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City of Nashua

Planning Department
229 Main Street
Nashua, New Hampshire 03061-2019

Planning & Zoning 603 589-3690
WEB www.nashuanh.gov

MEMORANDUM

Date: April 11, 2022, 2022

To: Aid. Lori Wilshire, President, and Board of Aldermen
Ald. Melbourne Moran, Jr., Chairman, Planning & Economic Development
Committee

From: Matthew Sullivan, Acting Community Development Division Director

RE: Referral from the Board of Aldermen on proposed Petition by Etchstone Properties,
Inc. for full Waiver of Impact Fees (for public school facilities) as Authorized under
Section 190-85 of the Land Use Code (The Alcove at Walden Woods Condominium)

At the Nashua City Planning Board's regular meeting of April 7, 2022 the Planning
Board voted unanimously to make a favorable recommendation on the Petition by
Etchstone Properties, Inc. for full Waiver of Impact Fees (for public school facilities) as
Authorized under Section 190-85 of the Land Use Code (The Alcove at Walden Woods
Condominium)

If you have any questions concerning this communication, please contact me at 589-
3112.

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
Scott LeClair, Chair, NCPB

CHANGE ORDER

No. 2
PROJECT: Nashua PD HVAC
OWNER’S CONTRACT NO: N/A
EXECUTED CONTRACT DATE: N/A
DATE OF ISSUANCE: 05-06-2021 EFFECTIVE DATE: N/A __
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 163567

CONTRACTOR: Turnstone Corporation

ENGINEER: Yeaton Associates, Inc.

You are directed to make the following changes in the Contract Documents:
Description:
6) Grid and Tiles (Criminal Investigation Division (CID) area, Locker Rooms, Interview Rooms)
7) Completion of the Firing Range Lighting
8) Firing Range Lighting Credit
9) Grid and Tiles (Report Writing/Records Area)

10) Electrical upgrade in the Report Writing Room

Justification:
6) New ceiling grid and tiles in the CID area, supervisor’s locker room, men and women’s locker
rooms, and interview rooms to replace original ceiling that is old, damaged, discolored and in

some locations missing.

7) Update the lighting in the firing range in accordance with the updates to the HVAC system.
This change order will cover the remainder of the project (last 7 rows of lighting).

8) Refund from Gate City Electric for firing range lighting unit that was not needed.

. Community Development 589-3095
Cc ity of Nashua Planning and Zoning 589-3090

rl Peeve Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Urban Programs cnetOe
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: April 4, 2022

To: James Donchess, Mayor
Board of Aldermen
Planning Board
Lori Wilshire, President, Board of Aldermen
Donna Graham, Legislative Affairs Manager
Richard A. Dowd Chair, Aldermanic Budget Review Committee
Division/Department Directors
CIC Committee

From: Matt Sullivan, Community Development Division Director, Capital Improvements Committee
(CIC) Secretary

Memorandum: FY2023 Capital Improvement Program

Board Members:

Attached please find the FY2023 Capital Improvement Plan (CIP) that summarizes and ranks each capital
improvement requests received for the coming year’s budget. In addition, the report includes a spreadsheet
that lists all department requests projected for the next six (6) fiscal years. The Capital Improvements Plan
(CIP) is intended to aid City officials in scheduling the investment of resources. By definition, the CIP is an
advisory planning tool. Under the law, “[t]he sole purpose and effect of the capital improvements program
shall be to aid the mayor or selectmen and the budget committee in their consideration of the annual
budget.” The FY2023 CIP is scheduled for review and approval by the Planning Board on April 7", 2022
pursuant to the process delineated within the City Charter (Section 77-a).

The Plan represents the collective effort of the CIC Committee, Divisions, Departments, and their
professional support teams. Each presentation provided a clear and concise background and justification
projects contained with this cycle’s Plan and we thank participants for their time and effort in supporting the
development of this critical planning document. Within, you will see a variety of projects, phasing, and
funding mechanisms, all intended to balance the impact of the tax rate, while ensuring the community
continues to be provided with the necessary services.

The recommendations of the FY 2023 Plan are summarized as follows:

« Total Long-Term Project Recommendations: $9,809,581
« Total Short-Term Project Recommendations $22,905,761
« Total Overall Project Recommendations: $32,715,342

« Recommended Solid Waste Enterprise Fund Projects: $7,050,000

« Recommended Wastewater Enterprise Fund Projects: $8,230,516
« Total Enterprise Fund Project Recommendations: $15,280,516

The following long and short term projects received the highest ranking of “A-1":

« Spruce Street Connector Transportation Alternative Program (TAP) Project
« Annual Street Payving Improvements

Taylor Falls and Veterans Bridges Deck Rehabilitation
Canal/Franklin/Main Street Intersection Improvements
Sidewalk and ADA Improvements

West Hollis Street Corridor Improvements

Airport Rehabilitation of Runaway Taxiway “A”

Airport Reconstruction of Apron of “G" and “F” Ramp
Fire Department Deferred Maintenance

Police Department Security Fence, Gates, and Repaving Project
School District Deferred Maintenance Program

School District Franklin Street School Renovation

City Clerk Election Equipment Replacement

Main Dunstable Road/Buckmeadow Road Improvements
Library Facility Assessment Project

The Committee continued its strong support of all Division of Public Works Enterprise Fund projects for
ongoing asset management and maintenance of critical City infrastructure.

