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THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

August 30, 2018
Memo #19-042

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 FORD POLICE INTERCEPTOR UTILITY ALL WHEEL DRIVE VEHICLE MARKED
K9 (VALUE: $35,659)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF

Please see the attached communication dated August 21, 2018 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreemenis with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $35,659 to M-H-Q Municipal Vehicles of Marlborough, MA.

Purchasing Manager

Cc: K. Smith A. Lavoie

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 |

NASHUA POLICE
DEPARTMENT Date: 22 August 2018

Intradepartmental Communication

Ta: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one {1} 2014 Ford Police interceptor vehicle with
the 2019 Ford Police Interceptor marked K9 utility vehicle, The vehicle will replace the following vehicle
which is on the F¥2079 CERF replacernent schedule,

YEAR UNIT# PLATE# | MAKE/MODEL | VIN# MILEAGE AS
OF 8-2-2018
2014 25 MP64625 Ford Police IFMSK8ARGEGA50195 84,133
Interceptor

Pursuant to NRO 5-84 (A) (3), the replacement vehicle will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #G6BPC2017/2018.

A quote from MHQ is attached for your review showcasing the features and cptions of the new vehicle and
the associated costs and trade-in allowance.

The Nashua Police Departrnent and Fieet Supervisor recommend the purchase in the amount of
$35,659. 15 from M-H-Q, inc. Municipal Vehicles, Marlborough, MA.

Sincerely,

flit

Karen A. Smith
Business Manager

cc: David Frecette

NASHUA POLICE

DEPARTMENT Date: August 16, 2018

intradepartmental Communication

To: Lt. Robert Giggi
From: Brian Sojka

Subject: K-9 Marked Motor Vehicle/Equipment/Install

1. One (1) — 2019 K-9 Ford Police Interceptor Utility All Wheel Drive, Heavy duty
police package vehicle, full size, four-door.

2. Emergency Equipment/K-9 Equipment Install

STATE BIDDER:

M-H-Q Municipal Vehicles MA...................cccceceseene ee ween 95,659.15

STATE BID RECOMMENDATION:

M-H-Q Municipal Headquarters
A. Meets specifications

Brian Sojka
Fleet Maintenance Supervisor

STATE BID TABULATION

One (1) - 2019 K-9 Ford Police Interceptor Utility , All Wheel Drive,
Heavy duty police package vehicle, full size, four-door.

iM-H-O Municipal Vehicles S30, Gao 16 $4,300.00 “335 S56. 151

Trade-in Vehicle

PLATE | UNIT YEAR/MAKE/MODEL VIN NUMBER MILEAGE AS
NUMBER | # OF 8/3/18
MP64625 | 25 2014 FORD/EXPLORER IFM5K8ARGEGA50195 84,133

MHQ

ge
VEHICLES 8 EQUIPMENT @ Blak

CUSTOMER

Contact Name: Brian Sojka Date: 8/15/2018
Company/Dept: Nashua NH Police Dept. 7 — Valid Untit; 9/30/2018"

Street Address: © Panther Or Customer #: 12051. ~—~O~*~CS:*~CS*
City, State, Zip: Nashua, NH 03062 - Contract: MAPC/GBPC
Phone: (603) 594-3500 Sales Rep: K.Wri tc
Email: SoikaBO@nashuapd.com __. | KO Utility #25. ~~

Please find below a budget quote for 2019 Ford Police Interceptor Utility AVVD per the Greater Boston
Police Council Contract RFP # GBPC 2017/2018 - Law Enforcement Equipment Ford

Vehicle:

eee os
pola st LINE DESCRIPTION

REFERENCE.

2019 Ford Utility Police interceptor - 3.7L V6 Ti-VCT FFV AWD - 304

Horsepower @ 6259 rpm - 6 Speed Automatic Transmission » Heavy

Duty 18" Steel Wheels Small Chrome Center Hub Caps~ 75 MPH Rear

Crash Tested - Heavy Duty Vinyl Flooring ~ ist Row Police Grade Cloth
KBA Qual Front Bucket Seats (Driver's Side Six Way Power Seat; Passenger | $ 27,995.00; 1 5 27,395 ,00)

side Manual) - 2nd Row Vinyl 60/40 Split Bench Seats - Power

Adjustable Pedals - Advance Trac Stability Control System - ABS with

Traction Control~ Rear View Camera - 3 Year 36,000 mile Bumper to

Bumper Warranty - 5 year 100,000 mile Powertrain Warranty

LK Dark Blue 5 + ot 5

Global Lock / Uniock feature (Door-panel switches will lock/unlock ail
185 doors and rear liftgate. Eliminates the overhead console liftgate unlock} $ 4+ 41 $ |

