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THE CITY OF NASHUA “The Cate City"

Financtal Services

Purchasing Department

August 30, 2018
Memo #19-043

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 FORD POLICE INTERCEPTOR UTILITY ALL WHEEL DRIVE VEHICLE MARKED

K9 (VALUE: $45,603)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF

Please see the attached communication dated August 21, 2018 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $45,603 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respectfully,, 9
Ups LAL

?
/
fi Dan Kooken

Purchasing Manager

Ce: K. Smith A. Lavoie

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

NASHUA POLICE
Date: 22 August 2078

intradepartmental Communication

To: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one (1) 2010 Ford Crown Victoria vehicle with the
2019 Ford Police Interceptor marked K9 utility vehicle. The vehicle will replace the following vehicle which
is on the FY2018 CERF replacement schedule.

YEAR UNIT# PLATE # | MAKE/AMODEL | VOIN#H MILEAGE AS
OF $-2-2018
2010 14 MP64614 Ford Crown 2FABP7BV2AX 126195 98,952
Victoria

Pursuant to NRO 5-84 (A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2017/2018.

A quote fram MHQ is attached for your review showcasing the features and options of the new vehicle and
the associated costs and trade-in allowance. The cost of this vehicle includes additional emergency
lighting and radio console equipment necessary to transition from the Ford Crown Victoria, as well as the
cost of the equipment to outfit the vehicle with the K9 transportation system and equipment.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$45,603.03 from M-H-Q, inc. Municipal Vehicles, Marlborough, MA.

sincerely,

bi

Karen A. Smith
Business Manager

cc: David Fredette

NASHUA POLICE
‘DEPARTMENT Date: August 16, 2018

intradepartmental Communication

To: Lt. Robert Giggi
From: Brian Sojka

Subject: K-9 Marked Motor Vehicle/Equipment/Install

1. One (1) — 2019 K-9 Ford Police Interceptor Utility All Wheel Drive, Heavy duty
police package vehicle, full size, four-door.

2. Emergency Equipment/K-9 Equipment and Install

STATE BIDDER:

M-H-Q Municipal Vehicles MA............-00... 2: cce cence ete eens 45,603.03

STATE BID RECOMMENDATION:

M-H-Q Municipal Headquarters
A. Meets specifications

at
Brian Sojka
Fleet Maintenance Supervisor

STATE BID TABULATION

One (1) - 2019 K-9 Ford Police interceptor Utility , All Wheel Drive,
Heavy duty police package vehicle, full size, four-door.

H-G Municipal Vehicles " SiR 008 03

Mi

Trade-in Vehicle

PLATE | UNIT YEAR/MAKE/MODEL VIN NUMBER MILEAGE AS
NUMBER # OF 8/3/18
| MP64614 | 14 2010 FORD/CROWN VICTORIA | 2FABP7BV2AX126195 98,952

oe

VEHICLES @ EGUIPMENT & GEA

CUSTOMER
Contact Name:
Company/Dept:
Street Address:
City, State, Zip:
Phone:

Email:

Brian Sojka

Nashua NH Palice Dept
0 Panther Dr _
Nashua, NH 03062
(603) 594-3500 _
SojkaB@nashuapd.com

Date:

Valid Until:
Customer #:
Contract:
Sales Rep:

3/25/2018
Sf30/2018"

12051 .
MAPC/GBPC .

2 RESTATE REL OPI

KS Utility #14

Please find below a budget quote for 2019 Ford Police Interceptor Utility AWD per the Greater Boston
Police Council Contract RFP # GBPC 2017/2018 - Law Enforcement Equipment Ford

Vehicle:

(eel Cb tT eels
- REFERENCE

LINE DESCRIPTION

2015 Ford Utility Police Interceptor - 3.7L V6 Ti-VCT FFV AWD - 304

Horsepower @ 6259 rpm - 6 Speed Automatic Transmission - Heavy

Duty 18" Steel Wheels Small Chrome Center Hub Caps- 75 MPH Rear

Crash Tested - Heavy Duty Viny! Flooring ~ Ist Row Police Grade Cloth
Kaa Dual Front Bucket Seats (Driver's Side Six Way Power Seat; Passenger | 5 27,995.00) 1 § 27,995.00)

side Manual) - 2nd Raw Vinyl 60/40 Split Bench Seats - Power

Adjustable Pedals - Advance Trac Stability Control Systern ~ ABS with

Traction Control - Rear View Camera «3 Year 36,000 mite Bumper to

Bumper Warranty - 5 year 100,000 mile Powertrain Warranty

LK Dark Blue 5 oi 5

Global Lock / Unlock feature (Door-panel switches will lock/unlock ail
18D doors and rear liftgate, Eliminates the overhead console liftgate unlock} 5 + ot 5

switch)
422 California Emissions System s - ot § «
B7R Rear View Camera (Mirror Display) $s ~ od 5 .
153 License Plate Bracket - Front s 4 1 § *
53M SYNC Basic - Vaice-Activated Communication System S 286.15; 2 5 286.15
1isw Rear window power delete, operable from front driver side switches | 5 24.25; 1 § 24.25
430 Dark Car Feature — Courtesy lamp disable when any door is opened 5 19.40/ 1 5 15.40)
51T Spot Lamp - Driver only {Whelen LED) $ 407.40} 1 | $ 407.40]
549 Mirrors - Heated Side View $ 58.20) i | $ 58.20}
52P |Hidden Doar-Lock Plunger w/Rear-door handles inoperable § 155.20) 1 5 155.20)
76R Reverse Sensing 5 266.75) 1 5 266.75
86P Front Headlamp / Police Interceptor Housing Only S 121.25) i § 121.25
LTA Aux Air Conditioning § 551.70) 1 § 591.70

