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OVERALL PROJECT STATUS UPDATE

Design Update

The current status of the design is in the construction document phase (“CD”), which we entered in January of
2020. We anticipate being in this phase until June of 2020. Leading up to this phase we completed concept
design, schematic design and design development phases, which took approximately ten months.

Cost Estimate

1 am pleased to report that the costs associated with the project have not materially changed since schematic
design. The overall budget for the project is $23,803,238, which includes additional expenses beyond just the
building costs, but does not contain costs for any exterior work for streetscaping. Over the next couple of
months we will be looking to further reduce the project costs by at least $1.5 million, but targeting a reduction
of $2.0 million or thereabouts. Once this occurs we would have an approximate project cost of $21.8M -
$22.3M (this is the targeted goal).

Operator Update

The project is working with Spectacle Management, who responded to the RFP the City put out and entered
into a Memorandum of Agreement (MOA) outlining that the City would not need to subsidize the operations
of the Performing Arts Center. This negates the need for the originally conceived endowment fund as
contemplated in the Duncan Webb feasibility study. It is one of the biggest changes from the original plan.

Sources

There are three main sources for financing this project at this time: City’s General Obligation Bond at $15.5
million, New Market Tax Credit at $4.2 million and Local Private Fundraising Capital Campaign at $2.5
million for a total of $22.2 million.

Overall Financing Plan

Of the three major sources of funds for this project (City’s General Bond, New Market Tax Credits, and
private local capital), it is the intention to continue to pursue New Market Tax Credits of $4.2M, which
translates into approximately 20% of the project funding. Our New Market Tax Credit Consultant, Neil
Cannon has indicated an allocation announcement should be forthcoming from the U.S. Treasury sometime in
the early summer. The City of Nashua is providing approximately 70% of the project funding through the
$15.5 million bond resolution and the remainder of the funds, approximately 10%, coming from philanthropic
charitable donations and marketing/sponsorship opportunities through the auspices of a Capital Campaign
initiative.

1 would be remiss not to point out that the PAC Steering Committee is working toward a “Plan B” should a
New Market Tax Credit not come to fruition or one of the other sources of funds does not materialize. The
City understands there is an approximate 20% budget gap in the financing should this source of revenue not
come to fruition. If there is a goal to begin construction this fall, a new source of revenue will need to be
identified in order to make this timeline. In the summer of 2019 the Performing Arts Center Steering
Committee contemplated some other sources of funds: CDBG, advertise on outside of building, use proceeds
from sale of School Street parking, charge for garage parking and increase leased parking fees. At this time,
the Performing Arts Center Steering Committee wants to hold-off on making any of the above decisions until
the next round of NMTC announcements are made.

Timeline & Forecast

There is a goal to have the project under construction sometime in the fall of 2020. This is contingent on the
final financing plan being solidified, which I anticipate to occur in June of 2020. This coincides nicely with the
design timeline.

Exhibit A
NASHUA 16314 — East Hollis & Bridge Street Intersection Improvement Project
Scope of Work and Task Descriptions
Amendment 1
September 30, 2021

Phase 2G — Project Meetings

MJ will meet with City staff periodically during the Preliminary Design Phase. It is assumed that
two (2) MJ staff will attend and facilitate these meetings. MJ will generate meeting notes that
will be distributed after each meeting. It is assumed two (2) meetings will be held during
Preliminary Design.

Phase 2 — Preliminary Design will conclude with the submission of the Preliminary Plans
and NEPA document to NHDOT for review and approval.

