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SCHEDULE

. Woodard & Curran will complete Phase 1 Bidding within three months of approval to bid from the City of
A Nashua and NH DES.
_
mm A
WOODARD
& CURRAN
City of Nashua (228730.18) 2 Woodard & Curran

2018.03.01 Nashua Water Booster PS Bidding March 7, 2018

Nashua Wastewater Treatment Facility -Water Booster Station Upgrades Project -Design Phase Engineering
Woodard & Curran

Total Contract Price

$117,386

AMENDMENT #2
5
» | 4 § 8 @/]gp] ./2
: & = 3 = 3 : 5 é i g 2 q 5 vo i a ital Total Total Total ener
Phase |DES Phase Description = « = & 3 z & - wi 2 3 5 5 a < Hours Direct Indirect Labor Cost| Profit per | Direct Total Fee
F 2 3 2 @ 5 <z : g = £ € g = ¥ per |Labor Cost}Labor Cost Per Phase} Phase Cost per Per Phase
2 z e Sua 3 3 a E q 8 = o Phase | per Phase | per Phase
5 = & Ee $ uw 3 & = $ & Phase
a 5 & a fe
001 Preliminary Design Memo 3 40 & 75 4 135 $4,729 $9,553 $14,282 $1,428 $a $15,710
002 Permitting 8 8 29 $740 $1,495 $2,235 $223 $a $2,458
003 65% Design & 4a 4 30 6.5 55 60 4 30 20 & 265.5 $10,122 $20,445 $30,568 $3,057 $a $33,625
004 Works/Site Visits 14 16 12 8 50 $2,720 $5,494 $8,214 $821 $545 $9,581
00s 90% Design 4 a 40 4 30 6 55 60 4 3D 24 20 a 293 $11,597 $23,426 $35,023 $3,502 so $38,526
006 Incorporate Final Comments 4 g 12 $524 $1,058 $1,582 $158 $0 $1,741
007 PM/Admin 16 10 26 $1,192 $2,408 $3,600 $360 $0 $3,960
008 Survey/Borings 2 2 $114 $2320 $344 $34 $3,207 $3,586
aos Bidding 2 17.5 38 10 67.5 $2,469 $4,985 $7,454 $746 $0 $8,200
Total Hours per Category 20.0 0.0 81.5 148.0 16.0 60.0 12.5 110.0 249.0 10.9 60.0 24.0 40.0 40.0 871.0
Haurly Rates} $82.00 582.00 $57.00 $37.00 $82.00 $45.00 §57,00 $37.00 | $27.00 | $57.00 | $37.00 | $49.00 | $46.00 | $28.00
Total Cost per Category $1,640 $o $4,646 $5,476 $1,312 $2,700 $713 $4,070 | $6,723 $570 $2,220 | $1,176 | $1,840 | $1,120 $34,206 $69,096 | $103,301 | $10,332 $3,752 $117,386
Direct Gearaeal $34,206
Indirect Costs @ 2.02 $69,096)
Subtotal Labor + Indirect $103,302
Profit @ 10% $10,332
Total Labor and Profit $113,634
Sub Consultants
Expenses
Travel $545
Travel - Amend-1 $7
Geotechnical Services $3,200)
sq
Total Expanses and Sub consultants $3,752

REPORT OF THE FINANCE COMMITTEE

APRIL 18, 2018

A meeting of the Finance Committee was held on Wednesday, April 18, 2018, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
Alderman Linda Harriott-Gathright
Alderman Ken Gidge
Alderman Jan Schmidt

Members not in Attendance: Alderman Patricia Klee

Also in Attendance: Dan Kooken, Purchasing Manager
John Griffin, CFO/Comptroller
William Mansfield, Radio Systems Manager
David G. Fredette, Treasurer/Tax Collector
James Vayo, Downtown Specialist & OED Program Coordinator
Tim Cummings, Economic Development Director
Stephen Dookran, City Engineer

PUBLIC COMMENT - None
COMMUNICATIONS

From: Mayor Jim Donchess
Re: McFarland Johnson Contract Amendment #4 for 25 Crown Street Park and Ride Project

There being no objection, Mayor Donchess accepted the communication and placed it on file.