switch)
422 California Emissions System § ~ o4 § “
87h Rear View Camera (Mirror Display} 5 1 $ -
153 License Plate Bracket - Front 5 - oi $ r
53M SYNC Basic - Voice-Activated Communication Systam § 286.15) 1 S 256.35
1gw Rear window power delete, operable from front driver side switches | $ 24.25) 1 § 24,25
430 Dark Car Feature — Courtesy lamp disable when any door is opened 5 19.40) 1 5 19.40)
S1T Spot Lamp - Driver only (Whelen LED) 5 407.40; 1 s 407.40]
549 Mirrors - Heated Side View $ 58.20] 1 | $ 58.20]
S2P Hidden Door-Lock Plunger w/Rear-door handles inoperable $ 155.20) 1 5 155.20)
76R Reverse Sensing $ 266.75, 1 5 266.75
86P Front Headlamp / Police Interceptor Housing Only 5 121.25, 1 S 121.25
L7A Aux Air Conditioning $ SSi.70 1 S 591.70)

TOTALY $ 29,925.30

MHOQ Quote -KS Utility #25 Page i ofS

18.

Unavailable revenues are reported in the governmental funds balance sheet in connection
with receivables for which revenues are not considered available to liquidate liabilities of
the current year.

Taxes levied in advance are reported in the governmental funds balance sheet and
government-wide statement of net position in connection with subsequent year property tax
revenue collections which are not available for use in the current year.

Gains on refunding bonds are reported in the government-wide statement of net position
in connection with the unamortized amount of gains resulting from the refunding of long-
term bonds.

Governmental Funds — Balances

Fund balances are segregated to account for resources that are either not available for
expenditure in the future or are legally set aside for a specific future use.

The City implemented GASB Statement No. 54 (GASB 54), Fund Balance Reporting and
Governmental Fund Type Definitions, which enhances the usefulness of fund balance
information by providing clearer fund balance classifications that can be more consistently
applied and by clarifying existing governmental fund type definitions,

The following types of fund balances are reported at June 30, 2021:

Nonspendable

Represents amounts that cannot be spent because they are either (a) not in spendable form
or (b) legally or contractually required to be maintained intact. This fund balance
classification includes general fund reserves for tax deeds and nonmajor governmental fund
reserves for the principal portion of permanent funds.

Restricted

Represents amounts that are restricted to specific purposes by constraints imposed by
creditors, grantors, contributors, or laws or regulations of other governments, or constraints
imposed by law through constitutional provisions or enabling legislation. This fund balance
classification includes amounts restricted for future debt service, various special revenue
funds, capital project funds, and the income portion of permanent funds.

74

Equipment:,
CONTRACT LINE

au iaea teat iaatel

Mies

iaaasi aed ee
. Custom paint two colar: Bottom of vehicie (OX) Dark Blue Metallic,
Paint Tap of vehicle (LS) Ice Blue Metallic . 2,495.00) 1 $
Package B |Nashue Graphics Package & Installed Customer Supplied Shialds § 550.00, 1 §
FLEETKEY | Fleetkey at dealer 1284 5 190.00) 1 | 5 190.00}
Whelen Carbide Siren and lighting controller w/ canport and traffic
jadviser model # CCSRNS. included at ne additional charge: CANCTL6 a
CCSRNS control head and a CC5K1 FORD installation kit - 3596 off list price of > 1108.25) 2 > 4,108.25
$1,945.00
Labor Hour [Labor hours to install Whelen Carbide $ 55.00) 3 § 285.00}
ICPHOTO Whelen Photo ceil (Day/night sensor required with Whelen Carbide § eses| 4 ¢ 65.68
System}
Whelen Super LED ION series lights, one pair model # (ONC - White -
2.26 Mounted In Headlights ° 365.00) 1 | 5 365.00)
Whelen Super LED ION series lights, one pair model # IONE - Blue -
2.26 Mounted an Bottom of Liftgate 5 385.00; 1 ° 365.00)
Whelen (2) Micron Series Super-LED Surface Mount Lighthead Madel #
2.26 MCRNT* - Clear - Mounted on Grille Knockouts $ 365.00) 1 > 365,00)
Whelen (2) LED Vertex hideaway system, model # VTX609* Mounted :
3.08 in Tail tamps - (2) red § 235.00) 1 5 235,001
hel 1#SA . | i j
6.07 Whelen model # SA315P 123DB speaker, composite with mounting 5 200.00 3 $ 200.0
bracket |
Labor Hour {Transfer Light bar 8 95.00} 1 $ 95.00]
Labor Hour | Transfer Charge Guard $ 95.00; as | § 47.50}
16.01 Transfer 2-way radio and front mount antenna 5 195.00; 1 § 195.00]
16.02 Transfer Second 2-way radia 5 195.00) 1 § 195.00]
16.08 Transfer rear interior lightbar 5 90.00] 1 5 90.001
Transfer Life Hammer 5 “+ ot 5 -
16.30 Transfer console only $ 60.00) 1 $ 60.00)
16.31 Transfer rear equiprnent tray 5S 30,00) 1 § 30.00}
16.36 Transfer GPS system 5 75.00) 4 S 75.001
16.43 Transfer K-9 transport system including heat alarm and door opener 5 S00.0G} 2 5 900.00}
16.33 Transfer mobile data terminal. includes the following if applicable: $ sas.a0l 4 $ 295.001
modem, power supply, charge guard, mount and antenna
Hint Dash style Tablet and Keyboard Mount (Keyboard not included}
TMS126P1U pén TM-5126-PIU with AP-5120-PPC Adapter Plate > 378.70) 3 ° 378.70)
23.25 Vent shades 4 Doors $ 75.00; 1 5 75,00)
~ ;
LOFT-FPIU-2G tity Loft Dual weapon rack for 2013-2019 Ford Police interceptor § 793.75] 1 5 783.75
Labor Hour = | Labor to install Lund Loft dual weapon rack 5 95.00; 2 § 95.009
SHOP Shop Supplies: Wiring, relays, fuse blocks and associated labor § 295.00, 1 5 295.00)
TOTAL} § 10,033.85
Vehicle Equioment Totald § 39,959.15

