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* Community Development 589-3095
City of Nash ua Planning and Zoning 589-3090

. aren Building Saf 589-3080
Community Development Division Code Enforcement 389-3100
City Hall, 229 Main Street, PO Box 2019 Cerra s mmission Ste onee
Nashua, New Hampshire 03061-2019 Transportalon 880-0100
www,nashuanh.gov FAX 589-3119

Date: January 4, 2015
To: Alderman Brian McCarthy, President
From: Sarah Marchant, Director of Community Development

Subject: Waiver of ZBA Application Fee

The property owner at 149 Hills Ferry Rd, Ms. Denise Salvato, applied for a variance to encroach 3
feet into the 25 foot rear setback to enlarge an existing 9’x 11' deck to.an L1'x 14° deck in August.
Unfortunately, the property owner wanted to apply to enlarge the existing 9’xi 1° deck, by adding
on an additional 11’x14’ deck, thus creating a 22’ x 14’ deck with exit stairs, which was not clearly
communicated to the ZBA.

In summary, Ms. Salvato has an existing deck she was proposing to significantly enlarge, which
would encroach into the setback. At the meeting the discussion and presentation to the ZBA
differed from the plans presented by Ms. Salvato. Ultimately, the ZBA granted her a variance to
extend the deck “two additional feet towards the back of the property” , which is not what was
represented on the plan or what she later applied for a building permit to construct.

The only way for the ZBA to review the full deck size application would be for Ms. Salvato to
apply to the ZBA for the correct dimensions of her deck, and its encroachment into the setback. Ms.
Salvato is extremely frustrated with this process and finds the costs to return to the ZBA fora
second approval to be overly onerous. She has requested a waiver of fees, as she is seeking the same
variance she originally wanted.

In light of this request and the unique situation the Community Development Office is asking for a
waiver of the following two fees for a total of $345.00. As this is a reapplication for the same plan
the work required by Statf will be reduced. Community Development is not asking for a waiver
from abutters fees as those will be lost to the City:

ZBA Dimensional Variance fee - $330

ZBA Sign fee - $15

CC: Roger Houston, Planning Department Manager

Donnalee Scan

Mayor
To: Board “tle,
From: Dann ozeau
Date: Jafnyary 8, 2016
Re: Clarification of CTAB Process

Re: Process Regarding Minutes and Attendance

Attached please find a memo from Director Codagnone. The purpose is to clarify for
the public record the process used by CTAB regarding minutes and agendas.

Thank you.

229 Main Street - PO Box 2019 + Nashua, NH 03061-2019
603.589.3260 - fax 603.594.3450 - NashuaMayor@NashuaNH.gov

Wes,

THE CITY OF NASHUA “The Gate Ci’

Injormation Technology Division

January 6, 2016
Mayor Lozeau,
Reference: Clarification of CTAB process in regards to minutes and attendance

In reviewing the Personnel and Administrative Affairs Committee video replay, dated December
14, 2015. | was surprised that there was a significant discussion regarding the CTAB meeting
procedures. The Personnel and Administrative Affairs Committee appeared to be under the
impression that the CTAB meetings do not follow the City’s meeting procedure guidelines and
that attendance has not been documented and there were no published minutes.

| would like to provide some clarification that CTAB does follow the City’s meetings procedure.

The board's previous meeting minutes are reviewed and accepted at the beginning of each
meeting. The written minutes along with attendance are documented on the City's website.

Lb

ve

Bruce Codagnone

229 Main Street « Nashua, New Hampshire 03060 » Phone (G03) 589-3300 « Fax (603) 594-3434

;
& i

g

Te aa

Donnalee OREM

MAYOR
To: ~ Board of a en
From: oD ee Lozeau
Date: Jarivary 8, 2016
Re: Contract Award for AVL Monitoring Services and Equipment

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current
fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor
otherwise designated for this purpose shall be approved by the full Board of Aldermen
before the contract shall become binding on the City. |am requesting the
concurrence and approval of the full Board of Aldermen for the award of the following

contract:

Contract Award for AVL Monitoring Services and Equipment. Attached please
find Purchasing Manager's Memo #1 6-093 regarding this contract.