Page 9 of 13

PERFORMANCE ARTS CENTER (PAC) COST COMPARISON
Public Hearing 6 February 2020

City Estimate Fennesy Consulting ICON/Harvey Construction
: : Fennessey Consulting Svc. ‘
Tim Cummings Perfonnance Arie/Events Genter Presented to PAC Steering
July 2017 Memo Feasibility Study Report Committee on January 2, 2020 Notes
(to Donchess, BOA, etc.) Jan 11, 2017 (Option 2)
Construction Cost $11.5 million $16.4 million Pre Harvey Constr. "informal" estimates (Feb 17, 2017)
(incl. markup, o'head (30,840 sq. ft.) 56,840 sq ft = $288/sq. ft Leiner (1) Full: $15.0 million (42,840 sq. ft.)
: 2 : : sq. Tt. 7 s = sg. = : . ; . fe
contingency and fee) 4 : _ 54,576 sq. ft. = $278/sq. ft. (2) Reduced: $10.4 million (30,840 sq. ft)
eupioN sue) Wieetiea! $1 million $1.7 million to 2.1 million* 2.3 million * Fischer-Dachs memo Jan 4, 2017
Equipment & Seating
Misc. _ _ 0.7 million pre-design sve., data network, secure cameras, phones,
furniture, computers, signage,etc
Architect fees $1 million — 1.3 million
7 oie theatre options, e.g. roof terrace, audience movable
einiers Gonungency ~ a $1 million partition; changes; hazardous waste, etc.
Land/Building Acquisition $2 million --- $2 million Formerly Alec's Shoe Store
PAC Cost $15.5 million $22.5 million $7 million above $15.5M city bond
Street Improvements & _ oa $1 million estimated
Elec. Utility Relocation (could reach $2 million)
Endowment Fund ae ree ae **Spectacle Management requires no
(Private Funding) ome ~ temnullton subsidy for operation
PAC Budget $19.5 million 24.7 million $9.2 million above $15.5M city bond
i i sete *** Duncan Webb study:
Tiered Seating - 550 790 --550 seating/500 tables & chairs/1,000 standing
; a. --Retail & Restaurant on 1st floor.
Standing ta 1000 1,000 --Theatre on 2nd floor
Total Area 30,840 sq. ft 56,840 sq. ft. 54,576 sq. ft.

Note Theatre construction costs can range from around $200 per gross square foot to more than $400 per gross square foot
depending on the aspirations of the owner and the project designers.

Note Objective: $2.5 million donations + $4.5 million NMTC = $7 million private funding.
$4 million private funding required under R-18-001, R-18-092 and R-20-001

Fred S, Teeboom Feb 1, 2020

Note: Fennessey Options:

$16.4 million

Option 1 Alec Shoe Store 56,840 sq. ft $288 /sq. ft
Option 2A Court Street (Reduced) 33,884 sq. ft $9.1 million $269/sq. ft.
Option 2B Court Street (Full) 40,560 sq. ft $13.9 million $343/sq. ft | Savings: $2.5M construction + $2 M building + $1M external = $5.5 million
Option 3 Spring Street (new) 32,593 sq. ft $17.0 million $522/sq. ft

SPECIAL BOARD OF ALDERMEN

FEBRUARY 6, 2020

7:00 PM Nashua High School North Board Room B166

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE BEN CLEMONS
ROLL CALL
PUBLIC HEARING
R-20-001
SECOND AMENDMENT TO R-18-001 “AUTHORIZING THE MAYOR AND CITY TREASURER TO
ISSUE BONDS NOT TO EXCEED THE AMOUNT OF FIFTEEN MILLION FIVE HUNDRED

THOUSAND DOLLARS ($15,500,000) FOR THE PERFORMING ARTS CENTER LOCATED AT 201
MAIN STREET”

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

A special meeting of the Board of Aldermen was held Tuesday, January 28, 2020, at 7:00 p.m. in the
Aldermanic Chamber.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.
Prayer was offered by City Clerk Susan K. Lovering; Alderman Ernest Jette led in the Pledge to the Flag.

The roll call was taken with members of the Board of Aldermen present: Alderman Dowd, Alderman
Clemons, and Alderman Jette were recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.
President Wilshire

Thank you. Alderman Dowd and Alderman Jette will not be joining us this evening. | haven’t heard from
Alderman Clemons, | expect he will be here.

COMMUNICATIONS

From: Lori Wilshire, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

There being no objection, President Wilshire accepted the communication, placed it on file.

PRESENTATION

Nashua Police Athletic League - “Building on Hope” — presented by Shaun Nelson, Executive Director of the
Nashua Police Athletic League. Video Presentation.

Shaun Nelson Executive Director of the Nashua Police Athletic League

We would love to show the video first, it is a longish video, 7 or 8 minutes but it is going to save us time on
talking about Building on Hope and all the things that they've done. And then we'd love to open it up and
talk about what the impact of PAL and the impact to Nashua is going to be.