The Committee is cognizant of the City’s existing and future financial constraints. In that context, the
Committee has attempted to balance the Long and Short Term requests against the potential impact of not
maintaining its infrastructure and facilities. While a new city-wide master plan is currently in development,
the Committee continues to be committed to positioning the city well for growth in a strategic and planned
fashion, and these improvements are an essential component of that planning.

Thank you for your consideration of this critical planning document. | am available to answer any questions
should the Board or public have them.

Thank you,

ar.

Matt Sullivan, Community Development Division Director, CIC Secretary

FY 2023
CAPITAL
IMPROVEMENTS
PROGRAM

LONG-TERM & SHORT-TERM
PROGRAMS & PROJECTS

SIX-YEAR PLAN OF
REQUESTED PROJECTS

CITY OF NASHUA
PLANNING DEPARTMENT
NASHUA, NEW HAMPSHIRE

April 7, 2022

CAPITAL IMPROVEMENTS COMMITTEE MEMBERS

FISCAL YEAR 2023: CITY OF NASHUA, NEW HAMPSHIRE

Name / Affiliation

Scott LeClair
Nashua City Planning Board
And Citizen Representative

Charles Budris
Citizen Representative

Matt Sullivan

Planning Manager
Nashua City Planning Department

Bob Canaway
Laurence C. Szetela, CPA

Rose Evans
City Comptroller

John Griffin
CFO/Treasurer

Ernest Jette
Alderman

Alex Comeau
Alderman

CIC Role

Chair, CIC

Vice-Chair, CIC

Secretary
City Charter Member (City Employee)

Citizen Representative

Citizen Representative

City Charter Member (City Employee)

City Charter Member (City Employee)

Aldermanic Representative

Aldermanic Alternate

Planning Department Staff

Matt Sullivan
Planning Manager
City Employee

Marcia Wilkins
Planner |
City Employee

THE FUNCTION OF THE CAPITAL IMPROVEMENTS COMMITTEE

The Capital Improvements Committee (CIC) is a subcommittee of the Nashua City Planning Board
(NCPB). The CIC is an appointed committee, with its composition as follows: four (4) citizens
appointed by the NCPB, the City Treasurer, the City Comptroller, the City Planning Director, and a
liaison of the Board of Aldermen. Historically, one of the citizen members is a NCPB member. In
an annual cycle that begins in late summer and is completed in late spring, the CIC receives,
evaluates, and makes recommendations on capital improvement projects requested by each
municipal department. The CIC's function as an appointed body is advisory in that it makes
recommendations to the NCPB, and then to the Mayor, and Board of Aldermen on priorities for
funding requested capital improvement projects.

iThe CIC process is as follows:|

A. Late summer: Letters are sent out to Division/Department Heads requesting their detailed
CIP project submittal information for the next fiscal year, in addition to a listing of projects
within a six-year time frame. Each year, Division/Department Heads reassess all of their prior
project requests and add a new sixth year.

B. Fall through early winter: The CIC reviews all project requests, conducts site visits to
locations of proposed projects, and schedules public meetings for Division/Department Heads
to present their project requests for the next fiscal year.

C. Beainning of calendar year: After all requests have been heard, the CIC meets to prioritize
all requested projects.

D. Late winter: The CIC makes its recommendations to the Nashua City Planning Board
(NCPB), and then to the Mayor, and the Board of Aldermen.

E. 30 days of receipt of the CIC's recommendations: The NCPB may attach its own
amendments to the CIC's recommendations to the Mayor and Board of Aldermen, but such
amendments shall be in the form of supplementary recommendations or comments attached
to the proposed CIP Budget.

F. Early spring: The Mayor reviews all recommendations regarding the CIP, together with the
rest of the City’s budget requests, and makes recommendations for funding to the Board of
Aldermen.

G. Through the sprina: The Budget Committee hearings are held for the proposed CIP Budget
and for City Division/Department budget requests.

H. Atstart of Budget Committee hearings: The CIC makes its presentation to the Aldermanic
Budget Committee regarding its recommendations for project funding and the relative
priorities assigned to each, including rationale and justification for those recommendations.

l. Bvthe end of Spring: The Aldermanic Budget Committee makes its recommendations to
the full Board of Aldermen; a public hearing is held, and by the end of the fiscal year (June
30) the Board of Aldermen adopts the final City Budget.

3

IDEFINITION OF A CAPITAL IMPROVEMENT,

A capital improvement will be any single project requiring expenditure by the City of $50,000 or
more, and which falls into one of the categories listed below, Projects under $50,000 will only be
considered by the CIC if there are exceptional circumstances.

