Finance Committee Page 12
September 7, 2016
POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT
MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:46p.m.
Alderman Ken Siegel
Committee Clerk
FINANCE COMMITTEE
SEPTEMBER 7, 2016
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
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John Griffin, Chief Financial Officer/Comptroller
Pre-Approval to Enter into Contracts with 3“ Party Suppliers for Natural Gas & Electricity
Supplies
Dan Kooken, Purchasing Manager
Contract for NPD Roof Replacement Project (Value: $79,150); Department: 150 Nashua Police
Department; Fund: Trust Fund
Dan Kooken, Purchasing Manager
Purchase of Ten (10) Sets of Globe Classic Metro Advance Personal Protective Equipment (PPE)
(Value: $17,900); Department: 152 Fire; Fund: General Fund Operating Budget
Dan Kooken, Purchasing Manager
Change Order #1 to the Lawson/Kronos ERP System Consulting Services Contract
(Value: Not-To-Exceed $90,000); Department: 113 Benefits; Fund: General Fund
Benefits Internal Service Fund
Dan Kooken, Purchasing Manager
Contract Award for Burke Street — Programming and Conceptual Design (Value: $144,509)
Department: 129 Buildings; Fund: City Buildings Expendable Trust
Dan Kooken, Purchasing Manager
Amendment #1 Hayner Swanson, Inc. — Professional Engineering Services, Burke Street
Facility (Value: $21,960); Department: 129 Buildings; Fund: City Buildings Expendable Trust
Dan Kooken, Purchasing Manager
Change Order #1 — Main Street Sidewalk Improvements — Block 3 & 4 Installation of Granite
Curbing at Crosswalks and Median Islands (Value: $15,180); Department: 161 Streets; Fund:
General Fund
Dan Kooken, Purchasing Manager
Change Order #17 — BSP — Parkway South — Continental Paving (Value: $22,628): Department: 160
Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway
Dan Kooken, Purchasing Manager
FY17 Winter Road Salt (Value: $465,000); Department: 161 Streets; Fund: General
Dan Kooken, Purchasing Manager
Purchase of Two 2017 International Cab & Chassis Trucks (Value: $177,800); Department: 161
Street; Fund: Trust Fund; Activity: CERF
Dan Kooken, Purchasing Manager
Purchase of Two (2) 6- Wheel Dump Up-Fitting Equipment Packages (Value: $143,713)
Department: 161 Street; Fund: Trust Fund; Activity: CERF
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Dan Kooken, Purchasing Manager
Perma-Line of New England for Purchase of Signs, Poles, Parts And Pavement Paint
(Value: $25,000); Department: 161 Streets; Fund: General Fund
Dan Kooken, Purchasing Manager
Purchase One (1) Trackless MT6 Articulated Tractor and Attachments (Value: $111,789)
Department: 161 Streets; Fund: General Fund; Activity: CERF
Dan Kooken, Purchasing Manager
Purchase of Vogelsang Pump (Value: $16,766); Department: 169 Wastewater; Fund:
Wastewater Fund
Dan Kooken, Purchasing Manager
Purchase of Citizens Self-Service Module - Munis (Value: $24,510); Department: 122
Information Technology; Fund: Capital Projects; ERP System Fund
UNFINISHED BUSINESS — None
NEW BUSINESS - None
DISCUSSION
RECORD OF EXPENDITURES
TABLED IN COMMITTEE
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Dan Kooken, Purchasing Manager
Contract Award for City Hall Elevator Modernization (Value: $184,000); Department: 126
Financial Services; Fund: Trust Fund; Accounting Classification: 81 Buildings and Improvements
Tabled 8/3/16
PUBLIC COMMENT
NON-PUBLIC SESSION
ADJOURNMENT
City of Nashua
Financial Services Division
229 Main Street - Nashua, NH 03060 (603) 589-3171
Fax (603) 589-3209
August 31, 2016
TO: Mayor Donchess
Finance Committee
FROM: John Griffin, Chief Financial Officer/Comptroller
SUBJECT: Pre-approval to enter into contracts with 3" party suppliers for natural gas and electricity
supplies
Financial Services is seeking pre-approval to competitively solicit and enter into agreements with 3 party
energy suppliers for the tariff-controlled supply portion of its natural gas and electricity utility bills. There
are several reasons for the purpose of this pre-approval, which are as follows:
e The City has realized both substantial cost savings and budget certainty by utilizing 3" party
energy suppliers;
e These contracts must be executed and received by the supplier by 3 p.m. the same day the quote is
received to ensure delivery of the stated price and to avoid unfavorable pricing terms and/or
fluctuations;
e Natural Gas and/or Electricity contracts may be multi-year contracts to take advantage of the most
favorable terms offered.
