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Signe
ee) THE CITY OF NASHUA ‘The Cate City”

Paandtnaad Nerties
Parca Departucat

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July 13, 2016
1F80774-072016 NPD ROOF REPLACEMENT PROJECT
ADDENDUM #1
information included in this document becomes a part of the original IFB.
Addendum #1 is being issued to respond to submitted questions and provide a revised Bid Form.

Please see attached document for details.

All other aspects of the original document remain the same.

Please sign below to indicate receipt of this additional information and include this page with

your bid submittal.

Thank you,

SHELLS op
Danielle Greenberg

City of Nashua - Purchasing Agent I
greenbergd @nashuanh.gov

Addendum #1 received and incorporated into bid submittal for 1F60774-072016
Please sign and include this addendum in your bid package.

(Authorizéd Signature}

Ado! i

(Date)
Anick Beaeuo Teac,

(Name of Firm}

(F807 74-072016 NPD ROOF REPLACEMENT PROJECT Adttenrtum 3 Page lola

220 Main Street © Nashua, New Hampshire OF06G0 2 Phone (GOI) 560-3330 « Fax (603) 58a 3293

Responses to Submitted Questions

What is the minimum R-value you are looking for?
o As per the IFB: “replacement of the existing insulation with similar material with
the same R value or better” is required in the bid.

Alternatively, do you want tapered insulation over the minimum R-value?

o As per the IFB: “The project consists of the design-build efforts necessary for
replacement of the roofing” which includes “determination of a suitable
replacement membrane for the roof”. As long as the same R value or better is
met we are open to new roofing suggestions.

Would you like vapor barrier as part of the new assembly?
© See answer to above question.

Would you like the ballast stone removed?
o As per the IFB: “removal of the existing stone on the roof” is part of the project.

Will the brick repair be by others at no cost to the roof contractor?
oO As per the IFB: “replacement of roof flashing, drains, and drip edges
where needed” is required. Any associated brick / masonry work needed to
accomplish this should be included in the bid.

Do you want to match the existing edge metal? (It is believed to be lead coated, which
would be more expensive than grey aluminum or grey steel.) Do you want the roof
drains replaced? (interior access will be required.)

o As per the IFB: “replacement of roof flashing, drains and drip edges where
needed” is required. The flashing/metal work should match the existing building
for continuity on the property.

What is the warranty term you are looking for?
o Warranty should not be less than 20 years from the date of final inspection and
approval.

Is a building permit required?
o Yes.

IFBO7 74-07 2016 NPD ROOF REPLACEMENT PROJECT Addendum 1 Page 2 of 3

229 Main Street e Nashua, New Hampshire 03060 « Phone (603) 589-3330 e Fax (603) 589-3233

e What is the time frame (start/finish dates) to allow for the temporary disconnect of
HVAC unit?

o The dates below are flexible as they weather dependent. Because the project is
dependent on HVAC system service interruption the project should commence
no earlier than October 1, 2016 (unless the average daily temperature exceeds
85 degrees) if so then the project should be postponed until November 1, 2016
at the latest, regardless of the average daily temperature). Because of this
flexibility the allowed time frame for substantial completion will be 90 days after
the Notice to Proceed and final completion will be 180 days.

e Will the test cut results be posted?

oO Bidders will be responsible for including cost associated with Asbestos
sampling. Do not include cost of removal at this time as we are unsure of
asbestos presence. We require the use of a State Licensed Consultant and/or
Contractor to perform the tests. Attached to this Addendum item is the State’s
Licensed Asbestos Abatement Contractors and Consultants list.

IFBO7 74-072016 NPD ROOF REPLACEMENT PROJECT Addendum 1 Page 3 of 3
229 Main Street Nashua, New Hampshire O3060 « Phone (603) 589-3330 « Fax (603) 589-3233

REVISED BID FORM

Attach additional supporting documents as needed

Bidder:

Address:

Phone:

Email:

The bidder agrees to perform the specified work for the following prices:

Base Proposal

Assuming no asbestos is found, the bidder agrees to perform all of the reroofing and
related work for the building listed in the project scope/specifications at the Nashua
Police Department for the sum of:

$

Test Cuts and Evaluation for Asbestos

The bidder will perform test cuts at roofs. This item shall be bid at a unit price and will
include all labor, patching materials and lab testing costs. According to EPA
requirements, “a homogenous area (our roof for example, if all the materials look the
same, no repaired areas ) with an area of between 1000 and 5000 square feet would
require 5 bulk samples to be collected.” Do not include cost of removal at this time as
we are unsure of asbestos presence. We require the use of a State Licensed
Consultant and/or Contractor to perform the tests. Attached to this Addendum item is
the State’s Licensed Asbestos Abatement Contractors and Consultants list.

