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©) THE CITY OF NASHUA The Gate City”

Financial Services

Purchasing Department

May 10, 2018
Memo #18-132

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) 2018 MORBARK M15R WOOD CHIPPER (VALUE: $71,302)
DEPARTMENT: 160 ENGINEERING; FUND: GRANT

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
April 26, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of the Street Department, Board of Public Works (April 26, 2018 meeting) and the

Purchasing Department recommend awarding this purchase in the amount of $71,302 to Nortrax of
Pembroke, NH.

Respecifully,.

an Kooken
Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 » Fax (603) 589-3233

To:

From:

Re:

B. Motion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: April 26, 2018

Jonathan Ibarra, Superintendent
Street Department

Purchase of One 2018 Morbark Beever M15R wood Chipper

To approve the purchase of one 2018 Morbark Beever M15R wood chipper from
MORBARK Winn, Michigan for the total purchase price of $71,301.51. Funding
will be through Department: 160 Engineering; Fund: Grant; Activity: Highway
Block Grant.

Attachments: Quote

Discussion:

Nortrax of Pembroke, NH. quoted the chipper through the NJPA which is
equivalent of the State Bid. Nortrax will provide any needed instruction and
service for the unit as they are the regional dealer.

We currently have a 1986 Badger TM46 which has a gasoline powered motor
with 1,057 hours of service. The machine is under powered and old.

The need for the upgrade to the new chipper in the Divisions Street Department
has become more and more evident given the weather events we have
experienced in the recent past. Violent weather has hit our area a number of times
with significant numbers of downed trees. The new more powerful, larger
chipper will help us get the streets opened up quicker when the next event occurs.

The new chipper will have a Caterpillar C-4, 4, Tier 4F, 174 horse-HP diesel
engine.

Box 1000, Winn, Michigan, 48896

MORBARK Ta anoleneos Tree Care Equip Quote

www. morbark. com
Sold To: Gity of Nashua Ship To: Same
9 Stadium Drive
Nashua, NH 09062
Quote No. Quote Date: 5/8/2018 G P.O. Req 45- 60 Days ARO
Contact: John Stewart Contact #: Delivery Instructions:
Fob Nashua. NH
Preparer: W Watts / Jayleen Lord Terms: Net 30 Days
| SKU# 50100 - 2018 MORBARK BEEVER™ M15R |
EQUIPMENT AND OPTIONS

STANDARD UNIT:

# 15” chipping capacity

# Morbark Paint System is a Super-Shield topcoat and two component high performance isacyanate free urethane
system. The topcoat is high solids, low VOC, and offers bong term color and UV protections, as well as resistance
to a wide range of chemicals, pollutants, and natural weathering. The system utilizes automotive grade pigments
in the Super-Shield topcoat to achieve outstanding calor and gloss protection. The system has also been tested
to meet many military grade standards for lang term performance

& 56” wide x 377 high rigid infeed chute with 20-1/2" wide x 18" high throat opening, 4 position control handle to
actuate feed wheels and includes dual safety cables

# Dual horizontal feed wheels with TorgMax™ top feed wheel compression system, hydraulic iit assist, Variable
Force™ constant hydraulic down pressure system with additional manually applied hydraulic down pressure at the
valve handle and direct drive bottom feed wheel with torque arm coupler

* Reversing automatic feed system

# 30” diameter x 23-3/4" wide four (4) knife staggered knife pocket drum with removable knife hokjers and dual sided
chambered air-impeller system

@ 32-galion lockable fuel tank with drain plug, sight gauge and shut-off valve

12-galfon lockable hydraulic reservoir with sight gauge, drain plug and clean-out cover

# Live hydraulic system including: ball valve, pump, motor and valve bank with additional valve section for
instalation of winch package

# 360° manual crank, height-adjustable, swivel discharge chute with bottom clean-out door and tumbuckle for height
adjustment

® 8.2#, 6" channel frame with cross bracing for additional structural rigidity

# 5° x 3° tubular steel telescoping drawbar with (2) 12” extensions, adjustable hitch plate with 2-1/2" pintle ring and
3/8" thick safety chains with clasp hooks

* 9000# Torflex suspension axle, electric brakes and break-away actuator with 235/75R x 17.5", 16-ply radial tines
with rims and hexagon splash guard fenders

# 19,0008 jack with stationary foct pad

# Lockable sieel combination tool and battery box compartment with 8D, 1400CCA battery

+ Registration and operator guide hokier

+ Complete sat of manuals including: Parts, Safety and Operator's Manual with electronic back-up, safety DVD, start-
up paperwork, engine manual and OEM component manuals

# Enclosed engine with gauge panel, radiator fines screen and slide rails for belt adjustment

* Trailer wiring package includes: 7-pin flat electrical connector, LED tail amps, LED side marker lamps and license
Plate holder with light

