here,
there was a cable hoist item, so seeing that, | am assuming that — does that mean that they will be using this
building for the sculpture or would they be removing that item?

Director Kleiner

Mr. Mayor? They will be removing all items, no items will be allowed to remain within the Nimco Building.

Alderman Klee

Perfect, thank you so much, Director Kleiner. | appreciate your answers.

Finance Committee - 07/01/2020 Page 4

Mayor Donchess
Anyone else? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of NPD ammunition and supplies (Value: $59,396) Department: 150 Police; Funds:
Ammunition and Supplies Account and General Fund

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
PURCHASE OF NPD AMMUNITION AND SUPPLIES IN THE AMOUNT OF $59,396 TO EAGLE POINT

GUN/TJ MORRIS & SON. FUNDING THROUGH DEPARTMENT 150: POLICE; FUNDS: AMMUNITION
AND SUPPLIES ACCOUNT AND GNERAL FUND, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

And, of course, this is pretty self-explanatory but | believe Deputy Testaverde is on the phone? Or on the
video?

Jim Testaverde, Deputy Nashua PD

Mr. Mayor, can you hear me OK?

Mayor Donchess

Yes, we can hear you. Thank you sir. | am going to defer to Officer Scott Seroll who is with and he is one of
our firearms training officers and a subject matter expert on it. So I'll jump in if there’s anything outside of this
but I’ll let Officer Seroll take it from here; go ahead Scott.

Scott Seroll, Officer Nashua PD

Hi everyone, thanks for having me. Like | was introduced, my name is Scott Seroll, | am in the Firearms
Training Unit at the Nashua Police Department. And with some of the other gear that we issue, we are in
control of the ordering of the ammunition. | am here to answer any questions you may have.

Mayor Donchess

| don’t see any questions, could the Clerk please call the roll?