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| THE CITY OF NASHUA “the Cate City

Financial Services

Purchasing Department

August 30, 2018
Memo #19-044

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TWO (2) 2019 FORD POLICE INTERCEPTOR UTILITY ALL WHEEL DRIVE VEHICLEs

MARKED (VALUE: $79,997)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF

Please see the attached communication dated August 21, 2018 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $79,997 to M-H-Q Municipal Vehicles of Marlborough, MA.

Looe *
_ ¥& Dan Kooken

Purchasing Manager

Co: K. Smith A. Lavoie

\ 1
i229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |

NASHUA POLICE
DEPARTMENT Date: 21 August 2018

intradepartmental Communication

Te: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace two (2) 2010 Ford Crown Victoria marked
vehicles with the 2079 Ford Police Interceptor utility vehicles, The vehicles will replace the following
vehicles which are on the FY2019 CERF replacement schedule.

YEAR UNIT# PLATE # | MAKE/MODEL VINK MILEAGE AS
OF 8-2-2018
2010 23 MP64623 Ford Crown 2FABPTBV9AX 126193 88,158
Victoria
2010 24 MP64624 Ford Crawn 2FABP7BV0AX126194 87,685
Victoria

Pursuant to NRO 5-84 (A) (3}, the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract ¥GBPC2017/2018.

A quote from MHQ is attached for your review showcasing the features and options of the new vehicles
and the associated costs and trade-in allowance.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$79,997.20 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

Sincerely,

|

Karen A. Smith
Business Manager

cc: David Fredette

NASHUA POLICE

DEPARTMENT Date: August 16, 2078

aes

intradepartmental Communication

To: Lt. Robert Giggi
From: Brian Sojka

Subject: State Bid Recommendation: Marked Motor Vehicle/Equipment/Install

1. Two (2} — 2019 Ford Police Interceptor Utility All Wheel Drive, Heavy duty police
package vehicle, Full size, Four-door.

2. Emergency Equipment and Install

STATE BIDDER:

M-H-Q Municipal Vehicles MA................cccccecccnscacececeeees $79,997.20

STATE BID RECOMMENDATION:

M-H-Q Municipal Headquarters
A. Meets specifications

e eae

Brian Sojka
Fleet Maintenance Supervisor

STATE BID TABULATION

Two (2) - 2019 Ford Police interceptor Utility, All Wheel Drive, Heavy duty police package
vehicle, Full size, Four-door

re

Trade-in Vehicles

PLATE | UNIT YEAR/MAKE/MODEL VIN NUMBER MILEAGE AS
NUMBER | # OF AUGUST
3, 2018
MP64623 | 23 2010 FORD/CROWN VICTORIA | 2FABP7BV9AX126193 88,158
MP64624 | 24 2010 FORD/CROWN VICTORIA | 2FABP7BV0AX126194 87,685

ot

F

MHG

mentees Nee
VEHIGLES @ EQUIPMENT B QE4R

CUSTOMER

Contact Name: Brian Sojka Date: 8/15/2018
Company/Dept: Nashua NH Police Dept. Valid Until: 9/30/2018"
Street Address: 0 Panther Dr Customer #: 12051 ~
City, State, Zip: Nashua, NH 03062 Contract: ‘MAPC/GBPC ——
Phone: (603) 594-3500 Sales Rep: K Wright

Email: SoikaB@nashuapd.com Patrol Utility #23 and 24

Please find below a budget quote for 2019 Ford Police Interceptor Utility AWD per the Greater Bostan
Police Councit Contract RFP # GBPC 2017/2018 - Law Enforcement Equipment Ford

Vehicle:

