Search

Finance Committee - 9/5/2018 Page 24
From: Dan Kooken, Purchasing Manager

Re: Contract for Landfill Gas Management Services (Value: $12,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO SANBORN HEAD & ASSOCIATES, INC., IN
THE AMOUNT OF $12,000. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) American 511 Snow Plow and Controls (Value: $20,355)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM HOWARD P. FAIRFIELD IN THE AMOUNT OF $20,355. FUNDS ARE AVAILABLE IN
DEPARTMENT 169 WASTEWATER; WERF

ON THE QUESTION

Mayor Donchess

| guess Mr. LaFleur left.

Mr. Ibarra

He wasn’t able to be here tonight so he got ahold of me this morning and asked me if I’d speak on his behalf
so I'll do my best to answer his questions.

Mayor Donchess

Ok, any questions or comments about this?

Alderman Laws

As | understand it this is just to have a snowplow on hand at the Waste Water facility? No?

Mr. Ibarra

So what this truck is set up to do is actually clean catch basins as a clam shell bucket on a boom that they can
go down and grab the muck and the brick and whatever is in the bottom of the basins. They’ve been doing it
with the Vactor Trucks, that’s time consuming. It takes the Vactor trucks off of doing sewer blockages and
jetting lines. So this will be one more tool in their arsenal. They had an old number 4, which this is designed to
replace. That’s been out of service for 7 years rough figures. It will definitely be an asset to the City to be able

to get out there and clean basins with that. It’s more mechanical as well; where the Vactors are sucking up the
grime through the fan and it wears out the metal a lot quicker.

Mayor Donchess
Now | think you are item ahead of us.
Mr. Ibarra

You are talking under plow controls?

Finance Committee - 9/5/2018 Page 25
Mayor Donchess

| think you were talking about the catch basin cleaner, right?

Mr. Ibarra

Well that is all part of the same unit, it’s 3 different motions, I’m not sure why it is broken down exactly this way.
But this will make one complete truck.

Mayor Donchess

Oh | see.

Mr. Ibarra

So you have the plow and the controls then you have the cab and chassis.
Mayor Donchess

So this will plow as well?

Mr. Ibarra

Yes it will but more or less pump stations, it is going to stay over there in Waste Water, it is not going to be
joining my fleet doing streets.

Alderman Laws

My next question was going to be who currently is removing snow from Waste Water? Is this going to free up
one of your trucks that was previously used?

Mr. |barra

No they have their guys do their Waste Water stuff while we are out doing the streets.

Alderman Laws

Thank you.

Alderman Klee

| don’t know if you can answer this, | recently had to within a neighborhood come and ask them to come and
clean some of the catch basins. One of the issues that they had because of the vac, because it kind of sucks
up everything, they spray water in as they are sucking up, so it is getting excessive water. Their trucks kept
filling up because there was so much stuff in it. Would this, because it goes down as a claw, be less likely to
fill up the trucks and then have to keep coming back more and more, do you know?

Mr. |barra

They don’t have to water it up. So down time is minimal. They will have to go and dump at the landfill but it’s

basically a dump truck so that clam shell will just scoop and drop in the body and when they are full they will go
off load and then come back, go back to work.

Finance Committee - 9/5/2018 Page 26
Alderman Klee

Does that mean that because they are not spraying and watering that there is less that they are actually taking
out of the ground, in other words, I’m thinking it is more efficient than using the vac.

Mr. Ibarra

That’s correct. In a Vactor you would get a cleaner basin, but catch basins are designed with a sump so it is
designed to catch the silt and keep it below the invert of the pipe or the lip where the water runs out. So they
are supposed to be cleaned every 3 years in a rotation and in that time the silt will accumulate Cleaning with a
manual and getting that silt out, will minimize the grit that ends up down at the plant also, so that it will benefit
there.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 950T13 Catch Basin Cleaner (Value: $126,923)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM HOWARD P. FAIRFIELD IN THE AMOUNT OF $126,923. SOURCE OF FUNDING IS AVAILABLE IN
DEPARTMENT 169 WASTEWATER; WERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2019 HV507 — 6 Wheel Cab & Chassis Truck (Value: $85,950)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM HOWARD P. FAIRFIELD IN THE AMOUNT OF $85,950. FUNDS ARE AVAILABLE IN
DEPARTMENT 169 WASTEWATER; WERF

MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-18-069 Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman June M. Caron
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman Michael B. O’Brien, Sr.
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH BAE FOR
TRANSIT SERVICES

Mayor Donchess

Ms. Marchant has been patiently waiting for some period of time and is here to discuss this | am sure.

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE

Finance Committee - 9/5/2018 Page 27

ON THE QUESTION

Mayor Donchess

So maybe you can fill us in.
Sarah Marchant, Director Community Development

So before you tonight is a contract with BAE systems that’s actually similar to our U Pass Program. We are
adding a new route, a downtown connector route which will serve downtown better, Canal Street and the new
Crown Street parking lot that is coming on line shortly. It has new key stops for the French Hill and Crown Hill
neighborhood.

