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10.

IREQUIRED BOND AUTHORIZATION PROCESS

Project conception by the originating division.
Estimated project cost by the originating division.

Presentations to the Capital Improvements Committee per Section 77-a of the City
Charter, (if applicable).

Go through the Budget process (if applicable).

Consult with the Treasurer to determine if and how the specific project aligns with previously
authorized projects, the availability of funds for the project, and if the project meets the city's
annual bonding plan previously worked out, arrange a review with the financial advisors and
bond counsel. In addition:

a. Tentative start-up date.
b. Estimated project length.
c. Estimated cash flow projection.

Request bonding authorization from the Board of Aldermen with required public hearing.
Resolution to be prepared by the Financial Services Department and reviewed by Corporation
Counsel.

After authorization is obtained from the Mayor and Board of Aldermen a certified copy of the
resolution is sent to the Bond Counsel. Legal requirements are determined by Bond Counsel
allowing the Treasurer to begin the bond or Bond Anticipation Note process.

Notify the Treasurer of the desired start-up date and provide a confirmed cash flow projection
from the project's architect.

Project start-up will be subject to the bond anticipation note borrowing schedule restrictions
and limitations determined by the Tax Reform Act of 1986, the project having met the legal
requirements as outlined in the Tax Reform act of 1986 and determined by Bond Counsel.

Funds may not be available for project start-up if the above steps and requirements are not
followed.

C: BondAuth.Pro

FY 2023 CAPITAL IMPROVEMENT PROJECTS

CITY OF NASHUA, NEW HAMPSHIRE
GRAND TOTALS: SUMMARY PAGE

GRAND TOTALS: SUMMARY PAGE DEPARTMENT
REQUESTED
"A® = ESSENTIAL
Lona-term proarams. $ 9,276,121
Recommended bond considerations
Short-term proiects
Recommended cash considerations $ 12,836,855
And capital reserve fund
TOTAL "A's $ 22,112,971
“B" = DESIRABLE
Long-term programs $ 533,460
Short-term projects $ 8,408,906
TOTAL"B"s $ 8,942,366
"C" = ACCEPTABLE
Long-term programs $0
Short-term projects $ 1,660,000
TOTAL "C"s $ 1,660,000
"D" = DEFERABLE
Long-term programs $0
Short-term projects $
TOTAL "D"s $0
“O" = OTHER $0
GRAND TOTALS = A+B+C+D+0
Long-term programs $ 9,809,581
Short-term projects $ 22,905,761
TOTAL: $ 32,715,342
Solid Waste Enterprise Fund projects $ 7,050,000
Waste Water Enterprise Fund projects $ 8,230,516
TOTAL: $15,280,516

*Enterprise Fund totals are for the City share of the projects.

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9) New ceiling grid and tiles in the Report Writing/Records Area to replace original ceiling that is

old, damaged, and discolored.

10) Update electric configuration in the Report Writing Room in conjunction with the HVAC work

being done in that area.

Summary

No. 1

CHANGE IN CONTRACT PRICE:
Original Contract Price

3,601,767.00

CHANGE IN CONTRACT TIMES:

Original Contract Times

Substantial completion:
Ready for final payment:

Net changes from previous Change Orders

$0.00

Net change from previous Change Orders

Contract Price prior to this Change Order

$3,627,607.39

Contract Times prior to this Change Order

Substantial completion:
Ready for final payment:

Net Increase (decreasejof this Change Order

29,259.36

Net Increase (decrease} of this Change Order

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

3,656,866.75 Substantial completion:
Ready for final payment:
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
. Director Mayor Jim Donchess
(Authorized Signature) (Authorized Signature) Owner

Date: Date:

(Authorized Signature)

Date:

FY 2023 CAPITAL IMPROVEMENT PROJECTS
CITY OF NASHUA, NEW HAMPSHIRE

LONG-TERM PROGRAMS
"A"

LONG-TERM PROGRAMS: Programs/Projects that will span more than one year from beginning to end, and that probably will
be bonded, over a period of years. These programs may be proposed in a phased approach with architectural and engineering work, for
examplo, being a first phase followed by construction in later phase(s). These programs may be in the seven-digit, million-dollar range.