CONTRACT LINE

Mins siastiaen UNIT PRICE 0

REFERENCE
2019 Ford Utility Police Interceptor - 3.7L V6 Ti-VCT FFV AWD - 304
Horsepower @ 6259 rom - 6 Speed Automatic Transmission - Heavy
Duty 18" Steel Wheels Small Chrome Center Hub Caps - 75 MPH Rear
Crash Tested - Heavy Duty Vinyl Flooring - Ist Row Police Grade Cloth
KBA Qual Front Bucket Seats (Driver's Side Six Way Power Seat; Passenger | $ 27,995.00) 4 5 27,495 00)
side Manual) - 2nd Row Vinyl 60/40 Split Bench Seats - Power
Adjustable Pedals - Advance Trac Stability Control System - ABS with
Traction Control - Rear View Camera - 3 Year 36,000 mile Bumper to
Bumper Warranty - 5 year 100,000 mile Powertrain Warranty
LK Dark Blue § —~ ot $ -
Global Lock / Unlock feature (Door-panel switches will lock/unlock all
18D doors and rear liftgate. Eliminates the overhead console liftgate unleck| $ -A dg 5 -
switch}
422 California Emissions System 5 +4 § :
87R Rear View Camera (Mirror Display) S “+ ot § -
153 License Plate Bracket - Front 5 - 4 5 .
53M SYNC Basic - Voice-Activated Communication System 5 286.15; S 286.15
1gW Rear window power delete, operable from front driver side switches | § 24,25) i 5 24.25
43D Dark Car Feature - Courtesy lamp disable when any door is opened $ 19.40) 1 § 15.40)
SiT Spot Lamp - Driver only (Whelen LED) 5 407.40) 1 § 407,40
549 Mirrors - Heated Side View § 58.20; 1 5 58.20
52P Hidden Door-Lock Plunger w/Rear-door handles inoperable S 155.20) 1 5 155.20}
76R Reverse Sensing S 266.75, 1 § 266.75
aap Front Headlamp / Police Interceptor Housing Only 5 121.25} 1 5 121.35
TOTAL $ 29,353.60

MHQ Quote - Patrol Utilities #23 and 24 «= Page 1 of 3

‘Equipment:
Pee bieve Ha.

isola cule

. Custom paint two color: Bottom of vehicle (DX} Dark Blue Metallic, é
Paint Top of vehicle (LS) Ice Blue Metallic > 2,495.00) 1 * 2,495.00)
Package B [Nashua Graphics Package & Installed Customer Supplied Shialds $ 550.00, 1 5 550.00)
FLEETKEY | Fleetkey at dealer 1284x § Cs 190.00)
Whelen Carbide Siren and lighting controller w/ canport and traffic
advisor model # CCSRNS. included at no additional charge: CANCTL6
CCSRNS control head and a CC5K1 FORD installation kit - 35% off list price of $ 1,108.25) 4 > 4,208.25
$1,945.00
Labor Hour [Labor hours to install Whelen Carbide $ 95.00; 3 5 285.00)
ICPHOTO Whelen Photo cell (Day/night sensor required with Whelen Carbide ¢ 65.651 4 ¢ 65.65
System}
Whelen Rear Inner Edge RST SOLO Rear Facing Super LED 8 Module
ITRAYW8 with 15348 Housing bracket for Interceptor Utilty -Glue 5 727.35) 2 $ 727.35
Labor Hour | Labor to Install Rear Inner Edge § 142.50) 1 5 142.50)
Wheten Super LED (ON series lights, one pair model # IONC - White -
2.26 Mounted in Headlights 5 365.00 i 5 365.001
Whelen Super LED ION serles lights, one pair model # ION - Blue -
2.26 Mounted on Bottom of Liftgate ; 385.00, 1 9 365.00)
Whelen (2) Micron Series Super-LEO Surface Mount Lighthead Model #
2.26 MCRNT* - Clear - Mounted on Grille Knockouts ; 365,00, 1 . 365.00)
hi 2 1# VTX609* M
3.09 Whelen {2} LED Vertex hideaway system, model # VTX609* Mounted § 235.001 1 é 235.001
in Tail lamps - (2) red
123DB8 ker, i ith i
6.07 Whelen mode! # SA315P 123DB speaker, composite with mounting § so0.00l 4 A 200.001
bracket
Havis Vehicle Specific Console Ferd interceptor Utility 21" Console
11.18 | model # C-VS-1308-INUT-1, 2-C-MCB and 2-C-MC . 425.00, 2 | 9 |
11.56 [Dual internal cup holder model # C-CUP2-I $ 45.00} i | $ 45.00)
11.84 | Magnetic mic clip model # MMSU1 $ 41.00) 2 | $ 82.00)
11.25 Havis Armrest, console top mount flia up style madel # C-ARM-103 5 105.00] i S 105.00)
Setina T-Rail free Standing Weapon Mount Only - (Requires weapon
4.
14.26 system} for Utility, model 4 GF1O92ITU12 5 225.00; 2 5 225.0]
Setina Dual Weapon Mount Systern with double locks Dual T-Rail
14.48 Maunt 1 Small, 1 LO80E Black-Rack, Key Override model # 5 1,615.00) 1 § 4,015.00)
GKi1191 BISHKSSCA
Labor Hour [Transfer Light bar $ 95.00) 1 § 95.00)
Labor Hour [Transfer Charge Guard § 95.00; O05 | $ 47.50]
STPKT83 Whelen Light Sar Strap Kit for Ford Int Utility 5 61.75) 1 § 61.75
16.01 Transfer 2-way radio and front mount antenna § 295.00; 1 & 195.00)
16.03 __| Transfer Second 2-way radio $ 195.00, 1 | $ 195.00)
46.11 Transfer Prisoner Sarrier 5 208.00, 1 S 205.001
46.12 Transfer Cargo Barrier § 150.00} i 5 150.00}
16.15 Transfer rear prisoner seat and floor pan 5 95.00; 1 § 95.00
Setina rear window barriers V5 steel vertical, set for Utility model #
8.70 WKOSL4ITU12 § 255.00) 4 § 255.00)
Transfer Life Hammer § -| 1 $ +
16.36 Transfer GPS system s 75,00; 1 5 75.00
16.42 Transfer radar system S 55.00) 1 5 55.9
23.25 {Vent shades 4 Doors $ 75.00) 4 1 5 75.00)