John Halley Can | just give you a little context before we play this video? My name is John Halley, I’m an
architect from Concord and | coach there a group called Building on Hope. We are not an incorporated
501(c) or anything like that. We are truly a barn-raising group of New Hampshire residents that for the last
12 years have raised more than $5 million dollars and have completed five projects in Amherst,
Manchester, Concord, and what we do is we come and do an extreme makeover but not for profit.

We went through an application process about nine months ago and chose Nashua PAL for their Mission
for their impact and for the fact that they have great programs, but had a capital facility that was in need of
renovations. So what we plan to do is come in for 10 days in May and completely renovate this building.
We expect to raise over $800,000.00. | can tell you that we bought an elevator today, | have a contractor
that has committed to build a shaft on the outside of the building that | haven’t even told Shaun, that
construction is going to start in about a month. So there are some things that happen ahead of time. We
will muster probably 100 different general contractors; | have a personal relationship with just about every
contractor in the State, so the cringe when | call. But | have every contractor that you can imagine,
commercial contractor, will donate a couple of people for a couple of days over a ten day period.

We literally put about 200 people on-site a day for 10 days. We partner with an interior designer, in this
particular case we have 15 interior designers, each one owns a room and they own designing the room, the
own putting a team together. They come in a build it and completely furnish it.

Special Board of Aldermen 01-28-2020 Page 2

So that all being said, you are going to see the context of what we do in the video which | think is great. |
am just going to throw it out there because that’s what | usually do. We are here to ask the Board tonight
for some help. We would like, because everything is done pro bono, I’m asking lumber yards for free
donations, I’m asking across the board. | have been working with Mark Collins here, your Building Inspector
in terms of coordinating what we are doing here so he understands that this organized chaos. But we’ve
done a set of plans so he knows that it’s being done right. But we are looking to ask this Board to waive
permit fees. We are asking the Board to help us manage the street in front of this building. We would like
to close it down, at least during the day, eight hours a day to allow; | need parking for about 50 vehicles that
will be a flood on this building every day.

Part of my conundrum is | get these businesses that say, “I’m going to donate, I’m going to send three
trucks and six guys” but they drive around the block and they get frustrated and they go home. | need a
place to park and what we would like to do is close down the street; leave it accessible so a fire truck can
come through, but manage it in a way where there’s not through traffic, that | could double park cars. We
have a number of tractor trailers that we are going to park across the street to store materials ahead of
time. But | need some help because it is an urban site, there’s no place to do any sort of laydown. | know
Shaun has some other things to talk about as well. We can watch the video and that will give you a good
idea of what we expect to do here in May.

President Wilshire
OK thank you.

Video Presentation Played

Mr. Nelson

And the next project is in Nashua. So Jonathan is essentially looking for some help in the world of the fees,
to make some of these things happen and as described, there are hundreds of volunteers that have already
committed to this project. PAL has major plans already, put in the plans of what we are going to do once
the renovation is complete. We are going to have a state-of-the-art facility in the toughest area of our City.
We are looking forward to what we are going to do with that with our kids. I’ve been with PAL for 12 years
and this is something we have dreamed about and talked about and to see it actually coming to reality, we
essentially are going to get a building that’s worth a million bucks and like John just said we are adding an
elevator to solve accessibility issues. We are talking about state-of-the-art education, computers, robots,
all the things that are beyond our dreams is what the center is going to be. Our plan is to transform the tree
streets from the inside out essentially after this project is done.

For the folks that don’t know, | apologize, | missed the introduction, | am Shaun Nelson from Nashua PAL.
I’ve worked with PAL for about a dozen years now and PAL has gotten stronger over the 30 years we’ve
been here in Nashua and this is quite an opportunity. So essentially we would like to open it up to
questions, see what people. Hopefully the video has solved some of the resistance that folks have, this
concept of how heck does this work. The Building on Hope have proven that it works. We will be bringing
this energy to Nashua hopefully for the first of many times. But luckily the Nashua PAL is the champion for
this first go-round.

President Wilshire

Some amazing work that they have done so | am looking forward to seeing what they are going to do for
the PAL building. That’ s great. Questions.

Alderman Lopez

Are you guys going to be adding a kitchen?