Description Quantity | Unit Price | Totai Price

Test cuts and Testing | 5

Total costs of Bid:

IFBO774-072016 NPD ROOF REPLACEMENT PROJECT Addendum 1 Page 1 of 2
229 Main Street » Nashua, New Hampshire O3060 » Phone (603) 589-3330 « Fax (603) 589-3233)

Supplemental Information: Provide details of the material selected to replace the
existing roofing, flashing and insulation material, previous experience performing
similar work at other commercial locations (include reference contact information if

possible) and methods of construction. Use additional pages as necessary.

IFBO774-072016 NPD ROOF REPLACEMENT PROJECT Addendum 1 Page 2 of 2
229 Main Street « Nashua, New Hampshire 08060 « Phone (603) 589-3330 e Fax (603) 589-3233)

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire
229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: Chick Beaulieu, Inc and its successors, transferees and assignees (together
“CONTRACTOR”)

For the following Project: Fleet/Range Roof Replacement at NPD

ARTICLE 1-— THE CONTRACT DOCUMENTS

The CONTRACTOR shall complete: the work described in the Contract Documents for this project. The
documents consist of: ig

1. This Agreement signed by the OWNER and CONTRACTOR, including the General Terms and
Conditions;

Scope of Work;

Drawings and Specifications provided in the bid documents;

Change Order Form; ~

Insuranice Certificate;

Written change orders for minor changes in the Work issued after execution of this Agreement; and
Fully Executed OWNER Purchase Order

Pew ew

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a written
change order and/or fully executed OWNER Purchase Order, the terms of this Agreement, the written
change order or the fully executed OWNER Purchase Order shall control over the terms of the Proposals
ARTICLE 2 — DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION DATE

The date of commencement shall be the date of the Notice to Proceed. Substantial Completion shall be
TBD

Page 1 of 10

ARTICLE 3 — CONTRACT SUM

Subject to additions and deductions by Change Order, the OWNER shall pay CONTRACTOR, in
accordance with the Contract Documents, the Contract Sum of:

($78,900)
The Contract Sum shall include all items and services necessary for the proper execution and completion of
the Work.

ARTICLE 4 — INSURANCE AND INDEMNIFICATION

CONTRACTOR shall carry and maintain in effect during the performance of services under this contract:

>» General liability insurance in the amount of $1,000,000 per occurrence; $2,000,000 aggregate;
> Motor Vehicle Liability: $1,000,000 Combined Single Limit;
*Coverage must include all owned, non-owned and hired vehicles.

> Workers’ Compensation Coverage in compliance with the State of NH Statutes,
$100,000/$500,000/$ 100,000.

CONTRACTOR and SUBCONTRACTORs at every tier will fully comply with NH RSA Chapter
281-A, “Workers’ Compensation”.

The parties agree that CONTRACTOR shall have the status of and shall perform all work under this
contract as an independent CONTRACTOR, maintaining control over all its consultants, sub consultants,
CONTRACTORs, or SUBCONTRACTORs. The only contractual relationship created by this contract is
between the OWNER and CONTRACTOR, and nothing in this contract shall create any contractual
relationship between the OWNER and: CONTRACTOR’s consultants, sub consultants, CONTRACTORs,
or SUBCONTRACTORs. The parties also agree that CONTRACTOR is not an OWNER employee and that
there shall be no:

Withholding of'income taxes by the OWNER:

Industrial insurance coverage provided by the OWNER;

Participation in group insurance plans which may be available to employees of the OWNER;
Participation or contributions by either the independent CONTRACTOR or the OWNER to the
public employee’s retirement system;

Accumulation of vacation leave or sick leave provided by the OWNER;

6. Unemployment compensation coverage provided by the OWNER.

whe

wi

CONTRACTOR will provide the OWNER with certificates of insurance for coverage as listed below and
endorsements affecting coverage required by the contract within ten calendar days after the OWNER issues
the notice of award. The OWNER requires thirty days written notice of cancellation or material change in
coverage. The certificates and endorsements for each insurance policy must be signed by a person
authorized by the insurer and who is licensed by the State of New Hampshire. General Liability and Auto
Liability policies must name the OWNER as an additional insured and reflect on the certificate of
insurance. CONTRACTOR is responsible for filing updated certificates of insurance with the OWNER's
Risk Management Department during the life of the contract.