HHO Quote - Patrol Utilities 423 and 24 «= Page Z of 3

. Havis Premium fold up equipment tray, fits in tire spare well for
275,00 i 275,
: CMP 130 Interceptor Utility # C-TTP-INUT-2 . ° 02
SHOP Shop Supplies: Wiring, relays, fuse blocks and associated labor 5 295.00) 1 5 255.00)
TOTAL:! § 13,065.00
Vehicle Equipment Total § 40,398.60

Number of Vehicles to be purchased : 80,797
TRADE IN Ford Crown Vic with £8k miles 800.00

TOTAL! § 75,997.20

TERMS AND CONDITIONS

*This quote is va'id until 9/30/2018. Any purchase orders or approved quotes received outside of this date will be subject to price adjustments. By signing this quote, the
customer is agreeing to pay, in full, for all tems listed above. Any requests for changes, modifications, replacements, removals or additional items may be subject to additional
fees and/or adjusted delivery dates.

M.G.L. ¢.308 applies to the procurement of all commadities quoted, Greater Boston Police Council cantract tems have been collectively purchased pursuant to M.G.L. ¢ 308
sec. le and M.G.L. ¢.7 sec. 228. The governmental body is responsible to determine the applicability of M.G.L. ¢ 306 to off contract items, including, but nat limited to off
contract items that have already been properly procured under M.G.L. c 308 sec. ic and M.G.L c. 7 sec. 224 (purchases from a vendor on a contract with the
Commonwealth}, other contracts procured under M.G.L. ¢ 308 see 1c and M.G.L. ¢.7 sec. 228, or any M.G Lc. 308 contract between the vendor and the jurisdiction, All off
contract items must be procured under M.G.L. c. 208.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Guyer, if applicable, shall constitute the complete and only terms and
conditions applicable ta any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed anywhere Including on, or with, Buyer's
order shall be inapplicable In regard to any purchase by Buyer from MHG.

{IMPORTANT NOTE: Pricing shown requires membership into referenced contract. ** Denotes nen goniract item

SSS Na ad ea ARE A ae

By signing this document you are agresing to the above terms and conditions of this order from MHQ, ine.