Special Board of Aldermen 01-28-2020 Page 3
Mr. Nelson

Yes sir.

Alderman Lopez

In the low income neighborhoods you need to learn how to cook, prepare food and handle the stove.
Mr. Nelson

So we are crossing Off all the possible barriers that will exist in this project. There are a lot of volunteers
doing these projects, so it makes sense for us to get ahead of the curve. We talked to Nick Caggiano
about getting creative with some of our parks that are in that area, during that short window of time. We
are trying to eliminate all the barriers that would exist.

Alderman Laws

First of all | think this is wonderful, this is fantastic and thank you so much for doing things like this. It
makes me so happy to hear. That being said, how long is this project going to take? You said that earlier.

Mr. Halley The project is actually going to start quietly probably in mid-March, in that there are long lead
items like the elevator that was ordered today. We have a contractor that is going to come in and do the
excavation, put a foundation in. Set the foundation for the porch that will go on the front of the building.
The elevator will probably start mid-April. The build occurs in 9 or 10 days and finishes right about May
16", Mother’s Day. So we will have a formal ground breaking, but we will have already broken ground. We
will invite everybody in this room to participate and to stay for the week. That’s the honest to God truth.

Then we wrap up and we typically have a party on the Sunday right around Mother’s Day; they will have a
band, they will food, we feed all the contractors two meals a day and when we did in NPAL we fed the
neighborhood for the time that we were there. Kids were coming out of tenement blocks not having supper.
You would cry; it was just an extremely emotional thing. This is going to be transformational for them. | just
want to share a couple of quick things just to set the stage.

When we did the Crisis Center in Concord last year, they were chosen but we made it conditional. So they
asked us to come in and renovate the shelter. When we were doing the interview they shared with us their
10-year vision. | am going to cry. What we said to them is, “make your 10-year vision a 10-month vision
and we'll do it”. Out of that process, a doctor from Concord Hospital stepped up and bought them a
$300,000.00 building down the street. They now had an administrative office building and cleared the
shelter, they now serve over 25 people in the shelter, where they were serving maybe 8. Yesterday | had a
conversation with the executive director, they have gone from a staff of 6, they are going to go to staff of
20. The fact that they have the infrastructure to support their mission, which is not all about a shelter,
there’s a lot of outreach, they are in the schools, they are talking about women and children and abuse and
all those kinds of things. They are going to go to 20 people; their panic now is to renovate the third floor of
the building that was given to them to accommodate that staff. That’s what is going to happen here in PAL.

When we did Manchester Police Athletic League, it was a crazy scope, it was over $1 million. Quite
honestly three months in we were all questioning “how are we going to do this”. We had a contractor walk
in on a Friday morning, and literally said, “I'll take care of it all, mechanically”. He put three guys on-site for
four months, and donated $400,000.00 and put an entire system in the building. That will happen here, that
is already happening here. | mean | can tell you that, name a contractor, they are involved. There are a lot
of people and it’s a way for the construction community, the design community to come together to meet
each other. I’ve gotten work out of it, | mean | still have to earn a living, but | do a lot of this, and it’s not to
earn a living but to pay it forward. What is going to happen with PAL is just going to be transformational. It
is going to be something totally different.

Special Board of Aldermen 01-28-2020 Page 4

My challenge now is to make that happen, is to get that done. We would like this Board to consider, and |
know it is a difficult thing to do, but to perhaps waive the building permit fees or if we pay the fees, they
somehow come back to the project.

Mayor Donchess

| mean | think all we need is a resolution passed by the Board of Aldermen and we can waive the fees, |
believe, we can check with our legal counsel. It’s within the discretion of the Board of Aldermen. It’s a
great project so we are not really looking to get money out of it with fees on this. So | don’t think that'll be a
big problem.

Steve Bolton, Corporation Counsel

The closing the street you may need the Board of Public Works.

Mayor Donchess

Yes the street closing, so you want to close Ash Street for during the day for a period of time?

Mr. Nelson

We've already had a preliminary conversation with Public Works, the Fire Department, the Police
Department for sure, they are in the building all the time. So | think that there are some things that we can

put in place and we can manage it. We don’t intend to close it down for 2 weeks, we will maintain access
through. So that’s the second request to somehow manage that.