1. The purchase, construction, replacement or rehabilitation of any physical facility for the
community with an anticipated life in excess of ten (10) years*

2. The purchase of equipment for any physical facility when first erected or acquired;

3. Significant equipment purchases.*

4. The acquisition of property of a permanent nature;

5. The acquisition of land or interests in land;

6. The construction, reconstruction, or major improvement of public facilities such as highways
and sewerage lines;

7. Any other expenditure which increases the physical assets of the community;

8. Surveys or studies relative to the aforementioned items or of significant value to the

Community; and

9. The purchase of wheeled vehicles or motorized equipment having an anticipated life of over
twelve (12) years, and which are not included in the City's Capital Equipment Reserve Fund.

IDEFINITION OF PRIORITY CATEGORIES:|

In order to evaluate each proposed capital improvement project with other projects for the same
department, and with projects from other departments, the Committee utilizes the following priority
categories:

A Rating. Essential (highest priority) - Projects which are required to complete or renovate a major
public improvement; projects which will remedy a condition dangerous to the health, safety,
and welfare of the public; or projects which will provide facilities for a critically needed
community program.

B Rating. Desirable (second priority) - Projects which will benefit the community; whose validity of
planning and timing have been established.

C Rating. Acceptable (third priority) - Projects which are adequately planned, but which can be
postponed if budget reductions are necessary.

D Rating. Deferrable (fourth priority) - Projects which are definitely recommended for postponement
or elimination from the capital improvements program since they pose serious questions of
adequate planning, proper timing, or community need.

E Rating. Other - Those projects presented as capital improvement projects by various departments
but which in the CIC's opinion do not meet the definition of a capital improvement project as
such or which are more appropriately funded in another manner, Non-prioritized.

* Amended by the CIC February 15, 1994 for the FY 96' process. **Amended by CIC 01/25/21 effective FY¥2023.

4

iCHARTER AND RELATED LAWS, NASHUA REVISED ORDINANCES)

§ 77-a. Capital Improvements Committee

(a)

(b)

(c)

(d)

Establishment and purpose.

There is hereby established, as a subcommittee of the City Planning Board, Capital
Improvements Committee with the responsibility of preparing a six-year Capital Improvement
Program and a one-year capital improvement budget for the consideration of the mayor and
Board of Aldermen. It is also the responsibility of the committee to annually review the
progress of approved capital improvement projects and annually update and revise its six-
year program and one-year budget.

Requests for capital improvement projects.

All requests for capital improvement projects, as defined by the committee, shall be referred
to the committee for a recommendation prior to any formal commitment by the city to proceed.
All departments shall supply the necessary information required by the committee to properly
conduct their review.

Membership and term of office.

(1) The committee shall consist of four citizen members appointed by the City Planning
Board, the City Treasurer, the City Comptroller, the City Planning Director and a member
of the Board of Aldermen appointed by it.

(2) Terns of office shall, for ex-officio members, coincide with their terms of office and, for
citizen members, be for a two-year term with two of the four terms ending in alternate
years.

Responsibiiities. The committee shall have the following responsibilities:

(1) To receive, evaluate and make recommendations on capital improvement projects
requested by each municipal department. To the extent feasible, the review of each
project shall be premised upon the master plan for the city of Nashua or parts thereof,
as amended from time to time;

(2) The committee shall recommend to the City Planning Board those capital improvement
projects, which should be considered in the ensuing six-year period, and those which
should be deferred beyond;

(3) The committee shall also recommend to the City Planning Board those capital
improvement projects which should be considered in the coming year's fiscal budget for
the city;

(4) The committee shall also include in its report to the City Planning Board the financial
effects of the proposed capital improvements program;

ICHARTER AND RELATED LAWS, NASHUA REVISED ORDINANCES...continued...|

(5) The committee shall also review the progress of all approved capital improvement
projects and issue a status report semi-annually to the City Planning Board, Mayor and
Board of Aldermen;

(6) The committee, upon submission to it by the Mayor and Board of Aldermen shall review
and report on any capital improvement request received by the Mayor and/or the Board
of Aldermen for inclusion within the one-year capital improvements budget which has not
previously been reviewed by the committee. The committee shall submit its report on the
proposed capital improvement to the City Planning Board within 30 days of its referral to
the committee from the Mayor and/or Board of Aldermen. The City Planning Board shall
submit the committee's report and any additional comments of the Planning Board to the
Mayor and Board of Aldermen within 30 days of receipt of the committee's report.

The City Planning Board, upon receiving the committee's recommended capital improvements
program and budget, may amend the program and budget before its submission to the Mayor and
the Board of Aldermen, but such amendments shall be in the form of supplementary
recommendation or comments attached to the submitted program and/or budget.

(Nov. 4, 1975, Referendum, Proposal No. 2; amended Res.R-83-223, effective Jan. 1, 1984)

C: Charter.CIP