* Caterpillar C4.4, Tier 4F, 174-HP diesal engine

# Winch package: heavy-duty, 5000# pull capacity with rope and 1D' chafe guard $ 4,208.23 El
Comments:
l NJPA Contract # 062117-MBI ]
Non-Taxable Freight Applied = $1,150.00
Extended Price — $71,301.50
QUOTE IS VALID FOR 30 DAYS

EFFECTIVE 1/1/2018

>) THE CITY OF NASHUA “The Cate City"

Financial Services

Purchasing Department

May 10, 2018
Memo #18-133

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF FOUR (4) CMS-T333 ELECTRONIC MESSAGE BOARDS (VALUE:
$91,099)
DEPARTMENT: 160 ENGINEERING; FUND: GRANT

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
April 26, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of the Street Department, Board of Public Works (April 26, 2018 meeting) and the
Purchasing Department recommend awarding this purchase in the amount of $91,099 to American
Signal Co. of Atlanta, GA.

Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 » Fax (603) 589-3233 |

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: April 26, 2018

Jonathan Ibarra, Superintendent
Street Department

Purchase of 4-CMS-T333 Electronic Message Boards

To approve the purchase of 4- CMS-T333 Electronic Message Boards from
American Signal Company of Atlanta, GA for the total purchase price of
$91,099, Funding will be through Department: 160 Engineering; Fund: Grant;
Activity: Highway Block Grant.

Quote

American Signal Co. quoted these message boards through the HGAC which is
equivalent of the State Bid.

We currently have 4 message boards that are old and outdated and in need of
significant repair. Currently two are out of service. The features that come on the
new boards will help the Division make residents aware of upcoming weather
conditions and any snow emergencies.

The message boards will come equipped with cell modem with GPS for remote
operation. They will also have radar over speed detection as well as integrated
CCTV making live stream observation of current weather conditions possible.

The intention will be to set the message boards north south east and west for the
winter months and program them to read upcoming and or current weather
conditions similar to what the State DOT does with their units.

HGEACBuy

CONTRACT PRICING WORKSHEET
For Standard Equipment Purchases

Contract
No.:

Date

_— Prepared:

4/10/2018

This Worksheet is prepared by Contractor and given to End User. if a PO is issued, both documents
MUST he faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.

Ae City of Nashua, NH Contractor: iAmerican Signal Company

Contact John Stewart Prepared =: Derek Johnson

Person: By:

Phone: 603.589.4714 Phone: 770.448.6650 ext 194
Fax: Fax: 7710,448.8970

Email: stewart] @mnashuanh.gov Email: djohnson@amsig.com

Produce AF Description: :CMS-T333, full size full matrix PCMS

13750)

Description

4G cell modem w/ GPS for remote operation 886
WiFi for wireless local operation _.__. ~~ 100 ta ae
radar overspeed detection i! if 900). i, i
integrated CCTV, (See attached specification) £48200) ; I L AantiY
expanded solar array (for CCTV), add:1x solar pan 500) | pba aa
expanded battery bank (for CCTV), add 2x batteri Se - a :

ic SS PE ee ee a ei er FP ee

Subtotal From Additional Sheet(s):

Subtotal B:

8006

Cost Description Cost
Subtotal From Additional Sheet(s):
I Subtotal C: Q}
Check: Total cost of Unpublished Options (C} cannot exceed 25% of the total of the Base Unit ,
| Price plus Published Options (A+B). For this transaction the percentage is: On

|| Subtotal D:

E:. Trade Ins Special Disonwnte/ Other Allowances. Freight Fustaltabonc/ Misedllaneous: Charges. o0o cu cuiccsiisuiincuatnaoosn
Description Cost Description Cost

freight 4075

| || Subtotal B; 4075

5-6 weeks ARO ye 91099|

=) THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

May 10, 2018
Memo #18-131

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: LANDFILL GAS COLLECTION AND CONTROL SYSTEM EXPANSION (VALUE:
$427,654)
DEPARTMENT: 168 SOLID WASTE; FUND: BOND

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, Board of Public Works and the Purchasing Department
recommend the award of this contract in an amount of $427,654 to SCS Field Services of Reston, VA.

Purchasing Manager

Coe: J Lafleur L Fauteux

229 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 26, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

2019 Landfill Gas Collection and Control System Expansion

To approve a contract with SCS Field Services of Reston, VA to construct an
expansion of the landfill gas collection system in the Phase J/II landfill in the
amount of $427,654. Funding will be through Department 168 Solid Waste;
Fund: Bond; Activity: Landfill Gas Expansion FY19.