Mayor Donchess

Well that we can work on, I’m sure we can work something out there as well.

Mr. Nelson

So the last piece is just spread the word. We are at a point now where we are getting to the project. This
is going to happen in May. So we are essentially moving our membership essentially mid-April over to the

gymnasium and over across from the church and a few other places to make sure that the programs
continue throughout this process and then we are going to take over the world after that.

Mayor Donchess

So you were, of course, very instrumental in the Your Voice, Your Choice project which resulted in the
futsal court last year. Are you going to be open this year, is your building going to be open so that we can
again use PAL to kind of, as the center of that project this year ?

Mr. Nelson

After May 17" we can do whatever we want, back to operations.

Mayor Donchess

And before that maybe not?

Mr. Nelson

From April 6 to May 17 it will be difficult to use the center for community meetings. But as you know, we’ve
got strategies to make things happen. We talk to our neighbors.

Special Board of Aldermen 01-28-2020 Page 5
Mayor Donchess

Alright, so we will start working on that.

Alderman Harriott-Gathright

You spoke of the ten days in May | believe as asking to close down, is that a full day close down or are you
just speaking during the day? Because the church is there and there are three meetings a week.

Mr. Halley We would not in any way hold up anybody needing to get into the buildings that surround us.
We are just looking for cross-traffic, there’s a lot of traffic that does cut through to sort of mitigate that. I’m
talking maybe 7:30 to 7:30 and allowing residents to come in to get to their homes and church goers to get
to the church and those kinds of things. But to ask them during that period that they might, unless they
have parking on the property that they are in, not to park in the road where we are. What | don’t want to
have happen is a contractor back into somebody’s car. Or, you know, those kinds of things happen when
somebody is done for the day and they just want to go home. So 7:30 to 7:30.

Alderman Harriott-Gathright

| believe you have meeting scheduled with the Church of the Trustees or someone does? | think it’s the
11" or the 12" of the month, February, | think, | was told that.

Mr. Nelson

Yes, | don’t know if it’s set yet, but yes it is coming.

President Wilshire

Anyone else? It looks like Ty Pennington has met his match. Congrats that’s a really awesome project and
we wish you the best and we will do what we can to work with you and make this happen. Thank you very
much.

Mr. Nelson

Thank you.

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN

MOTION CARRIED

The special meeting was declared adjourned at 7:30 p.m.

Attest: Susan K. Lovering, City Clerk

Board of Aldermen 1-28-2020 Page 6

NEW BUSINESS — RESOLUTIONS

R-20-010

Endorsers: Mayor Jim Donchess

Alderman Richard A. Dowd

Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman Tom Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

RELATIVE TO THE TRANSFER OF $65,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT 70112 “CONTINGENCY FOR EDUCATIONAL PRIORITIES”
Given its first reading; assigned to the BUDGET REVIEW COMMITTEE by President Wilshire

R-20-011

Endorsers: Mayor Jim Donchess

Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderwoman-at-Large Shoshanna Kelly
Alderman Tom Lopez

Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

Alderman Skip Cleaver

Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

RELATIVE TO THE TRANSFER OF $1,000,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT 70112 “CONTINGENCY FOR EDUCATIONAL PRIORITIES”
Given its first reading; assigned to the BUDGET REVIEW COMMITTEE by President Wilshire

R-20-012

Endorsers: Alderman-at-Large Lori Wilshire

Alderman Thomas Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee

Alderman June M. Caron

Alderman Tom Lopez

Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000) FOR THE
PUBLIC HEALTH AND COMMUNITY SERVICES DIVISION BUILDING RENOVATIONS
Given its first reading; assigned to the BUDGET REVIEW COMMITTEE, COMMITTEE ON
INFRASTRUCTURE and BOARD OF HEALTH by President Wilshire

MOTION BY ALDERMAN LOPEZ TO ACCEPT THE FIRST READING OF R-20-012 BY ROLL CALL,
ASSIGN IT TO THE BUDGET REVIEW COMMITTEE, COMMITTEE ON INFRASTRUCTURE, AND
BOARD OF HEALTH, AND THAT A PUBLIC HEARING BE SCHEDULED FOR MONDAY,
FEBRUARY 24, 2020, BY ROLL CALL