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Questions from the Mzndatery Pre-Bid Meeting.
{3 this dasign Duild bid? This is a Construction Management project,

Wher da we want it on the street for construction? The first week of sept far Finance Committee Bpproval
would allow us to startin the October/November timeframe.

is this a closed circus or cpen circuit water source system? Closed.

is rangs on WSHP systam? Na, ifs on a separate system in mechanical! raom.

Do wa want to vaplacea R22 units or rairofit? Yes. Replace.

Oc wa know whan the Siemens Controls were installad? Yes. 2005,

Oo wa have capacity issues? We believe so

What manufacturer are heat puraos? Trane

Would we need a tamporery system in durng consiructian? Yes. We can’t clase tha building.

Are we replacing water boilar sn the add:tian® The recommendations fram tha SMRT study did net
recommended replacing the water boiler in the addition.

Would we considaz putting range system on rcoftan akova the tanga? Yes, lf the architect/enginear
racommendations daing it.

No addivonal questons have been asked sce the Mardatery Pra-Gid Meating

Pega’ 2 ADEN CoM 2 Zag? Z

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THE CITY OF NASHUA rhe Cate Chu"

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Paco

July 23, 2035
AFPO292-072139
NPD HVAC REPAIRS AND SYSTEM UPGRADES
ADDENDUM #2
information included at © documentbecom. .2 part of the original Ara
it you are submittg a paper bid, please sgn belaw to indicate receipt of this additional information and inctuda this
page with your bid subrsittal. If you ara submit na a bid via Bid Exprass clease be sure to acknowledge the addendum

on the website before submitting your bid

AQUENDUM 2 is being issued to provide answers to all questions recaivad concerning this Bid

i other aspects of the oviginal document rema ni the «

Failure to acknowledee the addendum will result in the bid submittal boing disqualified

Sinterely,

ive

A Keoken
City of Hashua - Purchatng Manag

kGokendinastuanh eo

Addendum #2 received and incarporatad into bid submittal far RFP0292-073119
Please sign and Include this addendum [n your bid package.

{A uthorized Signature}

HBG.

{Oate}
Yee Asst tet. S, Tac,
(Name of Firm}

be
wa

BySageriner 2

Bonding Capacity and Insurance Coverage

Per underwriting review of the Request for Propasal, their assessment of the scope of work determined that
existing lines of insurance {Professional Liability in particular) are sufficient and that a performance bond is nat
applicable,

Yeaton Associates, Inc.'s insurance coverage is as follows:

ay a TATE ett:
ACORD CERTIFICATE OF LIABILITY INSURANCE [ “er

THIS CERTIFICATE FS ISSUED AS A BATTER OF INFORMATION ONLY AND CONFERS HO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE OGES NOT APFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTIFEUTE A CONTRACT BETV/EEN THE ISSUING INSURERS}, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: if the certificate hotter ts an ADOMONAL INSURED, the policy(ied} muri have ADDITIONAL INSURED provisions of be endorsed
IPSUBROGATION IS WAIVED, subject to the tenn and canditians of the polley, certain policies may requite an endorsement. A statement cc
this certticate does not center rights to the certiicate Dokdter int ligy of puch ecdorsament(s},

PRDOUCE EGNEET Nancy Gooden
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COVERAGES CERTIFICATE NUMBER: C2 Hans 10843 REVISION NUMBER:

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HARCATED MOTATHSTANGNG AN? AEQUAEMENT TERM OR CONDITION GF AY CONTRACT OF CTHES DOCUMENT WAT AESPECT TO HCH THES
COATIFACATE Way 86 ISSUED OF Ady PERTON THE INSURANCE AFFOADED SY THE POUCIES CESCRSED HEREIN -S SLOUECT TO ats THE TERMS

EF CUSI0N6 and CONDSTIONS OF SUCH POLICES LIMITS SHOvtN MAY PAVE DEEN REGVCED By PAID CLAIMS

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CERTIFICATE HOLDER CANCELLATION
For Proposal Use Only SHOLLD ANY OF THE ABOVE DESCAIDED POLIS BS CANCELLED BEFORE

THE DOMRATION DATE THEREOS HOTICE WALL Ba ORLIVERED Wy
ACCORGANCE WITH THE POUCY PROVISIONS.

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1084-2015 ACCORD CORPORATION All rights recarved.
ACORD 25 (2016/03 The ACGRD nema and logo ara registered marie of ACORD

YEATON ASSOCIATES, INC.

, THE CITY OF NASHUA “the Cate City’

Financial Services

Purchasing Departurent

September 26, 2019
Memo #20-034

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR PURCHASE OF WINTER ROAD SALT (VALUE: $455,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated
September 26, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Sireet Department, Board of Public Works (September 26, 2019 meeting) and the
Purchasing Department recommend the award of this contract in equal amounts of $227,500 each to
Granite State Minerals, Inc. of Lowell, MA and Eastern Minerals, Inc. of Lowell, MA.

Purchasing Manager

Cc: J Ibarra L Fauteux

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603} 589-3233

To:

From:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 26,2019

Jonathan Ibarra, Superintendent
Street Department

Winter Road Salt

To approve the purchase of winter road salt from Granite State Minerals of
Portsmouth, NH and Eastern Minerals, Inc. of Chelsea, MA for a total amount of
$455,000. Funding will be through Department: 161 Streets; Fund: General;
Account Classification: 61 Supplies and Materials.

Quote from Eastern Minerals and Granite State Minerals

Granite State Minerals has been awarded the State of NH salt contract with a price
of $49.50 a ton delivered. Granite State and Eastern Minerals have agreed to
supply salt to the City of Nashua at the State Bid price of $49.50 per ton, this is
the same price per ton as last year. Both Eastern Minerals and Granite State
minerals have been contracted with the City in the past years and have a good
track record of on time salt deliveries. For this reason the Superintendent
recommends we continue to do business with Granite State and Eastern Minerals,

OFFICE: PLANT:
I34MIDDLE STREET. SUITE 210 3A? MARGINAL STREET
LOWELL. MA 08152 CHELSEA, MA 02150
.-— ~TELEEROME:- 9721 158-64} = 9 - TELEBELONE: (4) 2182-0027.
PAX: (978) 151-84

Sage ony re Bebe
EASTERN MINERALS, INC.

September 10, 2019

Jon Ibarra, Supt. OF Streets
City of Nashua

Division of Public Works
9 Riverside Street

Nasliua, NH 03062

Dear Mr, Ibarra:

The following quote on Bulk Road Sali is offered for your consideration.

Delivery of Bulk Salt: minimum truckloads of 25 to 30 tons delivered to the City of Nashua,
NH at: 349.50 per ton.

To atrange for delivery call our sedi terminal in Chelsea, Massachusetts:
1-800-331-0131 OR 1-617-884-0027

Payment terms are Net 30 days.

Prices quoted will remain firm until June 30, 20200, if accepted and acknowledged within 30
days. We would also ask you to provide an estimate of the tonnage you may order to help us

plan our inventory accordingly. Please sign and fax back to 978-251-8244 at your earliest
convenience,

r ~~

ee by
‘cg
T Efe ani

Sales Representative

Estimated Tonnage:

Accepted by: Date:
Jon Ibarra
Supt of Strects

CHANGE ORDER

No. l
PROJECT: 2022 Sewer Replacement Project
OWNER’S CONTRACT NO: IFB0779-021022
EXECUTED CONTRACT DATE: 04/18/22
DATE OF ISSUANCE: 07/28/22 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 171057
CONTRACTOR: SUR Construction West, Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

The City’s sewer pipe CCTV program has identified some pipes in need of replacement. These pipes
have deteriorated too far to be CIPP lined. To date, approximately $500,000 of work has been
identified on Lock Street and Factory Street and as the 2022 CIPP video and lining contract begins in
earnest more deficient pipes and structures are expected to be found.

The Engineering Department would like to extend our contract with SUR Construction West through
2022 by issuing a change order. SUR has agreed to hold their 2022 bid pricing with the exception of
any increases in material or oil prices. Those increases will need to be approved by the Engineering
Department prior to any work issued under this change order.

Justification:

At this time, only a portion of the sewer replacement work expected to be necessary in 2022 has been
identified. In particular, more work is expected on Lock St and Factory St. And with the
commencement of the 2022 CIPP Lining project in August 2022, more crumbling sewer pipe is
expected to be found via closed circuit television (CCTV). Waiting to perform this pipe replacement
risks loss of sewer service and collapse of the road above the pipe. SUR West was contracted under
IFB0779-021022 to perform the City’s 2022 sewer work and is actively working in Nashua. A change
order to retain SUR West in 2022 is more advantageous to the City than bidding a new sewer
replacement contract.

2022 Sewer Replacement Project 1 of 2 Change Order #1

Oretce:

134 Middle Street, Suite 210
Lowell, MA 01852
Phone: 978 = 251-8553
Fax:978 * 251-8244

Phan:
227 Market Street
Portsmouth, NH 03801
-—Phone: 603-«-436:8508-
Fax: 603 = 436-2458

Cobea Fe

Granite State Minerals, Inc.

September 10, 2019

Jon Ibarra, Supt. Of Streets
City of Nashua

Division of Public Works
9 Riverside Street

Nashua, NH. 03062

Dear Mr. Ibarra:

The following quote on Bulk Road Salt is offered for your consideration,

Delivery of Bulk Salt: minimum tmekloads of 25 t

© 30 tons delivered to the City of Nashua,
NH at: $49.50 per ten.

To arrange for delivery call our salt terminal in Chelsca, Massachusetts:
1-800-331-0131 OR 1-647-884-0027

Payment terms are Net 30 days,

Prices quoted will remain firm until June 30, 2020, if accepted and acknowledged within 30
days. We would also ask you to provide an estimate of the tonnage you may order to help us

plan our inventory accordingly. Please sign and fax back to 978-251-8244 at your earliest
convenience,

see if /
Jason P Archambault
' Sales Representative

Estimated Tormmage:
Accepted by: Date;

Jon Ibarra

Supt of Streets

STATE OF NEW HAMPSHIRE
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301

DATE: September 4, 2018
NOTICE OF CONTRACT

COMMODITY: ROAD SALT - ROCK SALT & SOLAR SALT

CONTRACT NUMBER: 8002359

NIGP CODE: 778-4573

CONTRACTOR: GRANITE STATE MINERALS INC. VDR# 1543146
2af MARKET STREET
PORTSMOUTH, NH 02801

TELEPHONE NO.: 888-846-9177

FAX NO, 978-251-8244

CONTACT PERSON/e-mal: = Jason Archambault
jarchambaull@ecsternsalt.com

CONTRACTOR TEST RESULTS E-MAIL: foarchambaul@easternsait.com

CONTRACT PERIOD: 8/13/2013 THROUGH 8/31/2019

F.0.8.: DESTINATION

ORDERING: ORDERS SHALL BE FLACED DIRECTLY TO CONTRACTOR.

PAYMENT & TERMS: Payments shalt be mace via ACH. Use the following link to enroll with the Stale

Treasury: hitps://www.nh.gov/frecsury
INVOICING:

The Contracior shall submit a maximum of one invoice monthly on the last day of
the month. Payment will be made via ACH.
Said invoice shall contain:

1. Asingle District or Central Turnpixes or Eastem Tumpikes

2. ALL deliveries by delivery location

3. Pellvery date

4. Product (Rock or Solar}

5. Quaniiy

6 Contract pice

7. Extended price

* Addffionally the following backup Information shall accompdny the Invoice.
1. Weight slip
2. Proof of delivery slip

INITLAL FILL-UP DEADLINES

Completion dales for ihe ‘inifiai fill-ups' of salt have been established to ensure that all Dept. of Transportation salt
sheds, other state agencies ond Eligible Participants are filled before the onset of freezing weather conditions. All
locations wiih initial fill requircernents including all NHDOT sheds in Districts 1, 2, 3 shall be completed no later than
October 29, 2018. Districis 4, 5, 6 and ihe central and eastem tumpikes shall complete no later than November 12,
2018. Failure to complete the required iniflal fillups by the required dates will result in penalties as auilined in ihe
section of this RFB tilled ‘PENALTIES AND PRICE ADJUSTMENTS".

SCHEDULE FOR BALANCE OF SEASON REQUIREMENTS

State agency location contacts. Higible Participants location contacts as well as NHDOT District Engineers, or ther
designated agents, shall be responsbie for placing additional orders, prioritized by district location during the
remainder of the contract period, Contractor shail be responsible for providing the location contact / cistict
engineer with a weekly delivery schedule. Said schedule shall be sent no later than Wednesclay of the week
prececing scheduled deliveries.

Pimery Contractor

Orders shall be delivered within FIVE (5) business days after notification to Coniractor. Requesied deliveries shall
not be required io exceed 3,000 tons per week per district. This requirement is in effect even if Primary Contractor
did not supply the initial fil at a specific location.

Secondary Contractor

Orders shall be_defivered within TWENTY (20) business days aifer notification to Contractor, Requested deliveries
shall noi be required to exceed 3,000 ions per week per district.

Source $peciilcations:

Coniractoris required to provide fhe source of where the salt is being produced. Hf the source of the salt
changes, the Contractor is required to contact the purchasing agent prior fo salt being delivered. The State
has the right fo reject any salt that comes from a different source without pfor approval.

Storage Specifications:

Contractor is required to provide lacation of where the saltis to be stored at prior to being delivered fo
NHDOT. If the location of the salt storage changes at any time throughout the contract, or if deliveries come
from a different location, the Contractor is required to contact ihe NHDOT Winter Maintenance Program
Specialist prior to sali being delivered. Soli piles are required io be covered at all times while at the Contractor's
storage arecs, except during active loacling of delivery vehicles, Salt that is nat covered could be considered

cause far rejection. NHDOT has the right to reject any sal? nat comes from a diferent storage area without
prior approval.

PRICING:
Highway District Rock Sati/ion Solar Salt/fon
Hwy District 1 $69.95/ton
Hwy District 2 $65.95/ton
Hwy District 3 $54.50/ion MA
Hwy District 4 $56.25/fon $56.25/ton
Hwy Distict 5/Central Turnpikes $49.50/ton $49 .50/ton
Hwy District &/Eastem Turnpikes $47.00/ton $47 .00/ton
QUESTIONS: Lavra Ingram, Purchasing Agent

fel: 608 271-2009
Email: laura.ingram@nh.gov