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>) THE CITY OF NASHUA “The Cate City

Financial Services

Purchasing Department

May 10, 2018
Memo #18-127

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 PAVING PROGRAM - CASTINGS (VALUE: $159,686)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 26, 2018
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works and the Purchasing Department recommend the award of this
contract in the amount of $159,686 to EJ Prescott, Inc. of Concord, NH.

Respectfully

Dan K6oken
Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 » Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 26, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Paving Program
Castings

To approve the purchase of manhole and catch basin castings from EJ Prescott, Inc.
of Concord, NH in the amount of $159,686. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Activity: Sewer Structures.

Bid from EJ Prescott, Inc.

The 2018 Paving Program includes the work of replacing all broken and obsolete
manhole and catch basin castings. In order to keep costs low, the paving contract
specifies that the castings will be supplied by the City. This approval is for the
purchase of 388 catch basin frames, 326 catch basin grates, 412 manhole frames, 238
sewer manhole covers, and 104 drain manhole covers, meeting DPW

specifications to be installed under the 2018 Paving Program.

Bid requests were sent to the following four vendors:

EJ Prescott, Inc. of Concord, NH
Vellano Corporation of Raymond, NH
EJ USA, Inc. of Brockton, MA

Concord Winwater works, Concord, NH

EJ Prescott, Inc. was the only vendor to submit a bid in the amount of $159,686. EJ
Prescott, Inc. has satisfactorily supplied these products to the City in the past and the
prices are reasonable.

Quantity

326
104
238
228
130
10
20

412

nit

EA

EA

EA

EA

EA

City of Nashua

DPW - Engineering Department

2018 Street Paving Program

DESCRIPTION

Catch Basin Grates

Drain Manhole Covers with Raised Letters
"DRAIN*.

Sewer Manhole Covers with Raised Letters
"SEWER’,

4 Flange Caich Basin Frames with 4" Rise
3 Flange Catch Basin Framas with 4” Rise
3 Flange Caich Basin Frames with 8” Risa
4 Flange Catch Basin Frames wilh 8" Rise

Manhole Framas with 6" Rise

"All units shall be US products.

*All units shall be Heavy Duty.

"Prices are to be quoted FOB delivered to the City of Nashua laydown yard at 6 Riverside St, Nashua, NH 03062

REFERENCE NO,

532031
200627
200628
432111
932113
532013
532011

200611

TOTAL BID PRICE

$159,686.00
Dollars and Cents

“Dalivery will be required within ten (10) days after Issuance of Purchase Order.

"Shop Drawings and Certificates of Compliance will be required.

Suppiter:

Authorized Signature:

Date:

EJ Prescott

wh Lattiv—

4/5/2018

Unit Price Total Price
$74.00 $24,124 00
$138.00 $14,352 00
$1238.00 $32,844.00
$106.00 $24,168 00
$107.00 $13,910.00

$118.00 $1,180 00

$167.00 $2,140 00
3114.00 $46,968.00
$159,686.00

\ THE CITY OF NASHUA “The Gate City

Pinancial Services

Purchasing Department

PRE RRS Rt

May 10, 2018
Memo #18-129

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ENERGY RECOVERY UPGRADES - GENERATOR PROCUREMENT (VALUE:

$701,840)
DEPARTMENT: 169 WASTEWATER; FUND: WERF

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated April 26, 2018 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works and the Purchasing Department
recommend the approval of this purchase in an amount of $701,840 to Southworth-Milton, Inc. of

Milford, MA.

Re
b:
Dan K6oken

Purchasing Manager

Coe: D Boucher L Fautuex

le29 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

7 iu ' '

Board of Public Works Meeting Date: April 26, 2018

David L. Boucher, Superintendent
Wastewater Department

Energy Recovery Upgrades — Generator Procurement

To award the generator procurement contract for the Energy Recovery Upgrades
project to Southworth-Milton, Inc. of Milford, MA in an amount not to exceed
$701,840. Funding will be through: Department: 169 Wastewater; Fund: WERF;
Activity: Energy Recovery Generator.

The Energy Recovery Facility at the Nashua Wastewater Treatment Facility was
built in 2000 and is need of upgrades, which is being designed by Waldron
Engineering. Part of the upgrades include the installation of two new generators
that utilize methane gas from the digesters and convert it electricity to feed the
grid.

The manufacture of the two methane generators and associated equipment have a
long lead-time, estimated at 6 months or more. In order to minimize delay time,
the two generators and associated heat exchangers can be contracted now while
final design is being completed. This will save approximately 2 months of
downtime during construction by having the generators built and ready to ship
when needed by the contractor. The generators will be installed by a contractor.
Installation costs will be put out to bid at a later time.

Two companies bid on this project, with costs as follows:

Southworth Milton Inc. - $701,840
Kraft Power - $709,715

The low bidder, Southworth Milton, will provide two CAT gas generators along
with three sets of heat exchangers for each generator. Waldron Engineering has
reviewed the bid documents and qualifications of Southworth Milton, and
recommended the award to them. In addition, all the generators at the wastewater
plant are made by CAT, which facilitates parts stocking, inventory and service
contracts.

BID FORM

PROJECT IDENTIFICATION: Wastewater Treatment Facility Upgrade
Energy Recovery Upgrades

THIS BIDIS SUBMITTED TO: __ City of Nashua, NH
Purchasing Department
Room 126
229 Main Street
Nashua, NH 03060

1.01 The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with OWNER in the form included in the Bidding Documents to perform all Work as
specified or indicated in the Bidding Documents for the prices and within the times indicated in
this Bid and in accordance with the other terms and conditions of the Bidding Documents.

