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Scope of Work for Contracl Amendment #1

September 1, 2021

Lisa Fauteux

Director of Public Works

City of Nashua

9 Riverside Street

Nashua, New Hampshire 03062

Re: Nashua Public Works Project: New Building
Amendment #1: Alteration of Terrain Application

Dear Ms. Fauteux,

At the request of the City of Nashua NH, we are pleased to submit this proposal for
additional work to submit the Alteration of Terrain (AoT) application.

Scope of Work:

Hoyle and Tanner will submit an Alteration of Terrain (AoT) application in
connection with the City of Nashua Department of Public Works (DPW)
Administration Building project.

The site plan for the 25,000 square foot administrative building for the DPW, to be
located at the site of the Nashua Solid Waste Department at 840 West Hollis
Street, includes approximately 150-170 parking spaces and drainage design. This
will require design of the parking lot with the associated drainage and an Alteration
of Terrain (AOT) Permit be filed with NHDES.

The AOT scope includes:

e Site Design: Site Design
include all parking spaces, associated drainage, utilities, grading
and green areas.

e Alteration of Terrain Permitting
Site design and drainage to conform with NHDES regulations.
Site Specific Soil Survey and Wildlife Assessment letter report.

+ Design to include BMP's and construction details, as required.

File application and address review comments from NHDES.

Assumptions are as follows:

e Design stormwater Best Management Practices (BMPs) to treat
stormwater associated with 25,000 sf building and up to 150-170 space
parking (ot.

e Assumes stormwater BMPs will be located on City property and will not
include infiltration or soil permeability testing due to existing regulated site

e = City will provide all pertinent existing information (studies, reports, surveys,
and geotechnical reports, borings, test pits, etc.)

e = City will provide any additional existing conditions data, if required.

2.1 Rotana Siaet, Site Jot
Chatleslona, MA G2129

VT. 687,775 6545

F. 657.776 Go7a
hklaichilects com

September 1, 2021
Page 2

City to pay all permit application fees

City will provide access to the site.

City will designate a contact person who can act with the client's authority
regarding this Project.

Consultants:
HKT Architects will supervise the work of our civil / site engineering consultant,

Hoyle & Tanner.

Proposed Fee:

The fee for the scope of work listed above is an additional lump sum of $29,360
{twenty-nine thousand three hundred sixty dollars). The fee includes all of the
consultants that have been named herein.

Schedule:
As time is of the essence, this work, with City approval, has already begun and is
currently scheduled to be submitted in September of 2021.

As noted in the original fee proposal, any work that is beyond the scope of work
shall be billed as additional services either on a time and material basis or we will
make an additional proposal with a lump sum fee or not to exceed fee. In no case
will we commence any additional services without your written approval.

If there are additional services that are required by Hoyle Tanner, we will invoice
their costs plus a mark-up of 10%.

We will invoice you monthly and we will bill as a percentage of the completed work.
Payment is due in thirty (30) days of the invoice date.

Very truly yours,
HKT Architects Inc.

~
eaté Oh oman —
Janet M. Slemenda, AIA, LEED-AP, Principal

cc: Tim Cummings, City of Nashua
File

con VHKT Projects\22003 Nasihwe OPW Office Butding\AdmenstratontConuact + Budget\Addtionsl Services\22003 Amend 1 21-05-01
AGT docx

Scope of Work for Contract Amendment #2

October 14, 2021

Lisa Fauteux

Director of Public Works

City of Nashua

9 Riverside Street

Nashua, New Hampshire 03062

Re: Nashua Public Works Project: New Building
Amendment #2. Structural Revisions

Dear Ms. Fauteux,

At the request of the City of Nashua NH, we are pleased to submit this proposal for
additional work to revise the structural system for the new building. The system is
being revised due to unforeseen delivery issues related to steel joists that would
push out the dates for construction of the building Thought the costs for steel
beams is higher than the costs of steel joists, the costs to extend the schedule to
secure delivery of joists was deemed unacceptable.

Scope of Work:

Hoyle and Tanner completed a short study for an alternative structural system for
the entire building. The information was then shared with Harvey Construction who
then completed an estimate of costs to change from steel joists to steel beams.
The Harvey estimate of additional costs to make this change along with the
schedule implications was discussed with City officials. The City decided that
though there were some additional costs to the steel, this was a benefit to the
project because of availability and schedule.

After the approval was given by the City, Hoyle & Tanner was formally approved to
revise the documents to a steel beam design. That work is underway

Consultants:
HKT Architects will supervise the work of our structural engineering consultant,
Hoyle & Tanner.

Proposed Fee:

The fee for the scope of work listed above is an additional lump sum of $10,700
(ten-thousand seven hundred dollars}. The fee includes all of the consultants that
have been named herein.