Bid Tabulation

The City issued an Invitation to Bid for construction of an expansion and
modification to the landfill gas collection system in the Phase I/II landfill.
Periodic expansions of the gas collection system are required as the landfill
continues to be filled with waste. The Solid Waste Department’s engineering
firm, Sanborn Head and Associates, Inc. (SHA) prepared a construction design to
install nine (9) new horizontal gas collection wells, four (4) vertical landfill gas
collection wells with liquid pumping systems, Draintube surface collection on
selected areas of the landfill, and extend the main vacuum header. This expansion
of the gas collection system is required to control odors, mitigate fugitive methane
surface emissions and comply with the NHDES approved Operating Plan — Phase
II Secure Landfill Expansion and the Landfill Gas Collection System Enhanced
Monitoring Protocol/Standard Operating Procedures (EMP/SOP).

The City received bids from four (4) qualified vendors. Based on the low bid and
qualifications of SCS Field Services it is the recommendation of the
Superintendent of Solid Waste to accept SCS Field Services as the vendor to
perform the work listed above.

Bid Tabulation

2019 Landfill Gas System Expansion
Four Hills Landfill

Nashua, New Hampshire

SCS Field Services Charter Contracting Company
Item a Quantity Bid Unit Cost Extended . . . Extended
No. Reseipuicn (w/ units) ($/units) Prices ($) Bid Unit Cost ($/units) Prices ($)
1 [Mobilization/Demobilization “1 LS | $20,750.00] LS $20,750.00] [| $30,500.00] LS $30,500.00
2 |Vertical LFG Extraction Wells 140 VF $140.00] VF $19,600.00 $300.00 VF $42,000.00
3__|Dewatering Pumps 4 EA $5,165.00] EA $20,660.00 $6,000.00 EA $24,000.00
4 __|Air and Condensate Main Pipe : '
a. Connect to Existing Air Line 2 EA $700.00] EA $1,400.00 $700.00 EA $1,400.00
b. Connect to Existing Condensate Main 2 LS $720.00} LS $1,440.00 $800.00 LS $1,600.00
c. 2"@ SDR 9 HDPE Compressed Air Pipe Trench 390 LF $19.00| LF $7,410.00 $25.00 LF $9,750.00
d. 3"@ SDR 11 HDPE Condensate Main Trench 270 LF $20.00] LF $5,400.00 $29.00 LF $7,830.00
e. 2"@ SDR 9 HDPE Compressed Air Pipe & 3"@ SDR 11
HDPE Condensate Main (in same trench) 350 LF $21.00] LF $7,350.00 $25.00 LF $8,750.00
f. Condensate Main Cleanouts 1 EA $550.00] EA $550.00 $700.00 EA $700.00
5 _ {Landfill Gas Conveyance Pipe
a. 4"@ SDR 17 HDPE Pipe Trench 70 LF $276.00] LF $19,320.00 $100.00 LF $7,000.00
b. 6"@ SDR 17 HDPE Pipe Trench 100 LF $27.40| LF $2,740.00 $100.00 LF $10,000.00
c. Dual Pipe Trench - 6" SDR 17 Solid HDPE Pipe & 4"@
Perforated Pipe (in Crushed Stone) 920 LF $54.00] LF $49,680.00 $75.00 LF $69,000.00
d. 12" SDR 17 HDPE Pipe Trench 660 LF $55.00] LF $36,300.00 $75.00 LF $49,500.00
e. Dual Pipe Trench - 12"% SDR 17 Solid HDPE Pipe &
4" Perforated Pipe (in Crushed Stone) 330 LF $76.00] LF | $25,080.00 $100.00] LF $33,000.00
f. 6"@ Access Riser (with end cap) 5 EA $700.00] EA $3,500.00 $1,500.00 EA $7,500.00
g. 12"@ Access Riser (with blind flange) 1 EA $1,450.00] EA $1,450.00 $6,000.00 EA $6,000.00
h. Connect to Existing 12"@ HDPE Pipe 1 EA $2,900.00] EA $2,900.00 $7,300.00 EA $7,300.00
6__|Perforated Pipe Collection Trenches (single pipe only) 920 LF $48.50| LF $44,620.00 $60.00 LF $55,200.00
7__|Draintube Surface Collection Layer 740 LF $49.00] LF $36,260.00 $49.00 LF $36,260.00
8 {Isolation Valve 1 EA $4,000.00} EA $4,000.00 $5,000.00 EA $5,000.00
9 |Condensate Trap 1 LS_| $11,000.00] LS $11,000.00 $17,000.00 LS $17,000.00
10 {Bentonite Seals 24 EA $2,360.00] EA $56,640.00 $2,000.00 EA $48,000.00
11_|Exposed Gcomembrane Emissions Control] Barrier 5 EA $5,430.00] EA $27,150.00 $5,000.00 EA $25,000.00
12 {Wellhead Assemblies 16 EA $827.00] EA $13,232.00 $1,000.00 EA $16,000.00
13_|Decommission Existing Well 1 EA $650.00| EA $650.00 $2,000.00 EA $2,000.00
14 {Survey 1 LS $8,572.00] LS $8,572.00 $10,000.00 LS $10,000.00
Total} $427,654.00 $530,290.00