The executed contracts will be provided via communication to the Finance Committee at their next
regularly scheduled meeting.
| THE CITY OF NASHUA “The Cate City’
Financial Services
Purchasing Department
August 17, 2016
Memo #17-034
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR NPD ROOF REPLACEMENT PROJECT (VALUE: $79,150)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: TRUST FUND
Please see the attached communication dated August 17, 2016 from Lieutenant Todd Martyny to
Captain E Z. Paulson for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $79,150 to Chick Beaulieu, Inc. of Nashua, NH.
Purchasing Manager
Cc: K. Smith A. Lavoie Captain E Z. Paulson
229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 « Fax (603) 589-3344
NASHUA POLICE
DEPARTMENT August 17, 2016
oe
FE oh Tats
intradepartmental Communication
To: Captain E Z. Paulson
From: Lieutenant Todd Martyny
Subject: Roof Repair Bids
Captain Paulson,
| am writing this memo to recommend that Chick Beaulieu, Inc. be used as the contractor for the
Nashua Police Department Roof Replacement Project (FB0774-072016).
Four quotes were received:
Kevin W, Smith & Son, Inc. 5 43,250.00
LGR 1 Inc. 5 64,750.00
Chick Beaulieu, Inc. $ 79,150.00
Viking Roofing, Inc. $ 80,742.00
Kevin W. Smith & Son, Inc. bid the lowest but is disqualified as their bid stated that they will not be
removing the HVAC units as stated in the IFB. LGR 1, Inc. pravided the next lowest bid but is
disqualified as they did not return Addendum 7 as required.
Chick Beaulieu, Inc. is the next lowest bid. Their bid meets all of the requirements. Their bid also
grants a 40 year product warranty whereas the only other bidder, Viking Roofing, ‘Inc. only grants a 20
year warranty. In addition, Viking Roofing, Inc. will be leaving the existing roof nailer whereas Chick
Beaulieu, Inc. will be replacing it. Lastly, Viking Roofing was the highest bid received.
Respectfully Submitted,
Lieutenant Todd Martyny
3saulieu, Inc. cw
ame
5; GAFFNEY STREET * NASHUA, NEW HAMPSHIRE 03060 Builders &
(603) 863-5822 FAX# 880-3106 Assen eran
www. chickbeaulicu.com
City of Nashua July 20, 2016
219 Main 8t.
Nashua, NH 03060
Project: Nashua Police Department
O Panther Dr.
Nashua, NH 03062
EPDM ROOF PROPOSAL
1. General scope:
Install a new .060" fully adhered RPI EPDM roof system to the lower flat
roofing section (Fleet/Range) as described below.
2. Tear off: |
® Remove all stones from over the rubber membrane and dispose of.
Remove the existing rubber membrane, drip edging and drains from the
existing roof. The large roof units and the 2 AC units will need to lifted
by J. Lawrence Hall so the existing rubber can be removed and all new
materials be installed to these Locations.
° Remove the existing wood fencing and all 14 supports for the wood posts
around the large roof units.
* Remove the two layers of 1 %” insulation board down to the concrate
decking.
® Remove one roof unit entirely and install new metal decking over the
opening of the unit that will be removed completely off of the roof,
4B?
Coa 8
BOF 43°
3.
Underlayments:
Lay polyisocyanurate recovery board over the existing decking. The
recovery board will taper from 2 #” to &” from the edging of the building
to beth drains and from drain te drain creating a 1/8” slope to prevent
ponding water on thé new rubber membrane.
Fasten the hase materials with 3° galvanized plates and screws long enough
to penetrate the existing roofing and decking a minimum of ”.
Drip edges:
Cut and fit new 2 }s” wood perimeter around the three sides up to the 2 %”
recovery board te provide a solid surface below the new aluminum drip
edging.
Fabricate and install new heavy gauge Lead coated copper drip edges to all
the three sides of roof (to match tne existing building drip edge).
Apply RPI cured cever taping over the lead coated copper drip edging and
onto the rubber membrane,
Color to be Lead Coated Finish. Style to be as shown below:
RUBBER MEMBRANE
Roof membrane application:
Adhere 1004 of the .060" RPE EPDM rubber membrane to the underlayment
materials (fully adhered).
All field laps to be a minimum cf 6.”
Allow the membrane to extend over the roof edges and terminate below the
top of the wall covering.
Len existing gutters by extend the roof membrane and terminate along the
outer edges.
Adnere the new membrane up the brick wall and apply stainless steel
termination bars into the mortar joints using #8 x 1 4” stainless steel
fasteners.