Schedule:

As time is of the essence, this work, with City approval. has already begun and is
currently scheduled to be completed as part of the construction document
submission.

Roland Sir2er, Sela 301
Charlestown, MA O21 2
To 67.3 76.6545
F. oi? 2766378
weer bbiarCHilects Com

October 14, 2024
Page 2

As noted in the original fee proposal, any work that is beyond the scope of work
shall be billed as additional services either on a time and material basis or we will
make an additional proposal with a lump sum fee or not to exceed fee. In no case
will we commence any additional services without your written approval.

If there are additional services that are required by Hoyle Tanner, we will invoice
their costs plus a mark-up of 10%

We will invoice you monthly and we will bill as a percentage of the completed work
Payment is due in thirty (30) days of the invoice date.

Very truly yours,
HKT Architects tnc.

uv
Janet M. Slemenda, AIA, LEED-AP, Principal

cc: Tim Cummings, City of Nashua
File

fle WHIT Projects\22003 Nashua DPW Office BulldingiA onlract + Budg Sernces\22003 Amend 2 Scope
Letter Structural 21-10-44 docx

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: November 9, 2021
Re: Contract Award in excess of $1,000,000 — Construction Management Services for new

DPW Administrative Office Building

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the ful! Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the November 17, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Construction Management of the new DPW Administrative Office

Item:
Building to be located off West Hollis Street adjacent to the Four Hills
Landfill

Value: $12,025,000 (not to exceed)

Vendor: Harvey Construction Corporation

Purchasing Memo#: 22-187 dated November 9, 2021

Contract Term: to project completion

Thank you.

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 * NashuaMayona'NashuaNH.gov
www.NashuaNH.gov

D\ THE CITY OF NASHUA Ten

On iH nei, Deredeyper

TO: Jim Donchess, Mayor & Michael O'Brien, Chair
FROM: = Tim Cummings, Economic Development Director
Date: November 04, 2021

RE: Approval of AIA — Document A133-2009 Contract for Construction
Manager Services with Ifarvey Construction

The enclosed document is a contract for construction management services for anew DPW
Administrative Office Building located on land off West Hollis Street and adjacent to the Four
Hills Landfill

There is a target date to begin construction in spring of 2022 and the building is currently ina
preconstruction design stage. To date schematic design and design development phases have
been completed and the project is more than 50°%o the way through construction design
documents. The project has been costed and with any type of construction management contract
a final figure will not be realized until a Guaranteed Maximum Price (“GMP”) is set through a
GMP Amendment per section 5.2 of the attached agreement.

[ am requesting a not to exceed figure of $12,025,000 be used to approve this contract. This
represents a construction budget of $10,525,000 and a $1,500,000 contingency budget. These
figures align with previous representations targeting a total project budget of $15,000,000.

Harvey Construction is a known and reputable construction management firm. Previously,
Harvey built both High Schools in Nashua. They have performed a lot of construction related
work on the city’s behalf over the years. However, their services were competitively procured
through a qualifications based selection process. A Request for Qualifications (“RFQ”) was
issued in the summer of 2019 and nine firms’ submitted proposals. Three firms were selected for
interviews with an internal selection committee. Harvey rose to the top as a preferred choice

Harvey Construction’s management fee is set for 2.9%o, which is slightly better than their most

recent building projects for the city at 3.2% and 3.0°%s respectfully.

THANK YOU.

229 Main Street, Suite 234 « Nashua, New Hampshire 03060 « Phone (603) 589-3106

init.

HATA Document A133 — 2009

Standard Form of Agreement Between Owner and Construction Manager
as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a

Guaranteed Maximum Price

AGREEMENT made as of the Third day of May in the year 202 |

(in words, indicate day, month and year.)

BETWEEN the Owner
(Name, legal status and address)

City of Nashua New Hampshire
229 Main Street
Nashua, NH 03060

and the Construction Manager.
(Name, legal status and address)

Harvey Construction Corporation
10 Harvey Road
Bedford, NH 03110

for the following Project:
(Name and address or location)

Construction of a New D.P.W. Administration Office Bidg
840 W. Hollis Street
Nashua, NH 03062

The Architect:
(Name, legal status and address)

HKT Architects
24 Roland Street, Suite 30]
Charlestown, MA 02129

The Owner's Designated Representative:
(Name, address and other information)

Lisa Fauteux, Director of Public Works

Nashua Public Works Administration & Engineering
9 Riverside StreetNashua, NH 03062

Telephone Number: 603-589-3140

Emai! Address: FauteuxL@nashuanh gov

The Construction Manager's Designated Representative:
(Name, address and other information)

ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion The author may also
have revised tha text of the onginal
AIA standard form. An Additions ang
Deletions Report |hat notes added
information as well as revistons to
the standard form text is available
fram the author and should be
reviewed A vertical line in the left
margin of this document indicates
where the author has added
necessary informalion and where
the author has added to or deleted
from the original ALA text

This document has important legal
consequences Consullation with an
attorney is encouraged with respect
to its completion or modification

AtA Document A201™--2007,
Generat Conditions of the Contract
for Construction. is adopted in this
docurnent by reference. Do not use
with other general conditions unless
this document is modified.

