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REPORT OF THE FINANCE COMMITTEE
MAY 18, 2022

A meeting of the Finance Committee was held on Wednesday, May 18, 2022, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons

Members not in Attendance: Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Melbourne Moran, Jr.

Also in Attendance: John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Cheryl Lindner, Treasury Management Officer
Karen Smith, NPD Business Office Manager
Nicole Chute, Health Promotion & Communication Specialist
Steve Buxton, Fire Chief
David L. Boucher, Superintendent of Wastewater
Jeffrey LaFleur, Superintendent of Solid Waste
Nick Miseirvitch, ClO, Information Technology

PUBLIC COMMENT

COMMUNICATIONS

From: Bobbie Bagley, Public Health Director and Community Services
Re: Billboard designs

There being no objection, Mayor Donchess accepted the communication and placed it on file.

From: Kelly Parkinson, Purchasing Manager
Re: Audio Visual Equipment in the amount not to exceed $35,553.68 funded from 71000 Equipment/PEIPP Trust
(Fire)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
UPGRADE THE AUDIO AND VISUAL EQUIPMENT IN THE TRAINING AND SAFETY DIVISION
CLASSROOM AND LIBRARY AT THE FIRE DEPARTMENT TO CCS PRESENTATION SYSTEMS OF
NASHUA, NH, IN AN AMOUNT NOT TO EXCEED $35,553.68. FUNDING THROUGH DEPARTMENT: 152
FIRE RESCUE; FUND: 71000 EQUIPMENT/PEIPP TRUST

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Public Access Television Operations & Management in the amount not to exceed $506,800 funded from 55699
Other Contracted Services/PEG Access Channels Special Revenue Fund (Administration)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR
THE MANAGEMENT, OPERATION AND COORDINATION OF THE CTV STUDIO AND CHANNEL 96 TO
BRBTV, LLC, IN AN AMOUNT NOT TO EXCEED $506,800 FOR A THREE YEAR TOTAL. FUNDING

Finance Committee — 05/18/2022 Page 2

THROUGH DEPARTMENT: COMMUNITY TELEVISION; FUND: 55699 OTHER CONTRACTED
SERVICES/PEG ACCESS CHANNELS SPECIAL REVENUE FUND
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Generator Maintenance Agreement - Multiyear in the amount not to exceed $277,014.06 funded from 54487
Equipment Repairs & Maintenance/Wastewater Fund (Wastewater)

MOTION BY ALDERMAN COMEAU TO APPROVE THE ENERGY RECOVERY GENERATOR 3-YEAR
MAINTENANCE CONTRACT WITH SOUTHWORTH-MILTON, INC. (MILTON CAT) OF MILFORD, MA, IN
AN AMOUNT NOT TO EXCEED $277,014.06. FUNDING WILL BE THROUGH DEPARTMENT: 169
WASTEWATER; FUND: WASTEWATER; ACCOUNT CLASSIFCIATION: 54 PROPERTY SERVICES.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Consulting at the Landfill - Multiyear in the amount not to exceed $660,000 funded from 53107
Architect & Engineering Services/Solid Waste Fund (Solid Waste)

MOTION BY ALDERMAN COMEAU TO APPROVE A THREE YEAR CONTRACT FOR GENERAL
ENGINEERING SERVICES FOR THE CITY OF NASHUA’S LANDFILLS COVERING FY23 — FY25 AT AN
ANNUAL COST NOT TO EXCEED $220,000 TO SANBORN HEAD & ASSOCIATES OF CONCORD, NH,
PENDING APPROVAL OF THE FY23 OPERATING BUDGET. THE TERM OF THIS CONTRACT WILL BE
FROM JULY 1, 2022 THROUGH JUNE 30, 2025. FUNDING WILL BE THROUGH: DEPARTMENT: 168
SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 53 PROFESSIONAL AND
TECHNICAL SERVICES

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance: Cartegraph in the amount not to exceed $110,000 funded from 54407 Software
Maintenance/General Fund and 71228 Computer Software/ Wastewater Fund (IT)

MOTION BY ALDERMAN COMEAU TO APPROVE AND PLACE ON FILE THE REQUEST FOR A ONE-
YEAR (1) RENEWAL REQUIRED FOR THE CONTINUED OPERATION OF CARTEGRAPH IN AN AMOUNT
NOT TO EXCEED $110,000. FUNDING WILL BE THROUGH: DEPARTMENT: 122 INFORMATION
TECHNOLGY & 169 WASTEWATER; FUND: 80% TO BE FUNDED BY 54400 SOFTWARE
LICENSING/GENERAL FUND AND 200% OF CONTRACT TO BE FUNDED BY 71228 COMPUTER
SOFTWARE/WASTEWATER FUND