Page 1 of 2

Bid Tabulation
2019 Landfill Gas System Expansion
Four Hills Landfill

Nashua, New Hampshire

__EnviroTrac, Ltd.

Northeast Earth Mechanics

Item ae Quantity Bid Unit Cost Extended ; . . Extended
No. Descuption (w/ units) ($/units) Prices ($)_|) [Bid Umit Cost ($/units)| Caicos ($)
1__|Mobilization/Demobilization 1 LS _| $65,000.00] LS $65,000.00 $100,000.00 LS $100,000.00
2__|Vertical LFG Extraction Wells 140 VF $200.00| VF $28,000.00 $400.00 VF $56,000.00
3 Dewatering Pumps 4 EA $6,750.00] EA $27,000.00 $9,000.00 EA $36,000.00
4 __|Air and Condensate Main Pipe
a. Connect to Existing Air Line 2 EA $415.00| EA $830.00 $1,500.00 EA $3,000.00
b. Connect to Existing Condensate Main 2 LS $550.00} LS $1,100.00 $1,500.00 LS $3,000.00
c. 2"@ SDR 9 HDPE Compressed Air Pipe Trench 390 LF $14.00| LF $5,460.00 $10.00 LF $3,900.00
d. 3"@ SDR 11 HDPE Condensate Main Trench 270 LF $24.00] LF $6,480.00 $11.00 LF $2,970.00
e. 2"@ SDR 9 HDPE Compressed Air Pipe & 3"@ SDR 11
HDPE Condensate Main (in same trench) 350 LF $32.00| LF | $11,200.00 $15.00] LF $5,250.00
f. Condensate Main Cleanouts 1 EA $175.00] EA $175.00 $1,000.00 EA $1,000.00
5 _|Landfill Gas Conveyance Pipe
a. 4" SDR 17 HDPE Pipe Trench 70 LF $70.00] LF $4,900.00 $25.00 LF $1,750.00
b. 6"@ SDR 17 HDPE Pipe Trench 100 LF $55.00] LF $5,500.00 $25.00 LF $2,500.00
c. Dual Pipe Trench - 6"@ SDR 17 Solid HDPE Pipe & 4"@
Perforated Pipe (in Crushed Stone) 920 LF $100.00] LF $92,000.00 $45.00 LF $41,400.00
d. 12"@ SDR 17 HDPE Pipe Trench 660 LF $150.00| LF $99,000.00 $40.00 LF $26,400.00
e. Dual Pipe Trench - 12"@ SDR 17 Solid HDPE Pipe &
4"0 Perforated Pipe (in Crushed Stone) 330 LF $155.00] LF $51,150.00 $75.00 LF $24,750.00
f. 6"@ Access Riser (with end cap) 5 EA $1,250.00] EA $6,250.00 $1,500.00 EA $7,500.00
g. 12"@ Access Riser (with blind flange) 1 EA $660.00} EA $660.00 $2,000.00 EA $2,000.00
h. Connect to Existing 12"@ HDPE Pipe 1 EA $600.00| EA $600.00 $6,000.00 EA $6,000.00
6__|Perforated Pipe Collection Trenches (single pipe only) 920 LF $74.00| LF $68,080.00 $40.00 LF $36,800.00
7__|Draintube Surface Collection Layer 740 LF $36.00} LF $26,640.00 $35.00 LF $25,900.00
8 {Isolation Valve 1 EA $9,000.00] EA $9,000.00 $5,000.00 EA $5,000.00
9 |Condensate Trap il LS | $17,600.00] LS $17,600.00 $9,000.00 LS $9,000.00
10 |Bentonite Seals 24 EA $1,250.00} EA $30,000.00 $500.00 EA $12,000.00
11 {Exposed Geomembrane Emissions Control Barrier 5 EA $2,800.00] EA $14,000.00 $7,000.00 EA $35,000.00
12 |Wellhead Assemblies 16 EA $865.00] EA $13,840.00 $1,000.00 EA $16,000.00
13 _{Decommission Existing Well 1 EA $225.00} EA $225.00 $1,000.00 EA $1,000.00
14 [Survey 1 LS $9,000.00| LS $9,000.00 $25,000.00 LS $25,000.00
ZZ Total] $593,690.00 $489,120.00

1. All pipe lengths in the table above are plan view lengths (2D) and do not account for slope.

Page 2 of 2