Apply water cut-off mastic sealant behind the termination bar and over the
top of the bar te the brick surface.
Drains:
Install two new 4” RAC Insert drain systems into the existing drain piping.
These drains will be sealed into the existing cast iron drains and RPI
water cutoff mastic will be applied around the top of the drain where it is
fastened down through.
Special flashing details:
Flash all 4” pipe ventilators with RPI pre-formed pipe boot systems. Apply
RPI cover seam taping around ali edging for a secondary seal.
Apply the rubber membrane up all side walls of the roof unit and apply RPI
uncured caver tape to all four corner sections.
Apply rubber membrane under all roofing units and new RPI walkway pads with
sleepers above to mount the roafing units.
Apply RPI walkway pads from the door entrance and all the way around the
large units and both AC units. Note, the walkway pads will have 1” spacing
in between each to allow water to flow to the drain.
The roof units will be raised and reattached by J. Lawrence Hall.
8. Waste disposal:
® The work areas shall be kept neat and clean on a daily basis.
e An on site container will be used for disposal of tear off materials.
® The container will be set on planks to prevent damage.
e The location of the container to be determined at a later time.
*® The container shall remain on the job site until the work has been
completed.
9. General notes:
e Contractor to provide sanitary facilities for the duration of the project
for the work crew.
® All exterior work areas shall be thoroughly cleaned upon completian of the
job.
® Follow ali existing OSHA regulations as mandated by 29 CFR 1926 for the
construction industry.
e® All work to be done in a workmanlike manner in accordance with the standard
practices,
@ Also followed are special considerations set forth by the manufacturer for
the application of the specific product line.
® We maintain a current General Liability and Workman's Compensation
Insurance policy. A copy of this policy will be sent to you to verify our
coverage if requested.
* Lecal and national affiliations: ® Certifications:
“National Association of Home Alcoa Master Contractor
Builders and Remodelers” Mastic Master Contractor
“National Roofing Contractors RPI Certified EPDM Applicator
Associaticn” Certainteed Master Shingle
“Greater Nashua Chamber of Commerce” Applicator
VELUX Certified Installer
VSI Certified Installer
Installation Masters Installer
Therma-Tru Certified Installer
EPA Lead Safe Remodeler
Factory Certified Comfort Plus
Dealer
“Nashua Rotary Association”
ghiBeaulieu, Inc, | BE"
54 GAFFNEY STREET - NASHUA, NEW HAMPSHIRE 02060 Builders &
(603) 683-5822 FAX# 880-3106 eo ae
wew.chickbeaulicu.com
City of Nashue July 20, 2016
219 Main St.
Nashua, NH 03060
Project: Nashua Police Department
QO Panther Dr.
Nashua, NH 03062
RUBBER ROOF
Item Amount
install a new .060” fully adhered RPI EPDM rubber roof
to the lower flat roofing section of building with all
work stated (40 year rubber membrane warranty)
Total $78,900.00
We hereby propose to furnish all labor and materials in
accordance with the above specifications, for the sum of:
Seventy Eight Thousand Nine Hundred 00/100 Dollars ($78,900.00)
Deposit $ at acceptance.
Deposit $ when the material is delivered.
Balance §$ due upon completion.
Total $ 78,900.00.
All work to be completed in a workman like manner according to standard practices. Any change
from above specifications involving additional costs will be made only by request in writing, and
will be an additional charge over the original estimate. All agraements contingent upon strikes,
accidents, or Acts of God. Owner to carry fire, hazard and liability insurance.
This proposal may be withdrawn or subject to change_jf not accepted within 10 days
Authorized Signature Sat Date 2haalic
Acceptance of Proposal
The above prices, specifications, and conditions are satisfactory and are hereby accepted. yrau
are hereby authorized ta do the work as specified. Payment will be made as outlined above. In the
event the Chick Beaulieu, Inc. finds it necessary to seek legal action in order to collect any
payment that is overdue, or in order to perfect its mechanics lien, I agree to pay ail cases of
collection and reasonable attorneys fees. I also agree tu nay interest on any overdue account at
the rate of 18% per annum {1 1/26 per monthi.
Right of Rescission
I have the right to terminate this contract within three {3} business days of signing this
agreement. If I ¢hoase to terminate this contract, I will contact Chick Beaulieu, Inc. office on
or before - In the avent I terminate this agreement there will be no penalties,
and any deposits of mine will be promptly returned.
If the customer is a corporation or Timited partnership, the undersigned, jointly, severally or
individually hereby unconditionally guarantees the sbligations stated herein.
Signature Date