We have limited service getting to the eastern side of the City close to Hudson due to traffic issues, lack of
lights, safe areas for the bus to turn around, one-way streets make it difficult. So this is a big improvement for
those neighborhoods and to get to people to downtown to be able to switch buses from the transit center here
for work. We have had requests for this in our surveys over the years.

It also will stop directly in front of the post office and the library which don’t have direct stops right now. So it is
a trial to see if it works and we have a contract with BAE as they are interested, they have a major parking
crunch. They have so many people they are bringing on line and this will go right by their building. It will run
on the half hour from 6:00 a.m. to 8: p.m. during the week. They are offering a contract and to pay for some
shelters are part of this.

Mayor Donchess

And would contribute $260 right?

Ms. Marchant

$260,000.00 in exchange every BAE employee with their special BAE employee pass will be able to ride any
route in the of City of Nashua for free at any time with their route. So that is how the U Pass Program works
with your college pass, with Rivier or NCC, you can get on any route at any time, it is not restricted to this route
specifically but this route appeals to them. But all employees will be able to ride any route.

Alderman O’Brien

Thank you and just in addition to what Ms. Marchant said, in Infrastructure we had looking at the physical
structure itself and everything which did pass the Infrastructure committee for your perusal when it comes
before the full board. So this is a companion thing that’s going on. We were excited about it, it is greatly going
to enhance as she said to increase the routes and everything so it is a great asset. And it did pass our
committee.

Alderman Klee

| can say for the BAE and the parking and the effect that it has on Ward 3, Canal Street and Locke Street and
so on, more bus we can use, more alternate transportation, I’m all for it.

MOTION CARRIED

NEW BUSINESS — ORDINANCES -— None

Changes in General Long-Term Liabilities
During the year ended June 30, 2021, the following changes occurred in long-term
liabilities (in thousands):

Beginning Ending Current Long-Term
Balance Additions § Reductions = Balance Portion Portion
Governmental Activities
Bonds payable (PO) $ 112544 § 43,272 $ (14,735) $ 141.081 $ (13.431) $ 127.650
Unamortized bond premmums 7,189 2,350 (1,468) 8,071 (890) 7,181
Acquisition bonds payable 123,435 - (3,690) 119.745 (3.795) 115,950
Subtotal bonds payable 243,168 45,622 (19,893) 268.897 (18,116) 250,781
Compensated absences’ 19,073 1,907 (3,599) 17.381 (1,738) 15,643
Capital leases"? 186 6,672 (92) 6,766 (339) 6,427
Net OPEB liability‘? 76.383 300 - 76,683 - 76,683
Net pension hability"” 245,551 74,592 - 320,143 - 320,143
Totals § 584.361 $ 129,093 $ (23,584) $ 689,870 $ (20,193) $669,677

The City typically uses the General Fund to liquidate governmental activities liabilities.

Less Equals
Beginning Ending Current Long-Term
Balance Additions Reductions § Balance Portion Portion
Business-Type Activities
Bonds payable (PO) $ 27,101 $ 1348 $ (2,672) $ 25,777 $ (2,805) $ 22,972
State revolving loans (DB) 36,991 720 (4,178) 33,533 (3,294) 30,239
LUnamortized bond premiums 2,466 148 {247} 2.367 (247) 2,120
Subtotal bonds payable 66,558 2,216 (7,097) 61,677 {6,346) $5,331
Compensated absences” 673 67 (118) 622 (62) 560
Landfill closure and
postclosure costs &,546 1,294 - 9.840 - 9.840
Total OPEB liability” 1,739 21 : 1,760 = 1,760
Net pension liability” 3,319 : (3,202) 117 - 17
Totals § 80,835 § 3.598 $ (10417) $ 74016 $ (6408) $ 67.608

The City typically uses ihe Wastewater and Solid Waste Funds to liquidate them respective business-ty pe abilities.

Current Refundings

Current Year

On November 5, 2020, the City issued general obligation bonds in the amount of
$1,444,000 with a variable interest rate ranging from 4.0% to 5.0% to current refund
$1,705,000 of term bonds with a variable interest rate of 3.0% to 3.75%. The term bonds
mature on August I, 2030 and are cailable on February 1, 2021. The net proceeds from the
issuance of the general obligation bonds were used to purchase U.S. government securities
and those securities were deposited in an irrevocable trust with an escrow agent to provide
debt service payments until the term bonds are called on February 1, 2021. The current
refunding met the requirements of an in-substance debt defeasance and the term bonds
were removed from the City’s financial statements. Defeased debt still outstanding at June
30, 2021 is $0.

T2

Finance Committee - 9/5/2018 Page 28

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
AUGUST 10, 2018 TO AUGUST 31, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Caron

They paved Main Street today Mayor.

Mayor Donchess
Good.
Alderman Caron

Although there was a little bit of confusion on detours from Main Street to Fifield and they were coming down
some of the side streets. So we got that squared away early this morning, but thank you, it is great. It is along
time coming.

NON-PUBLIC SESSION

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE GO INTO NON-PUBLIC SESSION
BY ROLL CALL PURSUANT TO RSA 91-A:3,Il(e) TO CONSIDER PENDING LITIGATION FILED
AGAINST THE CITY

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly

Alderman Laws, Alderman Klee, Alderman Caron

Alderman Harriott-Gathright 7
Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 8:32 p.m.

MOTION BY ALDERWOMAN KELLY TO COME OUT OF THE NON-PUBLIC SESSION AND RETURN TO
THE FINANCE COMMITTEE MEETING
MOTION CARRIED

Finance Committee - 9/5/2018 Page 29
MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE
VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Mayor Donchess, Alderman O’Brien, Alderwoman Kelly

Alderman Laws, Alderman Klee, Alderman Caron

Alderman Harriott-Gathright 7
Nay: 0

MOTION CARRIED

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:41 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

7:00 PM

FINANCE COMMITTEE
SEPTEMBER 5, 2018

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Dan Kooken, Purchasing Manager
2019 Ford Police Interceptor Sedan Front Wheel Drive Vehicle (Value: $26,706)
Department: 150 Nashua Police Department; Fund: CERF

Dan Kooken, Purchasing Manager
2019 Ford Police Interceptor Utility All Wheel Drive Vehicle Marked K9 (Value: $35,659)
Department: 150 Nashua Police Department; Fund: CERF

Dan Kooken, Purchasing Manager
2019 Ford Police Interceptor Utility All Wheel Drive Vehicle Marked K9 (Value: $45,603)
Department: 150 Nashua Police Department; Fund: CERF

Dan Kooken, Purchasing Manager
Two (2) 2019 Ford Police Interceptor Utility All Wheel Drive Vehicles Marked (Value: $79,997)
Department: 150 Nashua Police Department; Fund: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) New Special Hazards Rescue Vehicle (Value: $650,000)
Department: 152 Fire; Fund: Grant Funds

Dan Kooken, Purchasing Manager
FY16 State Homeland Security Grant Program Inflatable Command Post Shelter (Value: $49, 155)
Department: Emergency Management; Fund: Homeland Security Grant

Dan Kooken, Purchasing Manager
Contract for Hotel Market Study (Value: $15,000)
Department: 183 Economic Development; Fund: Escrow Funds

Dan Kooken, Purchasing Manager
Contract for Residential Real Estate Brokerage & Marketing Services (Value: $0)
Department: 183 Economic Development; Fund: None

Dan Kooken, Purchasing Manager

Contract for Phase 2 of Consulting Regarding Implementation of Fundraising for the
Performing Arts Center (Value: $48,000)

Department: 183 Economic Development; Fund: PAC Project Cost

Dan Kooken, Purchasing Manager
14 Court Street Building Renovations — Replace Exterior Wall of Glass and Door System
(Value: $18,890); Department: 183 Economic Development; Fund: Building Trust Fund

Dan Kooken, Purchasing Manager
14 Court Street Building Renovations — Fit Up of Vacant Basement Space (Value: $61,348)
Department: 183 Economic Development; Fund: Building Trust Fund

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

UNFI

Dan Kooken, Purchasing Manager

Amherst Street & Broad Street Sidewalk Repairs — Change Order #2 (Value: $40,000)

Department: 160 Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager
2018 Paving Program — Change Order #2 (Value: $359,738)
Department: 160 Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for Design/Build Award — Fuel Island Upgrade (Value: $259,488)
Department: 161 Street; Fund: General and Escrow

Dan Kooken, Purchasing Manager
Johnson VT651 Vacuum Air Sweeper (Value: $274,100)
Department: 161 Street; Fund: CERF

Dan Kooken, Purchasing Manager
Contract for Recycling Area Restoration — New Roof (Value: $54,522)
Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager
Contract for Landfill Gas Management Services (Value: $12,000)
Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager

Purchase of One (1) American 511 Snow Plow and Controls (Value: $20,355)

Department: 169 Wastewater; Fund: WERF

Dan Kooken, Purchasing Manager

Purchase of One (1) 950T13 Catch Basin Cleaner (Value: $126,923)
Department: 169 Wastewater; Fund: WERF

Dan Kooken, Purchasing Manager

Purchase of One (1) 2019 HV507 — 6 Wheel Cab & Chassis Truck (Value: $85,950)

Department: 169 Wastewater; Fund: WERF

NISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-18-069 Endorsers: Mayor Jim Donchess

Alderman-at-Large Lori Wilshire
Alderman Ken Gidge

Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez

Alderman June M. Caron
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

Alderman Michael B. O’Brien, Sr.

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH BAE FOR

TRANSIT SERVICES

NEW BUSINESS — ORDINANCES -— None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

Request for Non-Public Session with Risk Management

ADJOURNMENT