> All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of insurance.

> If aggregate limits of less than $2,000,000 are imposed on bodily injury and property damage,
CONTRACTOR must maintain umbrella liability insurance of at least $1,000,000. All aggregates
must be fully disclosed on the required certificate of insurance.

Page 2 of 10

» The specified insurance requirements do not relieve CONTRACTOR of its responsibilities or limit
the amount of its liability to the OWNER or other persons, and CONTRACTOR is encouraged to
purchase such additional insurance, as it deems necessary.

» The insurance provided herein is primary, and no insurance held or owned by the OWNER shall be
called upon to contribute to a loss.

> CONTRACTOR is responsible for and required to remedy all damage or loss to any property,
including property of the OWNER, caused in whole or part by CONTRACTOR or anyone
employed, directed, or supervised by CONTRACTOR.

Regardless of any coverage provided by any insurance, CONTRACTOR agrees to indemnify and shall
defend and hold harmless the OWNER, its agents, officials, employees and authorized representatives
and their employees from and against any and all suits, causes of action, legal or administrative
proceedings, arbitrations, claims, demands, damages, liabilities, interest, attorney’s fees, costs and
expenses of any kind or nature in any manner caused, occasioned, or contributed to in whole or in part
by reason of any negligent act, omission, or fault or willful misconduct, whether active or passive, of
CONTRACTOR or of anyone acting under its direction or control or on its behalf in connection with or
incidental to the performance of this contract. CONTRACTOR’s indemnity, defense and hold harmless
obligations, or portions thereof, shall not apply to liability caused by the sole negligence or willful
misconduct of the party indemnified or held harmless.

Page 3 of 10

General Terms and Conditions

ARTICLE 5 ~- GENERAL PROVISIONS

1.

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, representations or agreements, either written or oral. The Contract may be
amended or modified only by a written modification.

The term “Work” means the construction and services required by the Contract Documents, and
include all other labor, materials, equipment and services provided by the CONTRACTOR to fulfill
the CONTRACTOR’ obligations.

The intent of the Contract Documents is to include all items necessary for the proper execution and
completion of the Work by the CONTRACTOR. The Contract Documents are complementary, and
what is required by one shall be as binding as if required by all.

In the case of a discrepancy, calculated dimensions will govern over scaled dimensions, Contract
Drawings will govern over Standard Specifications, and Technical. Specifications will govern over
both Contract Drawings and Standard Specifications. In the case of a discrepancy between the
Agreement and other Contract Documents, the more-specific or stringent obligation or requirement
to the benefit of the OWNER shall take precedence.

The CONTRACTOR shall take no advantage of any apparent error or omission in the Contract
Drawings or Technical Specifications, and the Engineer will be permitted to make such corrections
and interpretations as may be deemed necessary to fulfill the intent of the Contract Documents.

ARTICLE 6 —- OWNER

1,

Except for permits and fees, which are the responsibility of the CONTRACTOR under the Contract
Documents, the OWNER shall obtain: and pay for other necessary approvals, easements,
assessments and charges.

If the CONTRACTOR fails to correct Work that is not in accordance with the Contract Documents,
the OWNER may direct the CONTRACTOR in writing to stop the Work until the correction is
made.

If the CONTRACTOR defaults or neglects to carry out the Work in accordance with the Contract
Documents and fails within a seven. day period after receipt of written notice from the OWNER to
correct such default or neglect with diligence and promptness, the OWNER may, without prejudice
to other remedies, correct such deficiencies. In such case, a Change Order shall be issued deducting
the cost of correction from payments due the CONTRACTOR.

The OWNER reserves. the right to perform construction or operations related to the project with the
OWNER’s own forces, and to award separate contracts in connection with other portions of the
project.

The CONTRACTOR shall coordinate and cooperate with separate CONTRACTORs employed by
the OWNER.

