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Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: April 27, 2022
Re: Award of Multi-Year Contract in Excess of $1M — Biosolids Management

Pursuant to NRO: § 5-74/B: Acontract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the
City and NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 4, 2022 meeting and as such | am requesting the fuil Board of
Alderman approve the following contract:

Item: Management of Biosolids at the Nashua Wastewater Treatment
Facility
Value: $2,944,960
Vendor: Resource Management of Holderness NH
Purchasing Memo#: 22-260 dated April 27, 2022
Contract Term: 3 Years
Thank you.

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 * NashuaMayor#NashuaNH.gov
www. NashuaNH.gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 28, 2022
Memo #22.-260

TO: Mayor Donchess
Finance Committee

SUBJECT: Biosolids Management — Multi Year Contract in the amount not to exceed $2,940,000
funded from 54221 Disposal Services/Wastewater Fund

Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated April 28, 2022 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item:
Value:

Vendor:

Department:
Source Fund:

Ordinance:

Management of Biosolids at the Wastewater Treatment Facility
For an estimated 8,000 wet tons/year estimated totals for a 3 year contract are:

Year 1 - S 951,195
Year 2 - S 979,707
Year 3 - $1,009,098

Total contract value of $2,944,960
Resource Management Inc.
169 Wastewater
54221 Disposal Services/ Wastewater Fund
Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 2/25/2022 and the following proposals were

received:
Vendor Location Amount Note
RMI Holderness NH | $2,944,960
Synagro Baltimore, MD | $5,583,840
Denali Water Solutions West Henry, NY No Bid

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified

requirements.

The Board of Public Works (4/28/22 BPW meeting}, Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: DO Boucher
Cc O'Connor

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 28, 2022
David L. Boucher, Superintendent
Wastewater Department

Long Term Management of Biosolids

To approve the three year contract in an amount not to exceed $2,940,000 with
Resource Management, Ine of Holderness, NH for management of biosolids at the
Wastewater Treatment Facility. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Classification: 54 Property Services.

The Wastewater Facility currently generates Class B Biosolids and requires
outside management due to the federal and state rules and regulations for sludge
hauling and beneficial reuse. The City put out a request for proposals on February
25, 2022 for annual pricing for a total of three years, based off of wet tons. We
also had additional pricing for any biosolids that were not Class B, as well as for
three additional years, in the event that we would like to extend the contract.

Four companies attended the prebid meeting, two submitted pricing, which is
summarized below. Resource Management, Inc was the low bidder. The contract
amount is being calculated at year’s 1-3 price per year for Class B for the
estimated 8000 wet tons annually that the Wastewater Treatment Facility
generates. This brings the total contract amount to $2,940,000.

Class B Non Class B Bid Alt Class A

Year 1

Year 2 Year 3 Year 1 Year 2 Year 3 Yearl Year 2 Year 3

per wet
ton

per wet | per wet
ton ton

per wet | per wet | per wet | perwet | per wet | per wet
ton ton ton ton ton ton

RMI

Synagro

APPOINTMENTS BY THE MAYOR

MAY 10, 2022
Board of Registrars
William Grady (new appointment) Term to Expire: May 1, 2025
14 Tinker Road
Nashua, NH 03064
Conservation Commission
Richard Widhu (new alternate appointment) Term to Expire: May 1, 2025

23 Syracuse Road
Nashua, NH 03054

| respectfully request that these appointments be confirmed.
Jim Donchess, Mayor

Board of Aldermen Page 7
October 11, 2016

NEW BUSINESS — RESOLUTIONS

R-16-073
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderwoman Mary Ann Melizzi-Golja
Alderman June M. Caron
Alderman Richard A. Dowd
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $46,592 FROM THE UNITED
STATES DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY “2016 JUSTICE
ASSISTANCE GRANT (MULTI-JURISDICTIONAL)”
Given its first reading; assigned to the HUMAN AFFAIRS COMMITTEE by President McCarthy

R-16-074
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien
RELATIVE TO THE TRANSFER OF $25,000 FROM DEPARTMENT #179 “LIBRARY,” ACCOUNT
CLASSIFICATION 51 “SALARIES AND WAGES” AND ACCOUNT CLASSIFICATION 52
“FRINGE BENEFITS” INTO DEPARTMENT #183 “ECONOMIC DEVELOPMENT”
Given its first reading; assigned to the BUDGET REVIEW COMMITTEE by President McCarthy

NEW BUSINESS — ORDINANCES

O-16-018
Endorser: Alderman June M. Caron
ESTABLISHING TWO FIFTEEN MINUTE PARKING TIME LIMIT ZONES ON PORTIONS OF
ARLINGTON STREET AND GILLIS STREET

Given its first reading; assigned to the COMMITTEE ON INFRASTRUCTURE by President McCarthy

O-16-019
Endorser: Mayor Jim Donchess
INCREASING SEWER USE FEES RATES AND CHARGES
Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE by

President McCarthy

PERIOD FOR GENERAL PUBLIC COMMENT - None
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Alderman Wilshire

| would like to say thank you to the people who put so much time into the Children’s Room at the library.
They had kind of a grand opening and it was well done and well received.