TOTAL: & 25,525.30

MIO Quote - KO Utility #id Pageiof3

f

*

i
» Equipment:

Panis ||

Neb iata toy ely

. Custorn paint two color: Bottom of vehicle (DX) Dark Blue Metailic,

Paint Top of vehicle (L5} lea Blue Metallic > 2,495.00) 1 $ 2,495.00
Package 8 |Nashua Graphics Package & installed Customer Supplied Shields S 550.00; 1 $ 550.6
FLEETKEY | Fleetkey at dealer 1284x s 190.00} 1 =| $ 190.00)

Whelen Carbide Siren and lighting controller w/ canport and traffic
adviser model # CCSRNS. Included at no additional charge: CANCTLE >
CCSRNS contro! head and a CC5SK1 FORD installation kit - 35% off list price of $ 1408.25) 1 > 1,108.25
$1,945.06
Labor Hour {Labor hours to install Whelen Carbide 5 95.00] 3 5 285.00
Whal . - : .
ICPHOTO alen Photo cell (Day/night sensor required with Whelen Carbide $ 65.651 4 4 65.65
System)
Whelen Rear inner Edge RST SOLO Rear Facing Super LED 8 Module
ITRAYWE with [$348 Housing bracket for interceptor Utilty -Blue > 735) I > 727.35
Labor Hour jLabor to install Rear inner Edge 5 142.50; 2 S 442,56

Whelen Super LED ION series lights, one pair model # IONC - White -

2.26 Mounted in Headlights 5 385.00) 1 ° 365.00
Whelen Super LED (ON series lights, one pair model # IONB - Blue -

26 .

2.2 Mounted on Bottom of Liftgate 5 365.00, 1 > 365,00)
Whelen (2) Micron Series Super-LED Surface Mount Lighthead Modal #

2.26 MCRNT? - Clear - Mounted on Grille Knockouts ° 365.00) 1 $ 365.00)
Whel i , { # VTX609" Mounted

3.09 ' elen {2) LED Vertex hideaway system, mode 609" Mounte $ 235.00 3 5 235.008
in Tail lamps - (2) red
Whel 18 SASI5P 12308. ker, ite with ti

6.07 elen model # 5, speaker, composite with mounting 5 soo.00 1 ps 506.001

bracket

1147 Havis Vehicle Specific Console Ford interceptor Utility 14" Console ¢ aso.acl 1 5

‘ model # C-V5-1400-INUT, 2-C-MC8 and 2-C-MC . 350.00)
11.56 Oual internal cup holder model # C-CUP2-1 § 45.00) 1 § 45,00)
11.84 Magnetic mic clip model # MMSU1 5 41.00 5 32.008

Havis K-9 transportation system for Police Interceptor Utility model.
11 . 0
15.116 includes LED dome light and rubber mat # X9-F18 ; 2,360.00) 4 $ 2,560.00
Havis K9 Transport Hot-N-Pop Unit Option Temperature Alarm & Door
Opening System. Includes Horn Activation, Siren Activation, Light
KOA201 Activation, Dual Window Drop and One Door Pop Remote with . 2,100.28) 4 > 2,100.28
Holster. model # K9-A-201
Havis K9 Transport Long Range Remote Pager Option with Dual Band
15.128 Anterina for Acek9 Heat Alarm And Hat-N-Pop Units model # K9-A-303 5 390.00) 1 > 390.00
Havis K-3 10” ind ted cooling fan for K-9 model # KS-A-
15.197 avis rear window mounted cooling fan for K-9 model # K5-A § 390.001 1 g 390.00)
104
Labor Hour {Transfer Light bar $ 35.00, 1 | § 95.00)
Labor Hour | Transfer Charge Guard 5 95.00) 0.5 3 47,50
STPKTS3 Whelen Light Bar Strap Kit for Ford Int Utility 5 61.751 2 5 61,75
16.01 Transfer 2-way radio and front mount antenna 5 195.00} 2 § 195.00
16.03 Transfer Second 2-way radio § 195.00) 1 $ 195.008
Transfer Life Hammer 3 4~ 1 $ -
16.36 Transfer GPS system 5 75.00) 1 5 75.00)
Transfer mobile data terminal. Includes the following if applicable:

33 ‘ :

16 modem, power supply, charge guard, mount and antenna > 285.00) 4 . 285.00

MMHG Quote -KS Utility #14 Page 2 of 2

Committed

Represents amounts that can only be used for specific purposes pursuant to constraints
imposed by resolution of the City’s Board of Aldermen. The City Charter designated the
Board of Aldermen as its appropriating authority. This fund balance classification includes
general fund escrows for non-lapsing appropriations, capital reserve funds set aside by Board
of Alderman resolution for future capital acquisitions and improvements (now reported as
part of the general fund per GASB 54), various special revenue funds, and capital project
funds. A similar action is needed to modify or rescind a commitment.