Costs caused by delays or by improperly timed activities or defective construction shall be borne by
the responsible party.

ARTICLE 7— CONTRACTOR

i,

Execution of the Contract by the CONTRACTOR is a representation that the CONTRACTOR has
visited the site, become familiar with local conditions under which the Work is to be performed and
correlated personal observations with requirements of the Contract Documents.

The CONTRACTOR shall carefully study and compare the Contract Documents with each other
and with information furnished by the OWNER. Before commencing activities, the
CONTRACTOR shall: (1) take field measurements and verify field conditions; (2) carefully
compare this and other information known to the CONTRACTOR with the Contract Documents;
and (3) promptly report errors, inconsistencies or omissions discovered to the OWNER.

Page 4 of 10

10.

il,

12.

13,

14,

15.

16.

Within ten (10) days of notification of award, and prior to commencement of work, the

CONTRACTOR shall obtain and forward to OWNER a Performance Bond and a Payment Bond

representing 100% of the contract work

The CONTRACTOR shall supervise and direct the Work, using the CONTRACTOR’s best skill

and attention. The CONTRACTOR shall be solely responsible for and have control over

construction means, methods, techniques, sequences and procedures, and for coordinating all

portions of the Work.

The CONTRACTOR, as soon as practicable after award of the Contract, shall furnish in writing to

the OWNER the names of SUBCONTRACTORs or suppliers for each portion of the Work. The

OWNER will promptly reply to the CONTRACTOR in writing if, after due investigation, he has

reasonable objection to the SUBCONTRACTORs or suppliers listed.

Unless otherwise provided in the Contract Documents, the CONTRACTOR shall provide and pay

for labor, materials, equipment, tools, utilities, transportation, and other facilities and services

necessary for proper execution and completion of the work.

The CONTRACTOR shall deliver, handle, store and install materials in accordance with

manufacturers’ instructions.

The CONTRACTOR warrants to the OWNER that (1) materials and equipment furnished under the

contract will be new and of good quality unless otherwise required or permitted by the Contract

Documents; (2) the Work will be free from defects not inherent in the quality required or permitted;

and (3) the Work will conform to the requirements of the Contract Documents.

The CONTRACTOR shall pay sales, consumer, use and similar taxes that are legally required when

the Contract is executed.

The CONTRACTOR shall obtain and pay for the building permit and other permits and

governmental fees, licenses and inspections necessary. for proper execution and completion of the

Work. oi

The CONTRACTOR shall comply with and give notices required by agencies having jurisdiction

over the Work. If the CONTRACTOR performs Work knowing it to be contrary to laws, statutes,

ordinances building codes, and rules and regulations without notice to the OWNER, the

CONTRACTOR shall assume full responsibility for such Work and shall bear the attributable costs,

The CONTRACTOR shall promptly notify the OWNER in writing of any known inconsistencies in

the Contract Documents with such governmental laws, rules and regulations.

The CONTRACTOR shall promptly review, approve in writing and submit Shop Drawings,

Product Data, Samples and similar submittals required by the Contract Documents. Shop

Drawings, Product Data, Samples and similar submittals are not Contract Documents.

The CONTRACTOR shall confine operations at the site to areas permitted by law, ordinances,

permits, the Contract Documents and the OWNER.

The CONTRACTOR shall be responsible for cutting, fitting or patching required completing the

Work or to make its parts fit together properly.

The CONTRACTOR shall keep the premises and surrounding area free from accumulation of

debris and trash related to the Work.

CONTRACTOR warrants and guarantees to OWNER, for __years, upon completion of work, that

all Work will be in accordance with the Contract Documents and will not be defective.

CONTRACTOR’s warranty and guarantee hereunder excludes defects or damage caused by:

> Abuse, modification, or improper maintenance or operation by persons other than
CONTRACTOR, SUBCONTRACTORs, Suppliers, or any other individual or entity for
whom CONTRACTOR is responsible; or

> Normal wear and tear under normal usage.

ARTICLE 8 — CHANGES IN THE WORK

1.

After execution of the Contract, changes in the Work may be accomplished by Change Order or by
order for a minor change in the Work. The OWNER, without invalidating the Contract, may order
changes in the Work within the general scope of the Contract consisting of additions, deletions or
other revisions, the Contract Sum and Contract Time being adjusted accordingly.

Page 5 of 10