From: Mayor Jim Donchess
Re: DATTCO Contract Amendment #2 for Transit Vans

There being no objection, Mayor Donchess accepted the communication and placed it on file.

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Auditing Services Requested by Financial Services Division (Value: $120,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, EXTEND THE CONTRACT IN THE AMOUNT OF $120,000 WITH MELANSON
HEATH & COMPANY. FUNDS ARE AVAILABLE IN DEPARTMENT 126, FINANCIAL SERVICES; GENERAL
FUND; 53, PROFESSIONAL AND TECHNICAL SERVICES ($90,625); DEPARTMENT 168, SOLID WASTE; 53,
PROFESSIONAL AND TECHNICAL SERVICES ($11,750) AND DEPARTMENT 169, WASTEWATER; 53,
PROFESSIONAL AND TECHNICAL SERVICES ($17,625)

Finance Committee - 4/18/2018 Page 2
ON THE QUESTION

Mayor Donchess

Is there any discussion or questions on this motion? Melanson Heath was here two weeks ago so we are
obviously very familiar with them.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of One (1) Kohler 30 kW Propane Generator (Value: $10,919)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE TO
KOHLER CO., KOHLER POWER SYSTEMS, IN THE AMOUNT OF $10,919. SOURCE OF FUNDING IS
DEPARTMENT 157, CITYWIDE COMMUNICATIONS; HOMELAND SECURITY GRANT

ON THE QUESTION

Mayor Donchess

| think Mr. Mansfield is here on this. Why don’t you come up Mr. Mansfield in case anybody has any
questions.

Alderman O’Brien
Thank you Mr. Mayor. Mr. Mansfield, what facility is this going to again?
William Mansfield, Radio Systems Manager

This is going to be the first purchase that we’ve done on the Homeland Security Grant for the Manchester and
Nashua Redundant Communications Center up in Manchester.

Alderman O’Brien

Okay and the reason | had asked that is because evidently this is something new and | should have asked for
a follow-up but if this is something new, because | know you are changing the tank.

Mr. Mansfield

That’s a separate project.
Alderman O’Brien

A separate project, okay thank you.
Mayor Donchess

Anyone else?

MOTION CARRIED

Finance Committee - 4/18/2018 Page 3

From: Dan Kooken, Purchasing Manager
Re: Aquatic Invasive Species Control and Management (Value $92,694)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SOLITUDE LAKE MANAGEMENT IN THE AMOUNT OF $92,694. FUNDS ARE AVAILABLE IN
DEPARTMENT 177, PARKS AND RECREATION; GENERAL FUND ($3,305) AND TRUST FUND ($30,363);
AND DEPARTMENT 181, COMMUNITY DEVELOPMENT; GENERAL FUND ($36,679) AND GRANT FUND
($22,347)

ON THE QUESTION

Mayor Donchess

Is there any discussion on this?

Alderman Laws

Are we doing this every year?

Mayor Donchess

| think it’s every other year.

Alderman Laws

Every other year?

Mayor Donchess

Yes. Madeleine Mineau, I’m not sure if you have met her, but she is the river specialist, and she manages this
and there are a number of projects that have taken place in the past. The idea is to keep the river clear of
invasive species. There has been a very good job done on the water chestnuts, mostly through physical
pulling but then that opened the river up for this other species that has now come in. Milfoil is the name of it.

Alderman O’Brien

A question to you Mr. Mayor, do we get any help from the State with this particular problem such as the use of
perhaps maybe divers or something to do harvesting or anything like that?

