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ARBOC Warra Overview - Manufacturer Options

Manufacturer Options Warranty Years Miles Kilometers Coverage

Unlimited Unlimited Parts/Labor
Unlimited Unlimited Parts

re
Midwest Bus (BYK Rack

Phoenix Wheel Inserts Unlimited Unlimited

Seifert Transit Unlimited Unlimited

Telma Unlimited Unlimited Parts/Labor
Tenneco Unlimited Unlimited Parts

10/31/2016 Page 3

45

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47

THE CITY OF NASHUA “The Gate City"

Adwunistrative Services
Purchasing Department

December 29, 2020
Memo #21-069

TO: Mayor Donchess
Finance Committee

SUBJECT: Landfill Water Quality Testing & Monitoring in the amount of $29,888 funded from
account 55699 Other Contracted Services

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated December
17, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Change order to increase funding for landfill water quality testing & monitoring
contract to cover additional testing needs as required by NHDES

Value: $29,888

Vendor: Chemserve Environmental

Department: 168 Solid Waste
Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Board of Public Works (12/17/20 BPW Meeting), the Solid Waste Department, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
J Lafleur

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: December 17, 2020

Jeff Lafleur, Superintendent
Solid Waste Department

2020 Landfill Water Quality Testing and Monitoring Change Order #1

To approve Change Order #1 to the contract with Chemserve Environmental
Analysts of Milford, NH for water quality testing and monitoring services at all of
the City of Nashua landfill sites for the Solid Waste Department in the amount not
to exceed $29,888. Funding will be through: Department: 168 Solid Waste; Fund:
Solid Waste; Account Classification: 55 Other Contracted Services.

Revised Schedule of Values and Change Order

The Solid Waste Department is requesting Change Order #1 to the current three
year contract with Chemserve Environmental Analysts for water quality testing and
monitoring services at all of the City of Nashua landfill sites.

After the execution of a 3-year contract with Chemserve Environmental, the scope
of work changed due to increased testing requirements established by New
Hampshire Environmental Services (NHDES). New testing for Per and
PolyFluoroAlkyl Substances (PFAS) is the biggest reason for the added expenses
along with an increase in the number of wells the Solid Waste Department has been
required to test.

As a result the Solid Waste Department requires an addition $29,888 to complete
the work required for the rest of FY21, which is the final year of the contract. This
amount includes $10,770 to pay for work that has already been performed and
$19,118 to complete the rest of the testing as shown in the attached revised schedule
of values.

CHANGE ORDER

No.1
PROJECT: WATER QUALITY TESTING AND MONITORING
OWNER’S CONTRACT NO: RFP0931-060818
EXECUTED CONTRACT DATE: August 13, 2018
DATE OF ISSUANCE: _Upon City Approval EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 157523

VENDOR:: Chemserve Environmental Analysis

You are directed to make the following changes in the Contract Documents:

Description: After the execution of a 3-year contract with Chemserve Environmental, the testing scope of
work changed due to increase testing requirements, established by New Hampshire Environmental
Services (NHDES) went into effect, especially for Per and PolyFlucroAlkyl Substances (PFAS) Testing.

Justification: In order to complete the remainder of FY21 required Groundwater and Leachate Sampling;
an additional $29,888 will be needed.

e Chemserve Environmental has submitted a revised timeline scope of work, which is attached and
made part of this Change Order, in the amount of $19,118.

e Additional funds are also necded to make payment on the balance of an invoice duc to Chemserve
Environmental, in the amount of $10,770.

Change Order # 1 lof?
RFP093 1-060818
WATER QUALITY TESTING AND MONITORING

SUMMARY

CHANGE IN CONTRACT PRICE:
Original Contract Price

$104,190

CHANGE IN CONTRACT TIMES:
Original Contract Times

Final completion: June 30, 2021

Net changes from previous Change Orders

50

Net change from previous Change Orders

None

Contract Price prior to this Change Order

$104,190

Contract Times prior to this Change Order

Final completion: June 30, 2021

Net Increase (decrease) of this Change Order

$29,888

Net Increase (decrease) of this Change Order

None

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$134,078 Final completion: June 30, 2021
RECOMMENDED: D: PROV
By: ea By: By:
Engineer Mayor Jim Donchess
Contractor Owner
(Authorized Signature)
(Authorized Signature) (Authorized Signature)
“a ¢ “ 75
Date: \1 ~2|- 2020 Date: _/ Lb JO}; )
Date:

Change Order # 1
RFP0931-060818
WATER QUALITY TESTING AND MONITORING

2of2

Four Hills Landfill
Nashua, NH

MW-111S&R

GMP Wells (1/
Samples)

RD Wells (18
Samples)

Primary &
Secondary
Leachate

Primary &
Secondary
Leachate

MW-+111S&R

5 Outfall Locations

Groundwater and Leachate Sampling Scope

Jan. - Jun. 2021

Jan. 2021

Nitrate, Sulfate, TKN, Chloride, Fe, Mg, 1,4-
Dioxane (low level}, VOCs - NHDES Fuil List &
PFAS

Apr. 2021

Nitrate, Sulfate, TKN, Chloride, Fe & Mg

Nitrate, Sulfate, TKN, Chloride, Fe, Mg,
Sodium, DOD, COD, 1,4-Dioxane (low Level),
VOCs - NHDES Full List & PFAS (MW-1115&R
only}

Nitrate, Sulfate, TKN, Chloride, Fe, Mg,
Sodium, DOD, COD, 1,4-Dioxane (low Level},
VOCs - NHDES Full List, Drinking Water
Metals, plus Sb, Be, NI & Th

Jun. 2021

Nitrate, Sulfate, TKN, Chiorfde, Fe, Mg,
Sodium, DOD, COD, 1,4-Dioxane (low Level},
VOCs - NHDES Full List, Drinking Water
Metals, plus Sb, Be, Ni & Th

Nitrate, Sulfate, TKN, Chloride, Fe, Mg, 1,4-
Dioxane (low level}, VOCs - NHDES Full List &
PFAS

Fiald Services

Laboratory
Total

Field Services

Laboratory

Laboratary

Laboratory
Total

Field Services

Laboratory

Laboratory
Total

FY 2021 Stormweler Sampling and Analysis

TSS, Fe, BOD, Ammonta, SVOA, Zinc, pH

Total Cost to complete FY2021 Sampling and Analysis at Four Hills:

Lab
Total

$ 920.00

962.22
1,882.22

a

§ 4,900.00

S 1,586.37

$ 4,211.22

1,000.16
11,697.75

wr t+

§ 2,170.00

§ 1,000.16

962,22
4,132.38

1 4

$ 1,405.55
$ 1,405.55

$ 19,117.90

THE CITY OF NASHUA “The Gate City"

December 29, 2020
Memo #21-070

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Landfill Permit Application in the amount of $30,000 funded from account 81650 Land
Improvements

Please see attached communications from Jeff Lafleur, Superintendent of Solid Waste, dated December
17, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

Consulting to resolve comments to the Type 1A permit application from NH Dept
of Environmental Services for Phase IV secure landfill expansion

$30,000

Sanborn, Head & Associates

168 Solid Waste

81650 Land Improvements

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Board of Public Works (12/17/20 BPW Meeting), the Solid Waste Department, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
J Lafleur

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: December 17, 2020

Jeff Lafleur, Superintendent
Solid Waste Department

Phase IV Landfill Permit Application —- Response to NHDES Comments

To approve services from Sanborn Head & Associates, Inc. (SHA), of Concord,
NH in an amount of $30,000 to address New Hampshire Department of
Environmental Services (NHDES) comments to the Type 1A permit application
for the proposed Phase IV secure landfill expansion. Funding will be through
Department: 168 Solid Waste; Fund: Solid Waste; Activity: Expansion Phase 3
and 4.

The NHDES has completed their initial review of the Type 1A permit application
submitted by the City in July 2020 for Phase IV of the secure landfill expansion.
In correspondence to the City dated November 20, 2020, the NHDES requests
additional information in order to deem the application complete. The Solid
Waste Department is requesting $30,000 for SHA to address the request for
additional information. Once deemed complete, NHDES will begin a technical
review of the permit application. When that process begins additional funding for
SHA will be required at that time to address comments from the technical review
and to continue the permitting process.