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Board of Aldermen 1-28-2020 Page 7

ON THE QUESTION

Alderman O’Brien

Thank you. On the Motion that was read, | have on the calendar on Monday, the 24" is a Budget Hearing
and | am Clerk of Budget and if that is the actual date that when we anticipate a Budget Hearing this would
be in conflict with the Infrastructure Meeting. Can that be checked by the Aldermanic Liaison on the

calendar.

Donna Graham, Legislation

You are correct. Budget is meeting on the 24", Infrastructure is meeting on the 26".
Alderman O’Brien

| would go through the Chair; would it be appropriate to perhaps change the Motion to the 26" on the
calendar, with the regularly scheduled Infrastructure Meeting?

Ms. Graham

That's fine.

Alderman Lopez

| have no problem with that motion either.

MOTION BY ALDERMAN LOPEZ TO ACCEPT THE FIRST READING OF R-20-012 BY ROLL CALL,
ASSIGN IT TO THE BUDGET REVIEW COMMITTEE, COMMITTEE ON INFRASTRUCTURE, AND
BOARD OF HEALTH, AND TO AMEND THAT A PUBLIC HEARING BE SCHEDULED FOR
WEDNESDAY, FEBRUARY 26, 2020, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Caron, 13
Alderman Clemons, Alderman Lopez, Alderman Tencza, Alderwoman Lu,
Alderman Schmidt, Alderman Laws, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire

Nay: 0
MOTION CARRIED

Board of Aldermen 1-28-2020 Page 8

R-20-013

Endorsers: Mayor Jim Donchess

Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman June M. Caron

Alderman Tom Lopez

Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver

Alderman Linda Harriott-Gathright

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $24,972.80 FROM THE STATE OF
NEW HAMPSHIRE DEPARTMENT OF SAFETY INTO POLICE GRANT ACTIVITY “PROJECT
SAFE NEIGHBORHOOD”

Given its first reading; assigned to the HUMAN AFFAIRS COMMITTEE by President Wilshire

R-20-014
Endorser:

Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman June M. Caron
Alderman-at-Large Ben Clemons
Alderman Tom Lopez

Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver

Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $35,196 FROM THE STATE OF
NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES, EXOTIC SPECIES
PROGRAM AND AUTHORIZING THE TRANSFER OF MATCHING FUNDS

Given its first reading; assigned to the HUMAN AFFAIRS COMMITTEE by President Wilshire

NEW BUSINESS — ORDINANCES

O-20-003

Endorsers: Alderman-at-Large Bandon Michael Laws

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman Tom Lopez

AUTHORIZING STOP SIGNS ON BEACON, BEARD, HIGHLAND AND LOCUST STREETS AT
THEIR INTERSECTION WITH AUBURN STREET
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President Wilshire

Exhibit A
NASHUA 16314 — East Hollis & Bridge Street Intersection Improvement Project
Scope of Work and Task Descriptions
Amendment 1
September 30, 2021

Phase 3 — Final Design

Upon written approval of the Preliminary Design from the City and NHDOT, Final Design will
begin.

Phase 3A - Environmental Permitting

Shoreland Permit - Portions of the project are located within the Protected Shoreland of
the Merrimack River and it is assumed that proposed work will require a Shoreland
Permit from NHDES. A Shoreland Permit application package will be prepared and will
include Shoreland Impact Plans, application form, project narrative, photographs and
location map. The application package will be submitted to the City for review. After
making requested revisions, MJ will submit the final application package to NHDES.

Alteration of Terrain Permitting and Erosion Control Plans - As the project is within the
protected shoreland of the Merrimack River and will disturb more than 50,000 sq ft of
earth during the roadway and sidewalk reconstruction, it is assumed that the project will
require an Alteration of Terrain Permit from NHDES. MJ will meet with NHDES to
present the project and determine permit requirements. It is assumed that there will be
one meeting at NHDES. This meeting will occur as early in the process as possible. MJ
will prepare the necessary plans, narrative, and application materials for submission to
the City for review. After making requested revisions, MJ will submit the final application
package to NHDES. As part of the AOT application process, MJ will also prepare a
wildlife habitat assessment and consult with NH Fish & Game in accordance with current
regulations.

Any permit fees associated with permit filing will be the responsibility of the City.