Mayor Donchess

Well the contract is partially paid for by grant funds from the State of New Hampshire which is around
$22,000.00. Beyond that there is no particular help. This is really a chemical treatment, the physical pulling
was working with the water chestnuts, but that was being done by volunteers from the surface. This is an
herbicide. So we get that $22,000.00 but that’s it. Any other discussion?

Alderman Laws

So the chemical treatment — I’m just looking it over it right now. It’s not harmful to the indigenous species that
live there correct?

Finance Committee - 4/18/2018 Page 4

Mayor Donchess

Correct. Anyone else?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for “Pay-By-Cell Services” (Value: $0)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PAY-BY-PHONE TECHNOLOGIES.

ON THE QUESTION

Mayor Donchess

Now we have James Vayo here to explain this proposed arrangement. So just sit wherever you feel most
comfortable.

James Vayo, Downtown Specialist for the Economic Development Division

Hi and thank you for having me, James Vayo, Downtown Specialist for the Economic Development Division. |
am here to provide you with a brief description of the contract before you with pay-by-phone which is for a
mobile cell application service to pay for parking meters in downtown Nashua. Essentially it was identified
about 24 months ago, it was identified through public outreach and the Downtown Improvement Committee
that it would be of convenience if the City had additional methods and alternative methods to pay for parking at
the existing city parking meters.

Currently a majority of our meters are coin meters and they accept a rather obscure pre-pay card that you can
purchase at the Nashua Public Library. It’s not highly utilized. Pay-by-phone basically offers a digital
alternative to the lack of credit card functionality of our coin meters and is accepted anywhere where we
charge for parking by the hour. Pay-by-phone is an application that would sit on your Android or |Phone, smart
device, it could be a tablet, it could be a computer frankly. The application keeps track of your information
about your vehicle registration and also keeps track of information about your credit card payment
methodology. And then when you arrive in town and you seek to park your car at a metered space instead of
having to take out coins or your credit card and physically walk to the meter, you would just punch in a four
digit code that would exist on a decal on the side of all of the existing physical meters and signage where there
are no meters such as on Main Street, we have the pay station or the garages which have a pay and display
station. The sticker and the decals will have unique codes based on what part of the City, what zone you are
parking in and what lot you are in. So if you park in the Spring Street lot you might have Code 1234 and if you
are parked on Main Street it might have Code 1112 and thus we will be able to collect a significant amount of
data about where people are parking and when and we will be able to use that data to keep track of who has
paid and who hasn't paid at the various metered locations in Downtown Nashua.

Mayor Donchess
Questions?
Alderman Laws

How soon after we approve this would it be going into effect?

Finance Committee - 4/18/2018 Page 5

Mr. Vayo

| am currently working through a project schedule with the staff at Pay-by-Phone and the target is to roll out
this service the weekend of June 2"°. | can’t commit to that but that is currently what we are working towards.
And that essentially involves resolving the coding of the various decals, ordering the decals and having our
parking and maintenance staff apply the decals to the several meters that we have in the City. Once that
happens, Pay-by-Phone will implement and pay for a pretty robust marketing campaign. Imagine when you
open up Facebook or you’re browsing the web, you will see advertisements to sign up for Pay-by-Phone. They
will also do targeting campaign ads with the merchants downtown too.

Alderman Laws

| am very excited about this and | have a few constituents who have reached out to me about this. | think it’s a
great thing and | recently saw, | think it was in San Antonio, they have been using a similar program to readjust
their traffic patterns and their parking situation and it has been wildly successful. So | think this is great.

Alderman O’Brien

Thank you. Mr. Vayo is this going to be an upgrade to our current kiosk like on Main Street as well too that they
will be able to use the Pay-by-Phone there?

Mr. Vayo

They will be able to use the application on their cell phone to pay for parking anywhere we charge for parking.
But that doesn’t require any physical investment in the space so the kiosk will stay the same you'll just have
another method to pay.

Alderman O’Brien

Follow-up, to enhance this is there perhaps a chance of interoperability with other communities, is this a
popular type of a company we are choosing to go with so that our citizens such as the example, Manchester
perhaps or something like that can use the cell phone technology there?