For additional information, this contract was amended during the Finance Commitiee.
The equipment installed will only pertain to those vehicles used in snow operations. 79
vehicles have been identified for this purpose. As there is a lead time in installing the
equipment, | though it prudent to submit this communication at this time.

Thank you,

229 Main Street - PO Box 2019 - Nashua, NH 03061-2019
603.589.3260 - fax 603.594.3450 - NashuaMayor(a/NashuaNH.gov

MAYor

To: ‘Board of

From: Dohgaglté Lozeau

Date: January 8, 2016

Re: Project Status Update

Attached to this memo is a short update on several key projects that | thought would
be helpful to you. Itis by no means a comprehensive list but it is, | believe, a good
representation of key projects.

Thank you for all your service to the city currently and in the years to come.

| wish you all the best.

229 Main Street - PO Box 2019 - Nashua. NH 03061-2019
603.589.3260 - fax 603.594.3450 - NashuaMayor@NashuaNH.gov

BSP Bridge Lights

The City solicited an RFP for a design/build of a dynamic LED Lighting installation on the
River Bridge in in the summer of 2015 and received no responses. To move the project
forward the City worked with Fay Spofford & Thorndike, Inc (bridge engineer of record)
and Philips, to refine a design and installation plan that minimizes the complexity of the
installation, while ensuring the product will achieve the desired functionality and
durability. The majority of the project's costs are attributable to the complex nature of
the installation, which requires specialty articulating lift trucks to allow the electricians
and workers access to the underside of the bridge to run the conduit and wires for the
project, as well as install the lights. With the refined plans the City has solicited quotes
from several vendors. A second quoie from an experienced vendor is expected to be
received before the end of January. We are hopeful that the generous gift of Mr.
Richard Stahl! of $150,000 (R-1 5-197) will be able to cover all the associated costs, should
it fall short, | would hope the city would complete the project with city funds.

Ticketing Ordinance

Code Enforcement in partnership with Legal, Treasury, Environmental Health, Building
Safety, Planning and Zoning, and the Fire Marshall's Office have been developing a
proposed Ticketing Ordinance tool to assist these Departments in expediting
compliance of violated NROs. The ordinance nearing the final drafting stage and staff
are working to iron out procedural details such as monitoring and collecting ticket fines
once the ordinance Is in place. A proposed ticketing ordinance should be presented
for BOA review in the Spring of 2016.

Amherst Street - Charron Ave Intersectlon Improvements

The City sent this project out to bid for a second time at the end of 2015 with the hope
of lowering overall construction costs. Two bids were received with the apparent low
bidder being Continental Paving at $1,397,360. Adding to the low bid the Mast Arms,
Bid and Award Services, and Construction Phase Services the project totals
$1,515,678. At this time the City has pledged $550,000 and private donations total
$445,000, leaving the project underfunded by $520,678. To move this project forward
potential funding sources include:

Amherst St Corridor Fund $131,619
Paving Program — Amherst St. $ 75,000

Utilizing both of the potential funding sources the project is $314,059 short. The source of
the remaining required funds will need to be determined quickly to move this project
forward this spring as intended.

Mohawk Tannery

City staff is collaborating with the New Hampshire Department of Environmental
Services (NHDES), the US EPA and a local developer to develop a long-term plan for the

cleanup and reuse of the Mohawk Tannery and Fimbel Door properties. Both properties
are located adjacent to the northern end of the Broad Street Parkway.

The City received a $66,700 grant from the NHDES to conduct a site assessment,
solidification/stabilization treatability test and a remedial action plan for the Fimbel
Door property. The local developer is conducting similar work on the Mohawk Tannery
site under the auspices of the US EPA. Once completed, the two studies will provide a
blueprint for the cleanup of the property and allow the team to prepare for
redevelopment. The team is working with the EPA to separate the clean portion of the
site and transfer it to the City. This parcel will provide the opportunity to add this parcel
to Mine Falls Park by way of a future pedestrian access bridge across the canal to
connect to the ball fields and trail systems.