AIA Document A133™ = 2009 (formerly A124 ™CMc = 2003). Copyright © 1991, 2003 and 2009 by The Amencan Institule of Archilects All rights reserved
The ‘Amencan tsi tule of Aschilects,” “AIA,” tha AIA Logo, and “AlA Contract Documents” are registered wademarks and may not be used withoul permission
This document was produced by AlA software al 11.15°33 ET on 05/04/2021 wndor Order No.4797552925 which expres on 09/23/2021 ¢s nol for resale, ts
licensed for ane-tema use only, and may only be used in accordance with the AlA Contract Oocuments® Terms of Service. To raport copyright violations, e-mal

copyright@aia.org
User Notes:

Init.

William E. Stevens
10 Harvey Road
Bedford, NH 03110

email Address wstevens@hccnh.com

The Architect's Designated Representative
(Name. address and other information)

Janet Slemenda

24 Roland Street, Suite 301 Charlestown, MA 02129
Telephone Number: 617-776-6545

Email Address: JSLEMENDA@hktarchitects com

The Owner and Construction Manager agree as follows

AIA Document A1337 - 2009 (formerly A1Z1™ CMe - 2003) Copyright @ 1991. 2003 and 2009 by The American inslitute of Archilects Ail rights reserved
The “Amencan Institute of Architects.” “Ala,” he AiA Lagn, and “AIA Contracl Documents” are regislered lrademarks and may nol be used withoul pemmission
This document was produced by AIA software al 11:15:33 ET on 05/04/2021 under Order No 4797552925 which expires on 0923/2021, is not for resale, is
hcensed for one-lime use only, and may only be used in accordance with the AIA Conirat Documents® Terms of Service To report copyrighl violations, e-mail

copyrighl@ara org
User Noles

tnii.

TABLE OF ARTICLES
1 GENERAL PROVISIONS
2 CONSTRUCTION MANAGER'S RESPONSIBILITIES

3 OWNER'S RESPONSIBILITIES
4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES

5 COMPENSATION FOR CONSTRUCTION PHASE SERVICES
6 COST OF THE WORK FOR CONSTRUCTION PHASE

7 PAYMENTS FOR CONSTRUCTION PHASE SERVICES

8 INSURANCE AND BONDS

9 DISPUTE RESOLUTION

10 TERMINATION OR SUSPENSION

11 MISCELLANEOUS PROVISIONS

12 SCOPE OF THE AGREEMENT

EXHIBITA GUARANTEED MAXIMUM PRICE AMENDMENT

ARTICLE 1 GENERAL PROVISIONS

§ 1.1 The Contract Documents
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other

Conditions), Drawings, Specifications, Bid documents, Addenda issued prior to the execution of this Agreement,
other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which
form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. Upon
the Owner’s acceptance of the Construction Manager’s Guaranteed Maximum Price proposal, the Contract
Documents will also include the documents described in Section 2.2.3 and identified in the Guaranteed Maximum
Price Amendment and revisions prepared by the Architect and furnished by the Owner as described in Section 2.2.8
The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior
negotiations, representations or agreements, either written or oral. If anything in the other Contract Documents,
other than a Modification, is inconsistent with this Agreement, this Agreement shall govern

§ 1.2 Relationship of the Parties
The Construction Manager accepts the relationship of trust and confidence established by this Agreement and

covenants with the Owner to cooperate with the Architect and exercise the Construction Manager's skill and
judgment ia furthering the interests of the Owner; to furnish efficient construction administration, management
services and supervision, to furnish at all times an adequate supply of workers and materials, and to perform the
Work in an expeditious and economical manner consistent with the Owner's interests. The Owner agrees to furmsh
oF approve, ina timely manner, information required by the Construction Manager and to make payments to the
Construction Manager in accordance with the requirements of the Contract Documents.

§ 1.3 General Conditions
For the Preconstruction Phase, ALA Document A201™-2007, General Conditions of the Contract for Constniction,

shalt apply only as specifically provided in this Agreement. For the Construction Phase, the general conditions of the
contract shall be as set forth in A20]-2007, which document is incorporated herein by reference. The term
“Contractor as used in A201-2007 shall mean the Construction Manager.