Mr. Vayo

That’s a great question. Yes one of the criteria that we benchmarked or asked for information on for the RFP
was regional adoption of that application. So there are a couple of different companies that compete in this
market. Pay-by-Phone is one, Park Mobile is another and Passport Parking is the third. So these are the most
adopted applications for paying for parking regionally within the Northeast. | think Park Mobile may have
slightly more adoption than Pay-by-Phone but needless to say, if somebody in the Boston region is coming up
here, they will be familiar with this system.

Mayor Donchess
Anyone else?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Rail Consulting Services (Value: $0)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
AECOM

Finance Committee - 4/18/2018 Page 6

ON THE QUESTION

Mayor Donchess

Director Tim Cummings is here to discuss this. Maybe he should come up and give us a brief overview.
Tim Cummings, Economic Development Director

Yes Mr. Mayor and to the Committee my name is Tim Cummings and | am the Director of Economic
Development for the City. What you have before you is a contract which is zero fixed fee on a basis which we
are hoping to bring in the consulting services of AECOM and in particular the former general manager of the
MBTA who is the project manager, Frank DePaula to provide us expert strategic counsel as we move through
the conversation relative to bringing passenger rail here to Nashua and the State of New Hampshire whether
that’s through the public option or through the public/private partnership and the Memorandum of Agreement
that we have in place with Boston Surface Rail Company.

We are looking to retain AECOM’s at this point in time because we expect either with Boston Surface Rail
Company in particular, that we may be needing to get some documents reviewed and to have special advice
on differing aspects to make sure that we position the City of Nashua appropriately and we protect our
interests as we are moving forward in that conversation. Within the City itself we don’t have that internal rail
expertise and that’s why we wanted to bring in this outside counsel to help us and guide us in that
conversation. So we developed a contract that basically will allow us to enter into scope specific tasks and
deliverables that will need preapproval. This money was escrowed, was set aside in the fall during the escrow
process for not to exceed $100,000.00. What | would submit to you is | will come back to you on a regular
basis $10,000.00 or $25,000.00 into this contract and give you regular updates.

Mayor Donchess

Are there questions?

Alderwoman Kelly

So this consultant, thank you Mr. Mayor, is going to mostly focus on the private sector or both and how is that
going to play out?

Mr. Cummings

| can’t speak how that is going to “play out” because that’s beyond the City of Nashua relative to the public
option but | want to make sure is the City of Nashua has retained counsel to help us, specifically for the Boston
Surface Rail, because that it is our public/private partnership that we are spearheading at the local level. But |
think if we are retaining the services and the conversation in Concord continues to unfold the way it is, it would
be good to also have someone that we can turn to that would have Nashua’s interest in mind as Concord is
working through that issue as well. | think it will be just a value-add.

Alderwoman Kelly

Okay, thank you.
Mayor Donchess
Any other discussion or questions? Thank your Mr. Cummings.

MOTION CARRIED

Finance Committee - 4/18/2018 Page 7

From: Dan Kooken, Purchasing Manager
Re: Amherst Street & Broad Street Sidewalk Repairs (Value: $414,265)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO LEIGHTON A. WHITE IN THE AMOUNT
OF $414,265. FUNDS ARE AVAILABLE IN DEPARTMENT 160, ADMINISTRATION/ ENGINEERING;
GENERAL FUND

Mayor Donchess

Mr. Dookran would you please summarize the work that is going to be done pursuant to this contract?
Stephen Dookran, City Engineer

Yes thank you Mayor. So this is a project to do two things, one is to construct a sidewalk between the
Somerset Parkway and the entrance to the Somerset Plaza on Amherst Street. We want to get the sidewalk
done. We had some money given to us by private development to do that and we want to get it done prior to
paving the street. The other part of the project is to construct or reconstruct handicap ramps on Somerset
Parkway, Amherst Street and Broad Street, three streets that are part of a paving program funded by the
federal highway. It is required that handicap ramps need to be ADA complaint prior to paving the street. So
we took the opportunity to move ahead and get the contract in place so that we can pave the street later on.
We are preparing bid documents to put that paving program out in the next couple of weeks.