Assigned

Represents amounts that are constrained by the City’s intent to use these resources for a
specific purpose. A portion of this fund balance classification represents an amount applied
by the Board of Aldermen to reduce the next year’s tax rate. In addition, this fund balance
classification includes general fund encumbrances (purchase orders) that have been
established by various City departments for the expenditure of current year budgetary
financial resources upon vendor performance in the subsequent budgetary period. The City’s
Revised Ordinances (NRO) permits the Chief Financial Officer to make assignments.

Unassigned

Represents amounts that are available to be spent in future periods and temporary deficit
balances in nonmajor governmental funds.

75

e *

_ : Hint Dash style Tablet and Keyboard Mount (Keyboard not included)
: 578.706 1 .
- TMSI26PIU |, Tivi-5126-PIU with AP-5120-PPC Adapter Plate ° $ 378.76
23.25 _|Vent shades 4 Doors $ 75.00} 1 | $ 75.00}
Havis Premium fold up equipment tray, fits in tire spare well for |
CMP 130 Interceptor Utility # C-TTP-INUT-2 , 275,00) 1 ° 278.00
- Ford Police Int t
LOFT-FPIU-26 uty Dual weapon rack for 2013-2029 Ford Police Interceptor , yaa7s| 1 § 523.75
Labor Hour Labor to install Lund Loft dual weapon rack 5 95.00; 1 § 95.00
SHOP Shop Supplies: Wiring, relays, fuse blocks and associated labor 5 295.00, 1 5 295,00
TOTAL! $ 16,077.73
Vehicle Equigment Tatalé $ 46,003.03

Number of Vehicles to be 5 46,003.03

TRADE IN 2010 Ford Crown Vic with 98k miles § (400.00

TOTAL: §

*This quote is valid until 9/30/2018. Any purchase orders or appraved quotes received outside of this date will be subject to price adjustments. By signing this quote, the
customer Is agreeing to pay, in full, for all tems listed above. Any requests for changes, modifications, teplacements, removals or additional items may be subject to additional
fees and/or adjusted delivery dates.

M.G.L. c.20B applies to the procurement of all coramodities quoted. Greater Boston Police Council contract items have been collectively purchased pursuant to M.G.L. c 308
sec. Jc and M.G-L. c.? sec. 228, The governmental body is responsibiz to determine the applicability of M.G.L. c 30B to off contract items, Including, but not limited to aff
contract items that have already bees properly procured under M.G.L. c 30B sec. ic and M.G.L. c. 7 sec. 22A (purchases from a vendor on 3 contract with the
Commonwealth}, cther contracts procured under M.G.L c 308 sec if and M.G.L. ¢.? sec. 228, or any M.G.L, ¢, 308 contract between the vendor and the jurisdiction, All off
contract items must be procured under M.G.L.c. 308.

The terms and conditions stated herein and the provisions of asy agreement between MHG and Suyer, if applicable, shall constitute the complete and only terms and
conditions applicable to any and afl purchases by Buyer fram MHQ, Any additional and/or differant terms and/or conditions printed anywhere including on, or with, Buyer's
order shall be inapplicable in regard te any purchase by Buyer from MH.

IMPORTANT NOTE: @ricing shown requires membership lato referenced contract. ** Genotes ton contract Rem

By signing this document you are agreeing to the above terms and conditions of this order from MHQ, inc.

x

PRINT NAME

TITLE

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SIGNATURE

Quote provided by Kris Wright, Account Manager at MHQ
(603) 325-0995 « kwright@mhq.com

MHQ Quote -K9 Utility #14 Page 3 af 3

eo,
i i A ‘. i Cc me TP Cees A TEL ARMED Gal MAL UL Abas

MLIPOUOLUITAN AMLA PLAN Kite: HOw nee

CONTRACT FOR PROFESSIONAL SERVICES
By ANO BETWEEN
METROPOLITAN AREA PLANNING COUNCIL
AND
MHQ, inc.

Time Amendment #2
September 20:17
The attached contract for Professional Services By and Between Metropolitan Area Planning
Council and MHO, Inc., dated October 5, 2015, is hereby amended to:
4. Extend the time period for comptetion of all work related to the original contract,

GBPC 2015 Vehicles for Current Model Year Ford Vehicles, ta September 30, 2018
per Part lil of the attached RFP.

Signatures

IN WITNESS WHEREOF:

Melero

METROPOLITAN AREA PLANNING COUNCIL

Renccco Bai S

Bras ajo4 |i _
Printed Name Date
Eedeuth® Director
Title
MHO, Inc. : Y

Dawid Byouty hel Q\asl a
Printed Name Date

Wee Cees Deut

Title

60 Temple Place Boston, Massachuselts 02111 | 617-933-0700 | 617-482-7185 tax | mape.org