MHQ Quote - KS Utility #25

Page 2 of 3

Number of Vehicles to be 39,959.15 39,959.15

TRADE IN 2014 Ford Police Interceptor Utility with 85k miles 4 4,300.

TOTAL) §

TERMS AND CONDITION :
"This quote is valid until 9/30/2018. Any purchase orders or approved quotes received outside of this date will be subject to price adjustments. By signing this quote, the
customer is agreeing to pay, in full, for all items listed above. Any requests for changes, madifications, replacements, remuvals or additional items may be subject to additional
fees and/or adjusted delivery dates.

M.G.L. c.30B applies to the procurement of all commodities quoted. Greater Boston Police Council contract items have been collectively purchased pursuant to MLG.L. ¢ 308
sec, 1¢ and M.G.L. ¢.7 sec. 228, The governmental badly is sesponsible to determine the applicability of M.G.L. ¢ 308 to off contract terns, including, but not limited to off
contract items that have already been properly procured under M.G.L. ¢ 308 sec. ic and M.G.L. c, 7 sec 224 (purchases from a vendor on a contract with the
Commanwealth}, other contracts procured under M.G.L. ¢ 308 sec 1¢ and M,G.L. ¢.7 sec. 228, or any M.G.L. c. 308 contract between the vendor and the jurisdiction, All off
contract items must be procured under M.G.L. c. 308.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only terms and
conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or condition? printed anywhere including on, or with, Buyer's
order shall be inapplicable in regard to any purchase by Buyer from MBG.

IMPORTANT NOTE: Pricing shawn requies membership into referenced contract. ** Denotes non contract iter
ORDER ACKNOWLEDGEMENT.

By signing this document you are agreeing to the above terms and conditions of this order from MMQ, Inc.

x
PRINT NAME

THTLE

x
SIGNATURE

Quote provided by Kris Wright, Account Manager at MHQ,
(603) 325-0995 « kwright@mhq.com

MHOQ Quote -K9 Utility #25 Page 3 of 3

MAPC

MEIRUCOLITEN APTA FO ANRING COUGH

CONTRACT FOR PROFESSIONAL SEAVICES
By AND BETWEEN
METROPOLITAN AREA PLANNING COUNCIL
AND
MHQ, inc.

Time Amendment #2
September 2017

The attached contract for Professional Services By and Between Metropolitan Area Planning
Council and MHQ, Inc., dated October 5, 2045, is hereby amended to:

4. Extend the time period for cornpietion of all work related to the original contract,
GBPC 2015 Vehicles for Current Model Year Ford Vehicles, to September 30, 2018

per Part Ill of the attached RFP.

signatures

IN WITNESS WHEREOF:

Reheo

METROPOLITAN AREA PLANNING COUNCIL

enceca Dean S
-Braisen ajo4 |i

Printed Name Date

RB
Exooutive Director

Trile

MHO, Inc. }

Daud BY CUB Nell Q\ 264

Printed Name Date

Wee Opes Deal

Title

80 Temple Place Boston, Massnchuselts 62114 | 617-933-0700 | 617-482-7285 tax | mancarg