Phase 3B — Plans, Specifications and Estimates

The plans developed in the Preliminary Phase will be further enhanced based on comments
received from the City and NHDOT. All plans will be completed to a 95% complete level.

Specifications and Special Provisions — It is assumed the City will provide typical “front end”
General Conditions for this project. MJ will review the City’s General Conditions and prepare
Supplemental Conditions appropriate for this project. It is further assumed that the NHDOT
Standard Specifications will be used as a basis for material specifications for the Contract
Documents. As needed, special provisions will be developed for incorporation into the project
specifications. The specifications for traffic equipment will specify Eagle Brand equipment and
Eagle Brand compatible equipment, video detection, fiber optic cable communication, signal
heads with retroreflective backplates, and mast arms, poles, and cabinets that are painted
glossy black. MJ will prepare a Public Interest Finding for NHDOT approval to specify
proprietary traffic signal items. MJ will also develop written Prosecution of Work and Traffic
Control Plan documents.

Estimates and Quantity Tabulation — An engineer’s opinion of probable cost will be provided. It
is assumed that detailed quantity summary sheets (like those generally prepared for NHDOT)

Page 10 of 13

Board of Aldermen 1-28-2020 Page 9

O-20-004
Endorsers: Alderman Thomas Lopez
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman Linda Harriott-Gathright
ALLOWING PERMITTED OVERNIGHT ON-STREET PARKING ON EIGHTH STREET
Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President Wilshire

PERIOD FOR GENERAL PUBLIC COMMENT

Lori Ortolano 41 Berkeley Street. | just wanted to share a couple of comments with you. We saw the
report had come out in the paper regarding the Police Investigation getting released. Part of that
investigation had to do with this change that made on property record cards that amounted to a $24 million
dollar reduction on a group of cards. That raised a number of issues because of how that communication
was handled on those cards. The difficulty was the administration, Ms. Kleiner wasn’t forthright on why
those changes were made, which is what pushed it out into an outside investigation.

But my concern is this, that change was done because we changed table data in the AssesPro System.
Tabled data is what changes a group of properties that are coded as a group in that table. So essentially
what you are doing is a mini-reassessment on a group of properties. That is allowed outside of a big
update year, like KRT Appraisal coming in; we are allowed to do these mini-re-assessments. However, |
am very concerned that these mini-reassessments are being done outside of the knowledge of the Board of
Assessors. They don’t approve these changes which is actually shocking to me because they are the
oversight Board for approving changes in large scale assessments and the other area is in abatements,
when abatements come forward.

When we do a KRT or an update, we get all this data that pours out to the public. The public understands
what went on and we can access a lot of information. When a property owner files an abatement, it is a
very public document. Every property owner or every resident of this City can go down to Assessing, pull
the abatement file, see who filed, see what sales comp they used or what data corrections they wanted,
see what appraisal was put in. They can follow the whole process. The assessor who did the analysis, the
analysis done by the assessor and then the action of the Board of Assessors on that property. So we have
this huge public trail that is available that explains to us how a new assessment was arrived at; or perhaps
it was denied and it stayed the same.

When assessors in the office make a table data change and they change a large group of properties and
there’s no documentation done as was the case with this property, that becomes a major concern to me.
And that was what raised the red flag. So you know, | would love to see a policy change in our Board of
Assessors, where they are receiving this information when table data is changed in the model. And it
comes down to the Board so that they are reviewing the group of properties that are receiving this
reduction; in this case it was a $24 million dollar reduction. | think that’s worthy of going to the Board.

Just in the last few weeks, | stumbled on some properties by my house, because as all of you know I’m in
an abatement issue and there was a change made to a group of properties. Each property was cut
$100,000.00. One of them has already been abated by July 1*', it was abated. In October, an assessor
down there, cut it another $100,000.00. | happened to catch it, just by luck. | wrote my questions, said
“how did this happen’. I’m in the same situation | was 16 months ago. | don’t know, there’s no
documentation, | have to do research. Now the new director had said to us months ago, everything is
going to be documented, we are going to document from now on. There’s really no document trail.

