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THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

November 29, 2018
Memo #19-094

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WINTER ROAD SAND (VALUE: $16,000)
DEPARTMENT: 161 STREET; FUND: GENERAL

Please see the attached communication from Jon ibarra, Superintendent Street Department, dated
November 19, 2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of Street Department, Board of Public Works (November 19, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $16,000 to Northeast
Sand & Gravel of Amherst, NH.

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Respectfully
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CS, lta VA CA
‘ : Dan Koo en
Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street *» Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 19, 2018

Jon Ibarra, Superintendent
Street Department

Winter Road Sand

To approve the contract for winter road sand with Northeast Sand & Gravel, Inc.,
ot Amherst, NH at the bid price of $11.25 per ton. Total amount of this purchase
order will be for 1,422 tons or a budgeted value of $16,000. Funding will be
through Department; 161Streets; Fund; General; Account Classification; 61-
Supplies and Materials.

The City solicited bids under IFB0778-101718 from qualified suppliers for the
Winter Road Sand as required by the Street Department. A total of four vendors
were solicited. Bids were opened on Wednesday, October 17, 2018. A summary
of the bids received is noted below. Northeast Sand & Gravel were the low
bidders.

Summary of Bids for 1F20778-101718
FY 19 Winter Road Maintenance Sand

Northeast sand & gravel $41.25
PL. Merrill Construction 513.79
Granite State concrete $12.20
Leighton A. White $14.95

CITY OF NASHUA, NEW HAMPSHIRE
STATEMENT OF ACTIVITIES

FOR FISCAL YEAR ENDED JUNE 30, 2021
(Except for Pennichuck Corperation Component Unit, which is forthe year ending December 31, 2020)

(continued )

Business-
Govemmental Type Component
Activities Activities Total Units

Change in Net Pesitien

Net (Expenses) Revenue from previous page § (260,537,173) $ = 4,715,122} § (265,252,295) $ = (1,641,898)
General Revenues:

Property taxes 216,376,307 - 216,376,307 -

Auto pennits 16,916,065 - 16,916,065 -

Penalties, interest and other taxes 1,239,839 - 1,239,839 :

Grants and contributions not resincted

to specific programs 9,216,815 1,514,628 10,734,443 -

Investment income 1,890,023 36,747 1,926,770 2,872

Miscellaneous 952,420 - 952,420 -
Permanent fund contributions 105,673 - 109,673 -
Transfers in (out) (6,085,231) 6,085,231 - -
Total General Revenues, Permanent Fund Contnbutions, and Transfers 240,615,911 7,636,606 248,252,517 2,872

Change in Net Position (19,921,262) 2,92 1.484 (16,999,778) (1,639,026)
Net Position

Beginning of year 28,985,428 108,960,562 137,945,990 27,572,976

End of year 3 9,064,166 $ 111,882,046 $ 120,946,212 $25,933,950

The accompanying notes are an integral part of these financial statements.

34

BID SPECIFICATIONS
FYIS Winter Road Maintenance Sand
TP BOT78-101718

The City of Nashua, Division of Public Works, Street Department, is soliciting bids for the purchase of Winter
Road Maintenance Sand. The Division has historically used between 2000 and 6000 tons per year of material,
All deliveries are made to the Street Department, 9 Stadium Drive, Nashua, NH 03062. The material must meet
the following specifications:

® The sand must be free of all stones with 95-100% passing a #4 sieve,
= §0-100% must pass a #8 sieve.

@ 50-85% must pass a #16 sieve.

e@ 25-60% must pass a #30 sieve.

® 10-30% must pass a #50 sieve.

e No more than 10% must pass a #100 sieve.

° The sand must have a Fineness Modulus of not less than 2.2.

Bidders must submit a sieve analysis of a sample and the Fineness Modulus calculation with each bid.

All material will be tree of frost, silt and clay.