A= Essential (highest priority): Programs/Projects which are required to complete or renovate a major public improvement, projocts
which will ramedy a condition dangerous to the health, safety, and welfare of the public, or projects which will provide facilities for
critically needed community programs.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.LC
REQUESTED RECOMMENDS
Community
A-1 Development Spruce St Connector
Division TAP Project $ 302,477 $ 302,477

The purpose of this project is to connect the Nashua Riverwalk with the Nashua Heritage Rail Trail through
improvements to an existing paved trail and the construction of a new 10-foot wide paved multi-use path with 5-foot
grass buffers on each side. This will provide a vital link between two non-motorized networks that provide access to
the City's 325-acre Mine Falls Park and its miles of paved and natural trails. Over the last 30 years, the city has
worked to expand and improve its bicycle and pedestrian network, especially in the downtown area where there is
dense housing and a high percentage of residents without access to a vehicle. The total project cost is $1,512,385,
with 80% of the funds ($1,209,908) coming from the federal Transportation Alternatives Program (TAP) which
requires a 20% local match ($302,477). The first year of funding is for an engineering study in 2023 with construction
in 2029, but it is anticipated that construction will occur sooner, following the completion of the engineering study.

A-1 Division of
Public Works Annual Street Paving
(Engineering) $7,500,000 $ 7,500,000

In FY 17, the City provided legislation to bond $7.5 million annually for a period of five years to fund the first half of
the proposed ten-year Street Paving Program. This is the fifth year of that program. The Street Paving Program is
critical to keeping City streets safe and functional. The objective of the program is to repair failing streets, maintain
good streets to extend their service life, and do so using a cost effective approach that works within the provided
budget. Street selection will be based on a Pavement Condition Index using pavement management software.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS
Division of
A-1 Public Works Sidewalks and ADA
(Engineering) Improvements $ 600,000 $ 600,000

Sidewalk disrepair is present on a majority of the inner City streets and a lack of ADA compliance can be found at

most intersections. ADA compliance is a federal mandate. This work will improve pedestrian safety in some of the

City's densest residential areas that have heavily travelled urban roads. The list of project locations is reevaluated
yearly and prioritized to complement concurrent City projects

Division of Taylor Falls and
A-1 Public Works Veterans Bridges
(Engineering) Deck Rehabilitation $ 550,000 $ 550,000

The failure of a bridge can be more disruptive to the traveling public than any roadway element and can also create a
safety concern. A 2018 inspection and report by an engineering consultant recommends rehabilitating the decks of
these two bridges within the next few years. If left unaddressed, the decks will need to be completely replaced in
about 10 years at a significantly higher cost. State aid is unlikely to be awarded within the 10-year timeframe;
however, the Town of Hudson will pay for 50% of design and construction costs since they are co-owners of the
bridges.

Division of
A-1 Public Works Canal/Franklin/Main St
(Engineering) Intersection Improvements $ 23,644 $ 23,644

The Railroad Square and Library Hill area of Nashua is one of the most congested in the City. A traffic study has
suggested that traffic flow could be improved by turning Lowell Street and the portion of Canal Street west of Lowell
Street into one-way streets whereby each street would complement the other. Some changes to the striping of Main
St in this area would also be performed. This requested amount is for preliminary design local match only.

Division of West Hollis Street
A-1 Public Works Corridor Improvements
(Engineering) $ 200,000 $ 200,000

Sidewalks, crosswalks, bicycle accommodation, lighting and traffic calming measures are needed along the West
Hollis Street corridor to improve safety/efficiency of pedestrian and vehicular travel west of Riverside Street.
Complaints are frequently received about difficulty entering/departing the corridor from abutting residential streets. A
traffic signal or other measure is needed to mitigate high traffic volumes including trucks to/from the landfill.

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PRIORITY DEPARTMENTS PROJECTS DEPARTMENT CLC
REQUESTED RECOMMENDS
Division of Vehicular and Pedestrian
A-2 Public Works Bridge Rehabilitation Program
(Engineering) $ 100,000 $ 100,000

The closure of a bridge is very disruptive to the public, including pedestrian bridges that provide key connectivity in
the downtown and parks. Inspection reports have identified several bridges with notable deficiencies to be
addressed in a reasonable timeframe. This request is for funds for professional services to develop a
comprehensive asset management plan for bridge maintenance, repair and upgrade.