Board of Aldermen 1-28-2020 Page 10

Also, there should be some policy in place whereby data changes being made to cards, data changes that
are significant that are going to move a property 25%, $100,000.00, should be going before the Board. We
are not talking about a % bath is really a % and the assessment changed $2,000.00. We are talking about
a $400,000.00 home coming down to $300,000.00; that’s a massive adjustment. There should be a paper
trail that’s clear as can be to describe what went on with those properties and there isn’t. | am frustrated
that | am back in the situation | was 16 months ago with an assessor who keeps saying, “I don’t know, | will
have to do research, I'll get back to you”. It was the same assessor that treated my property that way and |
never got answers and | know | am never going to get answers again on this one. The DRA asked me to
put in a PA71, | have just completed it, | am filing it up there because | am frustrated. | really think we need
to get some policies in place with our Board of Assessors, where they are doing more oversight than what |
see going on down there.

We have some gaps in our Assessing Office right now. And | am absolutely not in agreement with some of
the assessors down there and the skill level they are showing for the work they do. Very concerned. And
when | stumble on this and | see this again, my concerns remained heightened. So | hope that some of
you will join me in encouraging the Board of Assessors to get on board with some policy to create better
oversights for all of us. It upsets me when | hear the Mayor talking about the budget issues and the pending
tax implications for what we have going on because | feel that this administration doesn’t give a darn about
the equity of these assessments.

We have some assessors in there that are slashing numbers that make absolutely no sense and we let that
happen. We burden those that are over-taxed with carrying the burden and then we complain that the tax
rate is going to go up. You know I’ve not been an advocate of opening your door for this list and measure.
It is for reasons like this, | will not tell anyone they should open their door for a list and measure. The only
people who should open their door are people who have blighted properties or who haven’t done upgrades
in 25 years. If you do not have that property situation, keep your door closed and force the assessment
from the street because it is the only way there is going to be equity. Because with a small pool that opened
their door, the 15%, | was the person who opened my door and | got royally screwed and | am trying to get
out of it now. | could not possibly tell anyone else in this City to open your door and do what | did. Close
your door, let them work from the street for all of us. Thank you.

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Alderman Klee

It is a sensitive issue but when | read the article in the paper, in the Telegraph on Sunday, | was pleased to
hear that our Assessing Department was basically told that the accusations that had been made were
unfounded. And | was glad to hear that. | am sorry that there are people that disagree, but | can tell you
that I’ve been getting phone calls. People that were happy that this City has been vindicated; yes people
aren’t happy from what the Mayor has spoken about, possible taxes going up and so on. But think that
people are willing to listen and to make sure that we are held accountable and that we do what we have to
do.

| disagree with not opening up your door. | think if everybody opened up their door, then there would be
some real equity. So | would like to counteract that comment of “don’t open your door’ and | would strongly
suggest that people open their door and let’s make this as transparent as the people in the City want it to
be. Thank you.

Alderman Clemons

| believe this will be the last Full Board Meeting before the upcoming Primary and | want to remind people
to go out and do your civic duty and vote. As the Mayor mentioned earlier in the meeting, you can register
to vote at City Hall up until tomorrow and then after you can register at the polls on Election Day, just bring
your ID. | hope to see everybody there and hopefully we have a great turnout as always.

Board of Aldermen 1-28-2020 Page 11

Alderman Lopez

Tonight at midnight starts the City’s Annual Point in Time Count. This is the annual time during the year
that we count people who are homeless, either sheltered, unsheltered or at risk. So anybody who is
homeless, please contact a provider tomorrow of all days whether it the Soup Kitchen or City Welfare. You
can also call 1-844-800-9911 for our coordinated access line or the much easier to remember 211.

Alderman Tencza

A number of us had a chance to attend a breakfast earlier this week put on by Director Bagley and the
Public Health Department along with or in conjunction | should say with the Mayor’s Opioid Task Force.
The topic of the discussion was adverse childhood experiences and how we as a community could help
children who are experiencing certain traumas develop appropriately and develop in a way so they are not
at risk for certain other risk factors as they get older. It was a great informative breakfast, | can’t help but
think that the presentation we had earlier tonight about PAL is a perfect example of the types of things we
could be doing here. | think Building on Hope for what they are going to do for that neighborhood, because
that is going to be remarkable. One of the topics that came up repeatedly | think was just surrounding
loneliness of children, teenagers and how they need spaces to get away from their screens and come
together. So PAL, Boys & Girls Club, Girls Inc.; all those places are really important parts of our City,
especially for our young people.