All material will be delivered within 4 days of an order being placed. The quantity delivered will be sufficient
to prevent emergency situations. The orders will be placed by the Superintendent of Streets or his authorized
representative,

All bids are to be quoted based on a Per Ton price.
The minimum delivery will be 20-ton shipments.

All trucks delivering sand must be weighed in accordance with New Hampshire RSA 438, Part Agri403.14.
The City of Nashua reserves the right to reweigh randomly selected vehicles in order to verify the weight of the
product being delivered. The weighing will take place at the Four Hills Landfill, 840 West Hollis Street.
Nashua NH. No fee for such weighing will be charged by the City of Nashua to the supplier of the product.

All prices are FOB delivered to the Street Department at 9 Stadium Drive, Nashua NH 03062.

(FBO778-101718 FyY19 Winter Road Maintenance Sand Page | 4

BID SUMMARY
FY19 Winter Road Maintenance Sand

EPBO778-101718

QUANTITY: 2000-6000 tons

Price per ton: g #, L{= as (DELIVERED)

f IS
Price per ton: $ 6 (PICKED UP, IF REQUIRED)
Delivery Commitment: / days after order placement

Sleve Analysis Submitted: Lvs NO

VENDOR NAME & ADDRESS: A occas ods (2 Z| (eaavel
L7 Lt d_/ A esha &, f Su #¢ { f
Aubecst 7 Lif 0303/

PHONE:

E-mail: aoe @ Hesarid. CoH

JE {D2 Z. ol, Lt 2
(Author! Ze ao (Bate)

Z.. 2...

(Typed/Printed Name)

IFBO778-101718 FY19 Winter Road Maintenance Sand Page | 5

mm oRTHEAST
2 “Gees SAND & GRAVEL
PO Box 497

New ipswich, NH 03071

sales@nesand.com

603-809-7834
(fax) 603-878-0025
sieve Analysis
Job: Town of Nashua NH seaanmmhit Ds essseaon
Source Wilton Date TOIBi2018
SIEVE SCREEN CUMLATIVE CUMLATIVE TOTAL % G-33
SIZE WGT. WGT. % RETAINED PASSING SPEC
3/8" 0 0.00 0.00 400.0 100
#4 17.00 3.84 96.2 95-100
#8 39,00 6.80 91.2 80-100
#16 86.00 19.44 80.6 50-35
#30 182.00 43.34 56.7 25-60
#50 344.00 77.65 22.3 5-30
#106 417.00 94.13 5.3 0-10
#200 435.00 98.19 1.81 o~-3
PAN 443.00 400.00 0.8
FM 247
GROSS
FM Using C #DIV/0!

Organics:

| THE CITY OF NASHUA “the Gate City"

Financial Services

Purchasing Department

November 29, 2018
Memo #19-095

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ENERGY RECOVERY UPGRADES ~ CONSTRUCTION PHASE ENGINEERING
SERVICES (VALUE: $76,762)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated November 19, 2018 for the information related to this contract.

§ 5-83. Professional services. [NRO 1975, T. 4, § 1613; NRO 1987, § 2-248; amended 11-26-1977 by
Ord. No. O-77-278; 4-22-1986 by Ord. No. O-86-50; 6-28-1988 by Ord. No. 0-88-43; 3-10-1998 by Ord.
No. 0-98-05; 70-26-1999 by Ord. No. O-99-139]

In the purchase of accounting, architectural, auditing, engineering, legal, medical and ambulance services
and purchases of independent professional consultant services for personnel, data processing, actuarial,
planning, management and other comparable purchases competitive bidding shall not be required.
Competitive bidding is required in the procurement of insurance agents and consultants.

The Superintendent Wastewater Department, the Board of Public Works (November 19, 2018 meeting)
and the Purchasing Department recommend the award of this contract in an amount of $76,762 to
Waldron Engineering of Exeter, NH.

Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: November 19, 2018
From: David L. Boucher, Superintendent

Wastewater Department
Re: Energy Recovery Upgrades — Construction Phase Services

C. Motion: To approve the contract with Waldron Engineering of Exeter, NH in an amount
not to exceed $76,762 for construction administration services for the Energy
Recovery Upgrade Project. Funding will be through: Department: 169-
Wastewater; Fund: Wastewater; Activity: Energy Recovery Upgrades.

Attachments: Waldron Engineering Contract

Discussion: The Nashua Wastewater Treatment Facility is undergoing an upgrade of its
energy recovery system.

Waldron Engineering is the design engineer and is very familiar with this project.
The project went out bid in August and 2 bids were received on September 6,
2018. The construction portion of this project is being awarded and construction
phase services from Waldron are needed.

Construction is estimated to last 8 months and Waldron’s services include
residential engineering and construction administration. Their cost proposal for
$76,762 is very reasonable when compared to the overall $1.78 million
construction costs. Typical construction phase service costs are around 8 to 10%
of construction costs, while this is only 5%.

37 INDUSTRIAL DHIVE SUITEG-1 EXETER. NH OSES9 (603) 772-7753

WALDRON ENGINEERIMG & CONSTRUCTION, INC.

September 6" , 2018

William Keating

Wastewater Project Engineer

Nashua Waste Water Treatment Facility
2 Sawmill Road

Nashua, NH 03061

RE: Energy Recovery Generator Upgrade
Construction Administration Service Proposal

Dear Mr. Keating,

Waldron Engineering and Construction, Inc. (Waldron) is pleased to submit the Construction
Administrative Service proposal for the Nashua Waste Water Treatment Energy Recovery Generator
Upgrade Project. We have compiled this proposal based on the documents provided through your
discussion on the correct RFQ process.

Waldron looks forward to the opportunity to present our team and work with the facility. We are
confident we have a solid understanding of Construction Observational Site trips, General Contractor’s
RFI, Submittal reviews, Commissioning, and Operation Manual/Turnover packages and can deliver a
quality program that will insure a successful close-out project. We thank you for this opportunity to
present our offering and hope you can work with us to bring our design project to a successful
conclusion through a well-run construction process.

Sincerely,
Waldron Engineering & Construction, Inc.

Cedric Chan, P.E.
Director

27 7OELECTRIC ROAR ROANOKE VA GdO15 [540] 491-0071

City of Nashua Waste Water Treatment Facility - Energy Recovery Generator Upgrade
Construction Administration

i, Executive Summary

Waldron Engineering and Construction, Inc. (Waldron) has compiled a project team witha
depth of cogeneration construction, startup, commissioning, project closeout and waste
water treatment plant operations experience that will ensure success for the Construction
Administration aspects of the Waste Water Treatment Facility Energy Recovery Generator
Upgrade project (ERU Project). The team will implement work on five aspects of the
project

e Construction Observation Site Trips to review ongoing-work during the eight
months of the G.C.

e General Contractor Requests for Information (RFD

e General Contractor Submittal Reviews

e® Start-up & Commissioning of the ERU project

e@ Preparation of Turn-over package and an Operations Manual for the project

Our team uses proprietary, state-of-the art RFI/Submittal tracking databases which are
synchronized with our design specification requirements, making the integration of our
Design teams with our field team seamless. Our proposed lead for Commissioning has
recently completed similar work at Tuffs University and has a great familiarity with CAT
engines and their requirements. We conducted operator training, manage turn-over
packages and close-out documentation on similar projects

The Waldron team has the capability to assist the Waste Water Treatment Facility during
the critical construction and commissioning phases. We have a proven track record and
have delivered similar CHP projects within the established project budget, exceeding the
anticipated performance goal and more importantly, on time completion so that the
Facilities successfully achieved the energy efficiency and economic goal.

Waldron completed over 27 power generation projects from detailed design, construction,
startup and commissioning that enable us to oversee and guide the G.C. to successful
implement your project in the field.

We have the experience to make your project a success. Our CHP project post-design
services have been a large part of what has made our projects so successful through the
years. We are confident to make this project a success for the City of Nashua Waste Water
Treatment Facility.