Exit 36 South

The City is working with the NRPC to develop a plan to build a new exit off of the FE
Everett Tumpike and US Route 3 near the Massachusetts border, The project, which is
estimated to cost $19.85M (2020 dollars), would provide crucial access to the Daniel
Webster Highway from the FE Everett Turnpike. The project promised to dramatically
reduce traffic congestion along Spit Brook Road at Exit | and the Daniel Webster
Highway in South Nashua. The project also provides the potential to create easy
access to the Pheasant Lane Mall, along with a potential site for an intermodal
transportation center.

NRPC and the Northem Middlesex Council of Governments completed the Exit 36 Study
Area Plan in August of 2014, which estimated project costs and benefits. In the spring of
2015, the City worked with NRPC to prepare a detailed application to the highly-
competitive US Department of Transportation TIGER discretionary grant program. While
the application was unsuccessful, City staff are scheduling a debriefing session with
USDOT and planning to apply again this year.

Passenger Rall

City staff continues to work collaboratively with NHDOT and the New Hampshire Rail
Transit Authority (NHRTA) to support efforts to bring passenger rail to Nashua and New
Hampshire. In December of 2014, the State of New Hampshire released the final report
of the New Hampshire Capitol Corridor Rail & Transit Alternatives Analysis. Recently, rail-
focused legislation was signed by Governor Maggie Hassan, including Senate Bill 63,
which will help make the NHRTA both more efficient and more appealing to federal
agencies seeking to invest in states with well-organized rail authorities, and Senate Bil
88, which establishes a committee to study public-private partnerships for intermodal
transportation projects.

Locally, City staff is working on projects that may become future Nashua rail

stations. Staff is managing a NHDOT-funded project to build a park & ride facility at 25
Crown Street. Staffis also continuing to meet with potential buyers of the property
located at 2 East Spit Brook Road, a potential site for a commuter-oriented rail station in

South Nashua. This project also provides the opportunity to add more freight traffic
along this corridor.

East Holils Street Traffic Improvements

The City of Nashua received a $3.661,000M award from NH DOT (R-13-154) to design
and construct improvements to the existing signalized intersection where East Hollis
Street and Bridge Street meet. A planning study by STV, Inc. has been ongoing to
develop alternatives and select a recommended plan that can then go forward into
the Engineering Phase of the overall project.

The study examined whether a roundabout design would include full access to the
Renaissance site and the Crown Street connection. The results presented showed that a
roundabout does not operate satisfactorily. The only intersection redesign that STV
recommended as the concept to both improve access and east/west traffic flow is a
twin signalized intersection. However, this design does not meet the City's vision
regarding the use of the space and the ability to treat it as a gateway. Another traffic
concept that results in acceptable levels of service is a one-way couplet that makes
Bridge Street and East Hollis Street one ways from the Hudson line to Amory Street/
Temple/Sireet. However, this concept comes with significant changes in the area
including circulation, speed and increased travel times.

City staff plans to host a public information meeting in late January or early February to
present the findings of the STV study. The City may take a step back to examine
whether the existing traffic problems, added development traffic and accesses can be
addressed by taking a broader view of the area. This might include examining the
traffic operations in Hudson immediately east of the Merrimack River. New traffic
counts are being obtained by the Nashua Regional Planning Commission to help
support these efforts.

25 Crown Street

The City of Nashua acquired the former Gregg & Sons/Armstrong Cabinet property in
July of 2013, utilizing a CMAG grant from NHDOT. The purpose of the acquisition was to
site and eventually build a park & ride facility to be used by commuters from Downtown
Nashua and across the Merrimack River. Staff is set to launch the design and
construction phase of the project in 2016 and expect to open the facility in 2017.

The City recently signed a five-year lease with Makelt Labs to occupy the 15,000 sq. ft.
building located at the front of the site. The non-profit organization is expected to
complete renovations in the first quarter of 2016 on what will become New Hampshire's
largest makerspace. This makerspace could safely remain at the site in the space long-
term, as the building does not conflict with the plans to construct the park & ride facility.