Alderman Schmidt

Thank you Madam President. | just want to say that Alderman Tencza brought quite a few very important
issues. One that he didn’t touch on was the people that they are bringing in for the 10 days in May, people
want to help. People are only looking for someone to start something, to join to be part of something
stupendous. | think this is going to be wonderful for this City; wonderful for our feeling about the way our
City cares for us. It is wonderful, just wonderful. Thank you.

President Wilshire

So as you all know the Chamber is going through some renovations. So this is our last meeting. Donna,
this our last meeting this week?

Ms. Graham
Yes.
President Wilshire

And our last meeting in this Chamber until probably the last week in March/first week in April. So what |
would suggest you do this evening is, clean out your desk because the next time you come here, your desk
won't be here. These desks will be gone. | did bring some bags, there are some bags in the office if you
need to carry your stuff home with you but tonight is it. It is the last night we are going to be sitting at these
desks and hoping that the transition is smooth for the renovation. Donna has worked really hard to find
alternative meeting spaces for us, so make sure when you get your log for the week, that you check the
location, because some of them are going to be in 208, some are going to be at Nashua North. | think one
we have at the Police Department in their classroom. So just make sure you check your log for the location
of your meetings.

Alderman Lopez

Will the new places have room for us to bring a small water bottle?

Board of Aldermen 1-28-2020 Page 12
Alderman Harriot-Gathright

What about the code books, do you want us to take those?

President Wilshire

| think Donna can store those in the back, but the stuff that you have in your desks, if you would please
take it out, because we don’t want her taking all your stuff out and having to deal with it. So if you could
please take that tonight that would be very much appreciated.

Committee announcements:

Alderman O’Brien

We are going to have, very shortly, we haven’t had a time certain because | am in communication with my
fellow Chair of PEDC, the Infrastructure and PEDC Committees. We do have something coming up. Right
now, as you know, with what the President said, we are in transition, we are looking for dates certain when
we can get meeting rooms and everything else like that. So | asked members of both committees please
be flexible with us. We will try to give you a heads up long enough to let you know. But there is something

that is coming up that is time sensitive. So if you can be attentive to that, | would appreciate that. Thank
you.

Alderman Caron

Yes thank you. Personnel will be meeting next Monday, February 3" at 7:00 and we will be in Room 208.
Alderman Clemons

Thank you, on that note about Personnel, | know many of us here and also in the public are interested in
the last call legislation. My intention is to table at that committee meeting because there are some other
things that are being worked on in addition to just that legislation. So my hope is that we can bring it up at
the March Personnel Meeting. So just so anybody if you were going to plan on coming for that particular
reason, my intention is to table that and usually that would happen. So | just wanted to put that out there.
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE JANUARY 28, 2020, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED

MOTION CARRIED

The meeting was declared adjourned at 8:10 p.m.

Attest: Susan K. Lovering, City Clerk

SPECIAL BOARD OF ALDERMEN

JANUARY 28, 2020

7:00 p.m.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER PRAYER
OFFERED BY CITY CLERK SUSAN LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN ERNEST JETTE

ROLL CALL

COMMUNICATION

From: Lori Wilshire, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

PRESENTATION

Nashua Police Athletic League - “Building on Hope”

ADJOURNMENT

Aldermanic Chamber

Board of Aldermen

City of Nashua
229 Main Street Lori Wilshire
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

January 15, 2020

Susan K. Lovering, City Clerk
City of Nashua

229 Main Street

Nashua, NH 03061-2019

Dear Ms. Lovering:

Please be advised | am hereby calling a Special Meeting of the Board of Aldermen for Tuesday,

January 28, 2020, at 7:00 p.m. in the Aldermanic Chamber relative to a presentation entitled “Building on
Hope” by the Nashua Police Athletic League.

Thank you.

a ‘, hifire

Lori Wilshire

President

cc: Mayor Jim Donchess
Steven A. Bolton, Corporation Counsel
David Fredette, Treasurer/Tax Collector

NEW BUSINESS — ORDINANCES
O0-20-003
Endorsers: Alderman-at-Large Bandon Michael Laws
AUTHORIZING STOP SIGNS ON BEACON, BEARD, HIGHLAND AND LOCUST STREETS AT THEIR
INTERSECTION WITH AUBURN STREET
O-20-004
Endorsers: Alderman Thomas Lopez
ALLOWING PERMITTED OVERNIGHT ON-STREET PARKING ON EIGHTH STREET
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT