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. THE CITY OF NASHUA “the Gate City’

Adwinisirative Services

Purchasine Department

September 26, 2019
Memo #20-035

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 PIPELINE ASSESSMENT PROJECT (VALUE: $154,600)
DEPARTMENT: 169 WASTEWATER; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated September
26, 2019 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract fram the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (September 26, 2019 BPW meeting) and the Purchasing

Department recommend the award of this contract in an amount of $154,600 to Ted Barry Company,
LCC of Livermore, ME.

Respecttully,

Purchasing Manager

Ce: S$ Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 Fax (603) 589-3233 |

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 26, 2019

Stephen Dookran, P.E., City Engineer
Engineering Department

2019 Pipeline Assessment Project

To approve a contract for the 2019 Pipeline Assessment Project with Ted Berry
Company, LLC of Livermore, ME for the amount not to exceed $154,600. Funding
will be through Department: 169 Wastewater; Fund: Bond; Activity: Sewer Rehab.

The purpose of this project is to obtain video of city sewer pipes to determine their
condition and plan for any needed repairs. This project will video approximately 60,000
linear feet of pipe in the oldest part of the inner city where our sewer infrastructure has
been the most problematic. After review of the video, a determination can be made on
which pipes need rehabilitation or replacement. A separate contract will be put out to
bid in early 2020 to make these repairs.

The project was advertised on August 28, 2019. A prebid meeting was held on
September 5, 2019. Seven contractors submitted qualified bids on September 18, 2019.
The bids are as follows:

Firm Bid
Ted Berry Company, LLC $154,600
Truax Corporation $164,500
National Water Main Cleaning Co. $180,500
Green Mtn Pipeline Service $222,600

Diversified Infrastructure Services $235,240
Kenyon Pipeline Inspection, LLC $238,500
Precision Instruments, Inc. $250,100

The bids were reviewed and Ted Berry Co. of Livermore, ME is the recommended
qualified, low bidder.

THE CITY OF NASHUA “The Gate Cy’

Administrative Services

Purchasine Department

September 26, 2019
Memo #20-036

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: MONICA DRIVE DRAINAGE IMPROVEMENTS PROJECT CHANGE ORDER NO. 1
(VALUE: $42,980)
DEPARTMENT: 169 WASTEWATER; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated September
26, 2019 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (September 26, 2019 BPW meeting) and the Purchasing
Department recommend this contract change order no. 1 in an amount of $42,980 to RWC Enterprises
of Nashua, NH.

‘an Kooken
Purchasing Manager

Re

Ce: S$ Bookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

D. Motien:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: September 26, 2019

Stephen Dookran, P.E., City Engineer
Engineering Department

Monica Drive Drainage Improvements Project
Change Order No. 1

‘Fo approve a change order for the Monica Drive Drainage Improvements Project with
RWC Enterprises of Nashua, NH fer the amount not to exceed $42,980. Funding will
be through Department: 169 Wastewater; Fund: Bonded; Activity: Sewer Rehab.

Monica Drive Drainage Improvements Change Order No. |
Quote from RWC Enterprises

The purpose of this change order is to replace a partially collapsed sewer pipe along
with a number of structures and pipes found to be in poor condition on Commercial
Street.

Because of the urgency of the situation quotes were solicited from three contractors
currently working on other similar DPW projects. The lowest quote was submitted by
RWC, the contractor working on the Monica Drive Drainage Project. The quote was for
342,980. RWC has performed work satisfactorily for the City in the past.

CHANGE ORDER

No. l
PROJECT: Monica Drive Drainage Improvements
OWNER’S CONTRACT NO: IFB0779-080619
EXECUTED CONTRACT DATE: September 19, 2019
DATE GF ISSUANCE; 09/19/19 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 152522
CONTRACTOR: RWC Enterprises
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

A sewer pipe has partially collapsed under Commercial St near Hudson St. The City Street Department
has made a temporary repair. However, upon further inspection, several pipes and drainage structures
in the area are in poor condition. The contractor is to replace the pipes and structures shown on the
attached plan. Road restoration will need to include 18” of gravel and 5” of asphalt with 3° cutbacks
adjacent to all excavation work per city ordinance.