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance: Infor in the amount not to exceed $292,499.58 funded from 54407 Software
Maintenance/General Fund (IT)

MOTION BY ALDERMAN COMEAU TO APPROVE AND PLACE ON FILE THE REQUEST FOR THE
ANNUAL SOFTWARE ASSURANCE RENEWAL REQUIRED FOR THE CONTINUED OPERATION OF
INFOR IN AN AMOUNT NOT TO EXCEED $292,499.58. FUNDING WILL BE THROUGH: DEPARTMENT:
122 INFORMATION TECHNOLGY; FUND: 54400 SOFTWARE LICENSING/GENERAL FUND

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software License: Continental Resources Inc. in the amount not to exceed $282,054 funded from 54407 Software
Maintenance & 71228 Computer Software /General Fund (IT)

MOTION BY ALDERMAN COMEAU TO APPROVE, PLACE ON FILE, AND AWARD THE FOUR-YEAR
CONTRACT FOR THE NEXT COMPONENT TO ENHANCE THE CITY’S CYPBERSECUIRTY ARSENAL TO
CONTINENTAL RESOURCES, INC. IN AN AMOUNT NOT TO EXCEED $282,054. FUNDING WILL BE

Finance Committee — 05/18/2022 Page 3

THROUGH: DEPARTMENT: 122 INFORMATION TECHNOLGY; FUND: 54407 SOFTWARE
MAINTENANCE - $270,302 AND 71228 COMPUTER SOFTWARE - $11,752/GENERAL FUND
MOTION CARRIED

From: Roy Tolsley, Jr., Esquire
Re: Bid Process for Request for Proposal RFP0718-022322

There being no objection, Mayor Donchess accepted the communication and placed it on file.

UNFINISHED BUSINESS - None

TABLED IN COMMITTEE

MOTION BY ALDERMAN COMEAU TO REMOVE FROM THE TABLE THE BILLBOARD ADVERTISING IN
THE AMOUNT NOT TO EXCEED $55,010 FUNDED FROM ACCOUNTS GRANTS/61250 MARKETING &
PROMOTION

From: Kelly Parkinson, Purchasing Manager
Re: Billboard Advertising in the amount not to exceed $55,010 funded from accounts Grants/61250
Marketing & Promotion (Public Health)
e Tabled at May 4, 2022 meeting

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT TO
CREATE VINYL PRODUCTIONS AND INSTALLATION FOR BILLBOARD AD DISPLAYS IN THE
GREATER NASHUA AREA FOR ONE YEAR WITH OUTFRONT MEDIA ADVERTISING COMPANY IN AN
AMOUNT NOT TO EXCEED $55,010. FUNDING THROUGH DEPARTMENT: 171 COMMUNITY SERVICES;
FUND: 61250 MARKETING & PROMOTION

MOTION CARRIED

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM APRIL 29, 2022 TO MAY 12, 2022

MOTION CARRIED

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:33 p.m.

Alderman Alex Comeau

Finance Committee — 05/18/2022 Page 4

Committee Clerk

FINANCE COMMITTEE

AMENDED AGENDA MAY 18, 2022
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zo0m.us/j/84099050282?pwd=MV8IRLyk07ZQ3XouJL1jF4QJJSoer…. 1

Meeting ID: 840 9905 0282 Passcode: 411635

By telephone: 1-929-205-6099
Meeting ID: 840 9905 0282 Passcode: 411635

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Bobbie Bagley, Public Health Director and Community Services
Re: Billboard designs

From: Kelly Parkinson, Purchasing Manager
Re: Audio Visual Equipment in the amount not to exceed $35,553.68 funded from 71000 Equipment/PEIPP Trust
(Fire)

From: Kelly Parkinson, Purchasing Manager
Re: Public Access Television Operations & Management in the amount not to exceed $506,800 funded from 55699
Other Contracted Services/PEG Access Channels Special Revenue Fund (Administration)

From: Kelly Parkinson, Purchasing Manager
Re: Generator Maintenance Agreement - Multiyear in the amount not to exceed $277,014.06 funded from 54487
Equipment Repairs & Maintenance/Wastewater Fund (Wastewater)

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Consulting at the Landfill - Multiyear in the amount not to exceed $660,000 funded from 53107
Architect & Engineering Services/Solid Waste Fund (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance: Cartegraph in the amount not to exceed $110,000 funded from 54407 Software
Maintenance/General Fund and 71228 Computer Software/ Wastewater Fund (IT)

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance: Infor in the amount not to exceed $292,499.58 funded from 54407 Software
Maintenance/General Fund (IT)

From: Kelly Parkinson, Purchasing Manager
Re: Software License: Continental Resources Inc in the amount not to exceed $282,054 funded from 54407
Software Maintenance & 71228 Computer Software /General Fund (IT)