Alderman Cookson

| would like to thank the Rotary Club of Nashua West for putting on their 42° Annual Spaghetti City at
the Senior Activity Center this evening. It was well attended and appreciated having Alderman Lopez
join us for the event and | hope many more of you can join us next year for our 43% Annual Spaghetti

City. It was a lovely event.

BERN — ctrl en
STE i IN] Jefferson Mill Building

N ial S
S [El] U [= | 6701 fh Commercial Street

PO Box 1120
Manchester, NH 03105-1120

1 (603) 623-8700
F (603) 623-7775

Roy W. Tilsley, Jr.

Shareholder
VIA FEDEX AND ELECTRONIC MAIL 603-665-8093 direct

rtilsley@bernsteinshur.com

May 13, 2022

Nashua Finance Committee
City of Nashua

229 Main Street

Nashua, NH 03060

Re: — Bid Process for Request for Proposal RFP0718-022322
Dear Members of the Committee:

My firm represents Community Media Services Group LLC (““CMSG”), which currently
manages and operates the City of Nashua’s (the “City”) public access television channel. In
2021, CMSG approached the City of Nashua about renegotiating its contract. In response, the
City opted to initiate a Request for Proposal process for the management and operation of its
public access channel. The City issued RFP0718-022322 (the “RFP’) on January 28, 2022, with
a deadline for proposals of February 24, 2022. Two proposals were submitted in response to the
RFP—one by CMSG and one by Bartis-Russell Broadcasting TV, LLC (“BRB”).

On April 1, 2022, the Cable Television Advisory Board (“CTAB”) recommended that the
City accept BRB’s bid. As the RFP concerns a contract for more than $25,000, it next goes to
the Finance Committee for approval. See Nashua’s Revised Ordinances (“NRO”) § 5-90(C). If
approved by the Finance Committee, because the contract extends beyond the current fiscal year,
it goes to the full Board of Alderman for approval. See NRO § 5-74(B).

As CMSG was both the lowest bidder and the organization best suited to provide quality
programming through the Access Nashua public television channel, I am writing to request that
the Finance Committee not follow the CTAB’s recommendation of BRB’s bid and instead award
the contract to CMSG.

Nashua’s Revised Ordinances set out two bidding procedures that could apply in these
circumstances: competitive sealed bidding and competitive proposals. See NRO §§ 5-78, 5-80,
5-81. Competitive sealed bidding is the preferred method; competitive proposals are only used
“Ti]Jn cases where competitive sealed bidding is not practical” and the decision to use them must
be in writing and consider certain factors. NRO § 5-81. As the RFP contains no written notice

\

bernsteinshurcom

AMENDED
R-22-025

RESOLUTION

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR FISCAL YEAR 2023

CITY OF NASHUA

In the Year Two Thousand Twenty-Two
RESOLVED by the Board of Aldermen of the City of Nashua

That the Mayor be, and hereby is, authorized to file an application with the U.S.
Department of Housing and Urban Development (“HUD”) for the annual Community
Development Block Grant (“CDBG”) under the provisions of Title I of the Housing and
Community Development Act of 1974, as amended, and the HOME Investment Partnership
Program under the provisions of Title II of the Cranston-Gonzales National Affordable Housing
Act, and to execute all understandings, assurances and agreements as required therein;

That the following CDBG activities shall be carried out with an annual grant of
$664,000; estimated program income of $45,000; and reprogrammed funds in the amount of
$55,000, as described herein, for a total of $764,000. All activities are more fully described and
shall be consistent with the proposals contained in the communication from Deb Chisholm to the
Human Affairs Committee dated February 11, 2022 and further amended by deleting the struck
through language and inserting the italicized language:

Reprogrammed Funds:

FY22 PLUS Co— ADA compliant bathroom $10,000.00
FY22 Nashua Center - HVAC $45,000.00

Activities to be funded in FY23:

1. Public Services - $99,600
Support of public service programs principally benefiting low-moderate income
beneficiaries of Nashua. This pool of funds shall be applied to CDBG eligible activities
identified through the Citizens Advisory Commission for Community Grants process.
Public Services shall not exceed 44% the cap of $99,600 of the entitlement award plus

prior year program income.

RESOLUTION R-22-025

2. Project Delivery - $125.000
Construction management related to physical CDBG projects and Housing Improvement
Program, including but not limited to the direct cost of the Urban Programs Department
staff for conducting environmental reviews, drafting scope of work, preparation of bid
documents, bidding, construction management and Davis Bacon compliance.

3. CDBG Grant Administration - $141,800
General administration and planning costs of carrying out the CDBG and other related
HUD projects by the Urban Programs Department, including but not limited to regulatory
compliance monitoring, IDIS management, preparation of required grant reports,
advertising, recording fees, etc. Amount shel net exceed 20% ofthe -entulement award
plus actual program inceme received during the pregram year is capped at $141,800.

4. Owner-Occupied Housing Improvement Program (“HIP”) - $59,000 $55,797
Financial and technical assistance to eligible low-moderate income, owner-occupants in
for essential repairs of 1-4 family residential properties. Financial assistance provided in
the form of 0% deferred payment loans and/or grants for certain emergency work, as
described in the Program’s Guidelines. Minor rehab work, including code and safety
corrections, repairs, accessibility, etc. Emergency work, costing at least $1,000 and up to
$5,000, may be offered in the form of a grant rather than a loan to owners at or below
30% AMI. Owners earning above 30% AMI may be offered assistance in the form of a
loan. Repayment of prior HIP loans during the fiscal year, in excess of annual estimated
program income, shall be distributed between this Program and the Rental Improvement
Program.

5. Rental Improvement Program - $425.00 $50.000
Program offering 0% interest, deferred payment loans for essential repairs of residential
rental properties containing 1-8 units, occupied by income eligible tenants. Financing
and other terms more fully described in the Program’s Guidelines. Properties located in
the City’s lowest income census tracts will receive priority.

6. Municipal Project - Pine Street Pedestrian Crosswalk - $30.7975/00,000
Create a mid-block pedestrian crossing to help the low to moderate income affordable
housing community cross Pine Street and safely enter Mine Falls Park.

7. PLUS Company - $15,623
Flooring replacement at 19 Chestnut Street.

8. Adult Learning Center - $75.000
Approximately half of the funding needed for roof replacement at 4 Lake Street.

9. Boys and Girls Club - $14,000
Replacement of a portion of blocked sewer pipe at One Positive Place.

10. Nashua Children’s Home - $23,195
Insulation at the 125-year old 86 Concord Street home, and sewer repair at 125 Amherst
Street facility.

11. Nashua Soup Kitchen and Shelter - $30.000
Flooring for the Soup Kitchen at 2 Quincy Street.

RESOLUTION R-22-025

12. Area Agency/Gateways - $8,985
Replace fencing at 4 Beard Street group home.

13. Opportunity Networks - $25,000
Replace windows at 116 Perimeter Road facility.

14, Contingency — $0
Reserve funds that may be applied to any of the activities described herein for unforeseen
costs. Funds may be directed to other unforeseen eligible community needs, subject to
Board of Aldermen approval.

That all open and active CDBG activities from previous Action Plans be carried forward and
entered in the FY23 Action Plan as applicable; and

That the following HOME activities be carried out with an annual grant of $427,000:

1. HOME Grant Administration - $42.700
Administration of the HOME Program by the Urban Programs Department, including
determining eligibility, technical assistance to participants, compliance with program
regulations, underwriting, preparation and review of construction specs, environmental
review, long-term monitoring and reporting to HUD.

2. Community Housing Development Organization (CHDO) Reserve - $64.050
Mandatory set aside, equal to 15% of the annual grant, for specific activities to be undertaken
by a private nonprofit, community-based organization that has staff with the capacity to
develop affordable housing for the community it serves. In order to qualify for designation as
a CHDO, the organization must meet certain requirements pertaining to their legal status,
organizational structure, capacity and experience as it relates to the project they are
developing.

3. Homebuyer Assistance Program - $55,000
Direct financial assistance toward down payment and closing costs for eligible low-income
homebuyers purchasing a home in Nashua, including counseling, underwriting and other

direct costs.

4, Affordable Housing Development - $265,250
Acquisition, rehabilitation and /or conversion of residential and/or non-residential buildings
to create affordable rental and/or home-owner housing, occupied by HOME-eligible
households. Projects may be developed by non-profit, for-profit, public or private entities.

R-22-029

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO BORROW AN AMOUNT
NOT TO EXCEED SIX MILLION NINE HUNDRED THOUSAND DOLLARS
($6,900,000) THROUGH THE ISSUANCE OF BONDS AND/OR A LOAN THROUGH
THE NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES STATE
REVOLVING LOAN FUND FOR THE WASTEWATER TREATMENT PLANT DRY
WELL VALVE REPLACEMENT PROJECT

CITY OF NASHUA

In the Year Two Thousand and Twenty-Two

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to borrow up to
Six Million Nine Hundred Thousand Dollars ($6,900,000) through the issuance of bonds of the
City under the Municipal Finance Act and/or a low interest loan program offered through the
State of New Hampshire Department of Environmental Services, identified as the State
Revolving Loan Fund. The proceeds of said bonds or loans shall be used to fund the Wastewater
Treatment Plant Dry Well Valve Replacement Project. The useful life of the project shall be 20
years.

[fa bond is issued:

While the bonds shall be general obligations of the City of Nashua, payable as to
principal and interest from ad valorem taxes, which will be levied without limitation as to rate or
amount on all taxable property within the territorial limits of the City of Nashua, it is the intent
of the City that the principal and interest on any such bonds shall be paid for by revenues
received by the Wastewater Enterprise Fund.

The bonds shall bear the manual and facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or the Commonwealth of Massachusetts,
or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.