Justification:
Three quotes were obtained from contractors working in the city for this work and RWC Enterprises

has provided the lowest quote at $42,980. Since RWC is already working for the city on the Monica
Drive Drainage Improvements project, they are in a position to efficiently carry out this work.

Change Order # 1 1 of 2 Monica Dr Drainage Improvements

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$129,900

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: N/A
Ready for final payment: December 2, 2019

Net changes from previous Change Orders

$0

Net change from previous Change Orders

@ days

Contract Price prior to this Change Order

$129,900

Contract Times prior to this Change Order

Substantial completion: N/A
Ready for final payment: December 2, 2019

Net Increase fdeerease} of this Change Order

$42,980

Net Increase {decrease} of this Change Order

7 days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$172,880 Substantial completion: N/A
Ready for final payment: December 9, 2019
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) {Authorized Signature} (Authorized Signature)
Date: Date: Date:

Change Order # 1 2 of 2

Monica Dr Drainage Improvements

RWC

ENTERPRISES
PO BOX 3721
Nashua,NH 03061
PHONE : 603-765-5087
Proposal Date:9/9/2019
TO :City of Nashua Engineering
River St
Nashua NH 03062

Commercial St sewer Replacement

1. Mobilization

2. Remove and replace 86 Lf of 18” sewer

3. Replace sewer manhole # 2401(casting by street dept)
4,.Replace Catch Basin #1(casting by Street dept)

5. Make connections to pipe for CB #2,3,4

6. Make connection at SMH 2400A

7.Make connection to existing 18” RCP to SMH 2401
8. Complete road restoration

9. Flaggers included

10. Lump sum price: $42,980.00

Thank You for your business, Best Regards,BobC

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$2,135,950.00

CHANGE IN CONTRACT TIMES:

Original! Contract Times

Ready for final payment:

Substantial completion: October 24, 2022

December 23, 2022

Net changes from previous Change Orders

$0

Net change from previous Change Orders

0 days

Contract Price prior to this Change Order

$2,135,950

Ready for final payment:

Contract Times prior to this Change Order

Substantial completion: October 24, 2022

December 23, 2022

Net Increase (decrease) of this Change Order

$500,000.00

Net Increase ¢(deerease) of this Change Order

0 days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$2,635,950.00 Substantial completion: October 24, 2022
Ready for final payment: December 23, 2022
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
2022 Sewer Replacement Project 2 of 2 Change Order #1

CHANGE ORDER

No. 1
PROJECT: Monica Drive Drainage Improvements
OWNER’S CONTRACT NO: IFB0779-080619
EXECUTED CONTRACT DATE: September 19, 2019
DATE OF ISSUANCE: 09/19/19 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 152522
CONTRACTOR: RWC Enterprises
ENGENEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

A sewer pipe has partially collapsed under Commercial St near Hudson St. The City Street Department
has made a temporary repair. However, upon further inspection, several pipes and drainage structures
in the area are in poor condition. The contractor is to replace the pipes and structures shown on the
attached plan. Road restoration will need to include 18” of gravel and 5” of asphalt with 3’ cutbacks
adjacent to all excavation work per city ordinance.

Justification:
Three quotes were obtained from contractors working in the city for this work and RWC Enterprises

has provided the lowest quote at $42,980. Since RWC is already working for the city on the Monica
Drive Drainage Improvements project, they are in a position to efficiently carry out this work.

Change Order # | 1 of 2 Monica Dr Drainage Improvements

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$129,900

Original Contract Times

Ready for final payment:

CHANGE IN CONTRACT TIMES:

Substantial completion: N/A

December 2, 2019

Net changes from previous Change Orders

30

Net change from previous Change Orders

0 days

Contract Price prior to this Change Order

$129,900

Ready for final payment:

Contract Times prior to this Change Order

Substantial completion: N/A

December 2, 2019

Net Increase (deerease} of this Change Order

$42,980

Net Increase ¢decrease} of this Change Order

7 days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$172,880 Substantial completion: N/A
Ready for final payment: December 9, 2619
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner

(Authorized Signature}

Date: Date:

(Authorized Signature)

Date:

{Authorized Signature)

Change Order # 1 2 of 2

Monica Dr Drainage Improvements