Bridge Street Project ~ Renalssance Development

The City and the Nashua Business & Industrial Development Authority entered into a
preferred developer agreement with Renaissance of Nashua, LLC in 2010 that allows
the firm to develop approximately 13 acres of City-owned land along Bridge Street
near the Taylor Falls Bridge. In November of 2015, Renaissance and their partner, SMC
Management, received site plan approval from the Nashua Planning Board to initiate
the first phase of fhe project. Construction on the first phase, which includes 225
residential units and a small restaurant/commercial building, is expected to break
ground in the spring of 2016. Prior to breaking ground, the City and the development
team are seeking approval from the US Army Corp of Engineers to build near the
levee. In addition, the City is working to identify a suitable new location for the David W
Deane Skatepark.

Public Health building

Over the past few monihs, there has been significant progress on moving forward with
a building for the Division of Public Health and Community Services. On November 5,
2015, the Finance Committee of the Board of Aldermen voted to approve a contract
with Dennis Mires, The Architects from Manchester, NH to assist the staff with plans and
an RFP process to find an appropriate building or building site for the Division. Director
Vigroux, Director Galligani and management staff from Public Health met with Mr. Mires
and his staff to share operations information and the firm is now in the process of
creating a conceptual floor plan. Just before Christmas, the team met with Mr. Mires to
look at a first draft of a conceptual design. This conceptual design was meant to
ensure that all components that the staff have identified as needed in a new facility
were represented and that Division operational needs were considered such as patient
flow and confidentiality.

The staff is working on identifying areas that need revising, such as some of the client
flow and work space in the Welfare department. the patient areas for the Community
Health Department and shared conference rooms for the Division. The plan is to have
that information compiled and back to Dennis Mires by January 12th after which his
team will create a final draft of a floor plan. At that point, work will begin on drafting
the RFP to solicit responses that may include properties for purchase or lease, land for
purchase or lease, build to suit options, etc. Mr. Mires will assist the staff in the creation
of the RFP and the review of the submissions.

Burke Street Facllity:

Since the purchase of the Burke Street facility, our focus has been on access and
security, utility status (heat, light and power}, and winterizing the building. In addition,
an RFQ was issued to prospective vendors who will assist the City in designing the
renovation of the space for future use. We have received responses from 7 vendors
and we will be developing a short list soon. As a next step, the short-listed vendors will
tour the facility.

Conway ice Arena

As you all know Conway has expressed interest in building a second sheet of

ice. Because of the future consolidation of public works, the opportunity is there to
make this a reality. We have had several meetings to discuss how that would work. We
have discussed mimicking the agreement with the YMCA, and the need for them to
cover the costs of us taking down the street garage and the need for the city to
maintain gas pumps and the salt shed (due to the important center of the city location)
and if necessary the traffic building on site. This may require some site modifications to
effectively and safely define city space vs recreation space. The cost that has been
discussed is $500,000 plus rent similar to the YMCA. It will be important and timely to
have on-going discussions.

Telecommunications Project Executive Summary

A Request for Proposal (RFP) has been published for this project as of January 6, 2016.
This RFP is issued with the aim of selecting a single vendor the opportunity to deliver a
City-wide Telecommunications strategy for the City of Nashua, NH.

The primary intention is to identify the products and services available in the market that
will satisfy any legal obligations and the commercial realities of all communications for
a municipality. The Project Team now invites potential suppliers to provide information
about their likely solution and service.

Creative solutions and the use of modern technology, parts of which need not have
been previously used in City government, are welcome. However, all aspects must use
proven, robust and easily maintainable components that integrate seamlessly with
other relevant City systems and processes.

The current Communications infrastructure has been supplied by a number of disparate
suppliers each requiring effort to manage and maintain. The City of Nashua, NH is
seeking economies of scale by combining all of the facilities into a single supplier
contract.

Goals of the project

The City of Nashua, NH wishes to simplify the management of its voice infrastructure
throughout the City. It also wishes to further the implementation of IP based telephony.

The goal of this project is for City of Nashua, NH to have a safe, secure and resilient
messaging infrastructure that has the following attributes.

* Diverse routing of voice connections
. Implementation of a Fax solution (inbound and outbound) to replace all
individual fax machines.