TOTAL FY 2023 LONG-TERM "A" PROGRAMS:

$9,276,121

$ 9,276,121

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B = Desirable (second priority}: Programs/Projects which will benefit the community whose validity of planning and timing have
been established.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.LCc
REQUESTED RECOMMENDS
Division of Walnut St(Chestnut St/
B-1 Public Works Central St Oval
(Engineering) Improvements $ 33,460 $ 33,460

This project aims to reconfigure a portion of the downtown area to improve traffic flow, reduce speeds and improve
pedestrian access. Proposed work includes one-way street pairs of Factory St and West Pearl St and revising traffic
flows and/or directions on portions of W Hollis St, Central St, Chestnut St School St and High St. This request is for
design cost only.

Division of Infrastructure Improvements
B-1 Public Works Citywide
(Street Department) $ 500,000 $ 500,000

Citywide Infrastructure improvements include but are not limited to: sidewalk construction. and curbing replacement
and repairs, crosswalk repairs or construction, or replacement of existing drainage or sewer infrastructure. Design
work will be performed by the City Engineering Department and to the extent feasible the projects will be performed
through the Street Department's operations. Utilizing the Street Department's work force and equipment will reduce
the overall cost of the work.

TOTAL FY 2023 LONG-TERM "B" PROGRAMS: $ 533,460 $ 533,460

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FY 2023 CAPITAL IMPROVEMENT PROJECTS
CITY OF NASHUA, NEW HAMPSHIRE

SHORT-TERM PROJECTS
“A”

SHORT-TERM PROJECTS: programs/Projects that can be completed within a single year and that probably will be paid for
with cash from the City's Capital Budget. These projects may be in the six-digit, thousand-dollar range.

A = Essential highest priority): Programs/Projects which are required to complete or renovate a major public improvement,
¥.

projects which will remedy a condition dangerous to the health, safety, and welfare of the public, or projects which will provide facilities

for critically needed community programs.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT CLC
REQUESTED RECOMMENDS
A-1 Airport Rehab Taxiway “A” * City Share
$ 128,900 $ 128,900

This project involves the Rehabilitation of Taxiway A and associated markings, lighting, signage, drainage and stub
taxiways. The pavement has reached the end of its useful life. The project will be completed utilizing 90% FAA Grant
Share, 5% NH DOT Share and 5% Airport Sponsor (City Share). This project is a modification of a previous request
for the Taxiway A reconstruction/relocation because the FAA was unable to fund the relocation of Taxiway “A”.

A-1 Fire Department Deferred Maintenance $ 50,000 $ 50,000

Nashua Fire Rescues’ operating budget has not been able to maintain pace with the costs associated with the
maintenance of its eight facilities. Relying on budget funding only allows for minimal progress to be made annually.
The $50,000 annual deferred maintenance funding was reduced to $40,000 in FY21. These funds are critical and
allow the Fire Department to perform some of the needed maintenance on the aging building components.

A-1 Police Department Security Fence, Gates and
Repaving Project $ 447,241 $ 447,241

The Nashua Police Department was built in 1979 and an eight foot chain link fence was installed to go around the
property. There is a need to provide for the security of the Nashua Police Department building, the parking areas,
and ultimately the employees. As the committee is aware, there have been many incidences of ambush-style attacks
on law enforcement in recent years around the country.

The current fence is 42 years old. The posts connecting each section together are rusting and rotting out. The
current design of the parking lot requires the main security gate to be kept closed and locked at all times. This stops
anyone driving into the lot from ending up in the employee/evidence area. This, however, also forces all employee

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PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.c
REQUESTED RECOMMENDS

(NPD Security Fence, Gates and Repaving cont'd)

traffic, both in personal vehicles and police vehicles to travel past the front of the building and around the east side of
the building to get into the employee area. This entrance/exit was not designed to handle the current two-way traffic.

The proposed upgrades to the security fence include two new power-operated gates. One “entry only” gate would
be located on the east side of the building and electronically controlled by employees with a pass card. The other
“exit only” gate would be located on the north side of the building and controlled electronically by sensors in the
pavement. This would allow the rear employee area to remain secured at all times and eliminate the possibility of
anyone without a pass card to access that area. The other major problem this would solve is it would allow all traffic
to the rear of the building to flow one-way in a counterclockwise direction, eliminating the dangerous two-way traffic
mentioned above.

Also included in the proposed upgrades would be new cameras to monitor the new gates, as well as new key card
access points, which would also control the gates. The current key card access system in the building is at full
capacity and will have to be replaced.