From: Roy Tolsley, Jr., Esquire
Re: Bid Process for Request for Proposal RFP0718-022322

UNFINISHED BUSINESS

TABLED IN COMMITTEE

From: Kelly Parkinson, Purchasing Manager

Re: Billboard Advertising in the amount not to exceed $55,010 funded from accounts Grants/61250 Marketing &
Promotion (Public Health)
e Tabled at May 4, 2022 meeting

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

REGORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

Graham, Donna

ener eeeeeeeeeeeererereeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee eee eer a

From: Bagley, Bobbie

Sent: Friday, May 06, 2022 9:16 AM

To: Donchess, James; Klee, Patricia; Comeau, Alexander; Gouveia, Tyler; Clemons, Benjamin;
Timmons, Gloria; Moran, Melbourne

Ce: Graham, Donna; Parkinson, Kelly; Chute, Nicole

Subject: May 4th Finance Committee Meeting

Attachments: 20220201 Merrimack Billboard Design - Mar to Jun 2022.pdf; 20220201 Nashua
Billboard Design - Mar to Jun 2022. pdf; 20220201 Milford Billboard Design - Mar to
June 2022. pdf

Good Morning All,

Thank you Donna for the communication regarding May 4, 2022 Finance Committee meeting. Aldermen, please excuse
my absence from meeting and not being present to answer your questions. | did watch the recording of the meeting.
The contract with Outfront Media as explained by Ms. Kelly is one that we have had for the past three years. The
billboards will feature prevention and awareness messages on particular health topics inctuding lead poisoning
prevention/awareness, HIV or STD awareness, Chronic Disease Awareness (Hypertension, Diabetes and Heart Disease),
emergency preparedness, mental health (asking for health), immunizations (flu, COVID-19 vaccinations) and awareness
of public health.

In response to Alderman Melbourne’s question of using evidence-based: Health promotion is a specialty area of public
health that focuses on social and behavioral health models that address primary prevention efforts. Mass
communication is one of the evidence-based methods used to communicate information to a large number of people.
The messages that are created by the Health Promotion and Communications Specialists are researched first, created,
reviewed and vetted by the staff for language and approved by me before finalized. We tend to use an evidence-
informed messaging (they may be formulated by information from public health agencies (CDC, DHHS and the American
Public Health Association) due to rigor and time it takes for messages to be deemed evidence-based.

1am including some examples of the Billboards we have currentiy running in Nashua, Milford and Merrimack. The
messaging on the billboards does change quarterly based on the health messaging we are promoting for a period of
time. For instance in the first quarter of the year, we run messages on heart health in recognition of Heart Disease
Awareness on one billboard and a message on Lead prevention on another billboard. With regards to the question
posed about billboards in the other towns: We have grants from the state that have regional scopes of service for
prevention work on things such as substance misuse, COVID prevention and mental health awareness.

This agenda item was tabled for the next Finance Committee Meeting. | will be out of town, however, the Division’s
Health Promotion and Communication Specialist will be able to attend the meeting via Zoom. | have cc’d her (Nicole
Chute) on this email. She will be able to answer any more questions at the meeting.

Thank you.

Prevention Works Best in Partnership!

1, Protect Yourself and Others

2. Stay Home When You Are Sick

3. Wash Your Hands Frequently

4, Avoid Touching Your Face, Eyes, Nose and Mouth
5. Cover Your Cough and Sneezes

4
Bolle
Bobbie D. Bagley, MS, MPH, RN, CPH
Director
City of Nashua Division of Public Health and Community Services
18 Mulberry Street
Nashua, NH 03060
bagleyb@nashuanh.gov

T: 603-589-4546
F: 603-594-3323

“What have you done today to change the world?”
In fond memory of Dr. Selma Deitch

Founder of Child Health Services

Manchester, NH

Check us out on: LiveStories / Facebook / Twitter / Instagram / Youtube

The first nationally accredited health department in New Hampshire.

Confidentiality: The information herein may contain confidential information which is legally privileged. This information is intended only for use by the intended
recipient named above. if you are not the intended recipient, you are hereby notified thet any disclosure, copying, distribution or the taking of any action in reliance on
the contents of this emailed information, except its direct delivery to the intended recipient named above, is strictly prohibited. if you have received this email in error,
please notify the sender by replying to this email.

Nashua Division of Public Health and Community Services
proudly serving the Greater Nashua Region

900

PROMOTE PROTECT £PRESERVE

18 Mulberry St., Nashua | 603-589-4500 | NashuaNH.gov/DPHCS

| ALL CHILDREN ARE AT RISK FOR LEAD POISONING

TESTING AT 1 AND 2
IS WHAT WE DO.

Contact your child's healthcare provider
to schedule a blood lead level test or
call us at 603-589-4500.

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