2.01 BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid
and Instructions to Bidders, including without limitation, those dealing with the disposition of Bid
security. The Bid will remain subject to acceptance for 90 days after the day of Bid opening, or
for such longer period of time that Bidder may agree to in writing upon request of OWNER.

3.01 In submitting this Bid, BIDDER represents, as set forth in the Agreement, that:

A, BIDDER has examined and carefully studied the Bidding Documents and the
following Addenda, receipt of all which is hereby acknowledged.

Addendum No. Addendum Date
#1 4/4/18
#2 4/9/18

B. BIDDER has familiarized itself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Laws and
Regulations that in any manner may affect cost, progress, performance or
furnishing of the Work.

Cc. BIDDER has given ENGINEER written notice of all conflicts, errors,
ambiguities, or discrepancies that BIDDER has discovered in the Bidding
Documents, and the written resolution thereof by ENGINEER is acceptable to
BIDDER.

} ofS

Bid Form

“

BIDDER further represents that this Bid is genuine and not made in the interest of
or on behalf of any undisclosed individual or entity and is not submitted jn
conformity with any agreement or rules of any gtoup, association, organization or
corporation; BIDDER has not directly or indirectly induced or solicited any other
Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any
individual or entity to refrain from bidding: and BIDDER has not sought by
collusion to obtain for itself any advantage over any other Bidder or over
OWNER.

BIDDER understands that the OWNER reserves the right to reject any or all bids,
if it is deemed in the best interest of the OWNER.

BIDDER understands that if the Wastewater Treatment Facility Upgrade
Construction Contract is not awarded, the OWNER will have no obligation to the
Manufacturer.

BIDDER understands that ENGINEER may request supplemental information for
use in the evaluation and that no price adjustments will be considered after the
Bids are received.

The requirements of the New Hampshire Revised Statutes Annotated shall apply to this
project. The BIDDER is responsible for compliance with all applicable statutes. The entire set
of the Revised Statutes Annotated is available online at:

hitp://gencourt.state. nh.us/rsa/html/indexes/default html

BIDDER will complete the Work in accordance with the Contract Documents for the
following prices:

SEE ATTACHED BID SCHEDULE

The BIDDER shall state below what works of a similar character to that of the proposed contract
he has performed, and provide such references as will enable the OWNER to judge his
experience, skill, and business standing.

2 of 5

OY

All questions must be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, add separate sheets.

1. Name of Bidder. Southworth Milton Inc. DBA Milton CAT
2. Permanent Main Office address, 100 Quarry Drive Milford, MA 01757
3. Whenorganized? 1960

4, Where incorporated? New Hampshire

5. Is bidder registered with the Secretary of the State to do business in New Hampshire?
Yes
6. For how many years has your firm engaged in the contracting business under its present
name? Also state names and dates of previous firm names, if any.
57 YEARS
7. Contracts on hand. (Schedule these, showing gross amount of each contract and the

approximate anticipated dates of completion.) _ iif this is a question of contracts with the state of NH, the
State of NH would have acess to all the contracs with
MCAT. Please see our experience list in a following section.
8. General character of work performed by your company.

Distributor of Caterpillar Products

9. Have you ever failed to complete any work awarded you in the scheduled contract time,
including approved time extensions? (Yes) (No)x
Ifso, where and why?

10. Have you ever defaulted on a contract? (Yes) (No).
Ifso, where and why?

11. Have you ever had liquidated damages assessed on a contract? x (Yes) {No}.
Ifso, where and why? Boston Medical Center CHP Project with EMCORP. Disagreement over substantial
completion date. lack of documentation of for defining time line. MCAT decided to

not fight LD's and pay them even though we disagreed.
12. _ List the more important contracts recently executed by your company, stating

approximate cost for each, and the month and year completed. See Expereince inattached section of
proposal,

13. List your key personnel such as Project Superintendent and foreman available for this
contract. We would assign a project manager for supplying equipment under our scope for this project
out of our Milford MA and Londonderry NH office.

3 of 3

Bid Form

14. With what banks do you conduct business? See attached Credit information
Do you grant the Engineer permission to contact this (these) institutions? (Yes)X (No)

15. Complete Section 00405, Experience Statement, and submit with bid.

NOTE:Bidders may be required to furnish their latest financial statement as part of the award
process, We are a privately held company with over $975 million in annual sales and close to 1000

employees through out New England and Upstate NY. There would be no reason for MCAT to
provide it’s latest financial statement for this project.

WY,

Respectfully submitted:

100 Quarry Drive Milford, MA 01757

Signature 7 Address
VP. Power Systems Division Scott Martel
Title : —_
Date 4/13/2018
Scott Martel Being duly sworn, deposes and says that he is
Vice President of Milton CAT

(Name of Organization)
and that the answers to the foregoing questions and all statements contained therein are true and
correct,

Sworn to before me this [ Om day of Ape , 20 | Z

Notary Public Samal Nf
My commissiori expires overrbee cI4 MUP
/ ‘
( 2. RACHAEL JULIA KEEFE
Notary Public i
( (; COMMONWEALTH OF MASSACHUSETTS §)
4o0f 5 ‘ My Commission Expires }

Bid Form November 21, 2019

cy

(Seal - IF BID is by Corporation)

ATTEST:

BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the
following unit prices or lump sum:

NOTE; BIDS shall include sales tax and all other applicable taxes and fees.

Sof 5
Bid Form