AIA Document A133™ ~ 2005 (formerly A121'*CMc = 2003). Copynght © 1991, 2003 and 2009 by The American Inslitute ol Architecis All righls reserved
The *Anserican Institute of Archiects.° “AA.* ihe AIA Logo. and “AIA Contract Documents’ are registered trademarks and may not be used without perm:ss.on
This document was produced dy AIA software at 11.15:33 ET on 05/04/2021 under Order No.4797552925 which expires on 09/23/2021, Is not for resale. is
licensed for one-lime use only, and may only be used in accordance with the AIA Contracl Documents® Terms of Service To repod copyright violations. e-maid

copyrighl@aia org
User Notes: {3B9ADA4E}

Init

ARTICLE 2, CONSTRUCTION MANAGER’S RESPONSIBILITIES

The Construction Manager’s Preconstruction Phase responsibilities are set forth in Sections 2.1 and 2.2. The
Construction Manager's Construction Phase responsibilities are set fortb in Section 2.3. The Owner and
Construction Manager may agree, in consultation with the Architect, for the Construction Phase to commence prior
to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. The Construction
Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the
Project.

§ 2.1 Preconstruction Phase
§ 2.1.1 The Construction Manager shall provide a prelisainary evaluation of the Owner's program, schedule and
construction budget requirements, each in tecms of the other.

§ 2.1.2 Consultation

The Construction Manager shall schedule and conduct meetings with the Architect and Owner to discuss such
matters as procedures, progress, coordination, and scheduling of the Work. The Construction Manager shall advise
the Owner and the Architect on proposed site use and improvements, selection of materials, and building systems
and equipment. The Construction Manager shall also provide recommendations consistent with the Project
requirements to the Owner and Architect on constructability, availability of materials and labor, time requirements
for procurement, installation and construction; and factors related to construction cost including, but not limited to,
costs of alternative designs or materials, preliminary budgets, life-cycle data, and possible cost reductions

§ 2.1.3 When Project requirements in Section 3.1.1 have been sufficiently identified, the Construction Manager shall
prepare and periodically update a Project schedule for the Architect's review and the Owner's acceptance. The
Construction Manager shall obtain the Architect's approval for the portion of the Project schedule relating to the
performance of the Architect's services. The Project schedule shall coordinate and integrate the Construction
Manager's services, the Architect's services, other Owner consultants’ services, and the Owner's responsibilities
and identify items that could affect the Project’s timely completion. The updated Project schedule shall include the
following: submission of the Guaranteed Maximum Price proposal, components of the Work, times of
commencement and completion required of each Subcontractor; ordering and delivery of products, including those
that must be ordered well in advance of construction, and the occupancy requirements of the Owner.

§ 2.1.4 Phased Construction

The Construction Manager shall provide recommendations with regard to accelerated or fast-track scheduling,
procurement, or phased construction. The Construction Manager shall take into consideration cost reductions, cost
information, constructabihty, provisions for temporary facilities and procurement and construction scheduling
issues

§ 2.1.5 Preliminary Cost Estimates

§ 2.1.5.4 Based on the preliminary design and other design criteria prepared by the Architect, the Construction
Manager shall prepare preliminary estimates of the Cost of the Work or the cost of program requirements using area,
volume or similar conceptual estimating techniques for the Architect’s review and Owner's approval. If the
Architect or Construction Manager suggests alternative materials and systems, the Construction Manager shall
provide cost evaluations of those alternative materials and systems

§ 2.1.5.2 As the Architect progresses with the preparation of the Schematic Design, Design Development and
Construction Docurnents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by
the Owner, Construction Manager and Architect, estimates of the Cost of the Work of increasing detail and
refinement and allowing for the further development of the design until such time as the Owner and Construction
Manager agree on a Guaranteed Maximum Price for the Work. Such estimates shall be provided for the Architect’s
review and the Owner’s approval. The Construction Manager shall inform the Owner and Architect when estimates
of the Cost of the Work exceed the latest approved Project budget and make recommendations for corrective action

§ 2.1.6 Subcontractors and Suppliers
The Construction Manager shall develop bidders’ interest in the Project

§ 2.1.7 The Construction Manager shall prepare, for the Architect's review and the Owner's acceptance, a
procurement schedule for items that must be ordered well in advance of construction. The Construction Manager

AIA Occument A133” - 2009 (formerly A121™CMc - 2003}, Copyright © 1991, 2003 and 2009 by The American Institule of Architects. All sights reserved
The “American Inslitule of Arch tects.” “AIA,” Ihe AIA Logo. and “AIA Contract Cocuments’ are registered trademarks and may not be used without permission
This document was produced by AIA software at 11:15:33 ET on 05/04/2021 under Order No.4797552925 which expires an 09/23/2021. is not for resale, is
licensed for one-time use only, and may only be used in accordance wilh the AIA Contract Oocumenis® Terms of Service. To report copyright violations, e-mail
copytight@aia arg

User Notes; (3B9ADA4E)