%
PRINT NAME

x
TITLE

x
SIGNATURE

Quote provided by Kris Wright, Account Manager at MHO.
(603) 325-0995 « kwright@mhq.com

MHG Quote - Patrol Utilities #23 and 24 = Page 3 of 3

Following is a breakdown of the City’s fund balances at June 30, 2021:

Debt Nonmajor Total
General Service Govemmental Governmental
Fund Fund Funds Funds
Nonspendable
Reserved for tax deeds $ 331.942 $ - $ - § 331,942
Nonexpendable cemetery permanent funds - - 21,616,894 21,616,894
Nonexpendable library permanent funds - - 6,337,944 6,337,944
Nonexpendable other permanent funds - . 249,292 249,292
Total Nonspendable 331,942 - 28,204, 130 28,536,072
Restricted
For future debt service - 4313.00] - 4,313,001
Police grants - - 41,109 41,109
Community health & services grants - - 129,711 129,711
Parks & recreation grants - - 11,762 11,762
Transit grants - - 971,183 971,183
CDBG/HOME grants - - 75,195 75,195
Community Development division grants - - 332,511 332,511
Other public safety grants - - 206,339 206,339
Other City grants = 5 3,824 3,824
Food services - - 232,553 232,553
School grants - - 2 2
City revolving funds - - 841,408 841.408
Public warks projects ” - 4.085.181 4,085,181
Community and Economuc development projects - - 10.569 10,569
School department proyects - - 380,000 380,000
Technology projects - - 158,283 158,283
City-wide communications projects - - 97,295 97,295
Hydroelectric projects - - 3,534,809 3,534,309
Police projects - - 2,344,501 2,344,501
Cemetery expendable permanent funds - . 1,148,985 1,148,985
Library expendable permanent funds . - 1,025,100 1,025,100
Other expendable permanent funds - - 17,534 17,534
Total Resineted ” 4,313,001 15,647,854 19,960,855
Committed
For continuing appropnations 10,689,378 - - 10,689,378
School capital funds 1,128,453 - - 1,128,453
City capital funds QI7LSI7 - - OAT OTF
City revolving funds - . 13,211,714 {2,211,714
School revolving funds . . 2,035,544 2,035,544
Other trust funds - . 6,278,919 6,278,919
Community and economic development projects - - 387,357 387,357
City building projects - - 32,976 32,976
Total Commatied 20,989,808 - 20,946,510 41,956,318
Assigned
For next year's tax rate 4,000,000 - - 4,000,000
For encumbrances 3,032,807 - - 3,032,807
For overlay contingency 1,500.000 - - 1,500,000
For unfunded liabilities 8,655,000 - - $,655,000
Total Assigned 17,187,807 - - 17,187,807
Unassigned
General Fund 31,693,902 . - 31,693,902
Deficits . - (16,057,482) (16,057,482)
Total Unassigned 31,693,902 . (16,057 482) 15,636,420
Total Fund Balance $ 70,203,459 $ 4313,001 $ 48,741,012 $ 123,257,472

Th

MEIROPOUTAN ADT A CLAM COINS

CONTRACT FOR PROFESSIONAL SERVICES
By AND BETWEEN
METROPOLITAN AREA PLANNING CoUNCIL
AND
MHQ, inc.

Time Amendment #2
September 2017

The attached contract for Professional Services By and Between Metropolitan Area Planning
Council and MHQ, Inc., dated October 5, 2045, is hereby amended to:

1. Extend the time period for completion of all work related to the original contract,
GBPC 2015 Vehicles for Current Model Year Ford Vehicles, to September 3G, 2018
per Part lil of the attached RFP.

signatures

IN WITNESS WHEREOF:

Rehwo

METROPOLITAN AREA PLANNING COUNCIL
Resccc aan s
i Ajay |i

Printed Name Date

D
“Executive Director

Title

Qu abel, —

MHO, Inc y

Dawid BY Oua well G1 Zal \

Printed Name Date

Wice CBeSi Det

Title

60 Temple Place Boston, Massachusetts 02114 | 617-932-0700 { 817-482-7185 tax | mape.org