Mayor Donchess

Discussion?
Alderman O’Brien

One of the little historical highlights there is the old horse fountain that’s the intersection of Amherst and Broad
Street and | would imagine that we are going to take great care to make sure that little gem stays here. | think
it was purchased historically by the Children of Nashua to their four-legged friends. So | go by and comically
think of a by-gone era when the horse used to go and have a drink there. So I’d like to make sure it’s still in a
prominent position.

Mr. Dookran
Yes we will avoid the fountain.
Alderman Laws

So yesterday Beer with the Mayor, one of the largest concerns that we heard about were pedestrians not
having bike paths. Is that something we should consider before we go ahead with this project? Because one
of the problems with Main Street is that we didn’t consider that before we put in the sidewalks and now people
wish that there were bike paths? It might be late to the game.

Mr. Dookran

Right, just understand what the project is, there are existing sidewalks and the requirements is that all the tip-
downs, handicap tip-downs existing ones, have to build to ADA standards. So it’s a reconstruction of the tip-
downs. This project is not touching the street itself, the pavement. If you were putting in a new sidewalk
altogether, consideration should be given, can you widen the street to put a bike path or bike lane prior.
Because this project is primarily tip-downs, existing ones, no we wouldn't be considering that at this point.

Finance Committee - 4/18/2018 Page 8
Alderman Laws

Thank you.

Mr. Dookran

But we can address that idea later on when we talk about paving because we are repaving a lot of streets and
we will wait until we get to the next item.

Mayor Donchess

That’s the next item. Any other questions or discussion on the sidewalks?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 Paving Program (Value: $6,727,834)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS AND BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO NEWPORT
CONSTRUCTION CORPORATION IN THE AMOUNT OF $6,727,834. SOURCE OF FUNDING IS
DEPARTMENT 161, STREETS; GENERAL FUND ($4,698,023) AND TRUST FUND ($1,481,286); AND
DEPARTMENT 169, WASTEWATER ($548,525)

ON THE QUESTION

Mayor Donchess

Mr. Dookran do you want to summarize this?
Mr. Dookran

Yes this program is one of the largest regarding paving that we have ever undertaken. We used to, up until
this year, average or for the last few years, was about $2.3 million dollars and prior to those few years it would
have been just $1 million dollars for a long time. We were able to perform a study and come up with a program
that is going to be funded at the level of $75 million dollars for 10 years to bring the average condition of the
streets to more than satisfactory and | think that’s where we need to be. We were able to secure the funding
for half of the program last year, $7.5 million dollars for 5 years. So we did get a head start in the fall of last
year, we added to our annual program $2 million dollars and we were able to get a number of residential
streets paved.

This year, we are hoping to get at least $6.5 million dollars or so done as well as doing a maintenance contract
which involves crack sealing and probably some surface sealing of the streets as preventative maintenance.
So that’s how we ended up with this high number of streets. If you would like Ill just got through quickly how
the streets were selected. The program that this study came up with started in 2016 and got finalized last year.
We hired a consultant and they reviewed the entire network of streets and ran their computer analysis and
came up with a PCI ranking for each street. PCI is Paving Condition Index and they recommended how we
should treat each of these streets. If the street is far gone, you want to rebuild the street or you can
recommen4d, if it’s still high up in the ranking you want to do some preventative maintenance like crack sealing.
In-between you will do an overlay, milling of the existing pavement and you'd overlay it. So those are the
different kinds of treatment you have to apply.

So the consultant produced a list showing over the years, first year, second year, and so on which streets you
have to address. It’s not simply taking just the streets that are poor because you could spend all your money
just on those streets. So it’s a balanced program where you try to prevent the streets that are deteriorating to