City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 TEES EEE)
June 28, 2022
Memo #23-294
TO: Mayor Donchess
Finance Committee
SUBJECT: Landscaping in the amount not to exceed $13,000 funded from 54280 Building/Grounds
Maintenance/General Fund
Please see attached communications from Jennifer McCormack, Director of Nashua Public Library, dated
June 23, 2022 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:
Item: Routine Landscaping & Grounds Maintenance at the Nashua Public Library
Value: $6,500 per year for 2 years to total $13,000
Vendor: Greener Tomorrow
Department: 179 Library
Source Fund: 54280 Building/Grounds Maintenance/ General Fund
Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.
A competitive bidding IFB for this project was issued on 5/10/2022 and the following proposals/bids were
received:
Vendor Location Amount | Note
Greener Tomorrow | Merrimack, NH | $13,000 | Due to the significant difference in cost of the bids
received a meetmg was held with the winning bidder
to ensure they met the requirements of our
definition of a responsible vendor.
Doty Group Hollis, NH $50,500
We recommend this project be awarded to the lowest total cost vendor who met the IFB specified
requirements. The Nashua Public Library, and the Purchasing Department respectfully request your
approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: J McCormack
J Graziano