Also original to the property from 1979 is the asphalt parking lot. The parking lot has never been repaved and is in
current disrepair. This will include removing the existing asphalt, grading and compacting the existing underlayment,
installing a 2” binder course, installing a 1%” top course, resetting the existing granite curbing and installing parking
lines. In addition to the repaving, a new improved drainage system needs to be added. It is recommended to add one
or two catch basins and 300ft of pipe. This was a major concern as the current drainage system is not adequate for
the size of the lot. Currently, three catch basins for drainage are located in the existing back lot, with one center one
doing most of the drainage work. The other two catch basins need to be repositioned to maintain a better flow of
drainage issues.

The Nashua Police Department is seeking capital improvement funds to secure the property with a new 8 foot tall
chain link fence, new gates with security upgrades, and repave the original parking lot. There is approximately 719
feet of fencing, including gates. The estimated cost of removing the old fence and gates and replacing it is
$71,958.00 dollars. The Nashua Police Department is looking to update the security by adding cameras and new
access points. The estimated cost of the security updates is $16,854 dollars, The estimated cost of the repaving
project is $358,459.00. The total estimated cost of the Security Fence, Gates. and Repaving Project Proposal is
$447,241.

A-1 School District School Deferred Maintenance _—‘$ 1,280,000 $ 1,280,000

The following projects are planned for FY23:

a. NHS North - Refurbish Cooling Tower ($160,000)

b. Bicentennial - Replace 5 classroom "storefronts" ($100.000)

c. Dr. Crisp - Repave fire lane and playground ($75,000)

d. Bicentennial - Traffic improvements to front bus and parent drop off loops ($460,000)
e. Mt. Pleasant - Repair and paint high walls in stairwells. gym ($75,000)

f. High Schools - Install motion detection sensors ($60,000)

g. Districtwide - Develop facility master plan ($350,000)

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PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.Lc
REQUESTED RECOMMENDS

A-1 School District Franklin St School Renovation $ 4,930,008 $ 4,930,008

The school district purchased 55 Franklin St last winter to house the City's high school alternative program and the
pre-school program. After conducting “minor” renovations the School Department was able to obtain a certificate of
occupancy for the current school year. After purchasing the building it was the plan to eventually bring it up to full
code compliance and upgrade the various building systems (HVAC, electrical, fire, communications, etc.). With
ESSER funding availability due to the pandemic has been applied for and awarded $5 million (plus) to replace the
HVAC systems, lighting and various other systems. The majority of that work will occur this spring and summer.

The original plan was to house the HS program on the 3rd floor and the preschool program on the 1st and 2nd

floors. However in developing the plans last summer the NFR noted there could not be preschoolers on the 2nd floor
without a separate means of emergency egress for the HS students. That generated a plan to build exterior egress
stairwells at either end of the school that the construction manager indicated would cost up to $1.5million.

There are a number of issues to be addressed besides the stairwells: Install a handicap ramp at the main entrance;
remove asbestos containing floor materials, upgrade bathrooms and make them suitable for preschoolers, address
ADA compliance issues; replace roofing; and, improve vehicular and pedestrian safety at drop-off and pick-up times.

The School Department would like to leverage the ESSER funds and conduct the majority of the above work this
summer, especially the emergency egress stairs, so the school can occupy the 2nd floor and move the remaining
pre-school age programs to Franklin St. A bond proposal in the amount of $4.9million is scheduled to be presented
to the Joint Special School Building Committee, for this work, on February 24th

A-1 City Clerk’s Election Equipment Replacement
Office $ 64,000 $ 64,000

The NH Ballot Law Commission is currently reviewing the approval of new ballot counting devices which will result in
an unfunded mandate for the replacement of the City's ten existing ballot counting machines. Two counting devices
are under review for approval. The current cost for the bundle replacements is estimated at $6,400 per machine,
$64,000 in total.

Division of Main Dunstable Rdi/
A-1 Public Works Buckmeadow Rd
(Engineering) improvements $ 800,000 $ 800,000

This project involves widening Buckmeadow Road at the approach to Main Dunstable Road to provide an eastbound
right turning traffic lane on Buckmeadow Road. Work shall include new and reset curb, new asphalt sidewalks,
replacement of drainage structures, and coordination with overhead utilities for relocation. Easements are required
from abutting land owners.

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